HomeMy WebLinkAbout25M - TRAFFIC SIGNAL AND LIGHTING MAINTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNG 2, 2008
TITLE:
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager anti clerx of the Council to execute the
attached amendment to the agreement with Econolite Traffic Engineering
and Maintenance, Inc. (Econolite) in the amount of $130,000 for a maximum
contract amount not to exceed $780,000 for the fiscal year 2007-2008 and
approve a one year extension in an amount not to exceed $650,000, subject
to non-substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
On August 1, 2005, City Council awarded a three-year agreement to
Econolite for the routine and extraordinary maintenance of traffic
signals and street lights in the amount of $650,000 per fiscal year. This
agreement includes a provision for two one-year extensions.
In Fiscal Year 2007-2008 there was a need to complete construction of
three traffic signal modifications within a very short time. Econolite's
services were used to install these traffic signal projects which
increased the cost of annual traffic signal contract. In addition,
outages in the Floral Park neighborhood required additional street light
maintenance services.
This amendment will increase the agreement amount to cover the routine
traffic signal and street lighting maintenance expenses projected until
the end of current contract which ends on August 31, 2008. Since
Econolite has performed well during the last three years and their
pricing is competitive, staff recommends that the City exercise its
option to extend the agreement for one additional year.
25M-1
AM8NDM8NT TO AGR88M8NT PITH
BCONOLITB FOR TRAFFIC SIGNAL AND
3TR88T LIGHTING MAINTBNANCB
sBRVICBs
First Amendment to Agreement -
Traffic Signal and Street Light Maintenance
June 2, 2008
Page 2
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Public Works Agency accounts for Traffic
Signal Maintenance M & R Improvements (account No. 11-621-6271) and
Street Light Maintenance M & R Improvements (account No. 11-625-6271).
APPROVED AS TO FUNDS AND ACCOUNTS:
James G. oss Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
25M-2
FIRST AMENDMENT TO AGREEMENT
THIS FIRST AMENDMENT TO AGREEMENT, is entered into on June 2, 2008,
by and between Econolite Traffic Engineering and Maintenance, Inc., a California
corporation (hereinafter "Contractor") and the City of Santa Ana, a charter city and
municipal corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement #A-2005-200, dated August 1, 2005, (hereinafter
"said Agreement") by which Contractor has provided preventive and extraordinary
maintenance of traffic signal systems, advanced traffic management systems and street
lighting systems.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
increase compensation to provide for extraordinary expenses during the current term
and to extend the term for an additional one-year period.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
First Amendment to Contractor Agreement, the parties agree as follows:
Section 2.a., COMPENSATION, shall be amended to increase compensation by
$130,000.00 for a total not to exceed amount of $780,000.00 during the term from
September 1, 2007 through August 31, 2008, adopt a new fee schedule effective
September 1, 2008, and allocate funds in the amount of $650,000.00 for the extended
term, as follows:
"a. For those services provided through August 31, 2008, City agrees to pay, and
Contractor agrees to accept as total payment for its services, the rates and charges
identified in Contractor's Fee Proposal, attached to said Agreement as Exhibit B.
For services provided on or after September 1, 2008, the parties agree that the
rates and charges shall be increased five percent (5%) as set forth in Exhibit B-1,
attached hereto. The total sum to be expended under this Agreement shall not
exceed $650,000.00, per fiscal year, during the term of this Agreement.
Notwithstanding the foregoing, an additional $130,000.00, for a total not to
exceed amount of $780,000, shall be allocated to said Agreement for
extraordinary maintenance services during the term from September 1, 2007
through August 31, 2008."
2. Section 3, TERM, shall be amended to extend the term for an additional one-year
period running September 1, 2008 through August 31, 2009.
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3. Except as hereinabove amended, all terms and conditions of said Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement on the date and year first written above.
ATTEST:
CITY OF SANTA ANA
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
DAVID N. REAM
City Manager
ECONOLITE TRAFFIC
ENGINEERING AND
MAINTENANCE, INC.
RODNEY MATHIS
President /Chief Operating Officer
25M-4
EXHIBIT B-1
CITY OF SANTA ANA PRICE LIST
Effective Date 1 September 2008
Routine Maintenance -per unit
Traffic Signal $61.79
Flashing Beacon $36.75
CCTV $68.25
CMS $68.25
HAR $47.25
Flashing Crosswalk $25.20
2500 Lumen Lamp $3.41
6000 Lumen Lamp $4.20
Extraordinary Maintenance
Markup -material /labor 15%
Description Regular Overtime Double time
Per hour per hour per hour
Superintendent $78.75 $90.30 $111.30
Engineering Tech. $86.10 $113.40 $141.75
Laboratory Tech $63.00 $82.95 $102.90
Maint. Tech. -Lead $65.10 $86.10 $107.10
Maint. Tech $54.60 $68.25 $84.00
Utility Tech -Lead $86.10 $113.40 $141.75
Utility Tech $65.10 $86.10 $107.10
Lead High Voltage Tech $86.10 $113.40 $141.75
Service Laborer $64.05 $85.05 $104.74
Street Light Tech $49.35 $65.10 $80.85
Labor & Material
6x6 circular loop (4 or less) $299.25
6x6 circular loop (more than 4/intersection) $288.75
6 circular loop (24 or less w/in mile) $288.75
6 circular loop (25-48 w/in mile) $288.75
6 circular loop (49+ w/in mile) $283.50
Install #3 pull box $246.75
Install #5 pull box $283.50
Install #6 pull box $393.75
Install City Furn. NEMA CMU $719.25
Install City Furn. P44 TS Cabinet $1,391.25
Install City Furn. 332 Cabinet $1,391.25
Install ADA PPB $81.90
Install Reflective SNS $603.75
Test TS cabinet (not environmental) $787.50
Paint Traffic Signal Cab $315.00
Paint Vehicle Head $61.95
Paint Pedestrian Head $38.85
Paint Single Globe Street Light Pole $260.40
Paint Double Globe Street Light Pole $288.75
Paint 30' Steel Street Light Pole $341.25
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City of Santa Ana Price List (cont)
Equipment
Description
Per Trip Job
Pickup Truck
Service Truck
Service Ladder Truck
Boom Ladder Truck
50' Height Boom Truck
Crane Truck
Water Truck
Dump Truck
Big Concrete Saw
Complete Paint Rig
Air Compressor w/Tools
Trencher & Backhoe
Vacuum Truck
$36.75
$36.75
$52.50
$52.50
$89.25
$315.00
$157.50
$157.50
$84.00
$105.00
$105.00
$719.25
$257.25
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