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CITY COUNCIL MEETING DATE:
AUGUST 18, 2008
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
TITLE
APPROVED
o As Recommended
o As Amended
o Ordinance on 151 Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
SECOND AMENDMENT TO AGREEMENT
WITH PACIFIC COAST CABLING
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Approve and authorize the City Manager and Clerk of the Council to
execute the attached Second Amendment to Agreement with Pacific Coast
Cabling Inc., for cabling services and related equipment for a one-year
period in an amount not to exceed $150,000 per year.
DISCUSSION
In support of City operations, voice and data communications are provided
to all City service sites. This requires an extensive cabling
infrastructure. Cabling services are needed to support changes, additions
and moves at and between the City sites. This cabling work ensures that
all City offices and work locations remain connected and benefit from new
information technology as it becomes available. The City employs outside
vendors to perform needed cabling services.
The City has standardized its cabling infrastructure with Avaya Systimax
cabling. This was selected for its durability and flexibility. When
installed by a certified cabling vendor, the product has a 20-year
warranty. Use of this reliable product has resulted in very low cable
maintenance costs for the City. The cabling vendorjs who provides such
services to the City of Santa Ana must meet strict manufacturer
certifications.
In September of 2004, the City Council approved a three-year agreement
with PACIFIC COAST CABLING, with provision for two, one-year renewals, to
provide cabling services and related equipment. This will be the second
and final amendment to the agreement.
250-1
Amendment To Agreement with Pacific Coast Cabling
August 18, 2008
Page 2
FISCAL IMPACT
Funds are budgeted and are available in the FY 08-09 Communication
Services account for contractual services (account no. 102-171-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco Gutierrez - ~
Executive Director
Finance & Management Services Agency
250-2
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SECOND AMENDMENT TO AGREEMENT
THIS SECOND AMENDMENT TO AGREEMENT is entered into on August 7,
2008, by and between Pacific Coast Cabling, a California corporation ("Contractor") and
the City of Santa Ana, a charter city and municipal corporation of the State of California
("C ity").
RECITALS:
A. The parties entered into Agreement A-2004-189, dated September 20, 2004,
(hereinafter "said Agreement") by which Contractor has provided cabling installation
services on an as-needed basis for Information Technology services in the City of
Santa Ana.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said Agreement for an additional one-year term.
WHEREFORE, in consideration ofthe covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Second Amendment to Agreement, the parties agree as follows:
1. Section 2, COMPENSA nON, shall be deleted in its entirety and replaced with the
following:
"City agrees to pay and Contractor agrees to accept as total payment for its services,
the rates and charges set forth in Exhibit B-1, to the First Amendment to Agreement.
THERE IS NO GUARANTEE AS TO THE NUMBER OF TIMES THE
CONTRACTOR WILL BE USED NOR AS TO THE DOLLAR AMOUNT SPENT
ON SAID AGREEMENT. In no event will the total amount expended pursuant to
said Agreement exceed $150,000, annually, during the term. of said Agreement."
2. Section 3, TERM, shall be extended for an additional one-year term, through
September 31,2009.
3. Except as hereinabove amended, all terms and conditions of said Agreement shall
remain in full force and effect.
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250-3
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
PACIFIC COAST CABLING
(NAME)
(Title)
250-4