HomeMy WebLinkAbout23A - PROJ 08-1737-C
CITY COUNCIL MEETING DATE:
REQUEST FOR
COUNCIL ACTION
CLERK OF COUNCIL USE ONLY:
JULY 7, 2008
TITLE:
APPROVED
CONTRACT AWARD FOR LOCAL
STREET REHABILITATION-THIN
OVERLAY PHASE 3 (PROJECT NO.
08-1737-C)
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CfCF
L~iI
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
V
1. Relieve Hardy & Harper, Inc. of their bid in an amount of $4,613,000.
2. Award a contract to All American Asphalt, the lowest responsible
bidder, in accordance with unit bid prices in the estimated amount of
$5,006,430 for construction of Local Street Rehabilitation-Thin
Overlay Phase 3.
3. Approve a Funding Analysis with a total estimated construction cost
of $5,824,000.
DISCUSSION
This project is the final phase of the thin overlay treatment that is
part of the City's $100 million investment to rebuild neighborhood
streets throughout the City (Exhibit 1). This project will restore the
pavement of several local streets that require the least amount of repair
work as identified in the City's pavement management system. In
addition, the project will replace damaged concrete curbs, gutters,
sidewalks, and curb ramps. Once completed, these improvements will
enhance ride quality and visual appearance of the neighborhoods.
The Notice Inviting Bids was advertised on May 19 and 21, 2008, and bids
were opened on June 5, 2008. A summary of the bid invitations mailed,
the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 11
Contractors requesting bidding documents: 12
Bids received: 6
Bids received from Santa Ana Contractors: 1
23A-1
Local Street Rehabilitation-Thin Overlay
Phase 3
July 7, 2008
Page 2
NAME OF BIDDER
CITY
BID AMOUNT
1. All American Asphalt
2. R.J. Noble Company
3. Sully-Miller Contracting Company
4. Excel Paving Company
5. Sequel Contractors, Inc.
Corona
Orange
Anaheim
Long Beach
Santa Fe
Springs
$5,006,430
$5,032,155
$5,159,249
$5,561,903
$5,577,820
A total of six bids were received and all but one were responsive. Hardy
& Harper, Inc. (HHI) submitted a bid in an amount of $4,613,000.
Following the bid opening, HHI requested to be relieved of their bid,
stating that they had inadvertently omitted the cost of material when
they filled out the price for Bid Item 2, URemove and replace ac
pavement." After examining HHI's bid and other support documents, staff
has found sufficient grounds for the relief and therefore, recommends
that HHI's request be granted. The lowest responsive bid was submitted by
All American Asphalt in an amount of $5,006,430, which is above the
Engineer's estimate of $4,800,000.
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the proposed
proj ect is exempt from future review. Categorical Exemption
Environmental Review No. 2008-113 will be filed for the project.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$5,824,000 for the project (Exhibit 2). Funds are available in the
Residential Street Improvement Fund (account no. 058-552-6631).
APPROVED AS TO FUNDS AND ACCOUNTS:
~~~~
James G. R'6ss
Executive Director
Public Works Agency
':t-\\~(:~~ ~ ~ '. ~ ~~A C
Francisco Gutierrez (A1
Executive Director 0
Finance & Mgmt. Services Agency
K:\Construction\RFCA\07-07-08 OB-1737-C RFCA .doc BOWD
23A-2
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PROPOSED THIN OVERLAY
EXHIBIT 1
SANTA ANA
, P W A t CllY COUNCIL
, , AGENDA DATE:
JULY 7.2008
PUBLIC "lJRKS AGENCY
TITLE:
LOCAL STREET PAVEMENT REHABILITATION
THIN OVERLAY PHASE 3 OF 3
PROJECT NO.08-1737-C
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FUNDING ANALYSIS
PROJECT 08-1737-C
LOCAL STREET REHABILITATION, THIN OVERLAY PHASE 3 OF 3
Construction Contract
Contract Administration
Inspection and Testing
Survey Staking
Contingencies
$5,006,430
110,643
89,180
117,104
500,643
TOTAL ESTIMATED CONSTRUCTION COSTS
$5,824,000
Exhibit 2
23A-4