HomeMy WebLinkAbout23E - PROJ MAIN LIBRARY
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
AUGUST 18, 2008
TITLE:
APPROVED
CONTRACT AWARD FOR MAIN
LIBRARY - TEEN CENTER
BASEMENT RENOVATION (PROJECT
NO. 07-2400)
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
CONTINUED TO
./
FILE NUMBER
,I
V RECOMMENDED ACTION
1. Award a contract to Big West Construction, the lowest responsible
bidder, in accordance with unit bid prices in the estimated amount of
$140,000 for the Teen Center Basement Renovation in Santa Ana Main
Library.
2. Approve a Funding Analysis with a total estimated construction cost
of $189,000.
DISCUSSION
To promote the library as an afternoon destination for teenagers, library
staff has identified the basement of the Main Library as a location for a
new Teen Center (Exhibit 1). The basement is currently occupied by
staff, book storage and a small public area for accessing periodicals and
computers. This project will modify the existing basement to include a
new teen center. Once completed, the renovations will add a new themed
public space and study room while continuing to accommodate staff and
public access to periodicals and computers.
The Notice Inviting Bids was advertised on June 27 and 30, 2008, and bids
were opened on July 22, 2008. A summary of the bid invitations mailed,
the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 4
Contractors requesting bidding documents: 11
Bids received: 5
Bids received from Santa Ana Contractors: 0
23E-1
Main Library - Teen Center Basement
Renovation
August 18, 2008
Page 2
NAME OF BIDDER
CITY
BID AMOUNT
1. Big West Construction
2. Harry H. John Construction, Inc.
3. Unique Performance Construction, Inc.
4. Kerry Contractors, Inc.
5. Chi Construction
Irvine
Paramount
Costa Mesa
Huntington Beach
Anaheim
$140,000
$147,000
$174,500
$178,499
$227,450
A total of five bids were received and all were responsive. The lowest
bid was submitted by Big West Construction for $140,000, which is above
the Engineer's estimate of $138,000.
ENVIRONMENTAL IMPACT
An Environmental Impact Review No. 2008-131 has been completed and a
Categorical Exemption will be filed for the project pursuant to the
California Environmental Quality Act.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$189,000 for the project (Exhibit 2). Funds are available in the Public
Library Grant Fund (account no. 152-222-6621).
APPROVED AS TO FUNDS AND ACCOUNTS:
~~-/~~
James G. oss
Executive Director
Public Works Agency
p~ ~_L
.........-=:>
III
~~rancisco Gutierrez
O-Executive Director
Finance and Mgmt. Services Agency
Rob Richard
Library Director
K:\Construction\RFCA-draft\08-18-08 Main Library et.doc35 WD
23E-2
MAIN
LIBRARY
t CITY COUNCIL
AGENDA DATE:
, AUGUST 18, 2008
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EXHIBIT 1
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Title:
MAIN LIBRARY - TEEN CENTER (BASEMENT RENOVATION)
(PROJECT 07-2400)
N.T.8
SANTA ANA
~
FUNDING ANALYSIS
PROJECT NO. 07-2400
MAIN LIBRARY - TEEN CENTER BASEMENT RENOVATION
Construction Contract
Contract Administration
Inspection and Testing
Contingencies
$140,000
$8,200
$12,800
$28,000
TOTAL ESTIMATED CONSTRUCTION COSTS
$189,000
Exhibit 2
23E-4