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Home My WebLink AboutZONAR TRACKING SYSTEM PILOT PROGRAMCity of Santa Ana cp Clerk of the Council AGREEMENT TERMINATION FORM COTC Office Use Only 2010 SEP 2 7 Fin 4: v z Please complete this form when the attached agreement and all amendments (if any) are no longer in effect. CITY of a f f? ANA CLIrRK uNC?t_ Return form to the Clerk of the Council Office (M-30). The agreement with ZONAR TRACKING SYSTEM PILOT PROGRAM No. N-2008-012 was completed on 4/75/08 and final payment has been made. (List all amendments. Use space below if needed.) Department: Public Works Agency Phone/Ext.: X3303 Signature: Date: 9/22/10 Revised 04-12-10 ~ANt)\f3Lf %0':, NAR~ Systems PILOT PROJECT Memorandum of Understanding between Zonar Systems, Inc. and City of Santa Ana N-200a-012 - This MEMORANDUM OF UNDERSTANDING made this 15 day of January 2008 between Zonar Systems, Inc" a Washington Corporation with a business address at 18200 Cascade Ave. S, Suite 200, Seattle, WA 98188 ("Zonar") and City of Santa Ana with a business address at 215 S. Center Bldg #J, Santa Ana, CA 92703. WHEREAS Zonar and City of Santa Ana are desirous of coordinating and working jointly to implement, train, operate. evaluate and report on the pilot project for Zonar EVIR products and services. NOW THEREFORE the parties agree as follows: 1. PROJECT: The project will entail a project manager to be assigned from both parties. Managers will identify measurable objectives and metrics for objective outcomes. Baselines will be established if possible for all objectives to be measured enabling Zonar influence to be measured on Fleet performance. 2. PRODUCT: The product ("Products") that wiil be implemented under this pilot project is Zonar's EvirNet GPS GSM system. This Product is used for the systematic reporting of equipment safety. Related services ("Services") as set forth in Attachment A are offered by Zonar. 3. TERM: The initial term of this pilot project shall be for a period of 1 month. The term may be extended thereafter in one month increments up to a maximum of 3 months. 4. PRICING: The price for the Base System, EVIRNEP" System, and GPS System are set forth in your quote. 5. TERMINATION: This pilot project will be terminated by either party upon 14 days written notice. Upon termination, City of Santa Ana will return to Zonar all the Products and reiated information provided for pilot project by Zonar. 6. TERMS OF PilOT PROJECT: Zonar will oulline the project as described in attached Appendix Band provide necessary Products and Services for $2,395.00 for the period of the aforementioned term. In exchange, City of Santa Ana wiil prepare the report as set forth in attached Appendix C at the end of the pilot project based on the data generated by Zonar. City of Santa Ana shall decide whether or not to purchase the Products and Services from Zonar at the end of the term. Should the project result in a favorable overall outcome the intent by City of Santa Ana is to outfit City of Santa Ana fleet and move into a subscription agreement with Zonar for EVIR Products and Services. In case City of Santa Ana decides not to purchase, City of Santa Ana shall return Zonar all the Products and related information provided by Zonar. In the case where Zonar does not get all the Products returned within a month, it is deemed to be purchased by City of Santa Ana and Zonar will issue an invoice for all unreturned products. IN WITNESS WHEREOF the undersigned being duly authorized representatives of the parties hereto, have signed this MEMORANDUM OF UNDERSTANDING on the day and year first above written. :::;I:ar st~ ew lee Director of Sales By: ta A ~~______ id . Ream A~."~. _ , I ~1"'-'_~tZ Patricia E. Healy. Cier. of the Council () Pilot Project Memorandum of Understanding . v-l.( . , I " -,:.--"'. ~.~ Page 1 of 5 ~AR@ Systems Opv PILOT PROJECT ~emorandum of Understanding between Zonar Systems, Inc. and City of Santa Ana N-2008-012 This MEMORANDUM OF UNDERSTANDING made this 15 day of January 2008 between Zonar Systems, Inc., a Washington Corporation with a business address at 18200 Cascade Ave. S, Suite 200, Seattle, WA 98188 ("Zonar") and City of Santa Ana with a business address at 215 S. Center Bldg #J, Santa Ana, CA 92703. WHEREAS Zonar and City of Santa Ana are desirous of coordinating and working jointly to implement, train, operate, evaluate and report on the pilot project for Zonar EVIR products and services. NOW THEREFORE the parties agree as follows: 1. PROJECT: The project will entail a project manager to be assigned from both parties. Managers will identify measurable objectives and metrics for objective outcomes. Baselines will be established if possible for all objectives to be measured enabling Zonar influence to be measured on Fleet performance. 2. PRODUCT: The product ("Products") that will be implemented under this pilot project is Zonar's EvirNet GPS GSM system. This Product is used for the systematic reporting of equipment safety. Related services ("Services") as set forth in Attachment A are offered by Zonar. 3. TERM: The initial term of this pilot project shall be for a period of 1 month. The term may be extended thereafter in one month increments up to a maximum of 3 months. 4. PRICING: The price for the Base System, EVIRNEpM System, and GPS System are set forth in your quote. 5. TERMINATION: This pilot project will be terminated by either party upon 14 days written notice. Upon termination, City of Santa Ana will return to Zonar all the Products and related information provided for pilot project by Zonar. 6. TERMS OF PILOT PROJECT: Zonar will outline the project as described in attached Appendix Band provide necessary Products and Services for $2,395.00 for the period of the aforementioned term. In exchange, City of Santa Ana will prepare the report as set forth in attached Appendix C at the end of the pilot project based on the data generated by Zonar. City of Santa Ana shall decide whether or not to purchase the Products and Services from Zonar at the end of the term. Should the project result in a favorable overall outcome the intent by City of Santa Ana is to outfit City of Santa Ana fleet and move into a subscription agreement with Zonar for EVIR Products and Services. In case City of Santa Ana decides not to purchase, City of Santa Ana shall return Zonar all the Products and related information provided by Zonar. In the case where Zonar does not get all the Products returned within a month, it is deemed to be purchased by City of Santa Ana and Zonar will issue an invoice for all unreturned products. IN WITNESS WHEREOF the undersigned being duly authorized representatives of the parties hereto, have signed this MEMORANDUM OF UNDERSTANDING on the day and year first above written. By:______________________ Andrew Lee Director of Sales ::tY_Oir~~ ~~ ;:;a9.e'. Ai- ~~~4L ~ Patricia E. Healy, Clerk of the Council Zonar Systems, Inc. Ja es G. Ross ecutive Director - Public Works Pilot Project Memorandum of Understanding :;Jf~o 't 'I' '~? Page 1 of 5 APPENDIX A Pilot Pricing A. EVIRNEpM/GPS Package (900 or GSM) = $2395.001 for five (5) vehicles and includes the following: 1. Inspection Configuration 2. One trainer for 2 days at your location for training up to five (5) people per day 3. Full access to Zonar Web and all reports 4. Equipment: a. Zonar 2010 handhelds b. GPS Units c. Vehicle Mounts d. 900 Mhz Base Station (for GPS 900 option) e. 10 up charger f. Zone tags g. Asset tags h. Driver cards 5. Access to all Zonar training manuals and materials 6. Service includes customer support, training, updates, and 24/7 access to Zonar Web 7. GPS Activation and Cellular Fees to support a 1 MB data plan (for GPS GSM Option) Pilot costs to be credit toward purchase if purchase order is received within 90 days of Pilot Project completion. Pilot Project Memorandum of Understanding Page 2 of 5 z NAil SUBSCRIPTION AGREEMENT P.O. # SUBSCRIBER: City of Santa Ana Public Works 215 S. Center, Santa Ana, CA 92703 Telephone: 714.647.3348 Fax: 714.647.3539 Email: tprice@ci.santa-ana.ca.us Location: Santa Ana, CA Data Retention Cycle: M 90 Days r Annual SUBSCRIPTION: Zonar grants Subscriber a limited right to access and use its fleet telematics suite of solutions called Zonar Ground Traffic Control™ including its Electronic Vehicle Inspection Report System ("EVIR@") during the Term and at the Location(s) set forth above exclusively for Zonar's current service offerings and as provided in the Terms of Use. All rights not expressly granted to Subscriber are reserved to Zonar. SERVICES: Zonar will provide Subscriber with the Services including activation, 24/7 access to EVIRSOFT™ (Fleet Management Web Application), email & phone support, software upgrades, daily account monitoring, monthly executive summary reporting and annual site visit, provided Subscriber is not in breach of any obligation under this Agreement. TERM: This Agreement shall remain for.. days for the period of the pilot project. Upon completion of the pilot project and return of the equipment to Zonar, the agreement will be void. If the Subscriber continues to use the equipment, then upon received payment, the agreement shall remain for one (I) year terms and shall automatically renew for additional one year terms unless a cancellation notice is received by Zonar at least 30 days before the anniversary date of the Agreement. Zonar may terminate at any time with 90 days notice. QUOTATION: The attached Quotation sets forth the Hardware and Services to be delivered to Subscriber under this Agreement, the prices, and delivery terms and any additional terms applicable thereto. The Quotation shall be good for 30 days and upon execution of this Agreement by Subscriber shall constitute a binding purchase order. FEES: All fees and charges (including the Subscription Fee) are subject to change on the annual anniversary date of this Agreement upon at least thirty (30) days written notice. All fees and charges are "net" and are not subject to set off or reduction. The initial Subscription Fee is due upon execution of this Agreement and all other fees and charges are due as provided in the attached Quotation. Thereafter, the annual Subscription Fee shall be due and payable in advance on annual anniversary date ofthis Agreement. An administrative late charge of 1.5% per month will be charged on all past due amounts. REMEDIES: Breach by Zonar. Subscriber agrees that its sole remedy as a subscriber or renter for defective equipment or as a renter for equipment worn due to normal use is the repair and replacement of the equipment free of charge by Zonar. Zonar shall not be liable to Subscriber or any third party for any general, special, punitive, incidental, indirect or consequential damages, or any lost profits or business, arising out of this agreement. Breach by Subscriber. If Subscriber fails to make any payment due or otherwise violates any term or condition of this Agreement, Subscriber may be declared in default upon notice and failure to cure for 15 days. Upon declaration of default, all amounts due under this Agreement during the entire term hereof shall become immediately due and payable including, without limitation, the cost to repair or replace damaged equipment, interest and costs and expenses of collection. Zonar shall also have the right to terminate this Agreement and recover all rental equipment and software as well as any other remedy permitted by law. Subscriber shall defend, indemnify and hold Zonar harmless from and against any claim, cause of action, demand, cost, expense (including attorneys' fees), loss suit, proceeding, damage and liability of any kind arising out of or relating to Subscriber's use or inability to use the System or unauthorized use of the System, including, without limitation, any by the owner of the premises and/or property on which the System is installed; any by the owner, operator, or insurer of any vehicle or equipment for which the System is used; and any by any person claiming injuries arising from the use of any vehicle or equipment for which the System is used. INTELLECTUAL PROPERTY: Subscriber acknowledges and agrees that Subscriber's rights with respect to Hardware, whether rented or purchased, are limited to the right to use the same with the System as provided in the Subscriber Materials. The hardware and software contain trade secrets, know how and other intellectual property belonging to Zonar. Under no circumstances shall Subscriber sell or transfer any purchased Hardware, reconstruct or repair such Hardware, or reverse engineer or otherwise attempt to learn the trade secrets, know how or other intellectual property embodied therein. SECURITY AGREEMENT: If Subscriber rents the Hardware, Subscriber hereby grants to Zonar a security interest in the Hardware, all proceeds, products, rents or profits from the sale, casualty loss or other disposition thereof. Subscriber authorizes Zonar to file a copy ofthis Agreement as a financing statement and appoint Zonar or its designee as attorney-in-fact for Subscriber and to execute and file a financing statement covering the Hardware. Subscriber agrees that, upon Zonar's request, Subscriber will sign and deliver such documents for filing purposes. LIMITED WARRANTY: Zonar warrants that the Hardware provided under this Agreement is free from material defects in workmanship for a period of one year for hardware purchased by Subscriber. THIS LIMITED WARRANTY IS MADE TO SUBSCRIBER ONLY AND IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED. Zonar EXPRESSLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPORSE, AND ANY WHICH MAY ARISE FROM COURSE OF PERFORMANCE, COURSE OF DEALING OR USAGE OF TRADE. DISCLAIMER: Subscriber is solely responsible for controlling access to the System, reviewing inspection reports, and taking appropriate action with respect to vehicles for which inspection reports have been submitted using the System. ENTIRE AGREEMENT: This Agreement (including Terms of Use, EULA, ID Agreements and Quote) constitutes the entire agreement between Zonar and Subscriber with respect to the subject matter hereof, and supersedes all previous written agreements between Zonar and Subscriber with respect to such subject matter. GOVERNING LAW: The parties agree that this Agreement shall be interpreted under the laws of the State of California, and that jurisdiction and venue shall be only in Orange County, CA. READ AND AGREED Subscriber: Systems LICENSOR: Zonar Systems, Inc. (Zonar) A Washington Corporation 18200 Cascade Ave. S, Ste 200 Seattle, W A 98188 Telephone: 206.878.2459 Fax: 206.878.3082 Website: www.zonarsystems.com Quotation # 7092082 Print Name: David N. Ream - - Date: Pilot Project Memorandum of Understanding Page 3 of 5 N-2008-012 #' Z: NAR "CBSCRIPTlO,\ AGREEyIE:>:T PO" QLlo~ation '#- 709?082 LlCE\SOR: Zunar SY5ttrn~, Inc- A \V3.Shmgtull Cnrpofi.ltilHl 1 S20(l CJs.:ade A\ e. S. Src ~no Seattle. \VA l)::-:'!::-;~ Telephone: 206.)':.'8.245(1 F;.Jx: 206 S7~.:.OC:2 \\ ebsitC'" Ww\\ ..z(?P,i:!I~Y5t;';.QJ:?,:c0m Sl'BSCRIBER: City ofSallUl An;) Puhhc \\-ork.. 215 S. (enter. Santa Ana. CA 9270:- Telephone' 71...UA7.334s Fax: 714.647.3539 Email: tprice.!(ci.s~nt;)-ana.ca.L1s Location: Soma Ana. C:\ Data RetentIOn Cyck' :\;' 90 Days Annual SFBSCRIPTIO;,\: Zonar ~r;:.lllt$ Subscriber a limited nuhllo access Jnd use its flee! telematics ,uite of solution;; called Zonar Ground Tr~lffk ConrrolT\1 including its ElcctrorllL: \ cnicll? lnSrecllofl Report Systen:;" {"'F\"lR'''j d\1rin~ the Term and ;,1: the Locatiofl\ 3] ::1;:[ forth ab:;\c l'xclusiH:I: for Zonar'::, cLlrrent st:rvic~ offerlOl!s und;J.s p;-uvided In the Terms of Lsc, :\11 rient:; not expressl\' \!rantccl to Subscriber are "est:rYcd to Zonar SERVICES: ~Zun.lr will proY1Je Subscnbcr with the Ser~'lce::. mc.:ludin~ ..;ctivation. 24'7 acee:::.:', to E\'lRSOFTT\1 (Fleet \'1ana:;cm..:-nt \\cb Applic:ltiolll. em3il & phone slIppor:, 5oJt\\drC upgrade::., d:1ily .U':CQunt monimring, monthly execmivc summary reporting and annu;;l] site \'isit, prO\'ld..:-d Subscriber 15 not in brc;:lch ofnnv L'lbligatiuil under thlS "".~r('cment TER.\'l: This A:21ee~11Cl1t 5h<111 n:TnJ,ln fi.1r 30 dm's for the period uf the pilot project. Lpon wmpktion of the pilot project anti return of the equipment to Zonar. the ugrc:e;'1cnt \\ ill be void If the SuI);.::: iber contInues to use the equipment. then upon rcceivt;J puymenL the a~r(:ement shall remain for one (1) yC:J.r term" :lnd shall auromath,::alIy rClle\\ for addltlon<il one year terms unless a cancell::il1on notlCC is reccT\-ed by Zonar at least 3(l di.!.Ys before the :mni\"(~rsary date of the ,=\grccmenl. Z(1113r may termimltc at :.my nine with ~[J days notice. QUOTATJO.:\: The iltnKhcd Ouom!ion seIS forth [he Hardware and Services to be delivcred to Sub.;;criber under this -\greement, the prices. and dchvcr~ [CmlS and any J.dditional lcrms ;::pplicablc thereto, The Quot3Ilon shall be good for 30 day's and upon c:\ccution of thiS Agreement by Subscriber shall comtiw,s:J. bindmg purch;1.s,: (lrd~r FEES: All fee::; end charges 11llcluding the Subscnption Feel are subJect to change on the annual anniver:"lrj Jate at IlllS Agr:::cmel1I upon at least thil1) 13(1) days wntt~n not1cc .\11 fees and ch<:rg6 are "nel" and arc not subJcct to set off or rcdllctiorL 1 he initial SubscnptJOn Fee i:;; Jue upon c'\ecunon of this A!.ITeemenr and ail othel fees and ch;}rge~ :ire due (1::; piOvidd ill the :llt<Jchcd QuowtJon, Therc:Jftcr the armu;l] Subscnption Fee :,hdll b~ Jue and p<.lyab!e in J.d\'ancc on annual J.nn1\crS;J~Y d;tk of this o\grecmenL ..\11 administranw late ch:Jfge of 1501'0 per month Wll! bi.': chargl:J u]) ull past dut' amounts. RL\tEDlES: Brc<.\c,'l b~ Lon:lr Sub::.cnber ugrcc~ that its sole rcmed) as a su~scribcr or renter for dcfccti\-c cquiprm:nt or as a renter fa: equlpment worn due \0 mmmlusc to: the Tepail and r;;:pbcement (ll the l:.::juTpmt:nt free of cbarge by Zon;,H Zonal' sll;,)ll not be li3ble to Subscriber or any Thlfd pnrty for un~ general, speci31. pun:IJ\-'e. mCldentaL mdirect 01 consequential damages, or any 'los[ profits or bllS:nCS~. arising out of this agreement. Areach b: S..lbscriht:r If Subscrrber fails to Ill:Jke an: pnyment due or otherwi"c violates :.my term or condition of IhlS AgJcement, Subscriber may be decbTcd in jcf::J'wlt UP(ll1 non.....: and failure to cur..: for] 5 day:" Cpon decl::m.ltion of defuuh, ::.11 amount:> du.;:: under thIS '\gre~mem d:n ing the entire term hereof srwJl become imlTledt~teh due Bnd paYJble including. WIthout limit::ltion, the cost to rep81r or repbce d:1maged equipment. interest and costs and c\.pen::cs of collcc,ioT.. lona!' shJ.ll ;;llso h,ne the ri~IH to terminnte thl:-. Agr~cment and n::co\cr all rcowl equipment and sofnvarc as \\ en as al1\ other remed\- permmcd by bw, Sub..;criber ::;nall defemL indt:mnlf~ ,:!nd huld Zonar harmless from ;md against all: claim, causc ofawon, dt~mand. COSL eXpt:11se (includmg attorneys' fees), loss ::.ll1t. proceedIng, U;im:ige and liability of any kind arising out of or relating to Subscriber's use or inJ.bility 10 use the S}:stem or unJ.uthor1Ll~d use of the System. mciudmg, Without hmitaTlon. ;:m} by the owner 01 the pren1lSes and/or propen) on whicn the System is Installed: any by the- owner, operator or mSLlrer of aD) \ehi.::le or eqUlpment for \....hich the S.\,'stem is u.';ed: and any by any person ct:;.iming injuries ~rising from the use of any vehicle or cquipmcllt tar which the Sy:;tem is used I:'\TELLECTL\L PROPERT': SU)5eriber acknowledges and agree,; that Subscriber's nghts \\ 1\h re:;rect to Hardware. whether rented or purchased, ::Ire limited to the nghi to use t11.;; sLIme Wllh the System as pro\ idcd 1:1 the Subscriber \13[('riaI5. The hcmlwarc l.lnd sottware cunt<:lln trade St.;cn:ts, know how and other imclleeIll;l1 property b..:-longmg to Zonar Lnder no ClrClllnstant:es Sh<.ll1 Subscriber sell 01' tfilnsfcr an) purchased Hard'\vure, r;::construC\ or rep:m such HardwaJ c_ or rc\cr:=:c el1';,:Tllecr or otl,erwl5c attempt to learn the trJ.L'le secrets. knuw ho\\' or olher intellectual property embodied therein. SECTRITY -\GRF.E\lF.:'\T: If C;ubscribcr fcnt~ the Hard\\'are. Subscriber hereby gnmts to Zona, a securit} imerest in [he Hardware. all proceed;:,. produc~:", rents or profits twm The ::-o:.;k. C:l.sualty loss Dr Olher dIsposition thcrcof. Subscnkr ~uthon/cs Zon.ar to file a copy ofthi" Ag.recment as a finan::ing staTe:nent and :ippOlTlt lunar or it~ de::.ignee as i.lttorncj-m-f:.lct for Sllbscriber and to execute and tik i.l nn<.lnclng ::.iatCnlent W'.LTin:; th::. Hardw,ne Subscnbcr .:t!;TeeS that. upon lunar" request. Sub,~,-'ribt'r \dl 51fn and delnw such documents for tilmg purpu5cs. LL\-IITED W:\RR.-\\TY: Zon,\l' \\alTanb [hi.!: the ~lmdware pro\'ided under this Agreement is free frl11l1 material ddi:.'d:; in \\orkmJmhip for Ll penoel of ol1e yCJr fill hardware pun.:hasl"d h~- Subscriber THIS Ll\l1TED W-\RRA'1\TY lS \.lADE T0 q;BSCRlBER O"\L1' "".'\'D IS 1\ UEl OF ~LL OTHER II IRRA\TIES. EWRESS OR 111PLlED. ZOO" EWRESSLY DISCLA]I]S ~'i\ IMPLIED IHRRA'iTY OF IIERClIA'iT.ABIl.lTY A\D FIT'iESS FOR .\ pc\RTlc'L LAR PLRI'URSe. "~D \~Y WHICH 1'1.'11' \RISE FROII COLRSE OF PIRFORII \.\CE. COLRSE OF lk\LI'iG OR l'SAGe OF TR.\D[ DISCL-\l'\lER: Sub~(:l'ibcr b soUy rcspllflsible fOI c01llwl11ng 3(::::eSS. to the System. r~\-i\."\\ in':!. inspcctiun n:-p0115_ and T.1king: <.lppropnatt.' action wiIh r.:~peCllO \cll1Ckc; fill \\h:ch ilbpL'Ciil111 reports hJ\T h:c;; suhmined using the System E'TIRE --\.GREE'tEYf: Till::. "\~-;T.:elllcnt iinc!l.ldmg Tt:rms of lse. ELLA. JD :\grct.'ml?llts <lnd Quut~l CIlIEtliule:-. the cnril.:' ,l::.~ret:lllt:111 ben\een lOlur cmd Subscriber with respect W Ihe SubjeCTlllUncr hereof. and supersede::. all rrc\.ious wntten agrco.:l1lcnts D('t\\('cn Zonar ::il1d Subscribe: \'>'Ttn respec, to sllch subJecl m,ttler. GO\ ER'lI:\G t \\\ lk P72,:-tl ~:]'rel: mal b A..gn.'t.'tlll."nI ;)h:,111 be tnIerpr2'ted ulldcl Inc 13'\5 ufrhe :;t<lt~ of Cal:tornl2 and th;H.lunsJiction zl11d \'enLl~ 5'1<:111 h: L1J,I) 'n ()ran~e C(':Jn., ~;l.,. 91ft READ .,'-;D \l"JU ED S,.'O~crtbCl _ /J " ---'PnnA"rfES1'j ld '\ KC<..im_ [J,1le .s !! S' t :' IJi :' {lOllarl Pilot Project Memorandum of Understanding ,_),~j/J e30f5 ~J ". rc?'l'LCp (7' APPENDIX B Zonar Project (Before Pilot) I. Project Description - 5 unit EvirNet GPS GSM pilot for The City of Santa Ana II. Project Timeline 90 day initial pilot III. Project Milestones - Streamline inspections and asset awareness IV. Project Mangers - Richard Brizzolara V. Objectives A. Increase inspection compliance B. Less breakdowns in yard and on road C. Improved communication between drivers and maintenance/dispatch and managers D. Eliminate paperwork E. Verify inspection times F. Reduce in yard delays G. Initiate in/out yard tracking H. Zonar Event Time Analysis (ZETA) reporting on routes I. Asset Management VI. Project Plan A. Trying out GPS but City of Inglewood currently is running a GPS solution so they will compare and contrast our systems with their existing system but inspection is their main focus. B. 30 day pilot Pilot Project Memorandum of Understanding Page 4 of 5 APPENDIX C Zonar Project Report (After Pilot) I. Project Description - Enter data here II. Project Timeline - Enter data here III. Project Sponsors - Enter data here IV. Project Managers - Enter data here V. Introductory Summary- Enter data here VI. Deliverables/Results - Enter data here A. Greater accuracy on defect reporting B. Less breakdown in yard and on road C. Improved communication between divers and maintenance/dispatch and managers D. Improved management and data collection/auditing E. Improved record keeping and claims reference F. Benefits and costs VII. Lessons learned A. Quotes from key individuals involved in project at site VII. Project variance A. Budget variance B. Plan variance (time) C. Resource variance (time) D. Resource variance (scope) E. Resource variance (quality) VIII. Comments/Recommendations A. Comments B. Recommendations C. Pictures D. Audit E. Example EVIR graphs/reports Pilot Project Memorandum of Understanding Page 5 of 5 MEMO To: Lora Sheedy Date: 2/13/2008 From: Richard Brizzolara Subject: For your review Lora; It seems as though our Zonar Representative forgot to attach this page for our testing of their equipment. I was informed you needed to review it, after which could you please forward it for Mr. Ream's signature. Thank you Richard Brizzolara Crew Leader / PW A Street Sweeping 647-3560 M-85 MEMO N-2008-012 Subject: ~~~~(L.. Will Hay'el~ ~ Richard Brizz~ I ZONAR PUot Program ! l ~ SANTA ANA ~ To: Date: 1/25/2008 From: Will; As Kurt Goss and I have discussed with you in the past, the acquisition and testing of the ZONAR Tracking System Pilot Program would without a doubt assist us in multiple areas. Benefits to us would be as follows. 1. Extremely accurate accountability for our State required D.O.T. pre and post trip vehicle inspections. 2. The reduction of all paper work affiliated with this requirement. 3. Accurate logs Fleet Maintenance can access to view any potential problem that might need to be addressed relative to the sweeper's proper operations and safety. 4. The ability to monitor sweeping speeds and sweeper location will help to ensure Operator accountability and production levels. 5. Easy reporting to C.H.P. periodic inspection of our files related to D.O.T. logs and maintenance reports and repair's made to all units. We are anticipating 2 days of training sometime around the beginning of next month for our Operators and Fleet Maintenance. Matt Anderson, Account Manager for this system has informed us that they require all signatures to the attached paper work prior to moving forward with our testing of their system. Thank. you for your help and assistance acquiring the needed signatures. Richard Brizzolara ~ > N_2\:lQt_DI2- .........", ,~n""l ,-, ",r;, ~ ' ',:-t 8: 51 ,: '.\ ," Good morning Norma,' 'I"'" i..-' l ('L" ~ L "Ie.. Well r got copies of the signed doc's from Matt Anderson our Sales Rep for the Zonar System we're testing. During all the sending back and forth of doc's to get signed, r was told that City Hall wanted the originals and r _ swear,.,r sent the original's, with a notary stamp on one of them back to City Hall. Attached is a response to my e-mail to a Dan Fehrenbacher at Zonar requesting the 2,30 day extensions (at no additional cost). So we will be testing the system for a total of gO days. Hope this helps out if not let me know what r need to do. Thanks Breezy rtfU Jfup J ~ ~nlt~/1 , ,ll1vfln. ~ to . ~rrr~ o (l~~~ V' ~l~ . Page 1 of 1 Brizzolara, Richard ----_..__...~--------_. --_.--_.,._-_._.._....>-,>----_....-.-'-----_.._._-~--.--.-.--,--- .-..._-_._-"---"" From: Dan Fehrenbacher [dan.fehrenbacher@zonarsystems.com] Sent: Tuesday, April 15, 20084:06 PM To: Brizzolara, Richard Cc: Matt Anderson; Jeff Cook; Neil Jones Subject: SAN0434 City of Santa Ana- Pilot extension Richard - Thank you for your request for an extension of your Pilot for an additional 60 days. We are pleased to grant the extension so that you may further evaluate the system. If you require any assistance please do not hesitate to contact Matt Anderson 714.788.0383 or Jeff Cook 480.430.7116. Warm regards Dan Fehrenbacher Sr. Project Manager Zonar Systems, Inc 18200 Cascade Avenue South Suite 200 Seattle, WA T (206) 878-2459 M (206) 491-5222 F (206) 878-3082 dan.fehrenbacher@zonarsystems.com www.zonarsystems.com Confidentiality Notice: This e-mail contains proprietary information some of which maybe legally privileged. It is for the intended recipient(s) only. If you believe that it has been sent to you in error, please notify the sender by reply e-mail and delete the original message. Any disclosure, copying, distribution or use of this information by someone other than the intended recipient(s) is prohibited and may be unlawful. 4/16/2008 Amici, Sandra From: Sent: To: Cc: Subject: Attachments: Mitre-Ramirez, Norma Tuesday, December 09, 20082:34 PM Brizzolara, Richard Amici, Sandra ZONAR ZONAR TRACKING SYSTEM PilOT PROGRAM.pdl; ZONAR SYSTEMS.pdl Hello Breezy, Per our conversation, please check if the agreement with Zonar (N-2008-151) requires the vendor's signature, Also, we had received a termination slip for agreement N-200B-012 with Zonar and you indicated that the termination slip was sent in error thus, we will remove the termination slip and make this file active again, II you have any questions, please feel free to give Sandra 10;,)..,,/. Ii;/;, City of Santa Ana Clerk 01 the Council Office 20 Civic Center Plaza, M-30 P,O, Box 1988 Santa Ana, CA 92702 (714) 647-6520 FAX (714) 647-6956 1