HomeMy WebLinkAbout22G - RAPID DEPLOYMENT TRANSP VEHICLESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 3, 2008
TITLE:
CONTRACT AWARDS FOR RAPID
DEPLOYMENT TRANSPORTATION
VEHICLE AND LARGE TRUCKS
(SPEC. NOS. 08-001 AND 08-003)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2"a Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Award a contract to Lake Chevrolet for the purchase of one rapid
deployment %-ton transportation vehicle in an amount not to exceed
$68,170.
2. Award a contract to City Chevrolet for the purchase of six %-ton
utility trucks and one 1-ton utility truck in an amount not to
exceed $199,740.
DISCUSSION
The Finance and Management Services Agency Fleet Division's annual
Equipment Replacement Program is in the City's annual budget and includes
vehicles scheduled for replacement. Funding is monitored through a
depreciation schedule established with each department. For fiscal year
2007-2008, 85 vehicles are identified for replacement. The proposed action
is to replace 5 of those identified and ac~.d three new vehicles to the
fleet. Additionally, the Fleet Division reviews acquisitions in accordance
with the City's Hybrid and Alternative Fuel Vehicle Acquisition Policy.
Currently, hybrid vehicles are not available in %-ton and large truck
categories.
Agencies utilize different classes of vehicles in accordance to the needs
and requirements of their operations. The Police Department is adding one
-ton Chevrolet Suburban to the fleet as a rapid deployment transportation
vehicle under a Police Block Grant. The City's 10 SWAT members assigned to
Orange County's Joint Hazard Assessment Team will be transported in the
rapid deployment vehicle to any incident. Additionally, the Police
Department is replacing a 1997 large utility truck used for transporting
office and safety supplies as well as delivery of City assets.
22G-1
Contract Awards for Large Trucks
March 3, 2008
Page 2
The Public Works Agency is replacing three large utility trucks, ranging
between 10 to 12 years old and used in the Environmental Sanitation
operation, sewer division and water quality and measurement control meter
shop. Also, Public Works is adding two utility trucks to the vehicle
fleet - one for a new Project Manager in street tree maintenance and a
second to be assigned to a new crew leader in graffiti control. The Park
Maintenance Division of the Parks, Recreation and Community Services Agency
is replacing a 1998 Chevrolet 3~-ton utility truck used in servicing the
City's pools, fountains and two lakes.
In accordance with specifications, two separate solicitations were issued.
Bids were received and opened on February 06 and 07, 2008 and evaluated.
The attached exhibit highlights the results of each bid. The bid from Lake
Chevrolet for the rapid deployment vehicle was a sole offer on bid 08-001.
On bid 08-003, nine responses were received, including one from the Santa
Ana vendor. The bids from Reynolds Buick and Quality Chevrolet are
considered non-responsive to the specification, with the bid from City
Chevrolet responsive to the specifications and meeting the City's
requirements.
FISCAL IMPACT
Funds are available in the Equipment Replacement account (no. 76-145-6641)
in the amount of $149,557; and Public Works Environments/Sanitation account
(no. 68-632-6641) in the amount of $22,905; and Public Works Street Trees
account (no. 68-637-6641) in the amount of $27,278; and Police Block Grant
Supplemental Law Enforcement Services account (no. 128-351-6641) in the
amount of $68,170.
APPROVED AS TO FUNDS AND ACCOUNTS:
~ames G. Ross
~ xecutive Director
Public Works Agency
~- ~
r
Francisco Gutierrez ~'~
Executive Director
Finance & Mgmt. Services Agency
V
Paul M. Walters
Chief of Police
JGR/PMW/KM/08-001 & 08-003.2.7.9:sh
22G-2
ABSTRACT OF BIDS
CONTRACT AWARD
(SPEC 08-001 and 08-003)
Invitation #1
BID 08-001
RAPID DEPLOYMENT TRANSPORTATION VEHICLE RECD 1 OFFER
SUMMARY OF BID AWARD AND AMOUNT CHEVROLET AWARD $ 68,169
Invitation #2
BID 08-003
LARGE TRUCKS
VENDOR CITY LAKE VILLA FORD GUARANTY GEORGE VILLA MAURICE
CHEVROLET CHEVROLET CHEVROLET CHEVROLET FORD J. SOPP
OFFER #2 & SON
LOCATION SAN DIEGO LAKE ELSINORE ORANGE SANTA ANA BELLFLOWER ORANGE HUNTINGTON
PARK
TERMS NET 30 DAYS NET 30 DAYS 10$ 30-DAYS 30 DAYS 30 DAYS 1 0$ 30 DAYS 30 DAYS
TRUCKS (TTL 7)
1 2500 EXTENDED CAB $ 21,680 $ 22,250 S 26,211 S 23,273 $ 22,816 $ 26,202 $ 23,269
2 2500 STD CAB $ 42,498 $ 42,899 $ 47,795 $ 94,959 $ 95,919 $ 97,795 $ 51,689
3 2500 STD CAB $ 79,117 $ 78,379 $ 90,993 S 82,225 S 80,932 $ 93,030 $ 81,921
1 3500 EXTENDED CAB $ 42,018 $ 43,033 $ 45,399 S 92,957 $ 92,696 $ 99,009 $ 92,868
$ 185,313 $ 186,551 $ 210,293 $ 192,913 $ 191,813 S 216,095 $ 199,238
SALES TAX $ 14,362 $ 194,758 $ 16,298 $ 19,951 $ 14,865 $ 16,793 $ 15,941
TIRE FEE $ 65 $ 63 $ 72 $ 61 $ 65 $ 72 INCLUDED
SUB-TOTAL $ 199,740 S 201,072 $ 226,663 $ 207,925 $ 206,793 S 232,860 $ 219,678
LESS TERM DISCOUNT $ (22,666) $ (23,286)
1$ S.A. VENDOR DISC S (2,079)
GRAND TOTAL $ 199,740 $ 201,072 $ 203,997 S 205,896 S 206,743 $ 209,574 $ 219,678
SUMMARY OF BID AWARD AND AMOUNT CITY CHEVROLET AWARD
'Bids from Reynolds Buick & Quality Chevrolet are considered non-responsive.
$ 199,740
Exhibit 1.
22G-3
22G-4