Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Item 17 - Agreements for Rental Equipment Services
Parks, Recreation, and Community Services www.santa-ana.org/parks-recreation Item # 17 City of Santa Ana 20 Civic Center Plaza, Santa Ana, CA 92701 Staff Report April 15, 2025 TOPIC: Rental Equipment Services AGENDA TITLE Agreements with CWF Inc., DBA Al Event and Party Rental, and Cook Event Services, Inc., DBA Baker Party Rentals, for Rental Equipment Services (Specification No. 25-004) (General Fund) RECOMMENDED ACTION Authorize the City Manager to execute agreements with CWF Inc., DBA Al Event and Party Rental, and Cook Event Services, Inc., DBA Baker Party Rentals, to provide rental equipment services in an amount not to exceed $1,250,000, for a term beginning April 15, 2025 and expiring April 14, 2028, with provisions for two, one-year extensions (Agreement Nos. A-2025-XXX and A-2025-XXX). GOVERNMENT CODE §84308 APPLIES: Yes DISCUSSION Request for Proposals (RFP) No. 25-004 was issued on January 10, 2025, through the City's online bid management and publication system. This RFP seeks rental equipment services for various City special events including, but not limited to, canopies, chairs, tables, electrical equipment, portable restrooms, and trash cans, as detailed in Exhibits 1 & 2. The RFP supports the efforts of the Parks, Recreation, and Community Services Agency (PRCSA) to gather the necessary elements for organizing multiple City -produced events throughout the year. A summary of vendor participation and results is as follows: • 97 Vendors notified • 9 Santa Ana vendors notified • 23 Vendors downloaded the RFP packet • 2 Proposals received • 0 Proposals received from Santa Ana vendors Proposals were solicited, opened on January 30, 2025, and evaluated. Two proposals were submitted by the RFP deadline and both were determined to be responsive to the Rental Equipment Services April 15, 2025 Page 2 specifications and met the City's requirements. An evaluation committee reviewed and rated the proposals according to the criteria listed in the RFP. Staff recommends awarding an agreement to the two firms, CWF Inc., DBA Al Event and Party Rental, and Cook Event Services, Inc., DBA Baker Party Rentals (Exhibits 1 & 2). Both vendors were selected for their variety of rental equipment, their broad level of experience, and their ability to provide all necessary items for City special events. In addition to their qualifications, awarding contracts to both firms allows staff to select the most cost-effective option, ensuring the best deal based on the specific needs of each event. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding is available in the current FY 2024-25 budget and funding will be included in the proposed budgets for City Council consideration. The City is not obligated to use the full amount of the contract authorization. Fiscal Accounting Fund Accounting Unit, Amount Year Unit -Account # Description Account Description FY 24-25 01113017-62300 General PRCSA-Service $6,000 Fund Enhancement -Contractual Services Professional FY 25-26 01113230-62300 General PRCSA-Recreation and $250,000 Fund Community Services - Contractual Services Professional FY 26-27 01113230-62300 General PRCSA-Recreation and $250,000 Fund Community Services - Contractual Services Professional FY 27-28 01113230-62300 General PRCSA-Recreation and $250,000 Fund Community Services - Contractual Services Professional FY 28-29 01113230-62300 General PRCSA-Recreation and $250,000 Fund Community Services - Contractual Services Professional Rental Equipment Services April 15, 2025 Page 3 FY 29-30 01113230-62300 General PRCSA-Recreation and $244,000 Fund Community Services - Contractual Services Professional TOTAL $1,250,000 EXHIBIT(S) 1. Agreement with CWF Inc. DBA Al Event and Party Rental 2. Agreement with Cook Event Services, Inc. DBA Baker Party Rentals Submitted By: Hawk Scott, Executive Director of Parks, Recreation, and Community Services Agency Approved By: Alvaro Nunez, City Manager CONTRACTOR AGREEMENT WITH CWF INC. TO PROVIDE RENTAL EQUIPMENT SERVICES TO THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 151h day of April, 2025 by and between CWF Inc., dba Al Event and Party Rental, a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On January 10, 2025, City issued Request for Proposal ("RFP") No. 25-004, by which it sought to retain a Contractor having special skill and knowledge in the field of rental equipment services for the City's Parks, Recreation, and Community Services Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide such services described in the Scope of Work that was included in RFP No. 25-004. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the Scope of Services - Exhibit A, attached hereto and incorporated herein, and as further described in Contractor's Proposal - Exhibit B, attached hereto and incorporated herein. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Contractor `s Fee Proposal — Exhibit C, attached hereto and incorporated herein. Contractor is one of two separate contractors selected to provide services under RFP No. 25-004. The total compensation for services provided under the Agreement, including any extension periods, shall not exceed $1,250,000.00. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made Page 1 of 10 through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on April 15, 2025 and end on April 14, 2028, with the option for the City to grant up to two (2), one (1) year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor Page 2 of 10 shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: Minimum Scope and Limit of Insurance. Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code I (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. • Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Vendor has no employees. • If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: • CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Permittee including materials, parts, equipment, and personnel furnished in connection with such work or operations. • All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Permittee for City. Page 3 of 40 • All required insurance policies: For any claims related to this contract, Permittee's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. • All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Permittee's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. • Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non -renewal due to non-payment. • Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self -Insured Retentions. Self -insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than ANII, unless otherwise acceptable to City. Verification of Coverage. Permittee shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. basis: Claims Made Policies. If any of the required policies provide coverage on a claims -made • The retroactive date must be shown and must be before the date of the contract or the beginning of work. • Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. • If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a retroactive date prior to the contract effective date, Company must Page 4 of 10 purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors. Contractor shall require and verify that all sub -contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub -contractors. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements Page 5 of 10 charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms Page 6 of 10 of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or Page 7 of 10 arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-6956 With courtesy copies to: Executive Director Parks, Recreation, and Community Services City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702 To Contractor: Al Event & Party Rental 251 E. front St. Covina, California 91723 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have Page 8 of 10 been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 21. CALIFORNIA AIR RESOURCES BOARD COMPLIANCE Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by California Air Resources Board ("CARB") including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments ("Regulation"). Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor's and its subcontractors' fleets including, without limitation, the Certificates of Reported Compliance ("CRCs"), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days' notice from the City. Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation. 22. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures appear on following page] Page 9 of 40 SIGNATURE PAGE TO CONTRACTOR AGREEMENT WITH CWF INC. TO PROVIDE RENTAL EQUIPMENT SERVICES TO THE CITY OF SANTA ANA IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney r� B `Jonathan T. Martinez Assistant City Attorney RECOMMENDED FOR APPROVAL CITY OF SANTA ANA Alvaro Nunez Acting City Manager CONTRACTOR: Esie kku-timez Porv�ilallno'iM.�]{]l�L9d'.il �'l�T: BY: Rene Martinez Title: COO Hawk Scott Executive Director Parks, Recreation, and Community Services Agency Page 10 of 10 EXHIBIT A SCOPE OF SERVICES (9) CITY OF SANTA ANA EXHIBIT A SCOPE OF SERVICES Contractor shall perform services as set forth below. The City is seeking a company with the capacity to provide rental equipment for large-scale events. Below is a sample listing of equipment rented for a previous large-scale event and approximate quantities. Quantity Equipment 3200 Astro Turf (sq.ft.) 380 Canopy Base 95 Canopy (various sizes) 6 Canopy Water Barrel 400 Chair (various types) 2 Cooler Electrical Cord (various 100 lengths) 100 Table Cover (various sizes) 75 Drapery 1 Electrical Dist. System 20 Electrical Outlet 4 Fan 2 Water Hose Labor Quantity Equipment 25 Fire Extinguisher 1 Forklift 3 Generator 120 Lights (various types) 15 Linen(various sizes) 2 Lounge Sofa 50 Portable Restroom (various types) 85 Sandbag 20 Sink (various types) 160 Table (various sizes) 10 Trash Can 30 Two -Way Radios 16 Water Tanks Fencing The Contractor will be expected to provide, install, set -up, maintain and remove rental equipment for requested special events. The contractor is also expected to coordinate with various City departments and other contractors associated with the event. The Contractor is expected to obtain the necessary permits for temporary structures and utilize a licensed Contractor to pull the necessary permits. Equipment to be provided by the Contractor includes, but is not limited to items listed above. City may request additional equipment or services during the term of the agreement at prices identified in the price listing. City of Santa Ana RFP No. 25-004 Page 13 of 27 EXHIBIT B CONTRACTOR'S PROPOSAL &f]PARTY CELEBRATE WITH STYLE Rene Martinez, COO Al Event and Party 251 E. Front Street Covina, Ca 91723 February 291n 2025 Monique Leon, Recreation and Community Services Supervisor City of Santa Ana — Parks, Recreation, and Community Services 20 Civic Center Plaza Santa Ana, Ca 92701 Dear Monique, I am very pleased to enclose our proposal for the City of Santa Ana. In our proposal, you will find a wealth of information about our company, a complete assessment of services and experience about our company. Al takes pride in the safety and workmanship we provide to our clients. We look forward to working with you on your upcoming projects and events. Sincerely, Rene Martinez Chief Operations Officer 251 E. Front Street • Covina, CA 91723 • www.alpartyrental.com 866.217.2789 • Fax 626.967.7572 • info@alpartyrental.com &IPARTY CELEBRATE WITH STYLE City of Santa Ana Events Event Name City of Santa Ana Events Event Location 20 Civic Center Plaza Santa Ana, Ca 92701 Event Date September 2025 Client City of Santa Ana Parks & Rec Date September 2025 251 E. Front Street • Covina, CA 91723 • www.alpartyrental.com 866.217.2789 • Fax 626.967.7572 • info@alpartyrental.com IMPAR I Y CELEBRATE WITH STYLE I.Pre-Planning • Site Visits • Al Event Management Team to attend all site visits requested by client for event scope and assessment. • Management Team to consist of Sales Account Manager, General Manager, and Project Manager(s). Other non -management staff members may attend at times for additional team assessment. • Al Event management computes all information gathered from site visit to produce a project job effective cost. • Information Required II.Production 1. Complete order is comprehensively reviewed with Client and all appropriate personnel. 2. Sales Assistant organizes order entry of project into Al Event inventory software for event area contracts along with all diagrams. • Staff & Transportation Schedule 1. Production 2. Installation 3. Event Stand by 4. Strike • Heavy equipment 1. installation 2. Event Stand by 3. Strike I.POST PRODUCTION • Project Overview • Post Event Meetings 1. One week after final strike day a meeting is requested with all key staff and management to review entire project. 2. One week after Al Event post event meeting one is requsted with the client. • Assessment • Sales Account Manager, Project Managers and Sales Assistant to file for the following year provide summaries. 251 E. Front Street • Covina, CA 91723 • www.alpartyrental.com 866.217.2789 • Fax 626.967.7572 • info@alpartyrental.com &]PARTY CELEBRATE WITH STYLE Al Party Historical Background Al Party is a full-scale special event rental company serving the Southern California area. In business since 1958. Al started as an equipment rental company and has been thriving in the rental industry ever since. In 2000, Al set its sights on events and event equipment rentals, event planning, layouts, and logistics. Located in Covina, CA, A1's facilities covers over 4 acres with 60,000 square feet of warehouse housing a vast inventory that meets any want or need to ensure the realization of any event -coordinator's dreams. In addition to a fleet of 30 trucks, Al has a team of over 80 members comprised of an event staff and an installation staff who have over 35 years of experience in the industry. Al Party prides itself upon being able to provide a level of service that is unmatched in the industry, and through their high level of expertise, they are able to do so time and time again. It is through this high level of execution that Al Party has built relationships with established California clients such as the Los Angeles Dodgers, Los Angeles Angels of Anaheim, Red Rock / Live Nation, Rose Bowl of Pasadena, LA Marathon, Los Angeles Coliseum, Los Angeles Festival of Books and Tournament of Roses, to name of few well known. It is with this presence in the event rental industry that Al Party has shined as a company that has helped coordinators and organizations successfully execute in bring their event conceptions to life. Al Party's ability to execute for their clients has garnered not only recognition in the form of client loyalty, but in the form of internationally recognized accolades as well. Al Party has been named is Special Events Magazine for Best Tent Installation in the past, including Top 30 Rental companies in the country in multiple times. In the past couple of years, Al Party has taken on some larger projects like Super Bowl LVII & LVIII produced by Baam. Another project has been the Orange County Fair, Los Angeles County Fair and World Series Parties for the Los Angeles Dodgers. 251 E. Front Street • Covina, CA 91723 • www.alpartyrental.com 866.217.2789 • Fax 626.967.7572 • info@a1partyrental.com &[]PARTY CELEBRATE WITH STYLE I hope this finds you well. My name is Rene Martinez, COO of A-1 Event and Party Rentals. I will be your main contact for the City of Santa Ana. I started my career in the Events Industry in 1977 working in the warehouse prepping equipment learning the ropes from installers prospective. In 1984 during Summer Olympics in Los Angeles I started coordinating events and assisting with client management on designs and ideas. In 2000, 1 partnered with business associate and friend, Chet Fortney. We set ourselves up to become a leading event and party rental company. In less than 20 years, A-1 has become one of Southern California's premiere rental companies with a vast array of satisfied clients and successful events. With over 40 years in the event Industry, there is not much that I have not seen or done. No task is too big too small to handle. I am a capable leader who has experience installing equipment at the OC Fairgrounds Los Angeles World Series Games, Festival of Books at the USC campus, King of Hammers, and Concerts with Live Nation / Red Rock Ent. During the late 1990's I was the coordinator for the OC fair under a company that I used to work for. I am very familiar when it comes to Fairs, local and state. am also familiar with the fairgrounds footprint from the time I was there to the changes now. I am confident that A-1 Event and Party Rentals can fulfill all the requirements for this bid. Once awarded the contract I am aware that plans might change along the way, but my staff of event professionals is well-equipped, well organized, detail oriented, analytical, flexible, and can maintain a positive attitude throughout Thank you and I look forward to working with you and the team in the City of Santa Ana. Please do not hesitate to contact me for any additional information you might need. Sincerely, Rene Martinez, COO A-1 Event and Party Rentals 251 E. Front Street • Covina, CA 91723 • www.alpartyrental.com 866.217.2789 • Fax 626.967.7572 • info@alpartyrental.com &]PARTY CELEBRATE WITH STYLE WELCOME TO OUR TEAM: t Chet Fortney Chief Executive officer + :� Memo Mendez Marketing / CAD Marcos Madrigal Project Manager Joaquin Ortiz Lead Man Francisco Casillas Project Manager Sara Tavares Sales Assistant Luis Garcia Project Manager �. &[]PARTY CELEBRATE WITH STYLE MANAGEMENT TEAM RESUME Chet Fortney, Owner & Chief Executive Officer Chet is third generation owner of Al Party Rentals. Chet has been involved in his family business since it started in 1958. Chet will be supporting the Al Party Rental team from the company headquarters in Covina, CA. Rene Martinez, Chief Operating Officer Rene has been in the industry for over 40 years. Rene began his career in the industry as an installer and spent his first years installing equipment at fairs and learning the ropes from installer's perspective. Rene has been an Event Lead -person for the Bakersfield Business Conference, having been with the conference since its infancy. Rene's background with large events has tremendous depth and variation ranging from participating in the Pope's visit to staging events in New York's Central Park. Rene is a capable leader who has many years of experience with the fair provides him with event -specific knowledge and whose broad large -event background helps him to add value to the fair in various ways. Some of the fairs Rene has experience with are the Orange County Fair, Kern County Fair, Sonoma- Marin County Fair and the Farmers Fair. Aside from the Fair scene, Rene also works with Live Nation and Redrock Entertainment Services on all LA area Music Concerts. For the past couple years, he has also worked with the Los Angeles Times Festival of Books. Marcos Madrigal, Project Manager Marcos has been in the industry for over 40 years. Marcos began his career as an installer, and worked his way up to a Lead -person in a very short time, after starting his career. Marcos has been a Project Manager for 19 years and his experience in this area, has been superior. Marcos has experience on installation of very large scaled events, thus, making it easy for logistical installs and organizing work force. His years of knowledge on tents and structures make him an invaluable asset to our operations team. His experience insures that each project will be completed on schedule with meticulous attention to detail. Marcos will be the contact person at times when Rene is not available during the set up or removal of the equipment. Francisco Casillas, Project Manager Francisco has been a project manager for 10 years and has been involved in inside sales for outside event sales managers. His experience varies from handling small to large-scale events that include multiple vendors on site. He has proven his ability to understand the client needs and in turn communicate the requests in a detailed manner to the in-house team. His project management duties also include the communication and coordination of the crews on site with the Operations and Dispatch manager to complete projects in an efficient and productive manner. Francisco serves as a main point of contact on event sites when the Special Event Coordinator is not available. 251 E. Front Street • Covina, CA 91723 • www.al partyrental.com 866.217.2789 • Fax 626.967.7572 • info@alpartyrental.com &f] PAR I Y CELEBRATE WITH STYLE Steven Martinez, General Manager Steven has been in the industry for over 20 years. Steven began his career as a Driver/Installer and worked his way up to a Lead -person in a very short time. As time went on and he was quickly promoted to Dispatch 1 Operation Manager, which led him to being the General Manager. Sara Tavares, Special Event Assistant Sara has been in the industry for over 6 years. Sara started her career as a receptionist and shortly after that she promoted to a Special Event Assistant. Her primary responsibilities are to assist the Special Event Coordinators. Sara product knowledge makes her an asset to our clients. Sara has a sense of urgency attention to details when it comes to responding to emergencies. Guillermo Mendez, CAD 1 Marketing Guillermo has 10 years' experience in Environmental Design and Architectural Drafting. He is very familiar with the event industry with 8 years' experience in Event Production, Marketing and Graphic Design. He currently works with drafting 3D layouts for a variety of Special Events for our current clients as well as assisting company social media and Marketing Strategies. Guillermo's skills prove to be an asset to our clients and our company by executing intricate layouts for a smooth installation and/or using his knowledge and creativity in our marketing department. Luis Garcia, Project Manager Luis has been in the industry for over 20 years. His knowledge of the Event Industry comes from years of experience. From custom draping and swagging, Luis has an eye for detail as well as managing the team onsite. His great attention to detail is what separates him from the rest. Joaquin Ortiz, Lead Man Joaquin has been in the Event Industry for over 15 years. He began his career at a labor agency working part time for A-1. His work ethic and dedication are unparalleled. He has a great eye for fabric treatment and has the ability to supervise a crew while installing large structures. 251 E. Front Street • Covina, CA 91723 • www.alpartyrental.com 866.217.2789 • Fax 626.967.7572 • info@a1partyrental.com &UPARTY CELEBRATE WITH STYLE Experience and Ability to Perform • Los Angeles Dodgers — Kristi Schaffter, Events Manager 1000 Vin Scully Way, Los Angeles CA 90090 kristis@ladodgers.com 323.224.1469 Al is the LA Dodgers preferred vendor when it comes to events at the stadium. We do weekly batting practices for some of the sponsors, special clients on the field right after curtain games. The challenges are that we need to get equipment in and off the field without any damages to the field itself. Al team has to do the work on a timely manner, but careful not to damage anything. In past few years the Dodgers have made the playoffs / World Series. Al has been asked not only to do the set up, but also the design of the events. Not only did we design an awesome venue, but in the words of the staff at Dodgers, we" knocked it out of the park". Al took these events from imagination, to cad design, to execution, installation, staffing, and removing entire event space without any major interruptions. Al has been a preferred vendor of the LA Dodgers for over 15 years now. • C Street Productions — Chris Conrad, owner Chris.Conrad@c-streetinc.com 805.904.9019 Al has provided tents, canopies, tables and chairs for the Festival of Books at the campus of USC in Las Angeles. Every year since 2018 Al has been the vendor to provide products and services for the event. There are over 350 vendors at the event, each with specific needs, tents ranging from 10'x10's to 40'x60's. Al is responsible to provide the service and servicing all of these vendors with equipment, set up and removal. The campus is literally turned into a tent city. There at tents and canopies in every direction you look while on site for this event. Very impressive! The event is divided in color -coded zones, we you can find the green zone very easily —just look for the green/white striped canopies. The challenge here, is that your working to get this intensive set up done with students all over campus, riding skate boards, bicycles, etc..... safety in our number one concern there, and we have executed some plans to do this set up and removal without any incidences Al provides on site management office, go to for all vendors and production staff to get answers for any questions that come up. We provide a timeline to management prior to set up, and report to them on a daily bases as to where we are at on our timeline. Which we have not been off our time line since we start this project. 251 E. Front Street - Covina, CA 91723 - www.alpartyrental.com 866.217.2789 - Fax 626.967.7572 - info@alpartyrental.com PA PAR I Y CELEBRATE WITH STYLE • Angels Baseball — Courtney Wallace , Director, Stadium Operations 2000 Gene Autry Way, Anaheim, CA 92806 courtney.wallacePangelesbb.com 714.940.2044 Al has been working with Angels BB since about 2010--Al has assisted Angels BB with special events throughout the year, they do lots of charity work with fundraiser —walks. One of their signature events is an event called Fiesta Angels. Al has done this set up for many years now including the setup of all tents, canopies, tables and chairs, fencing, restrooms. And Al coordinated the setup of a large stage with graphics for the event. For this event, Al provides the entertainment for the event. Bands, DJ, dancers and we run the event to make sure we are on time. Al has provided guidance to the Angels when it comes to having large attendance held events in their parking lots. They have always looked to Al to make sure that we are covered for safety and fan experience. • Rose Bowl -Julie Benavidez —Stadium Operations 1001 Rose Bowl Drive Pasadena CA 91103 ibenavidez@rosebowlstadium.com 626.577.3206 Al has been providing products and services to the Rose Bowl since 2005 — We have done large concerts providing structures for private parties, canopies for food service and entertainers greenrooms. Installing and tagged 10,000 chairs on the stadium floor for additional seating. Chairs and aisle much be clearly marked so attendees can find the specific seats. During the UCLA college football season, Al provides entrance canopies, security canopies at all entrance points to the stadium, as well have any private parties going on. Al also supplies all the concession canopies around the concourse of the stadium. One of the largest events in so California is the New Year's event at the Rose Bowl is the Rose Bowl game. Al provides tents and canopies for this large event. Including over 1,000 tables and 10,000 chairs set up on the golf course just north of the bowl for team tailgate parties. We supply canopies for the vendors, set up temporary kitchens for food prepping. In addition, labor to set up all of these tables and chairs in a very timely manner. We working on a golf course so use of heavy equipment to move the furniture is very limited. Lots of walking and plenty of supervision are required. This part of the contract is contracted out by Levy at the Rose Bowl but part of the game. 251 E. Front Street • Covina, CA 91723 • www.alpartyrental.com 866.217.2789 • Fax 626.967.7572 • info@a1partyrental.com (9) CITY OF SANTA ANA ATTACHMENT B REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name: OC Fd1f lk o CkAgintact individual: I am 3CAG0\0 Address: -Faw Dr. Phone Number: -I\ - --j0(1� - jSgq OctstC, '512-1D2iQ EMAIL:�OICD�S�,�� Contract Amount: S2_D k-, Year: 2() Description of supplies, equipment, or services provided: e V_\AG�VjV--eS{ ice, Gh(� Sink REFERENCE Customer Name: Qvse Uj a Qi Y)A Contact Individual: 1JA�kA Address: UA Qu-0 Phone Number: VZO 9310- 30V �o1SCRCJ�I �� i� EMAIL: Contract Amount: %_W Year: Description of supplies, equipment, or services provided: RYAS, •VCAUC , C )0i Line t `D 2.A REFERENCE �, ^' /� Customer Name: ql� _Contact Individual: C�Y'ar� c 4 lies Address: �I( . "G _W Phone Number: CAN - WC, OM . 11ka EMAIL: Ai �11�faqW.uyn Contract Amount: GSQK Year: 2-NN Description of supplies, equipment, or services provided: THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No. 25-004 Page 22 of 27 POPARTY CELEBRATE WITH STYLE 251 E FRONT STREET P 866.217.2789 COVINA, CA 91723 AlRARTYRENTAL.00rkA F 626.967.7572 CITY OF SANTA ANA PARKS & REC 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 Ordered By: Elena Martinez 714.571,4227 Sales Rep: RENE MARTINEZ Delivery Mon 91 1/2025 20 CIVIC CENTER PLAZA SANTAANA, CA 92701 Phone 714-571-4258 Job Descr: BID 2025 Status: Quote Quote #: g76121 Event Beg: Mon 91 112025 9:OOAM Event End: Mon 91 112025 5:00PM Operator: Tavares, Sara Terms: On Account Pickup Mon 91 1/2025 20 CIVIC CENTER PLAZA SANTA ANA. CA 92701 Qty Items Rented Disc Amt 1 Disc% Disc% Each Price STANDARD ASTROTURF 3200 ASTRO TURF, BLACK SQ. FT. $0.80 S2,560.DC INCLUDES - LABOR TO INSTALL CANOPIES - VARIOUS SIZES 95 VARIOUS CANOPIES 1 CANOPY, 10'X10', PAGODA, WHITE $95.00 $95.00 10 X 10 MUST BE INSTALLED ON LEVEL GROUND, 1 CANOPY, 10'X20', KWIK, WHITE, EXP $180.00 $180.00 10X20 1 CANOPY, 20'X20', KWIK, WHITE, EXP $270.00 $270.00 20X20 1 MIDDLE, 20'X10', KWIK, WHITE $420.00 $420.00 20 X 30 1 CANOPY, 20'X20', KWIK, WHITE, EXP S0.00 $0.00 1 CANOPY, 20'X20', KWIK, WHITE, EXP $560.00 S560.00 20 X 40 1 MIDDLE, 20'X20', KWIK, WHITE $0.00 $0.00 1 CANOPY, 30'X30', KWIK, WHITE $b50.00 $650.00 30 X 30 1 CANOPY, 30'X30', KWIK, WHITE, EXP $900.00 $900.00 30 X 40 1 MIDDLE, 30'X10', KWIK, WHITE $0.00 $0.00 1 CANOPY, 40'X40', KWIK, WHITE S1,200.00 S1,200.00 40X40 1 CANOPY, 40'X40'. KWIK, WHITE, EXP S1,500.00 S1.500.00 40 X 50 i 1 MIDDLE, 40'X10', KWIK, WHITE $0.00 $0.00 1 SPECIALTY PARTY EQUIP $1.50 $1.50 SIDEWALL FOR CANOPY @ 1.50 P/F CANOPY BASES 1 WATER BARREL store Hours Mon - Fri 9:00a-5:00p Sat -Sun Closed Modification #6 Printed On Wed 1/29/2025 3MAOPM Software by Point -of -Rental Software www.point-of-rental.com contract-params. SQL rpt (14) Quote #: g76121 CITY OF SANTA ANA PARKS & REC Page 2 of 5 Qty I Items Rented 380 CANOPY, HARDWARE, BASE STEEL 6 CANOPY, HARDWARE, 350LB BR CEMENT BLOCK 6 CANOPY, HARDWARE, COVER 350LB WHITE 100 100 100 1 1 1 1 1 1 9 20 20 20 20 20 75 1 75 1 2 25 25 1 M Disc Amt I Disc% Disc% CHAIRS - SAMSONITE 1 POLIWOOD CHAIR, SAMS, WHITE MUST BE INSTALLED ON LEVEL GROUND CHAIR WEIGHT LIMIT IS 250LBS CHAIR, SAMS, BLACK CHAIR, POLIWOOD, WHITE CHAIR, POLIWOOD, BLACK CHAIR, CHIAVARI, BLACK, RESIN CHAIR, CUSHION, BLACK S0.00 1 0.00% 100% CHAIR, CHIAVARI, FRUITWOOD CHAIR, CUSHION, IVORY $0.00 1 0.00% 100% CHAIR, CHIAVARI, WHITE, RESIN CHAIR, CUSHION, WHITE $0.00 1 0,00% 100% COOLER COOLERS, fCE CHEST, IGLOO 150 CST. TABLE COVER - PLASTIC KWIK COVER, WHITE, 4' KWIK COVER, WHITE, 6' KWIK COVER, WHITE, 8' KWIK COVER, WHITE, 48" ROUND KWIK COVER, WHITE, 60" ROUND WARNING! DO NOT RELEASE BALLOONS OUTDOORS OR USE NEAR ELECTRIC POWERLINES. SORRY, NO REFUNDS ON RESALE ITEMS. PIPE & DRAPE 1 DRAPERY DRAPERY, STANDARD STANDARD BANJO DRAPERY PANELS - 8'FT HIGH (PER LN FT) INCLUDES HARDWARE DRAPERY, SPECIALTY SPECIALTY DUVATINE DRAPERY PANELS - 10'FT HIGH (PER LN FT) INCLUDE HARDWARE FAN FAN, 30" PEDESTAL, NON -OSCILLATING WATER HOSE WATER HOSE 50' FIRE EXTINGUISHER WITH HOLDER CANOPY, HARDWARE, FIRE EXTINGUISHER $100.00 REFILL FEE WILL BE CHARGED IF EXTINGUISHER IS DISCHARGED. CANOPY, HARDWARE, FIRE EXT. BRACKETS FORKLIFT SPECIALTY FORKLIFT, 5K WAREHOUSE GENERATOR GENERATOR,25KVA 8HS SHIFT Each S4.50 $30.00 $0.00 $1.20 $1.20 $2.50 $2.51) $7.00 $0.00 $7.00 $0.00 $7.00 $0.00 $60.00 $5.00 S5.00 $5.00 $5.00 $5.00 Price S1 710.CC S 180.00 $0.0a 5120.00 $120.00 $250.00 $250.00 $7.00 $0.00 $7.00 $0.00 $7.00 S0.00 $120,00 $100.00 $100.00 $100.00 $100.00 $100.00 $6.00 $450.00 S7.00 $525 00 $90AD $360.00 S30.00 S60.00 $15.00 $ 375.00 S0 00 $0.00 $2,000.00 $2,000.00 S600.00 S600.00 Store Hours Mon - Fri 9:00a-5:00p Sat -Sun Closed Modification #6 Printed On Wed 1129/2025 3:09:10PM Software by Paint -of -Rental Software www.point-of- rental _ccm contract-params.SOLrpt (14) Quote #: g76121 CITY OF SANTA ANA PARKS & REC Items Rented Disc Amt I Disc% Disc°/a GENERATOR,70KVA Page 3 of 5 Price Qty Each 1 $825,00 $825.00 8HS SHIFT 1 GENERATOR,125KVA $1,20400 S1,200.00 8HS SHIFT 1 FUEL FOR GENERATORS $2,00&00 $2,000.00 APPROX.COST ELECTRICAL CORD(VARIOUS) 25 ELEC, CORD 25' S15.00 $375.00 50 ELEC, CORD 50' $25.00 $1,250.00 25 ELEC, CORD 100' S35.00 $875.00 DISTRO & POWER 1 ELECTRICAL DISTRIBUTION SYSTEM $4,500.0C $4,500,00 PACKAGE INCLUDES 20 AMP OUTLETS AND 15 - 5' CABLE RAMPS I DISTRO, 3 BOX STRINGER $75.00 S75.00 20 DISTRO, 20AMP OUTLET $50,00 $1,000.00 20 - 20AMP OUTLETS ONLY 1 DISTRO, 15AMP OUTLET S40.00 $40.00 1 LIGHT, LED, 1500 LUMEN $36.00 $36.00 1 LIGHT, STRING REG BULB BISTRO 50' $10.00 $10.00 INCLUDE INSTALLATION I STANDARD HARDWARE IF NEEDED AND SUPPLIES - POWER CABLES ADDITIONAL TABLE COVER - LINEN 3 LINEN, WHITE, TABLEDRAPE, 4' $22.00 $66.00 3 LINEN, WHITE, TABLEDRAPE, 6' $23.00 $69.00 3 LINEN, WHITE, TABLEDRAPE, 8' $25.00 $75.00 3 LINEN, WHITE, GARDEN, 120" $19.00 S5T00 REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN. 3 LINEN, WHITE, GARDEN, 90" $12.60 $37.50 REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN. LOUNGE SOFA 2 METRO, SOFA, WHITE $300.00 $600.00 RESTROOMS 30 SPECIALTY TOILET $110.00 $3,300.00 SINGLE UNIT STANDARD RESTROOM WI HAND SANITATION 10 SPECIALTY TOILET ADA S160.00 $1,600.00 SINGLE STANDARD UNIT ADA RESTROOM WI HAND SANITATION 10 SPECIALTY TOILET VIP $1,350.00 $13,500.00 TRAILER WITH 4 UNITS EACH 1 SPECIALTY PARTY EQUIP $1,200.00 S1,200.00 DEL + SET UP RESTROOMS 1 SPECIALTY PARTY EQUIP $2,500.00 $2,500.00 RESTROOMS, SINK SERVICE EACH CALL SAND BAGS 85 CANOPY, HARDWARE, SAND BAGS, BLACK $4.00 S340.00 SINK 10 SPECIALTY HAND WASHING SINK $100.00 $1,000.00 2 STATION SINK 5 SPECIALTY HOT&COLD SINK $200.00 , S1,000.00 (EXTRATANKS NOT INCLUDED) 5 SPECIALTY HOT&COLD SINK, SELF CONTAINED $1,350.00 $6,750.00 3 COMPARTMENT SINKS - (EXTRA TANKS NOT INCLUDED) Store Hours Mon - Fri 9:00a-5:00p Sat -Sun Closed Modification #6 Printed On Wed 1/29/2025 3;09:10PM Software by Point -of Rental Software www.point-of-rental.corn contract-params,SQL.rpt (14) Quote #: g76121 CITY OF SANTA ANA PARKS & REC Page 4of5 Qty Items Rented Disc Amt I Disc% Disc% Each Price 1 SPECIALTY PARTY EQUIP $975.00 $975.00 WATER FILL FOR SINK EACH CALL TABLES - VARIOUS SIZES 32 TABLE, 4' X 30" $6.00 $192.00 32 TABLE, 6' X 30" $10.00 S320.00 32 TABLE, 8' X 30" $11.50 $368.00 MUST BE INSTALLED ON LEVEL GROUND. 32 TABLE, ROUND, 48" S10.50 $336.00 MUST BE INSTALLED ON LEVEL GROUND. 32 TABLE, ROUND, 60" $12.50 $400.00 MUST BE INSTALLED ON LEVEL GROUND. TRASH CAN 5 TRASH CAN, STANDARD RD 32 GAL W/LINER $13.00 S65.00 5 TRASH CAN, SLIM BAR CAN, 23G W LINER $13.00 $65.00 30 - 2 WAY RADIOS 30 SPECIALTY PARTY EQUIP $25.00 S750.00 2 WAY RADIOS - INCLUDES CHARGER AND 3 CASE (10 PER CASE) 200-250 GAL WATER TANK 16 SPECIALTY PARTY EQUIP $200.00 $3,200.00 200 - 250 WATER TANK PER UNIT CHAIN LINK FENCE PER 10' LN FT 1 FENCE, CHAIN LINK 6'H X 12-W $75.50 S75.50 6'HIGH X 10'LONG PER UNIT- CHAIN LINK FENCING WHITE PICKET FENCE- PER UNIT 1 FENCE, PICKET TRADITONAL 42"x6'WHITE S15.00 S15.00 EACH UNIT 6' LONG 1 FENCE, PICKET POST TRADITIONAL $30.00 1 100.00% 100% $0.00 $0.00 2 POST PER FENCE UNIT BARRICADE BIKE RACK - PER UNIT 1 BARRICADE, BIKE RACK $40.00 $40.00 LABOR 1 STAND-BY $85.00 S85.00 PER MAN, PER HOUR, PORTTO PORT t AFTER HOURS ARRIVAL $2,500.00 $2,500.00 1 TIME WINDOW SUNDAY REMOVAL - 2 HOUR $2,500.00 $2,500.00 1 TIME WINDOW SUNDAY ARRIVAL - 2 HOUR S0.00 S0.00 4 TRUCKING CHARGE S300.00; S1,200.00 PER TRUCK - Store Hours Mon - Fri 9:00a-5:00p Sat -Sun Closed Printed On Wed 1/29/2025 3:09AOPM Software by Point -of -Rental Software www.point-of-rental com Modification #6 contract-params.SOL.rpl (14) Quote #: g76121 CITY OF SANTA ANA PARKS & REC Page 5 of 5 This is a Quote Only. Thank you for the opportunity to assist you on your special event we greatly appreciate your business. By signing this quote you agree and acknowledge the Reservation Policy and Terms & Conditions. Quotes are valid for up to 30 days, pricing and availibility are subject to change at time of reservation. Thank you Signature: CITY OF SANTA ANA PARKS & REC Rental: CA BUS: Sales: Delivery Charge: $64,559.50 $6,455.95 $3,785.00 $5,000.00 Subtotal: $79,800.45 Sales Tax: $51.25 Total: $79,851.70 Paid: $0.00 Amount Due: $79,851.70 Store Hours Mon - Fri 9:00a-5:00p Sat -Sun Closed Prinled On Ned 1/29/2025 3:09:10PM Software by Poinl-of-Renlal Software www.point-of-rental. corn Modification #6 contract-params_SQl_.rpt (14) CITY OF SANTA ANA ATTACHMENT A PROPOSER'S CERTIFICATION, PROPOSAL PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. C\N � � ncA Evan-� LEGAL NAME OF COMPANY WAo-Wl- DS00 PHONE AND FAX NUMBERS 261 t. �Vom st. C0vlV)q CA q\-14\0 BUSINESS ADDRESS Rent ay+l ne-L C 00 PRINTED NAME OF AUTHORIZED AGENT TITLE SIGNATURE -OFF AUTHOR ED AGENT DATE E-MAIL ADDRESS' FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) 32-co Ia 1 ' CITY OF SANTA ANA BUSINESS LICENSE NUMBER (PLFASE PROVIDE IF AVAILABLE, BUT NOT REQUIRED UNTIL AND IF ANA WARD IS MADE TO PROPOSER.) THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No. 25-004 Page 21 of 27 (E) CITY OF SANTA ANA ATTACHMENT B REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. REFERENCE Customer Name: OC(� � ntact Individual asa�i }CACD�}_uo Address: cS<z 'Faw Df,_ _ _ Phone Number: I\" _W� ISLIq (;¢�r6)2\V21C EMAIL: �1�IC��OSreN1�©C�O[Ir.G(� Contract Amount: !)2-Di-, Year: Description of supplies, equipment, or services provided: Ten k-s, V0C,�V� r-eS, �AUe REFERENCE Customer Name: kuse %WV Gw4p Contact Individual: _� �JI� a WdS ,by) Address: Se wPhone Number: vact q. �11C� EMAIL: 0 G ( aid yh.coyn Contract Amount: ` y Year: Description of supplies, equipment, or services provided: 1 OS .--rA)6e . CA) a \YS , t-1 "ens j SO 2-LA REFERENCE /� Customer Name: �GI lY Contact Individual: C ay-r C 4 1 es Address: � � CC), N . 1`� 1 G �.jYir y �y� Phone Number. q N - W r., r �7_,90 YVYOOOG i EMAIL: q 111 Z a�l i{ • �I ! 1 Contract Amount: �� UK Year: Description of supplies, equipment, or services provided: C)ctws, 1\runs 2D2L� THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No. 25-004 Page 22 of 27 (E) CITY OF SANTA ANA ATTACHMENT C PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm AFEVw4 and [OY Signed and Printed Name: RZY1Q mcoY -I p2 Title C () C) Date 11 Z611 INS - THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No. 25-004 Page 23 of 27 (9) CITY OF SANTA ANA ATTACHMENT D NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding-, that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non -collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non -collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of Gar County of LOS V - Subscribed and sworn to (or affirmed) before me on this 2a day of JG"W" 2016 , by X1Q_ MlyV l V Ve7?�- , proved to me on the basis of satisfactory evidence to be the personK) who appeared before me. Notary Public Signature � MICHELLE REf3ECCAMARTIME3 Notary Public - California Los Angeles County s Commission k 2402989 My Comm. Expires May 3, 2026 Notary Public Seal THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No. 25-004 Page 24 of 27 0 CITY OF SANTA ANA ATTACHMENT E NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that a t"such subrecipients shall certify and disclose accordingly. Signed: r1 Title: Ct�� Firm: A N-P_Yi Uly-)d ?Wij �OY*Cl1 _ Date: / Zq 1 ZOTS THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No. 25-004 Page 25 of 27 (E) CITY OF SANTA ANA ATTACHMENT F NON-DISCRIMI NATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract City of Santa Ana RFP No. 25-004 Page 26 of 27 (9) CITY OF SANTA ANA or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: coo Firm: ycYy-� P-e-)rA,�\S Date: 2-q 2 02S THIS FORM MUST BE COMPLETED AND INCLUDED WITH THE PROPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. City of Santa Ana RFP No. 25-004 Page 27 of 27 EXHIBIT C CONTRACTOR'S FEE PROPOSAL Fee Proposal including hourly rates if applicable POPARTY CELEBRATE WITH STYLE 251 E FRONT STREET P 866.217.2789 COVINA, CA 91723 AlRARTYRENTAL.00rkA F 626.967.7572 CITY OF SANTA ANA PARKS & REC 20 CIVIC CENTER PLAZA SANTA ANA, CA 92701 Ordered By: Elena Martinez 714.571,4227 Sales Rep: RENE MARTINEZ Delivery Mon 91 1/2025 20 CIVIC CENTER PLAZA SANTAANA, CA 92701 Phone 714-571-4258 Job Descr: BID 2025 Status: Quote Quote #: g76121 Event Beg: Mon 91 112025 9:OOAM Event End: Mon 91 112025 5:00PM Operator: Tavares, Sara Terms: On Account Pickup Mon 91 1/2025 20 CIVIC CENTER PLAZA SANTA ANA. CA 92701 Qty Items Rented Disc Amt 1 Disc% Disc% Each Price STANDARD ASTROTURF 3200 ASTRO TURF, BLACK SQ. FT. $0.80 S2,560.DC INCLUDES - LABOR TO INSTALL CANOPIES - VARIOUS SIZES 95 VARIOUS CANOPIES 1 CANOPY, 10'X10', PAGODA, WHITE $95.00 $95.00 10 X 10 MUST BE INSTALLED ON LEVEL GROUND, 1 CANOPY, 10'X20', KWIK, WHITE, EXP $180.00 $180.00 10X20 1 CANOPY, 20'X20', KWIK, WHITE, EXP $270.00 $270.00 20X20 1 MIDDLE, 20'X10', KWIK, WHITE $420.00 $420.00 20 X 30 1 CANOPY, 20'X20', KWIK, WHITE, EXP S0.00 $0.00 1 CANOPY, 20'X20', KWIK, WHITE, EXP $560.00 S560.00 20 X 40 1 MIDDLE, 20'X20', KWIK, WHITE $0.00 $0.00 1 CANOPY, 30'X30', KWIK, WHITE $b50.00 $650.00 30 X 30 1 CANOPY, 30'X30', KWIK, WHITE, EXP $900.00 $900.00 30 X 40 1 MIDDLE, 30'X10', KWIK, WHITE $0.00 $0.00 1 CANOPY, 40'X40', KWIK, WHITE S1,200.00 S1,200.00 40X40 1 CANOPY, 40'X40'. KWIK, WHITE, EXP S1,500.00 S1.500.00 40 X 50 i 1 MIDDLE, 40'X10', KWIK, WHITE $0.00 $0.00 1 SPECIALTY PARTY EQUIP $1.50 $1.50 SIDEWALL FOR CANOPY @ 1.50 P/F CANOPY BASES 1 WATER BARREL store Hours Mon - Fri 9:00a-5:00p Sat -Sun Closed Modification #6 Printed On Wed 1/29/2025 3MAOPM Software by Point -of -Rental Software www.point-of-rental.com contract-params. SQL rpt (14) Quote #: g76121 CITY OF SANTA ANA PARKS & REC Page 2 of 5 Qty I Items Rented 380 CANOPY, HARDWARE, BASE STEEL 6 CANOPY, HARDWARE, 350LB BR CEMENT BLOCK 6 CANOPY, HARDWARE, COVER 350LB WHITE 100 100 100 1 1 1 1 1 1 9 20 20 20 20 20 75 1 75 1 2 25 25 1 M Disc Amt I Disc% Disc% CHAIRS - SAMSONITE 1 POLIWOOD CHAIR, SAMS, WHITE MUST BE INSTALLED ON LEVEL GROUND CHAIR WEIGHT LIMIT IS 250LBS CHAIR, SAMS, BLACK CHAIR, POLIWOOD, WHITE CHAIR, POLIWOOD, BLACK CHAIR, CHIAVARI, BLACK, RESIN CHAIR, CUSHION, BLACK S0.00 1 0.00% 100% CHAIR, CHIAVARI, FRUITWOOD CHAIR, CUSHION, IVORY $0.00 1 0.00% 100% CHAIR, CHIAVARI, WHITE, RESIN CHAIR, CUSHION, WHITE $0.00 1 0,00% 100% COOLER COOLERS, fCE CHEST, IGLOO 150 CST. TABLE COVER - PLASTIC KWIK COVER, WHITE, 4' KWIK COVER, WHITE, 6' KWIK COVER, WHITE, 8' KWIK COVER, WHITE, 48" ROUND KWIK COVER, WHITE, 60" ROUND WARNING! DO NOT RELEASE BALLOONS OUTDOORS OR USE NEAR ELECTRIC POWERLINES. SORRY, NO REFUNDS ON RESALE ITEMS. PIPE & DRAPE 1 DRAPERY DRAPERY, STANDARD STANDARD BANJO DRAPERY PANELS - 8'FT HIGH (PER LN FT) INCLUDES HARDWARE DRAPERY, SPECIALTY SPECIALTY DUVATINE DRAPERY PANELS - 10'FT HIGH (PER LN FT) INCLUDE HARDWARE FAN FAN, 30" PEDESTAL, NON -OSCILLATING WATER HOSE WATER HOSE 50' FIRE EXTINGUISHER WITH HOLDER CANOPY, HARDWARE, FIRE EXTINGUISHER $100.00 REFILL FEE WILL BE CHARGED IF EXTINGUISHER IS DISCHARGED. CANOPY, HARDWARE, FIRE EXT. BRACKETS FORKLIFT SPECIALTY FORKLIFT, 5K WAREHOUSE GENERATOR GENERATOR,25KVA 8HS SHIFT Each S4.50 $30.00 $0.00 $1.20 $1.20 $2.50 $2.51) $7.00 $0.00 $7.00 $0.00 $7.00 $0.00 $60.00 $5.00 S5.00 $5.00 $5.00 $5.00 Price S1 710.CC S 180.00 $0.0a 5120.00 $120.00 $250.00 $250.00 $7.00 $0.00 $7.00 $0.00 $7.00 S0.00 $120,00 $100.00 $100.00 $100.00 $100.00 $100.00 $6.00 $450.00 S7.00 $525 00 $90AD $360.00 S30.00 S60.00 $15.00 $ 375.00 S0 00 $0.00 $2,000.00 $2,000.00 S600.00 S600.00 Store Hours Mon - Fri 9:00a-5:00p Sat -Sun Closed Modification #6 Printed On Wed 1129/2025 3:09:10PM Software by Paint -of -Rental Software www.point-of- rental _ccm contract-params.SOLrpt (14) Quote #: g76121 CITY OF SANTA ANA PARKS & REC Items Rented Disc Amt I Disc% Disc°/a GENERATOR,70KVA Page 3 of 5 Price Qty Each 1 $825,00 $825.00 8HS SHIFT 1 GENERATOR,125KVA $1,20400 S1,200.00 8HS SHIFT 1 FUEL FOR GENERATORS $2,00&00 $2,000.00 APPROX.COST ELECTRICAL CORD(VARIOUS) 25 ELEC, CORD 25' S15.00 $375.00 50 ELEC, CORD 50' $25.00 $1,250.00 25 ELEC, CORD 100' S35.00 $875.00 DISTRO & POWER 1 ELECTRICAL DISTRIBUTION SYSTEM $4,500.0C $4,500,00 PACKAGE INCLUDES 20 AMP OUTLETS AND 15 - 5' CABLE RAMPS I DISTRO, 3 BOX STRINGER $75.00 S75.00 20 DISTRO, 20AMP OUTLET $50,00 $1,000.00 20 - 20AMP OUTLETS ONLY 1 DISTRO, 15AMP OUTLET S40.00 $40.00 1 LIGHT, LED, 1500 LUMEN $36.00 $36.00 1 LIGHT, STRING REG BULB BISTRO 50' $10.00 $10.00 INCLUDE INSTALLATION I STANDARD HARDWARE IF NEEDED AND SUPPLIES - POWER CABLES ADDITIONAL TABLE COVER - LINEN 3 LINEN, WHITE, TABLEDRAPE, 4' $22.00 $66.00 3 LINEN, WHITE, TABLEDRAPE, 6' $23.00 $69.00 3 LINEN, WHITE, TABLEDRAPE, 8' $25.00 $75.00 3 LINEN, WHITE, GARDEN, 120" $19.00 S5T00 REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN. 3 LINEN, WHITE, GARDEN, 90" $12.60 $37.50 REPLACEMENT CHARGE ON ALL BURNED, TORN OR STAINED LINEN. LOUNGE SOFA 2 METRO, SOFA, WHITE $300.00 $600.00 RESTROOMS 30 SPECIALTY TOILET $110.00 $3,300.00 SINGLE UNIT STANDARD RESTROOM WI HAND SANITATION 10 SPECIALTY TOILET ADA S160.00 $1,600.00 SINGLE STANDARD UNIT ADA RESTROOM WI HAND SANITATION 10 SPECIALTY TOILET VIP $1,350.00 $13,500.00 TRAILER WITH 4 UNITS EACH 1 SPECIALTY PARTY EQUIP $1,200.00 S1,200.00 DEL + SET UP RESTROOMS 1 SPECIALTY PARTY EQUIP $2,500.00 $2,500.00 RESTROOMS, SINK SERVICE EACH CALL SAND BAGS 85 CANOPY, HARDWARE, SAND BAGS, BLACK $4.00 S340.00 SINK 10 SPECIALTY HAND WASHING SINK $100.00 $1,000.00 2 STATION SINK 5 SPECIALTY HOT&COLD SINK $200.00 , S1,000.00 (EXTRATANKS NOT INCLUDED) 5 SPECIALTY HOT&COLD SINK, SELF CONTAINED $1,350.00 $6,750.00 3 COMPARTMENT SINKS - (EXTRA TANKS NOT INCLUDED) Store Hours Mon - Fri 9:00a-5:00p Sat -Sun Closed Modification #6 Printed On Wed 1/29/2025 3;09:10PM Software by Point -of Rental Software www.point-of-rental.corn contract-params,SQL.rpt (14) Quote #: g76121 CITY OF SANTA ANA PARKS & REC Page 4of5 Qty Items Rented Disc Amt I Disc% Disc% Each Price 1 SPECIALTY PARTY EQUIP $975.00 $975.00 WATER FILL FOR SINK EACH CALL TABLES - VARIOUS SIZES 32 TABLE, 4' X 30" $6.00 $192.00 32 TABLE, 6' X 30" $10.00 S320.00 32 TABLE, 8' X 30" $11.50 $368.00 MUST BE INSTALLED ON LEVEL GROUND. 32 TABLE, ROUND, 48" S10.50 $336.00 MUST BE INSTALLED ON LEVEL GROUND. 32 TABLE, ROUND, 60" $12.50 $400.00 MUST BE INSTALLED ON LEVEL GROUND. TRASH CAN 5 TRASH CAN, STANDARD RD 32 GAL W/LINER $13.00 S65.00 5 TRASH CAN, SLIM BAR CAN, 23G W LINER $13.00 $65.00 30 - 2 WAY RADIOS 30 SPECIALTY PARTY EQUIP $25.00 S750.00 2 WAY RADIOS - INCLUDES CHARGER AND 3 CASE (10 PER CASE) 200-250 GAL WATER TANK 16 SPECIALTY PARTY EQUIP $200.00 $3,200.00 200 - 250 WATER TANK PER UNIT CHAIN LINK FENCE PER 10' LN FT 1 FENCE, CHAIN LINK 6'H X 12-W $75.50 S75.50 6'HIGH X 10'LONG PER UNIT- CHAIN LINK FENCING WHITE PICKET FENCE- PER UNIT 1 FENCE, PICKET TRADITONAL 42"x6'WHITE S15.00 S15.00 EACH UNIT 6' LONG 1 FENCE, PICKET POST TRADITIONAL $30.00 1 100.00% 100% $0.00 $0.00 2 POST PER FENCE UNIT BARRICADE BIKE RACK - PER UNIT 1 BARRICADE, BIKE RACK $40.00 $40.00 LABOR 1 STAND-BY $85.00 S85.00 PER MAN, PER HOUR, PORTTO PORT t AFTER HOURS ARRIVAL $2,500.00 $2,500.00 1 TIME WINDOW SUNDAY REMOVAL - 2 HOUR $2,500.00 $2,500.00 1 TIME WINDOW SUNDAY ARRIVAL - 2 HOUR S0.00 S0.00 4 TRUCKING CHARGE S300.00; S1,200.00 PER TRUCK - Store Hours Mon - Fri 9:00a-5:00p Sat -Sun Closed Printed On Wed 1/29/2025 3:09AOPM Software by Point -of -Rental Software www.point-of-rental com Modification #6 contract-params.SOL.rpl (14) CONTRACTOR AGREEMENT WITH COOK EVENT SERVICES, INC. TO PROVIDE RENTAL EQUIPMENT SERVICES TO THE CITY OF SANTA ANA THIS AGREEMENT is made and entered into on this 15th day of April, 2025 by and between Cook Event Services, Inc., dba Baker Party Rentals, a California corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On January 10, 2025, City issued Request for Proposal ("RFP") No. 25-004, by which it sought to retain a Contractor having special skill and knowledge in the field of rental equipment services for the City's Parks, Recreation, and Community Services Agency. B. Contractor submitted a responsive proposal that was among those selected by the City. Contractor represents that it is able and willing to provide such services described in the Scope of Work that was included in RFP No. 25-004. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in the Scope of Services - Exhibit A, attached hereto and incorporated herein, and as further described in Contractor's Proposal - Exhibit B, attached hereto and incorporated herein. 2. COMPENSATION a. City neither warrants nor guarantees any minimum or maximum compensation to Contractor under this Agreement. Contractor shall be paid only for actual services performed under this Agreement at the rates and charges identified in Contractor `s Fee Proposal — Exhibit C, attached hereto and incorporated herein. Contractor is one of two separate contractors selected to provide services under RFP No. 25-004. The total compensation for services provided under the Agreement, including any extension periods, shall not exceed $1,250,000.00. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. City and Contractor agree that all payments due and owing under this Agreement shall be made Page 1 of 10 through Automated Clearing House (ACH) transfers. Contractor agrees to execute the City's standard ACH Vendor Payment Authorization and provide required documentation. Upon verification of the data provided, the City will be authorized to deposit payments directly into Contractor's account(s) with financial institutions. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on April 15, 2025 and end on April 14, 2028, with the option for the City to grant up to two (2), one (1) year extensions, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor Page 2 of 10 shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Contractor shall procure and maintain for the duration of the agreement, the following insurance coverages: Minimum Scope and Limit of Insurance. Contractor shall maintain limits of insurance coverage in the following minimum amounts and shall be at least as broad as: • Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence and $2,000,000 aggregate. • Automobile Liability (AL): Insurance Services Office Form CA 00 01 covering Code I (any auto), with combined single limits of $1,000,000. In the event Contractor does not maintain commercial automobile liability insurance, City will accept evidence of personal automobile insurance with existing limits, which can be lower than $1,000,000. • Workers' Compensation (W/C): as required by the State of California, with statutory limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident, per employee, per policy for bodily injury or disease. This requirement can be waived if Vendor has no employees. • If Contractor maintains broader coverage and/or higher limits than the minimums shown above, City requires and shall be entitled to the broader coverage and/or the higher limits maintained by Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to City. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions: • CGL and AL policies: City of Santa Ana, its City Council, its officers, officials, employees, agents, and volunteers are to be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of the Permittee including materials, parts, equipment, and personnel furnished in connection with such work or operations. • All required insurance policies: Insurance company(ies) agrees to waive all rights of subrogation against City, its City Council, its officers, officials, employees, agents, and volunteers for losses paid under the terms of any policy which arise from work performed by Permittee for City. Page 3 of 40 • All required insurance policies: For any claims related to this contract, Permittee's insurance coverage shall be primary and any insurance maintained by City, its City Council, its officers, officials, employees, agents, or volunteers shall not contribute with it. • All required insurance policies: A severability of interest provision must apply for all the additional insureds, ensuring that Permittee's insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the insurer's limits of liability. • Each insurance policy required herein shall provide that coverage shall not be canceled, suspended, voided, reduced in coverage or in limits, non -renewed by the carrier, or materially changed except after thirty (30) days prior written notice has been given to City. Ten (10) days prior written notice shall be provided to City for policy cancellation or non -renewal due to non-payment. • Certificate Holder on each Evidence of Insurance certificate shall be: City of Santa Ana, Attention: (Name of Department Staff Responsible for Agreement), Address of Department Responsible for Agreement, M-XX, Santa Ana, CA 92701. The name and location of event should be included in the Description of Operations section of each certificate. Self -Insured Retentions. Self -insured retentions must be declared to and approved by the City. City may require Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. Acceptability of Insurers. Insurance is to be placed with insurers authorized to conduct business in the state of California with a current A.M. Best rating of no less than ANII, unless otherwise acceptable to City. Verification of Coverage. Permittee shall furnish City with original Certificates of Insurance including all required amendatory endorsements (or copies of the applicable policy language effecting coverage required by this clause) and a copy of the Declarations and Endorsement Page of the CGL policy listing all policy endorsements to Entity before work begins. However, failure to obtain the required documents prior to the work beginning shall not waive Permittee's obligation to provide them. City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. basis: Claims Made Policies. If any of the required policies provide coverage on a claims -made • The retroactive date must be shown and must be before the date of the contract or the beginning of work. • Insurance must be maintained and evidence of insurance must be provided for at least three (3) years after completion of work. • If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a retroactive date prior to the contract effective date, Company must Page 4 of 10 purchase "extended reporting" coverage for a minimum of three (3) years after completion of work. Subcontractors. Contractor shall require and verify that all sub -contractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from sub -contractors. Special Risks or Circumstances. City reserves the right to modify these requirements, including limits, based on the nature of the risk, prior experience, insurer, coverage, or other special circumstances. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements Page 5 of 10 charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, gender identity, gender expression, gender, medical conditions, genetic information, or military and veteran status, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, teaching, training, utilization, promotion, termination or other employment related activities or any services provided under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms Page 6 of 10 of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other contractors retained by City. 16. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or Page 7 of 10 arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: City Clerk City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, California 92702 Fax: 714- 647-6956 With courtesy copies to: Executive Director Parks, Recreation, and Community Services City of Santa Ana 20 Civic Center Plaza P.O. Box 1988 Santa Ana, California 92702 To Contractor: Baker Party Rentals 11520 Warner Ave. Fountain Valley, California 92708 A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have Page 8 of 10 been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 21. CALIFORNIA AIR RESOURCES BOARD COMPLIANCE Contractor shall comply, and shall ensure all subcontractors comply, with all applicable requirements of the most current version of the regulations imposed by California Air Resources Board ("CARB") including, without limitation, all applicable terms of Title 13, California Code of Regulations Division 3, Chapter 9 and all pending amendments ("Regulation"). Throughout the Project, and for three (3) years thereafter, Contractor shall make available for inspection and copying any and all documents or information associated with Contractor's and its subcontractors' fleets including, without limitation, the Certificates of Reported Compliance ("CRCs"), fuel/refueling records, maintenance records, emissions records, and any other information the Contractor is required to produce, keep or maintain pursuant to the Regulation upon two (2) calendar days' notice from the City. Contractor shall be solely liable for any and all costs associated with compliance with the Regulation as well as for any and all penalties, fines, damages, or costs associated with any and all violations, or failures to comply with the Regulation. Contractor shall defend, indemnify and hold harmless the City, its officials, officers, employees and authorized volunteers free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Regulation. 22. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. [signatures appear on following page] Page 9 of 40 SIGNATURE PAGE TO CONTRACTOR AGREEMENT WITH COOK EVENT SERVICES, INC. TO PROVIDE RENTAL EQUIPMENT SERVICES TO THE CITY OF SANTA ANA IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST Jennifer L. Hall City Clerk APPROVED AS TO FORM SONIA R. CARVALHO City Attorney V an T. Martinez Assistant City Attorney RECOMMENDED FOR APPROVAL CITY OF SANTA ANA Alvaro Nunez Acting City Manager CONTRACTOR: ,7449)? -r Coo A ludxon*��Kl�i.� S�it6 By: Judson T. (Ted) Cook Title: President Hawk Scott Execrative Director Parks, Recreation, and Community Services Agency Page 10 of 10 EXHIBIT A SCOPE OF SERVICES (9) CITY OF SANTA ANA EXHIBIT A SCOPE OF SERVICES Contractor shall perform services as set forth below. The City is seeking a company with the capacity to provide rental equipment for large-scale events. Below is a sample listing of equipment rented for a previous large-scale event and approximate quantities. Quantity Equipment 3200 Astro Turf (sq.ft.) 380 Canopy Base 95 Canopy (various sizes) 6 Canopy Water Barrel 400 Chair (various types) 2 Cooler Electrical Cord (various 100 lengths) 100 Table Cover (various sizes) 75 Drapery 1 Electrical Dist. System 20 Electrical Outlet 4 Fan 2 Water Hose Labor Quantity Equipment 25 Fire Extinguisher 1 Forklift 3 Generator 120 Lights (various types) 15 Linen(various sizes) 2 Lounge Sofa 50 Portable Restroom (various types) 85 Sandbag 20 Sink (various types) 160 Table (various sizes) 10 Trash Can 30 Two -Way Radios 16 Water Tanks Fencing The Contractor will be expected to provide, install, set -up, maintain and remove rental equipment for requested special events. The contractor is also expected to coordinate with various City departments and other contractors associated with the event. The Contractor is expected to obtain the necessary permits for temporary structures and utilize a licensed Contractor to pull the necessary permits. Equipment to be provided by the Contractor includes, but is not limited to items listed above. City may request additional equipment or services during the term of the agreement at prices identified in the price listing. City of Santa Ana RFP No. 25-004 Page 13 of 27 EXHIBIT B CONTRACTOR'S PROPOSAL Table of Contents CoverLetter...................................................................... 3 Profile............................................................................... 4 Scopeof Services Quote .................................................. 5-12 Attachment A................................................................... 13 Attachment B................................................................... 14 Attachment C................................................................... 15 AttachmentD................................................................... 16 AttachmentE.................................................................... 17 Attachment F.................................................................... 18-19 Monique Leon, Recreation and Community Services Supervisor City of Santa Ana — Parks, Recreation, and Community Services 20 Civic Center Plaza Santa Ana, CA 92701 Dear Monique Leon, My name is Ted Cook. My company is Cook Event Services dba Baker Party Rentals. We are two blocks away from Santa Ana, just on the other side of the river, on Warner Avenue in Fountain Valley. Please find attached relevant information responding to Request for Proposals #25-004. We are a small to medium-sized local business ideally suited to do business with the City of Santa Ana. We would be honored to serve our neighbor. Small to medium sized means we have thirty to fifty employees depending on the seasons and eighteen delivery vehicles. Local means that our main service area is within twelve miles of our building. We do ninety percent of our business within twelve miles. Santa Ana, Huntington Beach, Costa Mesa, Irvine, and Newport Beach are the top five service areas. We can professionally service all the needs of special events in Santa Ana. We are in Santa Ana every day and multiple times every weekend. We perform an average of 250 transactions every week. Some are small like a table and ten chairs, and some events are more than a thousand items. Most events are one day, but some are for years, bordering on permanent. The process is simple. Call or email an order for goods and services, we will fulfill the request and promptly pick it up at the termination of the event. We are proud to respond to last-minute requests, and do so every week, but we appreciate lead time whenever it is available. For weekend events the typical duration is a delivery on Thursday or Friday and a pickup on Monday or Tuesday. We are flexible to do what needs to be done for all of our clients. We have no concerns about your contract, terms, or conditions as explained in the documents provided with the Request. I have read the documents. We look forward to strengthening our relationship with the City of Santa Ana. Best Regards, Ted Cook 714 545-4667 PROFILE: BAKER PARTY RENTALS 7. 1520 Fountain Valley CA 92708 1714.545.4667 1 marys@bal<erpartyrentals.com 1 Bake rpartyrentals.com C/oC'WCtf4' Party and event rental professionals specializing in residential and commercial event rentals. party rentals throughout Orange County since 1982. Located on Baker Street in Costa Mesa from 1982-2024 and moved to larger and improved warehouse and showroom in Fountain Valley (two blocks from Santa Ana) in 2024. Baker has 33 full-time employees, swelling to around 50 employees when temporary help is needed. Thirteen employees live in Santa Ana. We have significant experience in Santa Ana with private parties, the zoo, Downtown Historical and 4`h Street, Lyon Air Museum, the Bowers Museum, and South Coast Metro restaurants like Morton's. EXPERIENCUB IO/RESUME 1980-CURRENT 2014-CURRENT OWNER Ted and Suzette Cook, Owners since 2023, Other current related rental specific operations include Oaks Event Rentals in Ventura County and Renegade Rentals in Ventura and Kern Counties. We have been rental business owners for over thirty years. Tedcoolcvr@gmail.com SALES MANAGER —PROJECT MANAGER/PRINCIPAL AGENT Mary Ratificar, prior to 2014 with Disney, oversees all phases of the front office with customer contact inside and outside the showroom. Mary is a classic Disney talent, with professional voice, calm problem solving, organization, and courtesy. Mary will be the Project Manager/Principal Agent for RFP 25-004. Marys@balcerpartyrentals.com OPERATIONS MANAGER Mike Drake, prior to 2014 worked with Classic Pary Rentals, a national party rental company. He oversees all warehouse operations including racking, storage, delivery, staffing, trucks, will -call, and our in- house commercial laundry. Mike notes that he has worked at the largest major sporting and entertainment events in Los Angeles and New York. He has found a home at Baker because Huntington Beach is where he lives. Mike will be available on site or in the office to direct Baker staff on set-up as needed. Milced@balcerpartyrentals.com SERVICES PROVIDED 2025-2030 PROVIDE RENTAL EQUIPMENT FOR LARGE-SCALE EVENTS Baker Party Rentals will provide, install, set-up, maintain and remove rental equipment for special events. 2025-2030 PROVIDE COORDINATION, OBTAIN PERMITS Baker will work with other providers at special events and properly pull permits, including those required by a licensed Contractor. FLEXIBILITY ACTIVITIES Experienced at problem solving and custom requests • Member of various local catering and wedding • Out of scope availability, using advise and consent approval professional groups • Ability to collaborate effectively with other teams • American Rental Association • Sourcing unusual items 0 California Rental Association 714-545-4667 ghowroom Hours: 11520 Warner Ave Fountain Valley, CA 92708 bakerpartyrentals,com Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Ordered by: PO #: party rentals Delivery Location: Pricing For City Of Santa Ana Mon - Fri 9am - 5pm Sat 9am - 4pm dyJ DOTE ONLY Ticket# Bid# 765931 Event: 01/24/25 00:01 Salesperson: Mary Out Date: 01/24/25 Fri DEL Window: Return Date: 01/25/25 Sat P/U Window: Loc 100 Qty Item Description *** This Price Quote/Bid is NOT a Reservation and can be rescinded at any time�, Day Rate Total *** Extreme'Weather Precaution: Client understands that no structure or tent is guaranteed to be waterproof, and that small leaks are possible. In the event of severe winds, or heavy rain, tents should be evacuated immediately and never utilized as a shelter. Baker Party Rentals takes no responsibility for any damages to persons or property which occur as a result of extreme weather conditions, or failure to properly evacuate when such conditions are present. Initials: Date: 1 R107 3200 Sq Ft Black Astro Turf 2800.00 2800.00 6 SUBM Canopy Water Barrel 50.00 300.00 1 0120 20'X20' Canopy, White 643.00 643.00 8 LEGS Canopy Leg Height: 0.00 8 0528 7' 8" Pole (Black) 8.60 0.00 1 0545 20'X20' 2 Piece, White 514.40 0.00 4 0501 Corner 0.00 1 0505 8-Way Crown 0.00 4 0506 Side Tee Joint 0.00 8 0530 9' 4" Pole (White) 0.00 4 0531 10' 6" Pole (Green) 0.00 PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE RETURNED CLEAN AND DRY. Linens MUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL IT1T TTH�R AND READY on pickup or a charge will be made. EQUIPMENT RECEIVEII IS SUBJECT T4 CPNDITI N AND TERMS ON THE FRONT AND REVERSE SIDE OF THIS CONTRACT. 01/28/25 16:43:45 Page 1 X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 714-545-4667 11520 Warner Ave Fountain Valley, CA 92708 bakerpartyrentals.eom Customer: Baker Party Rentals 11520 Warner Ave. 6.)arty rentals Delivery Location: Pricing For City Of Santa Ana Costa Mesa CA 92626 Ordered by: Event: PO #: 01/24/25 00:01 Out Date: 01/24/25 Fri Return Date: 01/25/25 Sat `11t,-)wroom Hours - Mon - Fri 9am - 5pm Sat 9am - 4pm UOTE ONLY Ticket# Bid# 765931 Loc 100 Salesperson: Mary DEL Window: P/U Window: Qty Item Description Day Rate Total 0.00 4 0533 14' 4" Pole (Red) 40 0563 Pin 0.00 8 0599 Anchoring: 0.00 8 0573 Concrete Block/Base 45.05 360.40 1 0154 30'X30' Canopy, White 1085.06 1085.06 8 LEGS Canopy Leg Height: 0.00 8 0528 7' 8" Pole (Black) 8.60 0.00 1 0592 30'X30' 2 Piece Top, White 0.00 4 0501 Corner 0.00 4 0506 Side Tee Joint 0.00 1 0505 8-Way Crown 0.00 4 0535 21' 10.5" Pole 0.00 4 0534 16' 1" Pole 0.00 8 0533 14' 4" Pole (Red) 0.00 40 0563 Pin 0.00 1 0599 Anchoring: 0.00 8 0573 Concrete Block/Base 45.05 360.40 1 0116 15'X30' Canopy, White 723.38 723.38 8 LEGS Canopy Leg Height: 0.00 8 0528 7' 8" Pole (Black) 8.60 0.00 1 0542 15'X15' 2 Piece, White 289.35 0.00 1 0574 15'X15' White Middle Section 289.35 0.00 PLEASE READ BEFORE SIGNING All merchandise except linen MIDST BE RETURNED CLEAN AND DRY, Linens MUST BE RETURNEti DRY and free of food and debris. Goods must be returned packed in original container.You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. A_u ITEMS MUST BE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED I§ 5 B E T TP PONDITIONS AND TERMS ON THE FRONT AND REVERSE SIDE QF THIS CONTRACT. 01/28/25 16:43:45 Page 2 X_ SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. pia-sas-ass? Showroom Hours - 11520 Warner Ave Fountain Valley, CA 92708 bakerpartyrentals.com Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Ordered by: PO #: Qty Item Description 2 0502 3-Way Crown 2 0506 Side Tee Joint 1 0513 Ridge Top Tee 2 0528 7' 8" Pole (Black) 4 0531 10' 6" Pole (Green) 7 0533 14' 4" Pole (Red) 1 0599 Anchoring: 8 0573 Concrete Block/Base 1 0145 20'X70' Canopy, White 18 LEGS Canopy Leg Height: 18 0528 7' 8" Pole (Black) 1 0545 20'X20' 2 Piece, White 5 0547 20'X10' Middle, White 4 0501 Corner 2 0504 6-Way Crown 14 0506 Side Tee Joint 4 0513 Ridge Top Tee 23 0530 9' 4" Pole (White) 14 0531 10' 6" Pole (Green) 4 0533 14' 4" Pole (Red) 104 0563 Pin 1 0599 Anchoring: party rentals Delivery Location: Pricing For City Of Santa Ana Mon - Fri 9am - 5pm Sat 9am - 4pm uiosea 5unaays DOTE ONLY Ticket# Bid# 765931 Event: 01/24/25 00:01 Salesperson: Mary Out Date: 01/24/25 Fri DEL Window: Return Date: 01/25/25 Sat P/U Window: PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE RETURNED CLEAN AN_. D ti Y, Linens M I-ST BE_f�ETIJR.NED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL ITEMS MUST BE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED IS SUBJECT TO CONDITIONS AND TERMS ON Day Rate Am 45.05 2250.44 8.60 514.40 257.20 Loc 100 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 360.40 2250.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 THE FRONT AND REVERSE SIDE OF THIS CONTRACT. X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 01/28/25 16:43:45 Page 3 714-545-4667 Showroom Hot.i,-F 11520 Warner Ave Fountain Valley, CA 92708 bakerpartyrentals.com Customer: Baker Party Rentals 11520 Warner Ave. party rentals Delivery Location: Pricing For City Of Santa Ana Mon - Fri 9am - 5pm Sat 9am - 4pm Closed Sundays .Closed ONLY _ Ticket# I Bid# 765931 Costa Mesa CA 92626 1 1 Loc 100 M (714) 545-4667 1 1 I111111111111111Q11111]1111 w_ Ordered by: Event: 01/24/25 00:01 Salesperson: Mary Out Date: 01/24/25 Fri DEL Window: PO #: Return Date: 01/25/25 Sat P/U Window: Qty Item Description Day Rate Total 18 0573 Concrete Block/Base 45.05 810.90 1 0127 40'X40' Canopy, White 1928.94 1928.94 16 LEGS Canopy Leg Height: 0.00 16 0528 7' 8" Pole (Black) 8.60 0.00 1 0548 40'X40' 2 Piece, White 1543.15 0.00 4 0501 Corner 0.00 1 0505 8-Way Crown 0.00 8 0506 Side Tee Joint 0.00 4 0508 6-Way Side Tee 0.00 4 0509 6-Way Hip Joint 0.00 16 0530 9' 4" Pole (White) 0.00 8 0531 10' 6" Pole (Green) 0.00 16 0533 14' 4" Pole (Red) 0.00 4 0535 21' 10.5" Pole 0.00 88 0563 Pin 0.00 1 0599 Anchoring: 0.00 16 0573 Concrete Block/Base 45.05 720.80 1 0128 40'X80' Canopy, White 3857.88 3857.88 24 LEGS Canopy Leg Height: 0.00 24 0528 7' 8" Pole (Black) 8.60 0.00 1 0548 40'X40' 2 Piece, White 1543.15 0.00 2 0549 40'X10' Middle, White 385.80 0.00 PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE FIETURNED CLEAN AND DRY. Linens MUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. Ai L fCEMS NIUSTEIE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED_ IS SUBJECT TO CONDITIONS AND TERMS ON �T AND REVERSE SIDE OF THIS CONTRACT. 01/28/25 16:43:45 Page 4 X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 714-545-4667 Showroom Hours 11520 Warner Ave Fountain Valley, CA 92708 bak.erpartyrentals. corn Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Ordered by: PO #: aarty rentals Delivery Location: Pricing For City Of Santa Ana Event: 01/24/25 00:01 Out Date: 01/24/25 Fri Return Date: 01/25/25 Sat Mon - Fri 9am - 5pm Sat 9am - 4pm ulosea Sun( UOTE ONLY Ticket# Bid# 765931 Salesperson: Mary DEL Window: P/LI Window: Loc 100 Qty Item Description 1 0550 40'X20' Middle, White Day Rate Total 771.55 0.00 4 0501 Corner 0.00 2 0504 6-Way Crown 0.00 14 0506 Side Tee Joint 0.00 6 0508 6-Way Side Tee 0.00 4 0509 6-Way Hip Joint 0.00 3 0513 Ridge Top Tee 0.00 28 0530 9' 4" Pole (White) 0.00 8 0531 10' 6" Pole (Green) 0.00 16 0533 14' 4" Pole (Red) 0.00 12 0535 21' 10.5" Pole 0.00 156 0563 Pin 0.00 5 0571 Cables 0.00 1 0599 Anchoring: 0.00 24 0573 Concrete Block/Base 45.05 1081.20 7 0137 Vitabri 10'X 15' Canopy 191.37 1339.59 14 0407 Sandbag For Canopy 6.45 90.30 82 0136 Vitabri 10'X 10' Canopy 130.12 10669.84 164 0407 Sandbag For Canopy 6.45 1057.80 200 A118 White Plastic Folding Chair 1.94 388.00 100 A113 Fanback Chair, White 2.75 275.00 100 A121 White Wood Chair (Resin) 4.75 475.00 PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE RETURNED CLEAN AND DRY. Linens MUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container.You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL_ITEMS MUSTBE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED IS SUBJECT TO CONDITIONS AND TERMS ON THE FRONT AND E SSE SIDE Tii13`� NTH. X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 01/28/25 16:43:45 Page 5 rya-saF AAA7 11520 Warner Ave Fountain Valley, CA 92708 Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Ordered by: PO #: r rentals Delivery Location: Pricing For City Of Santa Ana Event: 01/24/25 00:01 Out Date: 01/24/25 Fri Return Date: 01/25/25 Sat r,owrnom Hnur-q Mon - Fri 9am - 5pm Sat 9am - 4pm Sunda UOTE ONLY Ticket# Bid# 765931 Salesperson: Mary DEL Window: P/U Window: Loc 100 Qty Item Description 2 Q210 Porta-Cooler Fan Day Rate Total 290.87 581.74 Water reservoir is 21 gal. Customer provides water. Power cord is 7' long, 110 V. 2 Q336 Extension Cord, 25' Black 8.06 16.12 100 Q333 Extension Cord, 50' Black 9.62 962.00 75 P106 Drapery Wall, White, 10'LX8'H 46.31 3473.25 This item is not intended for outdoor use 300 P141 8' H White Drapery Panel 0.00 150 P127 Adjustable Upright T-12', Pipe & Drape 6.45 0.00 75 P128 10' Crossbar, Pipe & Drape 6.45 0.00 150 P130 Metal Base, Pipe & Drape 6.45 0.00 1 SUBM Electrical Dist. System 483.34 483.34 20 SUBM Outlet 58.75 1175.00 4 SUBM High Velocity Fans 272.50 1090.00 2 SUBM 50' Garden Hose 77.50 155.00 25 0402 Fire Extinguisher, 10 Lb. 24.12 603.00 1 SUBM Forklift 1056.25 1056.25 1 SUBM 5 Kw Generator 156.25 156.25 1 SUBM 30 Kva Generator 512.50 512.50 1 SUBM 100 Kva Generator 1237.50 1237.50 30 Q317 24 Light String, Black 241.18 7235.40 90 LEG Pole Height: 0.00 PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE RETURNED f LEAN AND D13'�, Linens TRUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL ITEMS MUST BE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED IS SUBJECT TO CONDITIONS AND TERMS ON THE FRONT A D REVE E SIDE OF THI$ CONTRACT. 01/28/25 16:43:45 Page 6 X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 714-E;/1C:-AAA7 11520 Warner Ave Fountain Valley, CA 92708 bakeirpartyrentals.com Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Ordered by: PO #: party rentals Delivery Location: Pricing For City Of Santa Ana Mon - Fri 9am - 5pm Sat 9am - 4pm UOTE ONLY Event: 01/24/25 00:01 Salesperson: Mary Out Date: 01/24/25 Fri DEL Window: Return Date: 01/25/25 Sat P/U Window: Ticket# Bid# 765931 Loc 100 Qty Item Description 90 0531 10' 6" Pole (Green) Day Rate Total 0.00 90 Q906 String Light Base 10.25 0.00 90 Q903 Black Linen Cover For Base 0.00 30 Q333 Extension Cord, 50' Black 7.70 0.00 90 Q907 Anchor Options: 0.00 90 Q905 30 Lb. Rubber Base Weight 6.10 0.00 90 0573 Concrete Block/Base 45.05 4054.50 7 Q321 European Park Lamp, Black 80.37 562.59 6 Q354 Led White Bay Light 99.50 597.00 10 Q315 Black Party Lamp On Pole 32.12 321.20 15 Q329 Gas Park Lamp 44.93 673.95 15 Q322 Can Light/Uplight 40.19 602.85 20 Q341 Shadow Box Wireless Led Wash Light 88.43 1768.60 2 SUBM Light Tower - Vertical Mast 4000W 331.25 662.50 2 SUBM Light Tower - Led 4000 Watt 293.75 587.50 3 Q342 Bailey Chandelier 182.25 546.75 10 Q353 Rattan Chandelier 114.81 1148.10 5 C651 120" White Cloth, Round 26.25 131.25 5 C655 6' White Table Drape (90"X132") 24.62 123.10 5 C657 8' White Table Drape (90"X156") 26.25 131.25 2 A307 White Curved Sofa W/Back 241.13 482.26 40 SUBM Deluxe Portable Restroom 150.60 6024.00 PLEASE READ BEFORE SIGNING All merchandise except linen MVST BE RETURNED CLEAN AND DRY. Linens MUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL ITEMS MUST BE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED IS SUBJECT TO CONDITIONS AND TERMS ON THE FRONT AND REVERSE SIDE OF THIS CONTRACT. X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 01/28/25 16:43:45 Page 7 714-545-4667 11520 Warner Ave Fountain Valley, CA 92708 bak:erp artyrentals-c4:`m r rentags Showroom Houi"F Mon - Fri gam - 5pm Sat 9am - 4pm OUOTE ONLY Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Delivery Location: Ticket# Pricing For City Of Santa Ana Bid# 765931 Loc 100 Ordered by: PO #: Event: 01/24/25 00:01 Salesperson: Mary Out Date: 01/24/25 Fri DEL Window: Return Date: 01/25/25 Sat P/U Window: Qty Item Description 10 SUBM Ada Wheelchair Accessible Restroom 85 0407 Sandbag For Canopy 10 SUBM 3 Compartment Hot/Cold Sink 10 SUBM Portable Double Hand Wash Station 50 B302 6' Banquet Table 50 B106 60" Round Table 60 B304 8' Banquet Table 10 L119 Black Trash Can 32 Gal. 10 XTCL Trash Can Liners 30 SUBM Two Way Radio 16 SUBM Barrier Wall - Water Filled 25 XTC6W White Kwik Cover For 6' Table 25 XTC8W White Kwik Cover For 8' Table 25 XTC613 Black Kwik Cover For 6' Table 25 XTC86 Black Kwik Cover For 8' Table Shake out all decor and crumbs from tablecloths. Do Not store in plastic bags or mildew may occur. ----- Payments --- PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE RETURNED GLEAN AND DRY. Linens MUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL ITEMS MUST BE 10,Q ER AND READY on pickup or a charge will be made. EQUIPMENT RE .EIVFD 1S SUBJECT TO CONDITIONS AND TERMS ON E FR NT AND REVERSE SIDE OFT IS CONTRACT. Day Rate 312.10 8.06 730.06 371.81 16.06 18.31 17.00 6.43 0.00 4.52 18.75 Is Total 3121.00 685.10 7300.60 3718.10 803.00 915.50 1020.00 64.30 0.00 135.60 300.00 150.00 150.00 150.00 150.00 Rentals 86,796.28 Sales 600.00 Delivery/Other 0.00 Sales Tax 7,647.17 Total 95,043.45 Total Paid 0.00 Est Amount Due 95,043.45 01/28/25 16:43:45 Page 8 X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. I ES CITY OF SANTA ANA ATTACHMENTA PROPOSER'S CERTIFICATION, PROPOSAL PRICING Certification - I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals. I have examined the Scope of Services (Exhibit 1) and am qualified to provide services being requested as specified herein. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. PROPOSER'S STATEMENT: I have read, understood and agree to the terms and conditions on all pages of the Request for Proposals. Upon request, I will transfer and deliver goods or services to the City in accordance with said terms and conditions. Cook Event Services, Inc. DBA Baker Party Rentals LEGAL NAME OF COMPANY 11520 Warner Ave. Fountain Valley, CA 92708 BUSINESS ADDRESS Ted Cook 714 545-4667 Phone PHONE AND FAX NUMBERS President PRINTED NAME OF AUTHORIZED AGENT TITLE 1 /27/2025 tedcookvr@gmail.com NATURE OF AUTHORIZED AGENT DATE E-MAIL ADDRESS 92-3463228 FEDERAL ID NUMBER (IF APPLICABLE) CONTRACTOR LICENSE NUMBER (IFAPPLICABLE) 392862 CITY OF SANTAANA BUSINESS LICENSE NUMBER (PLEASE PROVIDE IFAVAILABLE, BUT NOT REQUIRED UNTIL AND IF AN AWARD IS MADE TO PROPOSER.) City of Santa Ana RFP No. 25-004 Page 25 of 27 aCITY OF SANTA ANA ATTACHMENT B REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included in the scope of the proposal specifications. Attach additional pages if re aired. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Customer Name: Fork in the Road Catering Contact Individual: Marisa Address: 350 Clinton Suite A Phone Number: 562 252-6923 EMAIL: Marisa@forkintheroadcatering.com Contract Amount: $32891 Year: 2024 Description of supplies, equipment, or services provided: Tables, Chairs, Dishes, Linens, Canopies, Bars, Kitchen & catering appliances and supplies RFGPQPnir= Customer Name: Morton's Restaurant Anaheim Contact Individual: Frances Carter Address: 1895 So. Harbor Anaheim, CA 92802 Phone Number: 714 621-0101 EMAIL: frances_carter@ldry.com Contract Amount: $39029 Year: 2024 Description of supplies, equipment, or services provided: Tables, Chairs, Canopies, Dishes, Linens, Climate control (Heaters/Fans), Kitchen related REFERENCE Customer Name: Ciao Bella Weddings and Events Address: 109 Outpost Irvine, CA 92620 EMAIL: ciaobellaweddingplanning@gmail.com Contract Amount: $37157 Contact Individual: Christina Lomonoko Phone Number: 949 514-1651 Year: 2024 Description of supplies, equipment, or services provided: Tables, Chairs, Linens, Dishes, Wedding Specific Decor, Bars, Canopies, Furniture, Climate Control (Heaters/Fans) City of Santa Ana RFP No 25-004 Page 26 of 27 CITY OF SANTA ANA (a ATTACHMENT C PROPOSER'S STATEMENT Proposer understands and agrees that this written RFP (or any part thereof specifically designated and accepted by the City of Santa Ana, hereinafter City) shall constitute the entire agreement between proposer and the City only after it has been accepted by the City Council, endorsed by the Clerk of the Council with her signature and official seal noting hereon the action of approval of the Council, signed by the Executive Director or his duly authorized agent, and signed by the City Attorney, denoting his approval of the form of this document, and its execution, and when it or an exact copy of it has been either delivered to proposer or deposited with the United States Postal Service properly addressed to the proposer with the correct postage affixed thereto. Proposer further agrees that upon delivery (as defined above) of the accepted agreement he/she will furnish City all required bonds and certificate of liability insurance within ten (10) days (excluding Saturdays, Sundays and City's legal holidays), or the funds, check, draft, or proposer's bond substituted in lieu thereof accompanying this proposal shall become the property of the City and shall be considered as payment of damages due to the delay and other causes suffered by City because of the failure to furnish the necessary bonds and because it is distinctly agreed that the proof of damages actually suffered by City is difficult to ascertain; otherwise said funds, check drafts, or proposer's bond substituted in lieu thereof shall be returned to the undersigned. Proposer understands that a proposal is required for the entire work, that the estimated quantities set forth in the RFP schedule are solely for the purpose of comparing proposals, and that final compensation under the contract will be based upon the actual quantities of work satisfactorily completed. All terms contained in the specifications, the certification of nondiscrimination by contractors, and the required insurance certificates are to be incorporated by reference into this agreement and are made specifically as part of this RFP. Firm: Cook Event Services, INC DBA Baker Party Rentals Signed and Printed Name:za Ted Cook ,,a Title: President Date: 1 /27/2025 City of Santa Ana RFP No. 25-004 Page 27 of 27 (9) CITY OF SANTA ANA ATTACHMENT D NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the proposer declares that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and, further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham proposal. Note: The above non -collusion affidavit is part of the proposal. Signing this proposal on the signature portion thereof shall also constitute signature of this non -collusion affidavit. Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed: Judson T (Ted) Cook State of G County of o rLe _ Sub cribed and sworn to (or affirmed) before me on this day ofr 20a5 by Un Th(A Qrt CAG&•, proved to me on the basis of satisfactory evidence to the person(s) who appeared before me. � I 0;J ti�" Notary Public Signature Notary Public Seal CLAIRE HUNN "My Notary Public • California Orange County Commission M 2462E33 Comm. Expires Sep 12, 2027 City of Santa Ana RFP No. 25-004 Page 28 of 27 aCITY OF SANTA ANA ATTACHMENT E NON -LOBBYING CERTIFICATION The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that require that the language of this certification be included in all lower tier subcontracts $100,000 and that all such subrecipients shall certify and disclose accordingly. Signed: Title: resident Firm: Cook Event Services, Inc. Date- 1 /27/2025 DBA Baker Party Rentals he or she shall , which exceed City of Santa Ana RFP No. 25-004 Page 29 of 27 �,�--fi,. r` CITY OF SANTA ANA �'r } ATTACHMENT F NON-DISCRIMINATION CERTIFICATION The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP No. 25-004 Page 30 of 27 (9) CITY OF SANTA ANA by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, no discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed Title Firm: Date: /Prent Cook Event Services, INC 1 /27/2025 DBA Baker Party Rentals City of Santa Ana RFP No. 25-004 Page 31 of 27 EXHIBIT C CONTRACTOR'S FEE PROPOSAL Fee Proposal including hourly rates if applicable 714-545-4667 ghowroom Hours: 11520 Warner Ave Fountain Valley, CA 92708 bakerpartyrentals,com Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Ordered by: PO #: party rentals Delivery Location: Pricing For City Of Santa Ana Mon - Fri 9am - 5pm Sat 9am - 4pm dyJ DOTE ONLY Ticket# Bid# 765931 Event: 01/24/25 00:01 Salesperson: Mary Out Date: 01/24/25 Fri DEL Window: Return Date: 01/25/25 Sat P/U Window: Loc 100 Qty Item Description *** This Price Quote/Bid is NOT a Reservation and can be rescinded at any time�, Day Rate Total *** Extreme'Weather Precaution: Client understands that no structure or tent is guaranteed to be waterproof, and that small leaks are possible. In the event of severe winds, or heavy rain, tents should be evacuated immediately and never utilized as a shelter. Baker Party Rentals takes no responsibility for any damages to persons or property which occur as a result of extreme weather conditions, or failure to properly evacuate when such conditions are present. Initials: Date: 1 R107 3200 Sq Ft Black Astro Turf 2800.00 2800.00 6 SUBM Canopy Water Barrel 50.00 300.00 1 0120 20'X20' Canopy, White 643.00 643.00 8 LEGS Canopy Leg Height: 0.00 8 0528 7' 8" Pole (Black) 8.60 0.00 1 0545 20'X20' 2 Piece, White 514.40 0.00 4 0501 Corner 0.00 1 0505 8-Way Crown 0.00 4 0506 Side Tee Joint 0.00 8 0530 9' 4" Pole (White) 0.00 4 0531 10' 6" Pole (Green) 0.00 PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE RETURNED CLEAN AND DRY. Linens MUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL IT1T TTH�R AND READY on pickup or a charge will be made. EQUIPMENT RECEIVEII IS SUBJECT T4 CPND_1TT N AND TERMS ON THE FRONT AND REVERSE SIDE OF THIS CONTRACT. 01/28/25 16:43:45 Page 1 X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 714-545-4667 11520 Warner Ave Fountain Valley, CA 92708 bakerpartyrentals.eom Customer: Baker Party Rentals 11520 Warner Ave. 6.)arty rentals Delivery Location: Pricing For City Of Santa Ana Costa Mesa CA 92626 Ordered by: Event: PO #: 01/24/25 00:01 Out Date: 01/24/25 Fri Return Date: 01/25/25 Sat `11t,-)wroom Hours - Mon - Fri 9am - 5pm Sat 9am - 4pm UOTE ONLY Ticket# Bid# 765931 Loc 100 Salesperson: Mary DEL Window: P/U Window: Qty Item Description Day Rate Total 0.00 4 0533 14' 4" Pole (Red) 40 0563 Pin 0.00 8 0599 Anchoring: 0.00 8 0573 Concrete Block/Base 45.05 360.40 1 0154 30'X30' Canopy, White 1085.06 1085.06 8 LEGS Canopy Leg Height: 0.00 8 0528 7' 8" Pole (Black) 8.60 0.00 1 0592 30'X30' 2 Piece Top, White 0.00 4 0501 Corner 0.00 4 0506 Side Tee Joint 0.00 1 0505 8-Way Crown 0.00 4 0535 21' 10.5" Pole 0.00 4 0534 16' 1" Pole 0.00 8 0533 14' 4" Pole (Red) 0.00 40 0563 Pin 0.00 1 0599 Anchoring: 0.00 8 0573 Concrete Block/Base 45.05 360.40 1 0116 15'X30' Canopy, White 723.38 723.38 8 LEGS Canopy Leg Height: 0.00 8 0528 7' 8" Pole (Black) 8.60 0.00 1 0542 15'X15' 2 Piece, White 289.35 0.00 1 0574 15'X15' White Middle Section 289.35 0.00 PLEASE READ BEFORE SIGNING All merchandise except linen MIDST BE RETURNED CLEAN AND DRY, Linens MUST BE RETURNEti DRY and free of food and debris. Goods must be returned packed in original container.You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. A_u ITEMS MUST BE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED I§ 5 B E T TP PONDITIONS AND TERMS ON THE FRONT AND REVERSE SIDE QF THIS CONTRACT. 01/28/25 16:43:45 Page 2 X_ SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. pia-sas-ass? Showroom Hours - 11520 Warner Ave Fountain Valley, CA 92708 bakerpartyrentals.com Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Ordered by: PO #: Qty Item Description 2 0502 3-Way Crown 2 0506 Side Tee Joint 1 0513 Ridge Top Tee 2 0528 7' 8" Pole (Black) 4 0531 10' 6" Pole (Green) 7 0533 14' 4" Pole (Red) 1 0599 Anchoring: 8 0573 Concrete Block/Base 1 0145 20'X70' Canopy, White 18 LEGS Canopy Leg Height: 18 0528 7' 8" Pole (Black) 1 0545 20'X20' 2 Piece, White 5 0547 20'X10' Middle, White 4 0501 Corner 2 0504 6-Way Crown 14 0506 Side Tee Joint 4 0513 Ridge Top Tee 23 0530 9' 4" Pole (White) 14 0531 10' 6" Pole (Green) 4 0533 14' 4" Pole (Red) 104 0563 Pin 1 0599 Anchoring: party rentals Delivery Location: Pricing For City Of Santa Ana Mon - Fri 9am - 5pm Sat 9am - 4pm uiosea 5unaays DOTE ONLY Ticket# Bid# 765931 Event: 01/24/25 00:01 Salesperson: Mary Out Date: 01/24/25 Fri DEL Window: Return Date: 01/25/25 Sat P/U Window: PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE RETURNED CLEAN AN_. D ti Y, Linens M I-ST BE_f�ETIJR.NED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL ITEMS MUST BE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED IS SUBJECT TO CONDITIONS AND TERMS ON Day Rate Am 45.05 2250.44 8.60 514.40 257.20 Loc 100 Total 0.00 0.00 0.00 0.00 0.00 0.00 0.00 360.40 2250.44 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 THE FRONT AND REVERSE SIDE OF THIS CONTRACT. X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 01/28/25 16:43:45 Page 3 714-545-4667 Showroom Hot.i,-F 11520 Warner Ave Fountain Valley, CA 92708 bakerpartyrentals.com Customer: Baker Party Rentals 11520 Warner Ave. party rentals Delivery Location: Pricing For City Of Santa Ana Mon - Fri 9am - 5pm Sat 9am - 4pm Closed Sundays .Closed ONLY _ Ticket# I Bid# 765931 Costa Mesa CA 92626 1 1 Loc 100 M (714) 545-4667 1 1 I111111111111111Q11111]1111 w_ Ordered by: Event: 01/24/25 00:01 Salesperson: Mary Out Date: 01/24/25 Fri DEL Window: PO #: Return Date: 01/25/25 Sat P/U Window: Qty Item Description Day Rate Total 18 0573 Concrete Block/Base 45.05 810.90 1 0127 40'X40' Canopy, White 1928.94 1928.94 16 LEGS Canopy Leg Height: 0.00 16 0528 7' 8" Pole (Black) 8.60 0.00 1 0548 40'X40' 2 Piece, White 1543.15 0.00 4 0501 Corner 0.00 1 0505 8-Way Crown 0.00 8 0506 Side Tee Joint 0.00 4 0508 6-Way Side Tee 0.00 4 0509 6-Way Hip Joint 0.00 16 0530 9' 4" Pole (White) 0.00 8 0531 10' 6" Pole (Green) 0.00 16 0533 14' 4" Pole (Red) 0.00 4 0535 21' 10.5" Pole 0.00 88 0563 Pin 0.00 1 0599 Anchoring: 0.00 16 0573 Concrete Block/Base 45.05 720.80 1 0128 40'X80' Canopy, White 3857.88 3857.88 24 LEGS Canopy Leg Height: 0.00 24 0528 7' 8" Pole (Black) 8.60 0.00 1 0548 40'X40' 2 Piece, White 1543.15 0.00 2 0549 40'X10' Middle, White 385.80 0.00 PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE FIETURNED CLEAN AND DRY. Linens MUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. Ai L fCEMS NIUSTEIE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED_ IS SUBJECT TO CONDITIONS AND TERMS ON �T AND REVERSE SIDE OF THIS CONTRACT. 01/28/25 16:43:45 Page 4 X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 714-545-4667 Showroom Hours 11520 Warner Ave Fountain Valley, CA 92708 bak.erpartyrentals. corn Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Ordered by: PO #: aarty rentals Delivery Location: Pricing For City Of Santa Ana Event: 01/24/25 00:01 Out Date: 01/24/25 Fri Return Date: 01/25/25 Sat Mon - Fri 9am - 5pm Sat 9am - 4pm ulosea Sun( UOTE ONLY Ticket# Bid# 765931 Salesperson: Mary DEL Window: P/LI Window: Loc 100 Qty Item Description 1 0550 40'X20' Middle, White Day Rate Total 771.55 0.00 4 0501 Corner 0.00 2 0504 6-Way Crown 0.00 14 0506 Side Tee Joint 0.00 6 0508 6-Way Side Tee 0.00 4 0509 6-Way Hip Joint 0.00 3 0513 Ridge Top Tee 0.00 28 0530 9' 4" Pole (White) 0.00 8 0531 10' 6" Pole (Green) 0.00 16 0533 14' 4" Pole (Red) 0.00 12 0535 21' 10.5" Pole 0.00 156 0563 Pin 0.00 5 0571 Cables 0.00 1 0599 Anchoring: 0.00 24 0573 Concrete Block/Base 45.05 1081.20 7 0137 Vitabri 10'X 15' Canopy 191.37 1339.59 14 0407 Sandbag For Canopy 6.45 90.30 82 0136 Vitabri 10'X 10' Canopy 130.12 10669.84 164 0407 Sandbag For Canopy 6.45 1057.80 200 A118 White Plastic Folding Chair 1.94 388.00 100 A113 Fanback Chair, White 2.75 275.00 100 A121 White Wood Chair (Resin) 4.75 475.00 PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE RETURNED CLEAN AND DRY. Linens MUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container.You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL_ITEMS MUSTBE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED IS SUBJECT TO CONDITIONS AND TERMS ON THE FRONT AND E SSE SIDE Tii13`� NTH. X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 01/28/25 16:43:45 Page 5 rya-saF AAA7 11520 Warner Ave Fountain Valley, CA 92708 Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Ordered by: PO #: r rentals Delivery Location: Pricing For City Of Santa Ana Event: 01/24/25 00:01 Out Date: 01/24/25 Fri Return Date: 01/25/25 Sat r,owrnom Hnur-q Mon - Fri 9am - 5pm Sat 9am - 4pm Sunda UOTE ONLY Ticket# Bid# 765931 Salesperson: Mary DEL Window: P/U Window: Loc 100 Qty Item Description 2 Q210 Porta-Cooler Fan Day Rate Total 290.87 581.74 Water reservoir is 21 gal. Customer provides water. Power cord is 7' long, 110 V. 2 Q336 Extension Cord, 25' Black 8.06 16.12 100 Q333 Extension Cord, 50' Black 9.62 962.00 75 P106 Drapery Wall, White, 10'LX8'H 46.31 3473.25 This item is not intended for outdoor use 300 P141 8' H White Drapery Panel 0.00 150 P127 Adjustable Upright T-12', Pipe & Drape 6.45 0.00 75 P128 10' Crossbar, Pipe & Drape 6.45 0.00 150 P130 Metal Base, Pipe & Drape 6.45 0.00 1 SUBM Electrical Dist. System 483.34 483.34 20 SUBM Outlet 58.75 1175.00 4 SUBM High Velocity Fans 272.50 1090.00 2 SUBM 50' Garden Hose 77.50 155.00 25 0402 Fire Extinguisher, 10 Lb. 24.12 603.00 1 SUBM Forklift 1056.25 1056.25 1 SUBM 5 Kw Generator 156.25 156.25 1 SUBM 30 Kva Generator 512.50 512.50 1 SUBM 100 Kva Generator 1237.50 1237.50 30 Q317 24 Light String, Black 241.18 7235.40 90 LEG Pole Height: 0.00 PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE RETURNED f LEAN AND D13'�, Linens TRUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL ITEMS MUST BE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED IS SUBJECT TO CONDITIONS AND TERMS ON THE FRONT A D REVE E SIDE OF THI$ CONTRACT. 01/28/25 16:43:45 Page 6 X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 714-E;/1C:-AAA7 11520 Warner Ave Fountain Valley, CA 92708 bakeirpartyrentals.com Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Ordered by: PO #: party rentals Delivery Location: Pricing For City Of Santa Ana Mon - Fri 9am - 5pm Sat 9am - 4pm UOTE ONLY Event: 01/24/25 00:01 Salesperson: Mary Out Date: 01/24/25 Fri DEL Window: Return Date: 01/25/25 Sat P/U Window: Ticket# Bid# 765931 Loc 100 Qty Item Description 90 0531 10' 6" Pole (Green) Day Rate Total 0.00 90 Q906 String Light Base 10.25 0.00 90 Q903 Black Linen Cover For Base 0.00 30 Q333 Extension Cord, 50' Black 7.70 0.00 90 Q907 Anchor Options: 0.00 90 Q905 30 Lb. Rubber Base Weight 6.10 0.00 90 0573 Concrete Block/Base 45.05 4054.50 7 Q321 European Park Lamp, Black 80.37 562.59 6 Q354 Led White Bay Light 99.50 597.00 10 Q315 Black Party Lamp On Pole 32.12 321.20 15 Q329 Gas Park Lamp 44.93 673.95 15 Q322 Can Light/Uplight 40.19 602.85 20 Q341 Shadow Box Wireless Led Wash Light 88.43 1768.60 2 SUBM Light Tower - Vertical Mast 4000W 331.25 662.50 2 SUBM Light Tower - Led 4000 Watt 293.75 587.50 3 Q342 Bailey Chandelier 182.25 546.75 10 Q353 Rattan Chandelier 114.81 1148.10 5 C651 120" White Cloth, Round 26.25 131.25 5 C655 6' White Table Drape (90"X132") 24.62 123.10 5 C657 8' White Table Drape (90"X156") 26.25 131.25 2 A307 White Curved Sofa W/Back 241.13 482.26 40 SUBM Deluxe Portable Restroom 150.60 6024.00 PLEASE READ BEFORE SIGNING All merchandise except linen MVST BE RETURNED CLEAN AND DRY. Linens MUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL ITEMS MUST BE TOGETHER AND READY on pickup or a charge will be made. EQUIPMENT RECEIVED IS SUBJECT TO CONDITIONS AND TERMS ON THE FRONT AND REVERSE SIDE OF THIS CONTRACT. X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee. 01/28/25 16:43:45 Page 7 714-545-4667 11520 Warner Ave Fountain Valley, CA 92708 bak:erp artyrentals-c4:`m r rentags Showroom Houi"F Mon - Fri gam - 5pm Sat 9am - 4pm OUOTE ONLY Customer: Baker Party Rentals 11520 Warner Ave. Costa Mesa CA 92626 Delivery Location: Ticket# Pricing For City Of Santa Ana Bid# 765931 Loc 100 Ordered by: PO #: Event: 01/24/25 00:01 Salesperson: Mary Out Date: 01/24/25 Fri DEL Window: Return Date: 01/25/25 Sat P/U Window: Qty Item Description 10 SUBM Ada Wheelchair Accessible Restroom 85 0407 Sandbag For Canopy 10 SUBM 3 Compartment Hot/Cold Sink 10 SUBM Portable Double Hand Wash Station 50 B302 6' Banquet Table 50 B106 60" Round Table 60 B304 8' Banquet Table 10 L119 Black Trash Can 32 Gal. 10 XTCL Trash Can Liners 30 SUBM Two Way Radio 16 SUBM Barrier Wall - Water Filled 25 XTC6W White Kwik Cover For 6' Table 25 XTC8W White Kwik Cover For 8' Table 25 XTC613 Black Kwik Cover For 6' Table 25 XTC86 Black Kwik Cover For 8' Table Shake out all decor and crumbs from tablecloths. Do Not store in plastic bags or mildew may occur. ----- Payments --- PLEASE READ BEFORE SIGNING All merchandise except linen MUST BE RETURNED GLEAN AND DRY. Linens MUST BE RETURNED DRY and free of food and debris. Goods must be returned packed in original container. You will be charged for lost or damaged cartons. Additional service charge will be made for repeat deliveries and pickups if no one is there to accept delivery or pickup, unless prior arrangements have been made. Additional charges will be assessed for difficult access deliveries, up stairs and long distances. You are responsible for any breakage or replacement costs. Items are charged for while out on rental whether used or not. ALL ITEMS MUST BE 10,Q ER AND READY on pickup or a charge will be made. EQUIPMENT RE .EIVFD 1S SUBJECT TO CONDITIONS AND TERMS ON E FR NT AND REVERSE SIDE OFT IS CONTRACT. Day Rate 312.10 8.06 730.06 371.81 16.06 18.31 17.00 6.43 0.00 4.52 18.75 Is Total 3121.00 685.10 7300.60 3718.10 803.00 915.50 1020.00 64.30 0.00 135.60 300.00 150.00 150.00 150.00 150.00 Rentals 86,796.28 Sales 600.00 Delivery/Other 0.00 Sales Tax 7,647.17 Total 95,043.45 Total Paid 0.00 Est Amount Due 95,043.45 01/28/25 16:43:45 Page 8 X SIGNATURE PRINT NAME If other than Lessee, Signer represents he is agent of and authorized to sign for Lessee.