HomeMy WebLinkAbout22A - JANITORIAL SERVICEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 2, 2008
TITLE:
CONTRACT RENEWAL Fi
JANITORIAL SERVICE
CONTRACT AWARD FOR
PROJECT JANITORIAL
(SPEC. NOS. 04-038
JR
AND
SPECIAL
SERVICE
& 08-017)
CLERK OF COUNCIL USE ONLY:
APPROVED
CITY ANAGER
RECOMMENDED ACTION
^ As Recommended
^ As Amended
^ Ordinance on 1S1 Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Renew the contract with DMS Janitorial for janitorial service at
Recreation and Library facilities, for a one-year period in an
amount not to exceed $168,075.
2. Award contracts for janitorial temporary personnel for City Hall
and the Corporate Yard for a two-year period, with provision for
two one-year renewals, in the annual aggregate amount not to
exceed $170,000 with the following vendors:
VENDOR: LOCATION:
PeopleKeepers LLC Redondo Beach
Venturi Staffing Partners Santa Ana
DISCUSSION
The City uses a combination of methods to provide janitorial services for
City buildings and park restrooms, including City staff, contractual
custodial firms and temporary personnel companies. On May 8, 2008, the City
Council approved a contract for janitorial services for city park
restrooms. On May 3, 2004, the City Council awarded a contract to DMS
Janitorial for a two-year period with provision for three one-year renewals
for cleaning the Central library, the Newhope branch library, and the
McFadden learning center, as well as the 12 recreation centers and the
Parks, Recreation and Community Services Agency administrative offices.
The vendor has performed satisfactorily during the past contract period and
has agreed to renew the contract with a 5$ price increase to offset
increased labor and supply costs. Staff verified the current cost is
consistent with the market and DMS continues to offer a competitive price
for this service. Staff recommends the final renewal of the contract.
22A-1
Contract Award and Renewal for Janitorial Services
Spec Nos.04-038, 08-017)
June 2, 2008
Page 2
In addition, City Hall, the Ross Annex and the Corporate Yard are
maintained by City personnel, augmented with work crews provided through
Temporary Personnel companies. For this service, bids were solicited and
opened on March 13, 2008, and evaluated (exhibit 1) . A summary of the bid
invitations and bids received is as follows:
14 Requests For Bid mailed
3 Requests For Bid mailed to Santa Ana vendors
7 Bids received
2 Bids received from Santa Ana vendors.
Bids were received, opened on March 13, 2008 and evaluated. The bids from
PeopleKeepers LLC and Venturi Staffing Partners are responsive to the
specifications and meet the City's requirements. Services performed will
include vacuuming, dusting, mopping, trash disposal, cleaning and
restocking of restrooms, machine-buffing the floors, and carpet
shampooing.
FISCAL IMPACT
Funds are available in the Building Maintenance Janitorial and Housekeeping
Services account (no. 73-106-6241).
~~ Francisco Gutierrez ~~
Finance & Mgmt. Services Agency
Executive Director
BP
22A-2
ABSTRACT OF BIDS
CONTRACT AWARD
SPECIAL PROJECT (JANITORIAL) TEMPORARY PERSONNEL SERVICES
FOR CITY HALL AND CORPORATE YARD
(SPEC. 08-017)
VENDOR / LOCATION CUSTODIAN BILLABLE
RATE PER HR MARKUP RATS PBR FiR
PBOPLSIC88PBRS $ 9.00 38.75 $ 12.49
RSDONDO BSACH
VBNTURI STAFFING $ 10.00 42.00$ $ 14.20
SANTA ANA
RAINMAKER $ 11.00 42.00 $ 15.40
SANTA ANA
DEVON & DEVON $ 11.00 48.54$ $ 16.34
ORANGE
KIMCO STAFFING $ 12.00 40.00 $ 16.80
IRVINE
WESTAFF INC $ 15.83 47.95 $ 23.42
IRVINE
LEAD STAFFING $ 20.00 45.00$ $ 29.00
WEST COVINA
SUMMARY OF BID AWARD PBOPLBKE8P8RS LLC
TOTAL AWARD IN THL AMOUNT OF: VSNTURI STAFFING PARTN$RS
TOTAL ANNUAL AGGREGATE AWARD $ 170,000.00
Exhibit 1.
22A-3
22A-4