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Home My WebLink About25I - CARD ACESS SYSTEM CITY COUNCIL MEETING DATE: REQUEST FOR COUNCIL ACTION CLERK OF COUNCIL USE ONLY: APRIL 7, 2008 TITLE: APPROVED o As Recommended o As Amended o Ordinance on 15t Reading o Ordinance on 2nd Reading o Implementing Resolution o Set Public Hearing For AMENDMENT TO AGREEMENT WITH SIMPLEX/GRINNELL, LP FOR POLICE DEPARTMENT CARD ACCESS S~YSTEM UPG E ~. ~ CIT MANAGER CONTINUED TO FILE NUMBER RECOMMENDED ACTION Authorize the City Manager and the Clerk of the Council to execute the attached amendment to the agreement with Simplex/Grinell, LP to provide additional maintenance, support, and upgrade of the Police Department card access control system in an amount not to exceed $25,000, subject to non- substantive changes approved by the City Manager and City Attorney. DISCUSSION In August 2003, Council originally approved the agreement with Simplex/Grinnell for the installation of the card access control system which allows access into the Police Administration Building and Jail facility. The proposed amendment agreement would extend the maintenance and support and includes an upgrade to the current card access control system. Simplex/Grinnell, LP, is uniquely qualified to provide these services as they designed and implemented the system. FISCAL IMPACT Funds are available in the Police Department, Property Services account (no. 011-350-6641). APPROVED AS TO FUNDS AND ACCOUNTS: ~D~- ~~-~ ~ranci~co G~tierrez fJ~ V Executlve Dlrector v 0 Finance & Mgmt. Services Agency Paul M. Walters Chief of Police Police Department 251-1 SIXTH AMENDMENT TO AGREEMENT THIS SIXTH AMENDMENT TO AGREEMENT is entered into this 7th day of April, 2008, by and between Tyco Symplex/Grinnell ("Consultant") and the City of Santa Ana, a charter city and municipal corporation of the State of Cali fomi a ("City"), Recitals: A. The parties entered into Agreement A-2003-l89, dated September 10,2003, (hereinafter "said Agreement") by which Consultant has provided maintenance and service for the electronic door access systems in both the Santa Ana Police Administration Building and the Detention Facility. B, The access control system is outdated and Consultant can no longer support the system. C. In accordance with the terms and conditions of said Agreement, the parties wish to amend said Agreement to provide for the purchase, installation and servicing of access control upgrades to the systems in both the Administration and Detention Facilities. Wherefore, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this Sixth Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be amended to include the following: "Consultant shall provide the equipment and installation services necessary to upgrade the access control system in the Santa Ana Police administration and detention facilities, as set forth in Exhibit A-2, attached to this Sixth Amendment to Agreement. " 2. Section 2.a., COMPENSATION, shall be amended to increase compensation $25,000.00 to pay for the upgrade equipment installation and service. 3. Except as herein amended, all terms and conditions of said Agreement shall remain in full force and effect. II II 251-2 IN WITNESS WHEREOF, the parties hereto have executed this Sixth Amendment to Agreement on the date and year first written above. CITY OF SANTA ANA ATTEST: P A TRlCIA E. HEALY Clerk of the Council DAVID N. REAM City Manager APPROVED AS TO FORM: JOSEPH W, FLETCHER City Attorney By: Laura Sheedy Assistant City Attorney CONSUL TANT (NAME) (title) 251-3 SimplexGrinnell Quotation 1701 W Sequoia Ave Orange, CA 92868 (714) 870-1010 FAX: (714) 939-9130 www.simplexgrinnell.com TO: Santa Ana PO 60 Civic Center Plaza Santa Ana, CA 92701-4010 Attn: Chu-Yen Hsiao (714) 981-0935 EXT(_) Fax: Project: Access Control Upgrade Customer Reference: SimplexGrinnell Reference: 432406668 Proposal #: P23409-000026 Date: 03/13/2008 Page 1 of 3 SimplexGrinnell is pleased to offer for your consideration this quotation for the above project. QUANTITY MODEL NUMBER DESC~PTION Access Control Upgrade Access Control Upgrade 1 CC9000-SP C-CURE 9000 SERIES P SYSTEM SO Design Labor 8 DSGN LAB DESIGN LABOR 16 CAD LAB CAD LABOR 1 PREP LAB PRE-SITE PREPARATION LABOR Support Labor 16 PM LAB PROJECT/CONSTRUCTION MGMT 10 TECH LAB TECHNICAL LABOR 3 PREP LAB PRE-SITE PREPARATION LABOR 1 OP LAB SUBCONTRACTING LABOR 1 OPAC OP ACCESS CONTROL Total net selling price, FOB shipping point, $23,844.00 THIS QUOTATION AND ANY RESULTING CONTRACT SHALL BE SUBJECT TO THE GENERAL TERMS AND CONDITIONS ATTACHED HERETO. Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America 251-4 J . Project: Access Control Upgrade Customer Reference: SimplexGrinnell Reference: 432406668 Date: 03/13/2008 Page 2 of 3 SimplexGrinnell Quotation Comments Simplex will provide the engineering, design, training, project management while subcontracting the labor and material to install a new access control system upgrade, We will be providing a c- Cure 9000 Software upgrade, to be located in the Santa Ana PO IT room, This system will include programming of new system software, and backing up of existing the existing system software, One day of training on the software will be provided by vendor. Existing door controllers and hardware will remain as is. * Deviation from SimplexGrinne/l's design must be approved by the Engineering Manager Sam Amicay, You can reach Sam at 714-870-1010 Ex. 665. . Programming: 1) Initial Personnel import from an existing NT3400 system export, 2) Programming of all hardware and software to be found in the NT3400 backup and per configuration information provided 3/6/2008. This Full Migration from the existing NT3400 to the C.Cure 9000 will include manually entry for definitions of ISC controllers, Doors, Input/Outputs, Holidays, Time Periods, and Access Levels. 3) We have not included any Badge Layouts, Custom Reports, Graphical Maps, CCTV integration, etc. options, . Pre-Staging: Pre-staging is not included Note: There will be an interim period when we receive a copy of the database and when we startup the new system, The database will be in a "frozen" state during this time and changes to the system will need to be implemented once the new system is online, EXCLUSIONS: * Conduit and boxes. * Additional costs incurred on the project from other trades, * Patching and painting, including but not limited to, ceiling tile replacement and wallpaper repair, * Overtime-differential pay costs due to schedule delays not caused by SimplexGrinnel1. * Additional equipment or labor costs due to owner or AHJ requirements that are not code related or in approved laws or ordinances or regulations in the jurisdiction where the project takes place, CONDITIONS: 1, Work shall not be performed until a contract/purchase order has been received and approved by this office. 2, On projects that require plan check and or submittals, no work shall be performed until all approvals have been received by this office. The liability for any work requested prior to approvals shall be the sole responsibility of the owner/company requesting said work, Engineering for submittals to the city can only be started early (Pending receiving a P,O.)if we receive a letter of limited Liability with reference to the contract dollar amount. 3. Invoicing shall be monthly, based on progress of labor and material. SimplexGrinnell reserve the right to stop work when any invoice exceeds 30 days past due. 4, Disputed charges; the owner/contractor shall not retain any amount that exceeds the value of any disputed item including its labor, Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America 251-5 " . .. Project: Access Control Upgrade Customer Reference: SimplexGrinnell Reference: 432406668 Date: 03/13/2008 Page 3 of 3 SimplexGrinnell Quotation Comments (continued) 5, A one year warranty is included from the date of final acceptance from the authority having jurisdiction, 6, All work is to be done during normal working hours, 7, Lead Time on equipment is normally 2 weeks (special orders and/or other vendor items may require additional lead time). 8. All conduits not installed by SimplexGrinnell shall be furnished with pull lines. 9. All devices and wire are to be installed in conduit and boxes. The owner/contractor shall install the conduit and boxes as designed by SimplexGrinnell shop drawings, Deviations to said plans will only be made with the written approval of a SimplexGrinnell representative. Deviations made without written consent may result in added engineering material and/or labor cost. 10, Project delays caused by unauthorized modifications are the responsibility of the contractor, 11, Allow, at least, 2-3 working days from the date requesting service for installers / inspectors to be on-site. 12. Lead Time on engineered plans is normally 4 weeks after receiving a usable CAD disk or e-mailed CAD file(s) once project is awarded, Fire, Security, Communications, Sales & Service Offices & Representatives in Principal Cities throughout North America 251-6