HomeMy WebLinkAbout25A - CUSTODIAL MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 2, 2008
TITLE:
SECOND RENEWAL OPTION TO AGREEMENT
FOR CUSTODIAL MAINTENANCE SERVICES AT
THE SANTA ANA REGIONAL TRANSPORTATION
CENTER
~i
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1 ~ Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the
attached amendment to the agreement with Pacific Building Care, Inc. for
janitorial services at the Santa Ana Regional Transportation Center in an
amount not to exceed $150,000 for a one-year term, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Santa Ana Regional Transportation Center is a transportation hub,
combining Amtrak, MetroLink, Orange County Transit Authority and other
bus services with office space for various State, County and City
departments. Additionally, the facility includes a five-story theme
tower that houses additional office space, conference rooms and a new
Pedestrian Bridge. Patronage at the facility has increased in recent
years, which requires that consistent, high-level custodial service be
maintained at all times in order to keep the facility clean and
attractive.
On June 6, 2005, City Council awarded a contract with Pacific Building
Care, Inc. (PBC) for a two-year period with three, one-year renewal
options. PBC has requested to enter into its second year renewal option
beginning July 1, 2008, and ending June 30, 2009. PBC has been diligent
in addressing the work plan and scope of services, and the company's
efforts at the Santa Ana Regional Transportation Center have achieved the
required level of cleanliness. Staff recommends that the City exercise
the second renewal option to continue these efforts.
25A-1
Second Renewal Option to Agreement
for Custodial Maintenance Services at the
Santa Ana Regional Transportation Center
June 2, 2008
Page 2
FISCAL IMPACT
Funds will be available in the FY 08-09 Santa Ana Regional Transportation
Center Maintenance and Repair Buildings and Grounds account (account no.
67-615-6241).
APPROVED AS TO FUNDS AND ACCOUNTS:
~~u ~~~
Nancy T. dwards /~,F'rancisco Gutierrez ~~
Assistant Director D`~ Executive Director
Community Development Agency Finance & Management Services Agency
SGH/GL/mlr
060208 2ndRenewOptAgree - PBC RTC
25A-2
SECOND RENEWAL OPTION TO
CUSTODIAL MAINTENANCE AGREEMENT
THIS SECOND RENEWAL OPTION TO CUSTODIAL MAINTENANCE
AGREEMENT is take effect on July 1, 2008, by and between Pacific Building Care, Inc.
("Contractor") and the City of Santa Ana, a charter city and municipal corporation of the
State of California ("City").
RECITALS:
A. The parties entered into Agreement A-2005-118, dated June 15, 2005 (hereinafter
"said Agreement") by which Contractor has provided custodial services for The
Depot at Santa Ana. The first renewal option was exercised on June 16, 2007.
B. In accordance with the terms and conditions of said Agreement, the parties now wish
to exercise the second one year option period to extend the Agreement and increase
the Compensation term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement as amended and those amended
in this Second Renewal Option, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to read, in full, as follows:
"Contractor shall perform those services as set forth in Exhibit A, attached to said
Agreement. Contractor shall add the services of one additional janitor at the Depot at
Santa Ana."
2. Section 2.a., COMPENSATION, shall be amended to read, in full, as follows:
"City agrees to pay, and Contractor agrees to accept as total payment for its services,
a monthly fee of $12,099.96. Additional services, as set forth in Section 1, above,
shall be paid at the rates and charges set forth in Contractor's Official Bid
Proposal/Specifications, attached to said Agreement as Attachment G. The total sum
to be expended under this Agreement shall not exceed $150,000.00 during the
remaining option term through June 30th, 2009."
3. Except as herein amended, all terms and conditions of said Agreement shall remain in
full force and effect.
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