HomeMy WebLinkAbout25L - PREVENTIVE MAINTENANCE AND REPAIRSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 2, 2008
TITLE:
AGREEMENT FOR PREVENTIVE
MAINTENANCE AND REPAIRS OF
MECHANICAL AND HVAC SYSTEMS
CITY NAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Approve and authorize the City Manager and the Clerk of the Council to
execute the attached Amendment to Agreement with ACCO Engineered Systems
for maintenance and repair services in an annual amount not to exceed
$165,000, subject to non-substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
The Building Maintenance Division of the Finance and Management Services
Agency maintains approximately 50 buildings, including fire stations,
recreation and community centers, libraries, City Hall, the Police
Administration building, and the Corporate Yard. These public buildings,
ranging from ten to 50 years old, require various levels of service for
complex mechanical systems, including heating and air conditioning
equipment. To maintain these systems in good working condition, it is
vital to have preventive maintenance and repair service available,
including periodic inspection of chillers and boilers and repair of
equipment on an as-needed basis. Of the recommended action, $120,000 is
allocated to support the Police Administration and Holding facility HVAC
equipment. These services ensure that City mechanical systems operate
efficiently and safely, and meet all applicable laws and regulations.
Upon the completion of an RFP process for this service, on June 5, 2007,
the City Council approved an agreement with ACCO for a one-year period,
with provision for three one-year renewals. The vendor has performed
satisfactorily during the past contract period and staff recommends
approval for the first renewal of the agreement.
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Agreement for Maintenance of Mechanical Systems
June 2, 2008
Page 2
FISCAL IMPACT
Funds are available in the Police Department Building & Facility, and the
Finance Agency Building Maintenance accounts (nos. 11-350-6291 and 73-105-
6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
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M. Walters
f of Police
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~,~Francisco Gutierrez ~~
Executive Director
Finance & Mgmt. Services Agency
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on June 2, 2008, by
and between ACCO Engineered Systems, Inc., a California corporation ("Contractor") and the
City of Santa Ana, a charter city and municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into that certain Agreement #A2007-129, dated June 4, 2007, (hereinafter
"said Agreement") by which Contractor has provided maintenance and repair of heating and
ventilation systems in City facilities.
B. In accordance with the terms and conditions of said Agreement, the parties wish to extend the
term for an additional one-year period and increase compensation to provide for continuous
services during the term of said Agreement.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Second Amendment to
Agreement, the parties agree as follows:
1. Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the
following:
"a. City agrees to pay, and Consultant agrees to accept as total payment for its
services, the rates and charges identified in Exhibit A to said Agreement. The
total sum to be expended under this Agreement shall not exceed $165,000.00,
annually, during the term of this Agreement."
2. Section 3, TERM, shall be amended to extend the termination date to June 30, 2009.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
ACCO ENGINEERED SYSTEMS, INC.
By: (NAME)
Laura Sheedy, Asst. City Attorney (Title)
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