HomeMy WebLinkAboutCOMMUNICATIONS SUPPORT GROUP 7bAGREEMENT TERMINATION
Please complete this form when the attached agreement is no longer in effect. i 15 gL' ? P
Return form to the Sr. Deputy Clerk of the Council (M-30). Call 647-5238 if YCOO S N� A f' ; ,'<._
questions. r f £!i r ° "tet
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was completed on 1 {ai I � i , and fmal payment has been made.
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Signature: EL -Q -01_f",
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Date: f ui
City of Santa Ana
Revised 8-7-03 Clerk of the Council
;NSURAKF ON FlU
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CLERK OF COUNCIL RT
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SECOND AMENDMENT TO
CONSULTANT AGREEMENT
THIS SECOND AMENDMENT TO CONSULTANT AGREEMENT is entered
into on October 6, 2008, by and between Communications Support Group, a sole
proprietorship ("Consultant") and the City of Santa Ana, a charter city and municipal
corporation of the State of California ("City").
RECITALS:
A. The parties entered into Agreement # A-2006-277, dated October 16, 2006,
(hereinafter "said Agreement") by which Consultant has provided cable television
compliance services to the City.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
amend the Scope of Services, extend the term and increase compensation to pay for
services during the extended term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Second Amendment to Consultant Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to provide that during the term
from November 1, 2008 through October 31, 2009 Consultant shall perform those
services set forth in Exhibits A-2 and B-2, attached hereto. In performance of those
services, City shall continue to provide office space, telephone, computer and printer,
access to City e-mail and parking for Consultant.
2. Section 2.a., COMPENSATION, shall be deleted in its entirety and replaced with the
following:
"City agrees to pay, and Consultant agrees to accept as total payment for its
services a total sum, not to exceed $85,870.00, annually for all hours worked, travel and
expenses during the extended term of said Agreement. Said compensation shall be paid
in 24 equal payments during the one-year renewal of this Agreement."
3. Section 3, TERM, shall be amended to extend the termination date to October 31,
2009.
4. Except as hereinabove amended, all terms and conditions of said Agreement shall
remain in full force and effect.
251-3
A-2008-276
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Consultant Agreement on the date and year first written above.
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
By:t l _t
Laura Sheedy
Assistant City Attorney
251-4
CITY OF SANTA ANA
DAV N. AM
City Manager
COMMUNICATIONS SUPPORT
GROUP
KAT ERINE B E S
"Exhibit A"
Contractor agrees to provide, at the request of the City Manager or designee technical
support to City Manager and Executive Director of the Recreation and Community
Services Agency, for the City's Cable Television operations up to twenty-eight (28)
hours per week of which twelve (12) will be dedicated to development of the community
bulletin board and including but not limited to cable programming, customer service and
franchise compliance/administration as follows:
1. Monitor currency and accuracy of franchise security and certificate of insurance
documents provided by the Cable Operator.
2. Receive/document resolution to subscriber's complaints related to the city's video
service providers from cable (Time Warner Cable) and phone (AT&T) and respond to
cable television program inquiries from City Officials and citizens.
3. Assist in providing information for Parks and Recreation Advisory Board regarding
video services. Attend meeting upon request if needed.
4. Monitor cable operator's telephone response time and report results to City.
5. Maintain databases necessary to monitor Cable Operator's compliance to City Cable
Television Subscriber Protection Ordinance and to provide information based on
inquiries.
6. Maintain in City Cable Office historical and current records of cable television
Program, franchise agreement and related documentation.
7. Assist with any organization requirements for programming related to City
Channel 3 (CTV3).
8. Assist with obtaining outside city programming appropriate for CTV3 to enhance the
channel such as community public service announcements, Orange County locally
produced programs and news segments about Santa Ana such as videos from the OC
Register and KDOC-TV, etc.
9. Assist in supervision of city playback operator for CTV3 regarding monthly
scheduling chart and reports for Parks and Recreation monthly board meeting, tape
and dvd library organization, dvd dub requests and city council playback.
10. Provide comprehensive technical performance testing of the subscriber cable system
as set forth in Exhibit `B". This testing based on FCC standards will be conducted
during the months of July or August during peak heat times of the year.
251-5
11. Prepare a comprehensive annual CTV3 and cable regulatory report with performance
and activity. This report will be completed at the conclusion of the calendar year.
12. Receive files back from CCN of initiatives that would be applicable to CTV3 and
load mpegs into city channel 3 Scala System to cablecast on CTV3.
13. Work with city video engineer related to CTV3 control room maintenance repairs,
order of any necessaryequipment to keep channel running properly for
programming, bulletin board and city council meetings.
14. Attend meetings on an as needed basis related to cable and CTV3 television
Production as needed.
15. Prepare and maintain the city community bulletin board complete with text, photos,
video and advanced graphics incorporating city information.
16. Assist city with Scala file share transfers to Marquee and other video presentations
not to exceed $5500.
IT Assist in development and organization of quarterly programming information to
CCN: includes basic information for each initiative, work with Executive Director to
clarify topic matter and contacts. Follow through in providing information to CCN
production management.
251-6
EXHIBIT B-2
PROOF OF PERFORMANCE TESTING
1. Performa a series of television signal level measurements to ascertain franchisee
compliance. All testing shall be coordinated and supervised by Consultant.
A. Test shall be performed at the tap location under the existing conditions.
B. No accommodations shall be made to allow the City to correct problems found
prior to testing.
C. Prior to the commencement of testing, obtain the necessary calibration certificate
For all frequency/voltage sensitive equipment which will be used in the field
testing from the Grantee.
D. A 100' calibrated RG -59 jumper shall be used to connect the output of a
Subscriber tap to the input of the measuring equipment.
II. An abbreviated proof of performance check shall be completed and
tested for compliance as set forth in the following sections.
A. The following test shall be performed at the headend prior to field testing and then
at all subscriber network testpoints.
Vistigal carrier levels
Aural carrier levels
Vistigal/Aural difference (calculated)
Sweep Peak -to -Valley
Carrier -to -Noise
Low frequency distortions ("Hum")
Composite Triple Beat
TASO rating of picture distortions on all channels
B. The following inspections shall be made at the headend:
Stand -by -carriers
NET patch bays and switching bridges
Stand-by power generators
Radio carriage
Aural levels
Emergency override equipment
Installation of leased access equipment
Microwave and satellite receive equipment
C. The following inspections shall be performed at the franchisee's office and
elsewhere:
Telephone answering equipment
Billing, converter, and converter addressing computer equipment
Parental control lock systems
251-7
111. Prepare a final comprehensive report (test and summary report) following the
conclusion of the performance test.
A. The test report shall include a description of testing methods, testing criteria, list of
locations tested, and test scores.
B. The summary report ("Executive Report") shall employ graphs and charts summarizing
the scores of all testpoints and make comparative analysis of the test results to the
minimum standards found in the franchise and the current
CFR 47 Part 76 (FCC) Rules and Regulations.
251-8
t , : I ,
PROrWCER -
THIS CERTrICATF IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
NO RIGHTS UPON THE CERTIFICATE HOLDER_ THIS CERTIFICATE DOES NOT AMEND.
S7EVf- MILLER R MEMO OR ALTXR THE COVERAGE AFFORDED by TF1E POLtCIFS BELOW.
1451 S kIMPAU SEATS; 202 COMPANIES AFFORDING COVERAGE
CORONA, CA. 9287C1 _
COMPANY A FARMERS INSURANCE GROUP OF COMPANILS
A - o�Do ?-,Q IL/7 LETTER
COMPANY
v,&unE D LETTER 13
KATHERINE ROWERS
08A COMMUNICATIONS SUPPORT GROUP LETTERY C
409 EDGCWOOD RD. - -- -
WIAPANY
SANTA ANA, GA. 92706 LEmn
COMPANY E
LETIEH
THIS t5 TO CERTIFY THAT POLICIES OFNtS11R11}!CE L16TE1G WA)W HAVE OaM TO,IW #4UIl1ED NAMED AiO+vfE FOR THE POLICY PERM INDICATED.
NOTWITHSTANDINO ANY REWJIPIiI:ME 0, TERM OR CONOITION OF ANY CONTRACT OR OTHER DOCUMENT WITH Af$PECT TO WHICH THIS CPATMATE MAY
BEISSUED OR IIAY PERTAIN, THE INSURANCE AFFORDED SY THE POL1CISS DESOUBED HEREIN 16 SU"CY TO ALL THE TERMS, EXCLUSIONS, AND CONDI-
TIONS OF SUCH POLICIES.
L'r TYPE OF INSURANCE POLICY NUMBER EAT[ lXL+ MI" E l rn+ LlA91UTY LIAIITH IN THOUSANDS
LT c
_ . lnfl wLC AGAF*:Ari
tSENERAL LIABILITYBODILY
A XX LUMPREIIENSIvF PURI uuuNY $ $
PWMZESKX'EtwTID►),'i 4-2-2008 4-2-2009..
UNDFIiL;NUUNO
OYiOMlH fY
E%:LDiION 6 COLLAPSE HAZARD DAMAGE $
PRODUCTS/COMPLETED OPERATIONS -
CDNTNA(:IUAL Ri A M
cOM01NIn $1,000,c 40
INOCPENX>FNT CUNIRAGTORS
A XX BROAD FORM PROPERTY DAMAGE
PEFISom INJURY PERSONAI INJURY
AUTOMOBILE LIABILITY Bunt y _
ANY AiltU koly PERIDIA $ j0, 000
A ALL OWNFD AUTOS (PRN PA,S.) y 12811-20 10 2-7-2008 2-7-2009 mty
a.i DWNFD AUTOS wAft
PRN PSWANA 1 IKA wULNtl $ f,0, upo
HIREO AUTM
F"OPEATY
NOWOWNCU AUILG DAMAOr- pooGAWE LIQUTY '- `
i-- A f'D
C
f C*4WNt:u $
EXCiSS LIABILITY
UMSRFI,I.A FUHM bl a PO
OTHER IRAN I%6RELLA FORM _ ca+wnto $ (�
WORKERS' COMPENSATION 1C` I '•4. �(i' / i �tnrtrtOHv —
ANO $ IEACN Affl(YW! r
EMPL0YEIY9' LIADILITY ////// $ ^_ IUISEASF POI It:Y ; IMI i,
-
_. $ (DISEASE EXAl iI,1F• i4t -!
r)F.1k:RIPTi0N OF C,F'ERATK)NSrLOCATIONSNEHICL.E, ECIAI. ITEMS -
CITY OF SANTA ANA,ITS OFFICERS, AGENTS, FMPLOYEES, REPRESENTATIVES, AND VOLUNTEERS
NAMED AS ADDITIONAL INSURED
C I f Y OF SANTA ANA SHOULD ANY OF THE ANWVE DESCRIBED PCL. cas RE CANCELLr.D UtFORE THE rX-
7.O CIVIC CEN I -CR PI AZA PIRATICW- DAYS THEREOF, THE ISSUING COMPANY WELL ENDEAVOn TO
SANTA ANA, CA. 92]01 MAIL 3U DAYS WRITTEN NOTICE TO THE CEATWKATIE HOLDEN NAMED TO THE
LM. BUT FAILURE 70 MAIL SUCH NOTICS WIALL IMPOSE Nt.) OOLIGATION oR UAOILrry
Of ANY KIND UPbN COUPANY, I79 BNTS OR FEEPRESENYATIVES
AUTHORIZED AEP NT �jVS
._ _ ,_ Pte_ ---
MAR -06-2008 13:44 From:STEVE MILLER AGENCY 951 279 808( IO:IlY6�or�
EXHIBIT A
,�DJi1 ! IVAL rtyay E'�i3i�h4F,l�fL.�! T
FOR COMMERCIAL GE!MLLLXBILAI Y POLICY
tnsu.rxn�.� t'�:..sr1aY�Ekw ijt,Su?�.Ztiltr _
This cridorw.mew mtxji;ic, , iUCh insus-ailei: as -s affrrdc�d b;,> ihprovis;urrs t)f Policy
71,,09-86-40 miai;ng to the fallnwitsg.
I The City of Swta Anu, 20 Civic t: m -ter 1':aza, Santa Ana, Califotnizs U2701; its
t)tiiee.ry, cntployces, age,Yts. Nuluuieers and xpresenjattves ate named as additional insureda
i"addttiondl insurcds",l wid, -e ,ard to iiability and deierise of suits arib'ing front the operatioug
and uses perfo, ined i7) or on hiehatf of the named Insured.
With rr spc--ct io claims arising cut :X the operatives and uses pef:onried 4y or on
i)eiti,lf Ui, the eruned iivaurt rt, such insurance as is afforded by this policy is pnimary and i; not
additional to yr uwtrt.)u1in� with any other inswance- carried by or 4,6r the bcaefit of the
adift'unal tn.sueds
s. t his insurance applies separately to each insured against whom claim is trade ;,r
sunt i.s hmttgrrt except with tLspcct t, tk a company's lltnits of liahilily. The inclttsiorr of any
persnu of or.,an;zation as an insured shall not affeci any right whish such person or orgtlo;mtion
wu.lrl have as 1 clairnanl if rot so included.
4. With respect to the additiunai insureds, this insw-unce shall not be cancelled, or
m:rteri:?Hy redL-eed in co crnge or 'limits except rafter thirty (30) days written notice has bccu
�ive.n to the Cit; cf Santa Ark's, 20 Civic; Center !'lazy., Sunta And, 011ifornia 92701.
lComplotiou of the foifowirib, ir?cludtng coamersignaturc, i, rcquired to make this endoistinoit
efEcctive,}
Effective 4-2-2008 this endommerit form as a part of
Policy # W,309 -88=3t0-
issued t� KlaTl1CR l hli^BOWECi�i�BA rQMMi s--.-- N 1 L T.! QRS _SURPORI: C ROU42
Named Insured
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Countersigned by -` � `u;_-
Ai�thori� zed Re;�res�ntat;ve
tOi-19-OW 341229 Frca:STEW MI'LEFR AG&rY '951 at91 aagv 7 A7rAffv—'cina e .11
CERTIFICATE OF L"ILITY INSURANCE
a Eiz` ns
Suva Miller Insurance Agency
1451 S . R 7 filsau i?0?.
_
Corona, CA 92879 A�7F�
(951) 279-'7974 _
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DBA: COMMUNICATIONS SUPPORT GROUP
409 EDGEN00D RU
SANTA ANA, CA. 92708
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Tm, eA PAIemm 4T ANY CQKfflACT 9if4 [:TreER C9fCUYFNr W1M R LT m YAfG1t n9tTi 9:€RTY7CATZ MAY =MOOR
Till AfT'OADEp EY TrC9"ddiJE3 OFA Fri6 'C770 ALL 14trot"&Ekp.WAtjM9 AAICC.{9gr1'�1170Y 91X79
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CITY OF SANTA ANA, ITS Ok'6`ICEAs, AGENTS, L{MPLUYEE_'i, REPRB.SENTATT{TF.S,
W VOLUNTEERS NAMED AS ADDITIONAL INSURED
CITY OF SANTA ANA
L1tl1AefA4T YY lAC eCOWl 91HCICCI@Mum R r.mA,mma /QAC M' f.£wlAfeim7m
20 CIVIC CENTER PLAZA
es}Y}ms rerrw�e eamwmrl7�rw 30 mIYY}iem„},y
SANTA SANTA ANA, CA. 92101
Ae1e�aQYwR Gomm"
mom me Mmmmw aR uurm a irY cm "a SE MOL ffs ne"m ns
AMIm7,TTA e>w�
e14011.V-2004 OP;44 Frcm:STEUE MILLER AGEHIY 951 279 BOB7 To: 17145714235 H.1 e
Mar 24 09 03:35p p.C:
ADDITIONAL.iN5Cl2 II) FNUUIcLh_.MFNI
F'012C1)lIm: kCtpr tihN]?IL11,L1ANILfiYPOI .1C'Y
nsuranccConlpauv_ —FARMERS
This endorsem- al mmlii;es )uill insurance a is affardcd by the Provision, of Policy
4 x.9433994 _ leiuiny, in the lollowing
C,ly .d -Santa Ana, 20 Cmc C'cnt^r Nlara. Salla Ana. (alitnnva 9_'701, rtF
of icv:s, cntpic fees,:Ige11ts, voluniccn and represamatrves aIC n,uor:rl ns addiuonal insureds
("addiuonal in. ircd` ) tvt(]t rc,gatd to liability and dcfatse ufsuts arising I'rum th<: uperatiutu
uud u�,cq penin mcd by of on Ixb,ilt of luc uduic(t insured
2 vith tespoft to clwms at isinu onl of the operatiotls iuld UI Ci pC)1(N1tlCd by Dt ml
behalf ul the n nmd insured, such insurance as is::ffutdcd by tln.s policy is prnn:a'v and is not
aoddwtai tv it i nntributule w';th ally other tmurance camcd by or for tic benctit of 111C
addnional iu�u cds
This to.:uence apnies Separawly to cacll ntsured against whom cL. 1111 s made fit
suit is b lvghl :xceit: will'. respect to lila enmpauy'c limits of liability I-hc mclutirn� of any
pClSott Cr urg,1 uz,tnuu as an ntsured Shall nut affect any 1;91)1 which such per.;on or nrganimhoti
Wand .lilye a.; x ctalnt:nvi. if not so utcludrd.
d,
With respect to the additional nisurcd,:, Ihls insrimice shall nut be cancelled. or
mmuerrallV red ced in cuvctage ut hnitt> ncep' allcr Chitty (30) dry, will -len notice has been
g.vcn to the ( ly nf'Saut.r Ana. 'u C1eic. Center Plaza, $ante Ana, C8ldi)Itlia 02701
(Comptaltu11 r the following, includintiL, tuunteniHnan:re:, i> rcyuuatl to make Lhi; andorecmmrf
Ilns endorsement form a5 a part of
—
Pulwy A_ 939 3390.4 —
lesuedtn KATHERINE A. BOWER$—
Named htsurcd
Couotcrsi-tell 11v
Authortzcd Rc l scntativc