HomeMy WebLinkAbout25D - INMATE FOOD SVCSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 3, 2008
TITLE:
AMENDMENT TO AGREEMENT WITH
ARAMARK CORRECTIONAL SERVICES,
INC. FOR INMATE FOOD SERVICES
CITY MANAGER
RECOMMENDED ACTION
Police Department's Jail Services fund for
no. 11-349-6291), and various departmental
accounts (object code 6391) for the catering
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15f Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the
attached amendment to the agreement with Aramark Correctional Services,
Inc. to provide additional catering and inmate food services in an amount
not to exceed $70,000, subject to non-substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
On January 16, 2007, Council approved a three-year agreement with two, one-
year renewal options with Aramark Correctional Services, Inc. to provide
inmate food services at the Santa Ana Jail.
Council recently approved a second year for the food service and this
amendment is needed to cover the remaining invoices from the first year
term. The shortage is a result of an increased amount of catering services
provided at City events and increased inmate population. Staff anticipates
that the additional cost of food services is approximately $70,000.
FISCAL IMPACT
Funds are available in the
inmate food services (account
Operating Materials & Supplies
services.
~.
Paul M. Walters
Chief of Police
Police Department
APPROVED AS TO FUNDS AND ACCOUNTS:
i
Francisco Gutierrez rte/
Executive Director "-1'
Finance & Mgmt. Services Agency
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THIRD AMENDMENT TO AGREEMENT
THIS AMENDMENT TO AGREEMENT made and entered into this 3rd day of March,
2008 by and between ARAMARK CORRECTIONAL SERVICES, LLC, a Delaware limited
liability company, having its principle place of business located at the ARAMARK Tower, 1101
Market Street, Philadelphia, PA 19107 (hereinafter "ARAMARK"), and the City of Santa Ana,
a charter city and municipal corporation organized and existing under the Constitution and laws
of the State of California (hereinafter "City").
RECITALS
A. The Parties entered into that certain Inmate Food Service Agreement A-2007- 015, dated
January 16, 2007 (hereinafter "said Agreement"), by which ARAMARK provides food
service for the Santa Ana City Jail Facility, catering for various City functions and towel
service for the Police Facility gym/weight room.
B. Aramark provided catering services for City sponsored events and inmate meals at a
level unanticipated when said Agreement was executed. The parties now wish to
amend said Agreement to provide compensation for those additional catering and
inmate meal services provided during the term from February 1, 2007 through
January 31, 2008.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Third Amendment to
Agreement, the parties agree as follows:
1. Section 2, COMPENSATION, shall be deleted in its entirety and replaced with the
following:
"a. CITY agrees to pay, and ARAMARK agrees to accept as total payment for its
services as follows:
1) For each Prime Option inmate meal served pursuant to this Agreement from February
1, 2008 through January 31, 2009, a per meal cost of $2.034.
2) For towel laundry as described in Section 1, above, a weekly charge of $380.00.
Compensation for services provided by ARAMARK during the February 1, 2008 through
January 31, 2009 term shall not exceed $1,069,070 for inmate food service, $19,760 for towel
laundry service and $30,000 for catering services. Total compensation available for ARAMARK
services shall not exceed $1,118,830.00 during the term.
Compensation available to pay for services provided by ARAMARK during the February 1,
2007 through January 31, 2008 term shall be increased by $70,000.00 to pay for additional
inmate meals and catering services provided during that term.
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b. ARAMARK shall submit to the CITY on the first day of every week, for the
preceding week, an invoice for inmate meals ordered or served whichever is greater, and Fresh
Favorites meals ordered by inmates. The statements will reflect the preceding week's food
services detailing the exact number of meals served on a daily basis as follows:
1. Actual number of adult inmate meals
2. Meals provided through the "Fresh Favorites" program
3. Any additional food or beverage services, as required
4. Staff Cafe sales report.
The invoice shall include:
5. Weekly towel service
Catering service fees
Payment by City shall be made within thirty (30) days following receipt of proper invoice
evidencing services provided, subject to City accounting procedures. Payment shall be sent to:
ARAMARK Correctional Services, LLC
P.O. Box 406019
Atlanta, Georgia 30384-6019"
2. Except as herein amended, all terms and conditions of said Agreement shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment to
Agreement the date and year first above written.
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
ARAMARK CORRECTIONAL
SERVICES, LLC
(NAME)
(Title)
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