HomeMy WebLinkAbout22H - WATER QUALITY REPORTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 2, 2008
TITLE:
CONTRACT AWARD FOR PRINT AND
MAIL ANNUAL WATER QUALITY
REPORT (SPEC. NO. 08-038)
CI MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15' Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Off Broadway Printing, Inc. for the printing and
mailing of the 2007 annual water quality report in an annual amount not to
exceed $38,000.
DISCUSSION
The Public Works Agency's Water Resources Division oversees the supply of
fresh water to the city covering 450 miles of pipeline and 21 groundwater
production wells. In compliance with the Title 22 of the California Code
of Regulations, the City is required to mail an annual Water Quality Report
to all water customers. The report covers statistical information,
statements on where our drinking water comes from, as well as helpful tips
on conserving water. This year, Public Works has developed a 12-month wall
calendar for the 2007 Water Quality Report to serve as a continual reminder
promoting water conservation, rebates, composting, fall planting, adopt-a-
park events, holiday and other recycling programs, Earth Day, graffiti
removal programs, and water education programs.
The notice inviting proposals was advertised on April 23, 2008. The
sophisticated printing requirements, including an aggressive time schedule,
coupled with the need to provide mailing services precluded many print
vendors from responding to the request.
Proposals were received, opened on May 12, 2008, and each proposal was
evaluated independently. Criteria for evaluation included seven specific
items, including: clarity and detail of submitted proposal, review of print
quality guarantee and mailing process compliance, cost and quality of
samples including calendars and references. The ratings for the calendar
style Water Quality Report 2007 are as follows:
22H-1
Contract Award for Printing and Mail Annual Water Quality Report
June 2, 2008
Page 2
Printer Location: Rating: Amount:
Off Broadway Printing Sherman Oaks 90 $35,526.49
The PM Group Lake Forest 80 $33,180.03
Pacific Graphics Industry 75 $41,161.01
Graphic Center Sacramento 75 $46,111.62
Direct Advertising Response Anaheim 73 $33,223.51
Wright Graphics Chatsworth 73 $41,411.93
Lester Lithograph Anaheim 60 $41,920.26
Based on the above evaluation ratings and past performance, staff
recommends award to Off Broadway Printing. A seven percent contingency is
included for unexpected over run and additional mailing quantity.
FISCAL IMPACT
Funds are available in the Water Quality & Measurement account (no. 64-578-
6391) .
APPROVED AS TO FUNDS AND ACCOUNTS:
Lam, _
Jame G. ss ~~'~'rancisco Gutierrez
Exe tiv Director Executive Director
Public orks Agency Finance & Mgmt. Services Agency
JGR/KM/08-038.9:sh
22H-2