HomeMy WebLinkAbout22F - SURVEILLANCE SYSTEMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 2, 2008
TITLE:
CONTRACT AWARD FOR
SURVEILLANCE SYSTEM COMPONENTS
(SPEC. NO. 08-052)
l
G
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15f Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Merjan Enterprises Inc., dba/Save On Video for the
purchase of surveillance system components and cabling services in an
amount not to exceed $107,000.
DISCUSSION
A limited number of City facilities are equipped with surveillance
equipment, including the Police Administration and Detention Facility, The
Depot, and the City Yard. To ensure the safety and security of both staff
and inmates, the Detention facility utilizes an automated video and
audio surveillance system. The system allows staff to monitor and record
incidents in the maximum security areas and all housing modules. To
further enhance safety and security, the surveillance system is being
expanded to include the booking area and the records section of the jail.
The City Yard was constructed with a surveillance system consisting of 19
cameras and two viewing stations to cover its 11.5 acres. The system is 14
years old, not capable of recording, and plagued with poor camera
performance and cabling failures. The recommended action will upgrade the
surveillance system with state of the art equipment to allow monitoring and
recording from monitoring stations at the City Yard, as well as from the
Police Department.
The notice inviting bids was advertised on July 30, 2008 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
3 Invitations For Bid mailed
3 Bids received
22F-1
Contract Award for Security System Components
September 2, 2008
Page 2
Bids were received and opened August 13, 2008 (Exhibit 1). The bid
received from Merjan Enterprises Inc., dba/Save On Video, is responsive to
the specification and meets the City's requirements.
FISCAL IMPACT
Funds for expansion of the surveillance system at the Santa Ana Detention
Facility are available in the Inmate Welfare Fund account (no. 23-349-6391)
and for the upgrade of the security camera system at the City Yard in the
City Yard Operations account (no. 85-107-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
C
Paul M. Walters
Chief of Police
Francisco Gutierrez ~(
Executive Director f
Finance & Mgmt. Services Agency
22F-2
CITY OF SANTA ANA
PURCHASING DIVISION
ABSTRACT OF BIDS
SURVEILLANCE SYSTEM COMPONENTS
(SPEC. N0.08.052)
Bidder Save On Video
Securitech
VAS Security Systems
Location Agoura Hills
Terms Net 30
Delivery 2 weeks
Reseda
Net 30
30 days
Simi Valley
Net 30
15 days
Total $106,922.00 $124,922.00 $113,394.00
EXHIBIT 1
22F-3
22F-4