HomeMy WebLinkAbout22E - ASPHALT ST MAINT
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
JULY 7, 2008
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTRACT RENEWALS FOR ASPHALT
STREET MAINTENANCE AND ASPHALT
POTHOLE REPAIR
(SPEC. NOS. 06-101 AND 06-103)
G-
12.//)12
CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
1. Renew the contract with Hardy and Harper, Inc., for asphalt pothole
repairs for a one-year period in the annual amount not to exceed
$550,000.
2. Renew the contract with Hardy and Harper, Inc., for asphalt street
maintenance for a one-year period in the annual amount not to exceed
$1,780,530.
DISCUSSION
The Public Works Agency's Street Division is responsible for maintaining
approximately 400 miles of streets within the City of Santa Ana. In order
to do so, annual asphalt street maintenance and pothole repairs are
required.
Over the past several years, the City has realized good response and
service from the contractor as well as flexibility of service levels. As
needs change, the contractor has the ability to increase or decrease
resources without affecting City staff or other programs. Through this
contract the City's roadway maintenance budget has seen a reduction of 18
percent in unit costs for work performed. Staff that was previously
assigned to roadway maintenance has been reassigned to other maintenance
programs such as graffiti removal, trees and roadway cleaning.
Services provided under the asphalt street maintenance contract include the
excavation and cold milling of existing roadways, the installation of
pavement reinforcement fabric, construction of asphalt concrete pavement,
and crack sealing. In addition, the contract provides for water and sewer
system maintenance, including trench repair and the adjustment of water
valve boxes and manhole frames and covers to grade.
22E-1
Contract Renewals for Asphalt Street Maintenance
July 7, 2008
Page 2
Services provided under the asphalt street maintenance contract include the
excavation and cold milling of existing roadways, the installation of
pavement reinforcement fabric, construction of asphalt concrete pavement,
and crack sealing. In addition, the contract provides for water and sewer
system maintenance, including trench repair and the adj ustment of water
valve boxes and manhole frames and covers to grade.
Services provided under the pothole repair contract include the repair of
all potholes and the repair of all damaged pavement areas not exceeding 50
sq. ft. in area with asphalt overlay. Since August 2006, over 1,500 tons
of asphalt concrete has been used to fill approximately 52,000 potholes and
small damaged pavement areas. Hardy & Harper, Inc. has responded in a
timely manner with all requests for pothole repair, trench repair and
street overlays.
On August 7, 2006, the City Council awarded contracts to Hardy and Harper,
Inc., a Santa Ana vendor, for a one-year period with provision for three,
one-year renewals for asphalt street maintenance and pothole repair. The
vendor has performed satisfactorily during the past contract period and has
agreed to renew the contracts without an increase in pricing. Staff
recommends the second renewal of the contract.
FISCAL IMPACT
Funds are available in the Public Works Road Maintenance, the Sanitary
Sewer Service, Water Utility Water System Maintenance, and the Roadway
Maintenance accounts (nos. 11-631-6291, 056-575-6291, 064-575-6291 and 29-
631-6291) .
APPROVED AS TO FUNDS & ACCOUNTS:
9' Jame G.
Executive D' ector
Public Works Agency
'~~\~~ "-\.~(' l" \\A~:-'
if Francisco Gutierrez
Executive Director
Finance and Mgmt. Services Agency
JGR/WO/06-101.R2.9 & 06-103.R2.9:
22E-2