HomeMy WebLinkAbout22C - COMM SYSTEM COMPONENTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 3, 2008
TITLE:
CONTRACT AWARD FOR
COMMUNICATION SYSTEM COMPONENTS
(SPEC. NO. 08-005)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1ST Reading
^ Ordinance on 2~d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Merjan Enterprises Inc., dba/Save On Video for the
purchase of communication system components for a one-year period with
provision for two, one-year renewals in an annual amount not to exceed
$110,000.
DISCUSSION
To ensure the safety and security of both staff and inmates, the Santa Ana
Jail utilizes an automated video and audio surveillance system. In the
maximum-security areas of the jail, the system allows staff to monitor and
record incidents. To further enhance safety and security, the surveillance
system will be expanded to include all of the housing modules.
To increase efficiency and reduce costs, beginning in FY 2007-08, the
maintenance of the surveillance system was incorporated into detention
operations and is now performed by City staff. The contract with Merjan
Enterprises will provide the necessary equipment for the surveillance
system expansion and meet on-going needs for replacement parts for a
variety of security components.
The notice inviting bids was advertised on January 29, 2008 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
11 Invitations For Bid mailed
2 Bids received
22C-1
Contract Award for Communication System Components
March 3, 2008
Page 2
Bids were received and opened on February 11, 2008. The results are as
follows:
Vendor:
Merjan Enterprises Inc.
dba/Save On Video
Medina Systems Contracting
Location: Cost:
Agoura Hills $54,294
Camarillo $68,229
The bid received from Merjan Enterprises Inc., is responsive to the
specification and meets the City's requirements.
FISCAL IMPACT
Funds for expansion of the surveillance system are available in the Inmate
Welfare Fund account and for replacement parts in the Police Detention
Services account (nos. 23-349-6391 and 11-349-6391). The amount of the
contract is estimated, as the actual expenditures will depend upon the
requirements throughout the annual period.
APPROVED AS TO FUNDS AND ACCOUNTS:
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Paul M. Walters S~Francisco Gutierrez
Police Chief Executive Director
Finance & Mgmt. Services Agency~~
PMW:bp
22C-2