HomeMy WebLinkAbout25M - BOOKING SYSTEM
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
REQUEST FOR
COUNCIL ACTION
OCTOBER 6, 2008
TITLE:
APPROVED
o As Recommended
o As Amended
o Ordinance on 15t Reading
o Ordinance on 2nd Reading
o Implementing Resolution
o Set Public Hearing For
AMENDMENT TO AGREEMENT WITH
ABBEY GROUP TO PROVIDE
AUTOMATED BOOKING SYSTEM
MAINTENANCE
f2J42
CITY MANAGER
CONTINUED TO
--'
FILE NUMBER
RECOMMENDED ACTION
Authorize the Ci ty Manager and the Clerk of the Council to execute the
attached amendment to the agreement with Abbey Group, Inc. to provide
additional services in a total aggregate amount not to exceed $54,000 for a
one-year term, subj ect to non-substantive changes approved by the City
Manager and City Attorney.
DISCUSSION
On March 3, 2008, Counc i 1 approved the agreement wi th Abbey Group to
purchase a multi-faceted Automated Booking System. The system consists of
an integrated jail management system with jail reporting, fingerprinting,
and booking modules that can be operated by non-sworn police personnel.
The basic support and maintenance that Abbey Group provides does not
include services to the Visiphor application or its communication
protocols. This one-year service amendment to the agreement will provide
support of the web services to receive and to return acknowledgment to the
Visiphor application for an annual maintenance fee of $54,000.
FISCAL IMPACT
Funds are available in the Police Department's Computer Services account
(no. 11- 3 3 8 - 6291) .
APPROVED AS TO FUNDS AND ACCOUNTS:
~\,
~~~
f~~ranci~co G~tierrez
~-Executlve Dlrector
Finance & Mgmt. Services AgenC~
Paul M. Walters
Chief of Police
Police Department
25M-1
FIRST AMENDMENT TO
SOFTWARE MAINTENANCE AGREEMENT
T
THIS FIRST AMENDMENT TO AGREEMENT, is entered into on October 6, 2008, by
and between ABBEY GROUP CONSULTANTS, INC., a Nevada corporation (hereinafter
"Consultant"), and the City of Santa Ana, a charter city and municipal corporation
organized and existing under the Constitution and laws of the State of California
(hereinafter "City").
RECITALS:
A. The parties entered into Agreement # A-2008-045, dated March 3, 2008, (hereinafter
"said Agreement") by which Consultant has provided interfacing and support services
relating to the Jail Management computer automated system previously developed
and implemented by Abbey Group.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
extend the term of said Agreement and increase compensation to pay for additional
interfacing services and maintenance services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject
to all the terms and conditions of said Agreement, except those amended in this First
Amendment to Agreement, the parties agree as follows:
1. Section 3, "Term", shall be deleted in its entirety and replaced with the following:
"The term of this Agreement shall commence on March 3, 2008 and shall continue
through September 30, 2009. The term of said Agreement may be extended upon
a writing executed by the Chief of Police and the City Attorney, for City and by
Abbey Group."
2. Section 4.1 (a), "Fees and Payment. Annual Support Fees", shall be amended to adjust
the annual support fee set forth in Exhibit 2 by deleting said Exhibit 2 and replacing it with
Exhibit 2-A, which shall read in full as follows:
"Consultant will provide the Basic Support described in Section 2.1 [Basic Support]
of the Agreement for the Jail Photo Imaging System, Jail Corrections Management
System and interfaces for an annual maintenance fee of $47,147.36 for the annual
term commencing October 1, 2008 and running through September 30, 2009.
Consultant will provide interfacing and support services providing an interface of
Consultant's Jail Corrections Management System (JCMS) with the Visiphor, Inc.
'FastBook' system to accommodate field bookings. These services shall include
support of the web services provided by Consultant to receive and to return
acknowledgements to the Visiphor application. This support and maintenance
does not include services to the Visiphor application or the communications
protocols provided by Visiphor, Inc. Consultant will provide such interfacing
support services for a fee of $5,000 during the extended term of said
Agreement."
25M-2
3. Except as hereinabove modified, all terms and conditions of said Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to
Agreement on the date and year first written above.
CITY OF SANTA ANA
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
DAVID N. REAM
City Manager
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
ABBEY GROUP CONSULTANTS, INC.
By:
Laura Sheedy
Assistant City Attorney
(NAM E)
(Title)
25M-3
25M-4