HomeMy WebLinkAboutCA DEPT TRANSPORTATION (24) - 2008'SEf' 2 3 ZQQ~
PRUGRL~i' SUPPLEMENT NO. N125
to
ADMINISTERING AGENCY-STATE AGREEMENT
FOR FEDERAL-AID PROJECTS NO. 12-5063R
A-2008-263-01
Date :September 02, 2008
Location : 12-ORA-O-SA
Project Number:HPLUL-5063(126)
E.A. Number:l2-9319511
This Program Supplement hereby incorporates the Administering Agency-State Agreement for Federal Aid which was entered into
between the Administering Agency and the State on 01/12/07 and is subject to all the terms and conditions thereof. This Program
Supplement is executed in accordance with Article I of the aforementio ed Master Agreement under authority of Resolution No.
~~~~~ ~? ~ ,approved by the Administering Agency on ,~ ~.~ ~~~ (See copy attached).
The Administering Agency further stipulates that as a condition to the payment by State of any fiords derived from sources noted
below obligated to this project, the Administering Agency accepts and will comply with the Special covenants or Remarks setforth
on the following pages.
PROJECT LOCATION:
Bristol Street from Pine Street to 3rd Street -DEMO ID #622
TYPE OF WORK: Roadway widening
LENGTH: 1(MILES)
Estimated Cost Federal Funds Matching Funds
HY10 $479,065.00 LOCAL OTHER
$1,846,932.00 LY10 $998,480.00 $369,387.00 $0.00 $0.00
CITY OF SANTA ANA
By
Date
Attest
Title CLUE THE CDur~C~~
STATE OF CALIFORNIA
Department of Transportation
By _~ - ,.
~L Chief, Office of Project Implementation
,/ Division/~~o,)'f LLo~,cra~l, Assistance
U Date !/ ~~~'livlJ ~~~~~
Z hereby certify u*,~c^. my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer Date 9 y LE,e~
$1,477,545.00
Chapter Statutes Item Year Program BC Category Fund Source AMOUNT
171 2007 2660-102-890 2007-2008 20.30.010.680 C 262042 892-F 1,477,545.00
Program Supplement 12-5063R-N125- ISTEA Page 1 of 3
12-ORA-O-SA 10/06/2008
HPLUL-5063(126)
. SPECIAL COVENANTS OR REMARKS
The ADMINISTERING AGENCY will advertise, award and administer this project in
accordance with the current published Local Assistance Procedures Manual.
2~ Award information shall be submitted by the ADMINISTERING AGENCY to the District
Local Assistance Engineer within 60 days after the project contract award. A copy of the
award package shall also be included with the submittal of the ADMINISTERING
AGENCY's first invoice for the construction contract to:
Department of Transportation
Division of Accounting
Local Programs Accounting Branch, MS #33
P. O. Box 942874
Sacramento, CA 94274-0001.
Failure to do so will cause a delay in the State processing invoices for the construction
phase. Please refer to Section 15.7 "Award Package" of the Local Assistance
Procedures Manual.
3. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for
specific phase(s) with an "Authorization to Proceed" and will not proceed with future
phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE
for that phase(s) unless no further State or Federal funds are needed for those future
phase(s).
4. Any State and Federal funds that may have been encumbered for this project are only
available for disbursement for a period of five (5) years and seven (7) years, respectively,
from the start of the fiscal year(s) that those funds were appropriated within the State
Budget Act. All project funds not liquidated within these periods will revert unless an
executed Cooperative Work Agreement extending these dates is requested and is
approved by the California Department of Finance per Government Code Section 16304.
The exact date of each fund reversion will be reflected in the approved finance letter(s)
issued for this project.
Notwithstanding the unliquidated sums of project specific State and Federal funding
remaining and available to fund project work, any invoice for reimbursement that is not
submitted to the Department on or before 60 days after that applicable fixed fund
reversion date will not be paid from that fiscal year's encumbered funds because all of
these unexpended funds will be irrevocably reverted by the Department's Division of
Accounting on that date.
Pursuant to a directive from the State Controller's Office and the Department of Finance,
the last date to submit invoices for reimbursed work in each fiscal year is May 15th in
order for payment to be made out of those then current appropriations. Project work
performed and invoiced after May 15th will be reimbursed only out of available funding
that might be encumbered in the subsequent fiscal year, and then only when those funds
Program Supplement 12-5063R-N125- ISTEA Page 2 of 3
12-ORA-O-SA 10/06/2008
HP~UL-5063(126)
. SPECIAL COVENANTS OR REMARKS
are actually allocated and encumbered as authorized by the California Transportation
Commission and the Department's Accounting Office.
5. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every
six months commencing after the funds are encumbered for each phase by the execution
of this Project Program Supplement Agreement, or by STATE's approval of an applicable
Finance Letter. STATE reserves the right to suspend future authorizations/obligations,
and invoice payments for any on-going or future federal-aid project by ADMINISTERING
AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a
six-month period.
If no costs have been invoiced for asix-month period, ADMINISTERING AGENCY
agrees to submit for each phase a written explanation of the absence of PROJECT
activity along with target billing date and target billing amount.
ADMINISTERING AGENCY agrees to submit the final report documents that collectively
constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT
completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of
Expenditures" within 180 days of PROJECT completion will result in STATE imposing
sanctions upon ADMINISTERING AGENCY in accordance with the current Local
Assistance Procedures Manual.
6. The Administering Agency shall not discriminate on the basis of race, religion, age,
disability, color, national origin, or sex in the award and performance of any Federal-
assisted contract or in the administration of its DBE Program Implementation Agreement.
The Administering Agency shall take all necessary and reasonable steps under 49 CFR
Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted
contracts. The Administrating Agency's DBE Implementation Agreement is incorporated
by reference in this Agreement. Implementation of the DBE Implementation Agreement,
including but not limited to timely reporting of DBE commitments and utilization, is a legal
obligation and failure to carry out its terms shall be treated as a violation of this
Agreement. Upon notification to the Administering Agency of its failure to carry out its
DBE Implementation Agreement, the State may impose sanctions as provided for under
49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18
U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et
seq.).
Program Supplement 12-5063R-N125- ISTEA Page 3 of 3
2/13107 Iss
RESOLUTION N0.2007-023
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SANTA ANA AUTHORIZING THE EXECUTIVE DIRECTOR
OF THE PUBLIC WORKS AGENCY TO EXECUTE THE
REVISED ADMINISTERING AGENCY-FEDERAL MASTER
AGREEMENT WITH THE STATE OF CALIFORNIA
DEPARTMENT OF TRANSPORTATION TO REIMBURSE
THE CITY OF SANTA ANA FOR FEDERALLY FUNDED
PROJECTS
BE iT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA, AS
FOLLOWS:
Section 1: The City Council of the City of Santa Ana hereby finds, determines and
declares as follows:
A. The City of Santa Ana t"City") has an existing Administering Agency-
Federaf Master Agreement No. 12-593 ~"Agreement" with the California
Department of Transportation ~"CalTrans"). This Agreement provides for the
City's reimbursement of federally funded projects.
., B. CalTrans presented the City with a revised Administering Agency-Federal
Master Agreement Na. ~~_~,~n January 12, 2007. This Agreement has been
revised to incorporate v nous° anges in regulations and policies.
Section 2: The City Council hereby authorizes the Executive Director of the Public
Works Agency to execute all program supplement agreements required by the revised
Administering Agency-Federal Master Agreement No. 12-~69~R. ~'~
ice- 50~ 3
Section 3: This Resolution shall take effect immediately upon its adoption by the
City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this 5th day of March. 2007.
Resolution No. 2007-023
Page 1 of 2
APPROVED AS TO FORM:
Joseph W, Fletcher, City Attorney
r
Lisa E, Starck
Assistant City Attorney
AYES Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
Alvarez, Benavides, Bustarnante, Martinez,
Pulida, Sarmiento, Tinaiero ,~7)
None ,0)
None 0)
None (0}
CERTIFICATE OF ATTESTATION AND ORIGINALITY
1, PATRICIA E. HEALY, Clerk of the Council, do hereby attest to and certify the
attached Resolution No. 2007-023 to be the original resolution adopted by the City
Council of the City of Santa Ana on March 5, 2007.
Date: 3 p
~ ' _ -!J
atricia E. Healy
Clerk of the Council
City of Santa Ana
7H' FOREGDING DOCUMENT IS A FULL, TRUE & CORRECT CDPY DF
HE ORIGINAL ON FILE Iii THIS DFFICE.
O 7HE ORIGIrdAI ON FILE tN
ATTEST: -" !-r;~~ f/ -~_~ 20 r'7 ;..
BY A y'
~ o
CLERK OF iNE COUNCIL, CITY OF ShtiTA ANA
Resolution No. 2007-~23
Page 2 of 2
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