HomeMy WebLinkAbout22K - COMPRESSOR
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
JULY 7, 2008
TITLE:
CONTRACTS AWARD FOR SHOP AIR
COMPRESSOR SUPPLY SYSTEM
(SPEC. NO. 08-031)
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Award a contract to Q-AIR California to provide and install a new shop air
compressor supply system at the Fleet Maintenance facility for $38,043 and
a five year maintenance contract in an amount not to exceed $2,300
annually.
DISCUSSION
The Finance and Management Services Agency Fleet Maintenance Division
handles the maintenance and repair of over 800 City vehicles, including 110
patrol sedans and equipment at the Corporate Yard facility, built in 1994.
Fleet Maintenance operates with a fully operational garage, including a
shop compressor supply system to provide air for the pneumatic vehicle
lifts, tire inflation machines, all shop tools and the air reels to pump
the vehicle oils and lubricants throughout the shop. Over the past three
years, the current 50 HP compressor system has displayed increasing
downtime, causing high dollar service calls requiring parts to be
dispatched from overseas. Therefore, the City has been advised by the
authorized service center to replace the deteriorating system and benefit
from the electricity savings rebate program offered through Southern
California Edison.
The notice inviting bids was advertised on April 18, 2008, and bids were
solicited. A summary of the bid invitations and bids received lS as
follows:
4 Invitations For Bid mailed
8 Bids received
Bids were received, opened on May 7, 2008. The bids were evaluated on the
ability to provide full capacity air pressure for the Fleet facility,
readily available replacement parts, as well as pricing (Exhibit 1).
Staff recommends awarding a contract to Q-AIR California for their USA made
25 HP compressor system offering a $8,658 SCE first year savings on
electric power and a $4,000 SCE rebate. Contract award includes a 10
percent contingency on the proj e~2K-1
Contracts Award for Shop Air Compressor Supply System
July 7, 2008
Page 2
FISCAL IMPACT
Funds are available In the Equipment Maintenance - Garage Operation account
(no. 75-111-6641) in the amount of $38,043; and in the Equipment
Maintenance - Garage Operation account (no. 75-111-6281) in the amount of
$2,300 annually.
.\- ~ \0('\. \~~. l ..~ L' ~~ .
0~ Francisco Gutierrez
Executive Director
Finance and Management
^ ..
Services Agency
FGjKMj08-031.2:sh
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SPEC 08-031
ABSTRACT
SHOP AIR COMPRESSOR SUPPLY SYSTEM
7/7/2008
VENDOR Q-AIR DOUBLE J ATLAS COPCO Q-AIR
CALIF GLOBAL COMPRESSORS CALIF
LLC
LOCATION SANTE FE SPRNGS BAKERSFIELD TUSTIN SANTE FE SPRNGS
TERMS NET 30 NET 30 NET 30 NET 30
CAPACITY 25-HP SYSTEM 50 HP SYSTEM 50 HP SYSTEM 50 HP SYSTEM
TOTAL OFFER $ 36,084 $ 38,967 $ 38,888 $ 42,792
TRADE IN $ (1,500) $ (2,500.00) + PLAN FEES $ 1,500.00
DISCOUNT $ - $ - $ - $ -
TOTAL $ 34,584.00 $ 36,467.00 $ 38,888.00 $ 41,292.00
+ PLAN FEES
5-YEAR MAINT
ANNUAL CHARGE $ 2,300.00 $ 1,655.00 $ 5,913.00 $ 3,200.00
TOTAL YEAR 1 $ 36,884.00 $ 38,122.00 $ 44,801.00 $ 44,492.00
OFFER $ 34,584.00
10% CONTGNCY $ 3,459.00
PROJECT TOTAL $ 38,043.00
VENDOR H.Q. US AERO ATLAS COPCO AERO
EQUIPMENT COMPRESSOR COMPRESSORS COMPRESSOR
CO,INC. INC LLC INC
LOCATION LOS ANGELES SANTA FE SPRNGS TUSTIN SANTA FE SPRNGS
TERMS 2% NET 15 DAYS NET 30 NET 30 NET 30
CAPACITY 25 HP SYSTEM 30 HP SYSTEM 50 HP SYSTEM 50 HP SYSTEM
TOTAL OFFER $ 44,819 $ 51,595 $ 51,107 $ 65,643
TRADE IN $ - $ - + PLAN FEES $ -
DISCOUNT $ (896) $ - $ -
TOTAL $ 43,923.00 $ 51,595.00 $ 51,107.00 $ 65,643.00
5- YEAR MAINT
ANNUAL CHARGE $ 1,612.80 $ 1,615.80 $ 5,913.00 $ 1,652.30
ITOT AL YEAR 1 $ 45,535.80 $ 53,210.80 $ 57,020.00 $ 67,295.30
SUMMA Y OF BID AWARD Q-AIR CALIFORNIA
TOTAL AWARD IN THE AMOUNT OF $ 38,043.00
ANNUAL 5-YR MAINT. $ 2,300.00
ABSTRACT 1.
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