HomeMy WebLinkAbout22H - BROCHURE
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
APRIL 7, 2008
TITLE:
CONTRACT AWARD FOR RECREATION
PROGRAM BROCHURE
(SPEC. NO. 08-016)
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 sl Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
tl&z
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Rodger & McDonald Publishers, Inc. for printing and
mailing the recreation program brochures for a three-year period, in an
annual amount not to exceed $30,000.
DISCUSSION
The Parks, Recreation and Community Services Agency conducts leisure
classes and recreation programs at the City's parks and community centers.
These programs include sports activities and classes in health, fitness,
visual and performing arts, and safety procedures. To effectively market
these programs to the widest audience, staff recommends contracting for the
production of a recreation program brochure printed and mailed to the
community semi-annually. This brochure will also contain several sections
in Spanish.
Bids were solicited and opened on March 13, 2008, and evaluated (exhibit
1). A summary of the bid invitations and bids received is as follows:
13 Requests For Bid mailed
3 Requests For Bid mailed to Santa Ana vendors
4 Bids received
The bid received from Rodger & McDonalds Publishers, Inc. is responsive to
the specifications and meets the City's requirements.
22H-1
Contract Award for Recreations Program Brochure
April 7, 2008
Page 2
FISCAL IMPACT
Funds are available in the Recreation Community Services Community Affairs
account (account no. 11-232-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
&kula 12UA1 elk -I~
0/- Francisco Gutierrez IW/
~xecutive Director v~
~ Finance & Mgmt. Services Agency
Gerardo Mouet
Executive Direct r
Parks, Rec. & Comm. Svcs. Agency
GM/KM/08-016.8:sh
22H-2
ABSTRACT OF BIDS
CONTRACT AWARD
RECREATION PROGRAM BROCHURE
(SPEC. 08-016)
DRAFT #1
VENDOR RODGERS & TREND DIVERSIFIED THE PM
MCDONALD OFFSET PRINTERS GROUP
LOCATION CARSON LOS ALAMITOS LA MIRADA LAKE FOREST
TERMS NET 30 1%-30 DAYS NET 30 2%-10 DAYS
NET 30
RECREATIONS
PROGRAM BROCHURE
COVER + 24 TEXT PGS
85,000 $ 11,529 $ 12,759 $ 14,819 $ 18,745
100,000 $ 12,977 $ 14,358 $ 17,487 $ 21,517
115,000 $ 14 , 456 $ 16,020 $ 19,782 $ 23,932
DELIVERY FEE $ 50 INCL INCL INCL
MAIL PREP CHARGE $ 50 $ 80 INCL INCL
ADDRESS MAIL PREP $ 700 $ 80 INCL INCL
SUB-TOTAL $ 12,329 $ 12,919 $ 14,819 $ 18,745
TERM DISCOUNT $ $ (129) $ $ (375)
TOTAL 1 ISSUE / 85M $ 12,329 $ 12,790 $ 14,819 $ 18,370
TOTAL 2 ISSUES / 85M $ 24,658 $ 25,580 $ 29,638 $ 36,740
GRAND TOTAL $ 30,000
FOR INC QUAN + PAGES
SUMMARY OF BID AWARD RODGERS & MCDONALD
TOTAL AWARD IN THE AMOUNT OF: $30,000.00
Exhibit 1,
22H-3
22H-4