HomeMy WebLinkAbout25C - ANTI VIRUS SOFTWARE
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
AUGUST 18, 2008
TITLE:
AMENDMENT TO AGREEMENT WITH
DELL/ASAP SOFTWARE FOR
ANTI-VIRUS SOFTWARE
APPROVED
o As Recommended
o As Amended
o Ordinance on 1 st Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
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CITY MANAGER
CONTINUED TO
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FILE NUMBER
RECOMMENDED ACTION
Approve and authorize the City Manager and Clerk of the Council to
execute the attached amendment to agreement with Dell/ASAP Software for
additional anti-virus software in the amount of $31,000 for a total
contract amount of $101,000 and extend the term of the agreement for two
additional years, subject to nonsubstantive changes approved by the City
Manager and the City Attorney.
DISCUSSION
On July 19, 2004, the City Council granted approval for the City to
execute an agreement with Dell/ASAP Software for anti-virus software from
Trend Micro. This agreement was based on a competitive bidding process
conducted by the County of San Joaquin. The City has been using this
anti-virus software to protect computers used in all City Departments.
That agreement is expiring. The City would like to amend the agreement
with ASAP Software to continue to receive Trend Micro's anti-virus
product license as well as technical support and services.
The operations of all City Agencies and Departments benefit from the
protection provided by the Trend Micro products against the destructive
affects of computer viruses. In addition, the 24x7 service will help
ensure extended support for these Trend Micro products is available to
the many City service providers that operate around the clock (e.g. SAPD,
SAFD, the Water Division, the Traffic Division, etc.) or operate extended
hours (e.g. the Library, Building Inspectors, etc.) Anti-virus protection
will be enabled for 2,000 City computers and 35 additional special stand-
alone City computers.
The Information Services Division recommends that the current agreement
with Dell/ASAP Software be extended and funding added to provide this
vital computer security for the City's computer environment.
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25C-1
Amendment to Agreement with
Dell/ASAP Software for Anti-Virus Software
August 18, 2008
Page 2
FISCAL IMPACT
Funds are available in the Technology Plan (account 109-700-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez ~
Executive Director
Finance & Management Services Agency
25C-2
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on August 7,
2008, by and between ASAP Software ("Vendor") and the City of Santa Ana, a charter
city and municipal corporation ofthe State of California ("City").
RECITALS:
A. The parties entered into Agreement A-2004-141, dated July 19,2004, (hereinafter
"said Agreement") by which Vendor has provided computer anti-virus software and
serVIces.
B. Pursuant to the First Amendment to Agreement, Vendor also provides "Priority
Advantage 24 x 7" support.
C. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said Agreement for an additional two-year period and increase
compensation to pay for the services during the extended term.
WHEREFORE, in consideration ofthe covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Second Amendment to Agreement, the parties agree as follows:
I. Section 1, Terms and Conditions, shall be amended to extend the term of said
Agreement for an additional two years, through August 31, 2010. During said
extended term Vendor shall continue to provide anti-virus software and services from
Trend Micro, Inc. as set forth in said Agreement and First Amendment.
2. Section 3, Compensation, shall be amended to increase compensation by $31,000.00,
to pay for anti-virus software and support during the extended term.
3. Except as herein amended, all terms and conditions of said Agreement shall remain in
full force and effect.
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25C-3
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IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date a~~ year first written above. .
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
25C-4
CITY OF SANTA ANA
DAVID N. REAM
City Manager
ASAP SOFTWARE
(NAME)
(Title)