HomeMy WebLinkAbout25C - LIBRARY AUTOMATION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
OCTOBER 6, 2008
TITLE:
APPROVED
D As Recommended
D As Amended
D Ordinance on 15t Reading
D Ordinance on 2nd Reading
D Implementing Resolution
D Set Public Hearing For
AGREEMENT AMENDMENT FOR
LIBRARY AUTOMATION SYSTEM
SERVICE AND SUPPORT
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CITY MANAGER
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Approve and authorize the City Manager and the Clerk of the Council to
execute the attached amendment to the agreement with The Library
Corporation for database subscription service and maintenance in an
amount not to exceed $30,000 for a one year term, subject to non-
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On June 16, 2003, the City Council approved an agreement between the City
of Santa Ana and The Library Corporation, Inc. to provide a library
automation system. The Library Corporation, Inc. has provided the
Library wi th a web based client server. The system offers integrated
library automation, which provides increased functionality for staff and
ease of use for patrons.
The amendment to the agreement includes database subscription service and
maintenance necessary to provide continuous uninterrupted service to the
Library and its patrons. This service includes telephone support,
licensed software updates and enhancements, staff training, online access
to cataloging resources, and enhanced content databases. These services
enable staff to better serve the public and perform their jobs
efficiently.
FISCAL IMPACT
Funds are available in the Library'S Technology & Information Services,
Other Contractual Services Fund account (no. 11-216-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
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Francisco GutIerrez
Executive Director
Finance & Management Services Agency
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Executive Director
Library
FIFTH AMENDMENT TO AGREEMENT
THIS FIFTH AMENDMENT TO AGREEMENT ("Amendment") made and
entered into this 6th day of October, 2008, by and between The Library Corporation, Inc.,
a corporation organized under the laws of the State of Maryland, ("TLC") and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the
Constitution and the laws of the State of California ("City").
RECITALS:
A. On December 3, 2001, the parties entered into Agreement # A-2001-238,
by which TLC has provided a library automation system for City.
B. In order to provide continuous uninterrupted service, the Parties now
desire to amend the Agreement to increase the compensation to pay for an
additional one-year database subscription service and maintenance in an amount
not to exceed $30,000.00.
WHEREFORE, in consideration of their mutual and respective promises, and
subject to the terms and conditions of the Agreement as hereby amended, the parties
hereby agree as follows:
1. The compensation for the Agreement shall be increased by an additional
$30,000.00 to pay for database subscription services and maintenance for
the term from October 1, 2008 through September 31,2009.
2. Except as hereinabove modified, the terms and conditions ofthe
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Fifth Amendment to
Agreement the date and year first above written
ATTEST:
CITY OF SANTA ANA:
PATRICIA E. HEALY
Clerk of the Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
THE LIBRARY CORPORATION, INC.
By:
(NAME)
(Title)
By:
Laura Sheedy
Assistant City Attorney
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