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Home My WebLink About25C - REALLOCATION CDBG FUNDS CITY COUNCIL MEETING DATE: REQUEST FOR COUNCIL ACTION CLERK OF COUNCIL USE ONLY: JULY 7, 2008 TITLE: APPROVED o As Recommended o As Amended o Ordinance on 1 st Reading o Ordinance on 2nd Reading o Implementing Resolution o Set Public Hearing For REALLOCATION OF COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS a: f2/l;12 CITY MANAGER CONTINUED TO FILE NUMBER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute the attached amendments to the 2007-2008 Community Development Block Grant agreements with Mercy House Transitional Living Centers, Inc. and Delhi Center to increase the grant amounts by $10,000 and $5,000, respectively, subject to non-substantive changes approved by the City Manager and City Attorney. DISCUSSION The City of Santa Ana undertakes a yearly process of allocating Community Development Block Grant (CDBG) Funds, which are received from the U. S. Department of Housing and Urban Development (HUD). Part of this process involves requesting proposals for service from non-profit organizations. The City enters into agreements with these non-profits to provide public services to low-income households on behalf of the City. Occasionally, a non-profit organization decides to withdraw from the CDBG program after City Council awards a sub-grant and therefore releases any entitlement to the funds. During the 2006-2007 grant year, Orange County Rescue Mission was awarded $10,000 and Orange County Crazies was awarded $5,000 in grant funds. Both organizations have since withdrawn from the CDBG program and did not spend any of the funds granted to them. City staff recommends that $10,000 be reallocated to Mercy House Transitional Living Centers, Inc. and $5,000 to Delhi Center, thereby increasing their 2007-2008 grant award totals to $20,000 and $10,000, respectively. 25C-1 Reallocation of CDBG Funds July 7, 2008 Page 2 FISCAL IMPACT Funds are available in the Community Development Block Grant account (account no. 135-149-6931). APPROVED AS TO FUNDS AND ACCOUNTS: ~ )4 tdwcudo Nancy T~EdwardS Acting ecutlve Dlrector Community Development Agency ~~~~~;\\~^-L Francisco Gutierrez ti.i(.j Executive Director a Finance & Management Services Agency NTE/FH/mlr 070708 ReallocationCDBG-Mercy&Delhi 25C-2 SECOND AMENDMENT TO AGREEMENT THIS AMENDMENT, made and entered into this 151 day of July, 2008, by and between the Mercy House Transitional Living Centers, Inc., a California non-profit corporation ("Subrecipient"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws ofthe State of California ("City"). R.E.cIIA1~ A. The City and Subrecipient entered into that certain "Agreement Between The City of Santa Ana and Mercy House Transitional Living Centers, Inc. for Use of Community Development Block Grant Funds" ("CDBG Agreement" all terms and conditions incorporated herein by reference) dated July 1,2007, to use $10,000.00 in CDBG funding for the programs at the Joseph House, Regina House and Emmanuel House. B. The parties hereto now desire to amend the grant amount of the CDBG Agreement C. Subrecipient may also amend its Scope of Work attached as Exhibit A hereto. WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions of said CDBG Agreement as hereby amended, the parties hereto do hereby agree as follows: 1. The "Amount of Grant and Quarterly Disbursement" shall be amended to include an additional $10,000 for total Grant Amount not to exceed $20,000 in order to serve the revised Scope of Work (Exhibit A) attached hereto and incorporated herein. 2. Except as hereinabove modified, all of the terms and conditions of said CDBG Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment to said CDBG Agreement the date and year first above written. A TIEST: CITY OF SANTA ANA Patricia E. Healy Clerk of the Council David N. Ream, City Manager APPROVED AS TO FORM: JOSEPH W. FLETCHER SUBRECIPIENT: MERCY HOUSE TRANSITIONAL LIVING CENTER City Attorney By: Lisa E. Storck Assistant City Attorney By: Title: 25C-3 Name of Organization Name of Funded Program Annual Accomplishment Goal I. Total number of unduplicated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by the funded proram, named above, during the 12-month contract period. I 88 Persons II. Number of ONLY unduplicated Santa Ana residents to be served by the funded program, named above, during the 12-month contract period. I 321 Persons Program and Funding Description III. Description of Work - In the space below, describe the program to be funded during the 12-month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will print. The transitional shelters offer supportive services, including individualized case management which aid the residents in achieving goals in the areas of housing, health, finances, and life skills. These services will then help the client understand the root causes of their homelessness and enable them to transition from a state of dependency to one of self-sufficiency. Clients will meet with their program manager on an on-going basis. During case management, clients will set and work to achieve their program-specific goals. Program Managers are then able to track the client's progress and refer them to additional resources to address their needs. Additionally clients attend workshops and life skills classes. The program staff also offer social events for the clients to bond with one another and create healthy relationships. City of Santa Ana Scope of Work MERCY HOUSE TRANSITIONAL LIVING CENTERS REGINA/JOSEPH/EMMANUEL HOUSE 32 Unduplicated Santa Ana residents will be served in FY08-09 Schedule of Performance Estimate the number of ONLY unduplicated Santa Ana residents to be served by the funded program during the 12- month contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter 1 do not count them again in quarter 2) Quarter 1: July 1 - September 30 Quarter 2: October 1 - December 31 Quarter 3: January 1 - March 31 Quarter 4: April 1 -June 30 8 Persons 8 Persons 8 Persons 8 Persons 32 Total unduplicated Santa Ana Residents to be served. Schedule of Invoicing Estimate the amount of grant funds to be requested during the 12-month contract period on a quarterly basis. Quarter 1: July 1 - September 30 $ 2,500.00 Quarter 2: October 1 - December 31 $ 2,500.00 Quarter 3: January 1 - March 31 $ 2,500.00 Quarter 4: April 1 -June 30 $ 2,500.00 $ 10,000.00 Total Grant Exhibit A Page 1 of 1 25C-4 SECOND AMENDMENT TO AGREEMENT THIS AMENDMENT, made and entered into this 1st day of July, 2008, by and between the Delhi Center, a California non-profit corporation ("Subrecipient"), and the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("City"). Rg~IIA.L.s. A. The City and Subrecipient entered into that certain "Agreement Between The City of Santa Ana and Delhi Center for Use of Community Development Block Grant Funds" ("CDBG Agreement" all terms and conditions incorporated herein by reference) dated July 1,2007, to use $5,000.00 in CDBG funding for the Delhi Senior Program. B. The parties hereto now desire to amend the grant amount ofthe CDBG Agreement C. Subrecipient may also amend its Scope of Work attached as Exhibit A hereto. WHEREFORE, in consideration ofthe mutual and respective covenants and promises hereinafter contained and made, and subject to all of the terms and conditions of said CDBG Agreement as hereby amended, the parties hereto do hereby agree as follows: 1. The "Amount of Grant and Quarterly Disbursement" shall be amended to include an additional $5,000 for total Grant Amount not to exceed $10,000 in order to serve the revised Scope of Work (Exhibit A) attached hereto and incorporated herein. 2. Except as hereinabove modified, all of the terms and conditions of said CDBG Agreement remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Amendment to said CDBG Agreement the date and year first above written. A TrEST: CITY OF SANTA ANA Patricia E. Healy Clerk of the Council David N. Ream, City Manager APPROVED AS TO FORM: JOSEPH W. FLETCHER City Attorney SUBRECIPIENT: DELHI CENTER By: Lisa E. Storck Assistant City Attorney By: Title: 25C-5 City of Santa Ana Scope of Work Name of Organization Name of Funded Program Annual Accomplishment Goal I. Total number of unduplicated clients (Santa Ana and Non-Santa Ana Residents) anticipated to be served by the funded proram, named above, during the 12-month contract period. I 37 Persons II. Number of ONLY unduplicated Santa Ana residents to be served by the funded program, named above, during the 12-month contract period. 1 371 Persons Program and Funding Description III. Description of Work - In the space below, describe the program to be funded during the 12-month contract period. What specific activities will be undertaken during the contract period. Please be concise in your response. Only the viewable space will print. 1. Link Seniors to health and human services 2. Improve Senior Health and wll-bing by providing forum for socialization 3. Sponsor weekly Bingo games with prizes for 37 seniors 4. Increase Seniors access to critical infrmation and rewources 5. Coordinate workshops with topics that include healthy eating, medicine, the effects of diabetes and Alzheimer's, pensions, making a will, housing, claiming money benefists and allowances, looking after the house, filling in claim forms, shopping and exercise. DELHI CENTER DELHI SENIOR PROGRAM An additional 37 Unduplicated Santa Ana residents will be served in FY08-09 Schedule of Performance Estimate the number of ONLY unduplicated Santa Ana residents to be served by the funded program during the 12- month contract period per quarter. (Enter number of new Santa Ana clients served each quarter. If they were served in quarter 1 do not count them again in quarter 2) Quarter 1: July 1 - September 30 Quarter 2: October 1 - December 31 Quarter 3: January 1 - March 31 Quarter 4: April 1 -June 30 9 Persons 9 Persons 9 Persons 10 Persons 37 Total unduplicated Santa Ana Residents to be served. Schedule of Invoicing Estimate the amount of grant funds to be requested durinQ the 12-month contract period on a quarterly basis. Quarter 1: July 1 - September 30 $ 1,250.00 Quarter 2: October 1 - December 31 $ 1,250.00 Quarter 3: January 1 - March 31 $ 1,250.00 Quarter 4: April 1 -June 30 $ 1,250.00 $ 5,000.00 Total Grant Exhibit A Pa~ 1 of 1 25\,,-6