HomeMy WebLinkAbout25I - PAVEMENT EVALUATIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 17, 2008
TITLE:
SECOND AMENDMENT TO AGRgEMENT FOR
AS -NEEDFsD PAVEMENT Es~TALUATION
SERVICES
I CITY MANAGER
~~ ~ l t ~
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a second
amendment to the agreement with LaBelle Marvin to provide as-needed
pavement evaluation services in the amount of $200,000 for a total
contract in the amount of $400,000 subject to non-substantive changes
approved by the City Manager and City Attorney.
DISCUSSION
In December 2007, the City Council approved a $100 million program to
improve streets citywide. In addition to the residential street program,
several arterial streets are scheduled for improvements as part of
2008/09 Capital Improvement Program.
To better assess the alternate methods for pavement rehabilitation,
coring and testing of existing pavement surfaces are needed. LaBelle
Marvin has been performing an excellent job providing these services for
the City. In addition to coring and testing, they will provide
comprehensive reports providing engineering recommendations for pavement
overlays and reconstruction.
Staff recommends an amendment to the existing contract with LaBelle
Marvin, for an additional $200,000 for a total contract amount of
$400,000.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
251-1
Second Amendment to Agreement For
As-Needed Pavement Evaluation Services
November 17, 2008
Page 2
FISCAL IMPACT
Funds to pay for the pavement evaluation services will be charged to the
various projects in the Capital Improvement Program.
APPROVED AS TO FUNDS AND ACCOUNTS:
_ ,,
James G. Ross
Executive Director
Public Works Agency
r~3
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
251-2
SECOND AMENDMENT TO
CONSULTANT AGREEMENT
THIS SECOND AMENDMENT TO CONSULTANT AGREEMENT is entered
into on November 17, 2008, by and between LaBelle Marvin., a California corporation
("Consultant") and the City of Santa Ana, a charter city and municipal corporation of the
State of California ("City").
RECITALS:
A. The parties entered into Agreement A-2004-154, dated August 2, 2004, (hereinafter
"said Agreement") by which Consultant has provided pavement structural evaluation
services on an as-needed basis.
B. In accordance with the terms and conditions of said Agreement, the parties wish to
amend the Scope of Services, to more clearly define the testing which will be
provided, and to add compensation to pay for continuous pavement evaluation
services.
WHEREFORE, in consideration of the covenants contained in said Agreement, and
subject to all the terms and conditions of said Agreement, except those amended in this
Second Amendment to Consultant Agreement, the parties agree as follows:
1. Section 1, SCOPE OF SERVICES, shall be amended to replace the description of the
pavement analysis process set forth in Consultant's Proposal, with the processes set forth
in Exhibit A-1, attached hereto and incorporated by reference to said Agreement..
2. Section 2.a., COMPENSATION, shall be amended to add $200,000 for a total amount
not to exceed $400,000 during the term of said Agreement.
3. Except as herein amended, all terms and conditions of said Agreement shall remain in
full force and effect.
//
//
//
//
251-3
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Consultant Agreement on the date and year first written above.
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
LABELLE MARVIN
STEVE MARVIN
President
251-4
EXHIBIT A-1
SCOPE OF SERVICES
~¢¢cttori ~nt.~ at¢ritafs ~~n~~sti~c~tit~n G'O~L
1~ icltl Si rvircti
t';s,,•r-st~nt i?rvfic~lott {~+lrctr;;th~ "I't~•ti,r~; :~ltttt; l~.~ititn~; kitkkttlr~`~t~s°
• ;tiorr-tlcstt•urti~°r pavertrtat c!s•t~<cti+sn tl€ata ~;Is:sil }se l;atheretl f~•atrs
thr right +r.~ltrcl path al cxa~*!t thrtau~tr tr;~~=elect !an€ nt sei€ct
interr~;rls t,,rsc*cl uparr rc,ad»a~ Irnt;th to clrtanc prrsrn€ raas34s;rt,
strc nt;th.
• :cce~i~c•€ct ~trens~tl:~ ~c°ill bt tt~sca~urc•ti utilirin~; thr J1[~`±; ~"aiii,s~
'4~eit~lst 1)cflecta,~xtrtc°r, in,i3~,sir,~ A ~c•rie~ ,ri'9.t)El~l;') aurr~ laasI~ p~s•
{:alifarnia'1'rt ~letlctrcl lift.
ti~ Data sit>tarned N"rll ~f.'. ~"t~t#tlllr#t at tt`It ~ ittl 51'lltiOr llTC ltt1lf tta
sp~<tccd t~" to 12" an rrntrr at+eaclt teat ly+>is-t ctvtitri„~ tlsi
pay°c~rttcnt drltcrtic,tr l~:csisr under lc,acti,s„;,
., 1isu.il pxscnsent cc>ntlltiasts ztnetr`crr cli~itrrs~+, rra:~s streets,
preseucr ar alreznc of cant encl. ~;uttsrr, crttcl c>ttsrr t;crrlr
r ltsrrti~atians shat! lrc darut-tcrstrd~
J C'arrrlatitrg d~sta will inclnetr pa~•€rrsrest ~;urfarr ternprs•scts,re
and C~l!~; spatial loratiacr at rarh test point.
~> l irid data cultc:6ttd slcatt I>r returtrc:d tt, e,ur tsl'lrr 1'ar•
{•„r„putrr me>clelin attci anal~~sis9
Yap°in~+en€t Ctkr,t+ ~an~~tin~; ~ritttitt l~:xistitk~ Rttatlivtt
• 1.a13rlle ;"t~lar4~°ita t4°ill t-~tctin a 'tiff F•re ~;strrc~ssrhst~ent t'grrn9t fresrra
thr C`itti• l'if rerluirectl, a~herln#~ to tfir ('"itk rrycrirentcrrts far
1`raftir Central, hours cjfope,•aticarts, ntawthc>ct of patchir,l;, etc.
• lteprryrrstatikreore sars,plc~ lacatiarrs » ili tsc• wriertccl ntac-keel csrr
the psa~rnte,tt surtaee and Lttderrouttd S~ r l isc ~t4,°t nc>ti~trl t<t
:s~ui,t cc,rtltict ~~ith lsurlicl s,tiiitl~s,
• Care anrtstc l€,catans mvill lar relacatc~i i~ Jsirh is,s~o interf`er€ li ith
!star it'tl .iiJrrs c,r piptti,
C`orlrr~ and suhsuefstce sanrtplln~ w ill be perfcrrt~ted at pr,~-tip t<~:c~•~l
Inratc>ns tc> deternxinr the. thirknc~ss of tare ecictissk; structt,ra3
scrtuan inrlctclin~ hat rsut tin~itrc3 to asphalt. runercte la~•cr{s~,
251-5
fort#and rrnrrnt caurretr ia~°er{s} if :rn~, and +t;~„rc „;~~te Erasr
la~,~er, if and°.
• (ltrrin#:s Ertl tart cxlwnc#ec1 extc~rxd tier a n~rtxirxrurn Error' (~'1 t`ofrt
depth front the surface to otrtrritt truti sartr}aie:s of the trnc#crt;-zn;
suErl;rad€w gaits.
• #3uEle <utrt;rat#c soli sanrp#e~ e>"°iEi tre piarrd in pia'~lic t~a~~~, crtec#,
xnd transported to ottr la#>aratorv fdr further trnal}°sis.
• I:rr#3rttc ~t:rr~ }n, !nr„shalt prcrvidt traffic cerntro# arc#ettta;rte trr
prerlert the tt•a+eEinl; puEriic and work far+ee, cans}strut ~s~ith the
I<,ncraachntent t"ermit r~uirenients.
• f1,tt sampEr loraritrns tivill he trACkftiEtd aria }?atct,cd isr acrtra-c#unrc
with t;ne"rcrrrritrnerrt Fr:rtnit rc~~tuiretnents prior to Eea~ inl; lire rite-
t_a~crrattrr~ "1"cstr'i
• #3trti 1trt3;rade soil sarrrpEes.+ili #rc ~isua#I~ rt.~.itic<l acrd t#tr irr-
situ rrr„i,turr~ r°arrtrnt t#etermincr# [[pert, +ct~ipt in tt,i t<rt~+,c'.it<,r;.
#tc~~r~°si ~rf:~ii~c= srr~~raei~ sanrpicfs~ 3~'i]} t~4 tc tecit~t3 xnd ta~rc;ai`r~r°
Et-'4"srluc strrn;;th anci aid in defittin~ the tnra,t trrcrtratrl€~~, t~,n;~ tc~rnr
maistttrr runddittatts folEtrw~in<ri canstrcertion.
~nt;ixti~erin~; ~txe~ices
• Perform site. re.rernnaissunre,
.: cortrpfire tiettE ronditicrns ~ iih measured. pa~'rnteni strengths
c#eterm}ned during; tteftertian testing.
_~ ctrntpare fic#d rattditions v~ith thirkne~s deta crtrtzrinetl
dur•in~ rare srzrnlr#iu~?.
~a rastrpar•r i~r#d ccrnditi~7n, ~~}t1~ rcrnrpanent zrnsatysi~ lr,,sed an
tabtrratal`~°,~~t,};r.,tlc ~rrrn;,~th tc tiny;.
• #>ata deset4rped during; ~-[slur te~tin~ ~riil Ere. ttrilirix} t{, nrnject
lrrahaErtc~: iic~tt# support etrnt#itions dua•i~i*,; cor~titr~racri<,i, ,ncl
hi};hli~hr s~he•rt~ x~pprapriate speci~i +~ax r ma-~ t~• a ec},rir~d ctsrri»}
rcr;rdw,rr trr•r~},:rr•srtion.
• t";~aluat}crn of the pr°esertt psrticnyetrt ttrirktressrc trtita~n,;;
romptrnent ana#t~sis r~ith !t;-taiue strength data[ rri#! Ere rrrrrrhittrit
251-6
~~itit fuinrc tra3'fie esiitn;ai+~s {"T ~~a~l'~e it~€its pr€>+ic3~•<l hG~ City} fi>r
desi;n anti cievclaprne~t of auit:tbie :€lter.ttis c• rc ~flaee nic~nt
seetitrns.
!^-i€•Icl 1tr~c,~g;t (dctieci~n) €iaiti ~hifii he rt•~ is+ti zd far esiai~l'msiri~~~
rci-reu•~etati~~ax statistical car~tpl€: linfii4 (fi(ttie t~crc€~ntiic tiefectian)
ante snail include:
~~ "i"ai>ulat{an afaii drficct~tn naeasur•zmenis at ul(sensurs at
each tc i iatatiana
c~ i~.quisaient't`ravclin~ 1)ef~ectonae#cr tlelleciit}tt ~•aiue at the
laa€iinl; paint»
,1ti ~el€i nrries iar~xtinl; ertass sheets, pertinent latt€ln~aris,
~ci€i ea€tclitictr~s, et€.
;-~ i'a~ entent surFace ter~tir€>ruture nxeusuretnents ail €ach test.
iueatian.
c3 {:;it-lt~i l'nsiti„n ~i,st€ni {{r~l'~} spatial tlxrta eart-espt~n€iinl to
cash test t+~eatiun»
~'intil ~tey~nrt
'i`hc i~inal Itepart Dili irtelude:
• ,~`!i( data dc1ciaprd durint; the imcati~;atitrn.
~- '+trtfetursti :rn~~l} sis with alternate rchal7ilitatian
recanf ntenti~ t i+,n.»
• lteliiacemeni ~t•riit-n r€:errnsn~enclatitans f«r zart~as a1`
recunstrueti€~n.
• ,ill .erg°iecs wilt be superF~isetl h~ C"i~ ii F:n{;ineer slx~ciaisrin.~ n
the esalnatun anti tlesil;n €rf iaa~•c~r~ent s~st€:tns anei {#e•~;i.tercct Cn
fire 4#ate ufi{:'alli~r~tiu.
~~ • ~1~~
251-7
~) 1'rtar' rta initiati+rrn raf ~elrt ze+~tis itit~ a rrr,-cn~f larprmit will lae tahtstirr~•rl
frtanr the C.`it~'. ~ianetale ltac,etlcarr~; e-ill tae rtaarl,ect and l.nrferl;rcaeanri `~rrrsct
.~lcrt ceantactexl t~ n€atii~~ ctarrrcr'neti rrtilities. ~.arnple ttrcatiurrs which rru~
i~ntcrfcre with buried littcs err ~itaes rv°ill iac relcresrtect,
~~ C'or•int; aerect bcarinl; ,'till tae perfcar-mcd at select relarestiretati>r~e lcac:atictns„
l3tarire~s will lat c~>tetrtletl a taaaixirnetna rletatte taf frrur {~') fret frcaraa rFre t~trrl`:ace
tea cabtaira serve{ales taf the ticrbt;rurtc, Sartrplc:a silt lac plsrced iat plxtir tams„
st?~ted, ttnet trtarts~trrtcd tea our labtarattar°~~ fear frrrther ovals°~i~. t't itar tfa
teue9tr~ fihc site. ;ttt atnrptc• IacAtcans x~ilt be backiilled ~rtcl t>atclr~ct, l,ti3elle
"vlarvtn, ttri~.. sttatl Carta. itle trseffie rrantr~l acleyrtate t~+ ~rcrtcet the trit~~tirr~„
~uhtie aztd wtrrlC Puree.
.~) Lits~n recci~t ite flee labcaratur•r~, saraaples Witt tae r~isuatty- cla~ifiecl xrecl
the iu-sitct neceisture ccrnterrt ~f esefi detcrminect„ tnefi~~iduat ,rnti~or et;rn~atasite
saraa}aEr~~til milt trc ~elerctcd aced sabjcetcc# to It-~"aloe cteterreeiteatisara i~,~r use i;ta
structur:et sectean dect;ra. :lstabalt s:eneplcs a<sitt lae creashecl area rttitt•rl «ith the
srtil ~carnf3tcs, Ceneenf trc~ted szemples will he fabrCreted rrt tlerct (?
{acrcentx;cs of cement, after trurint;, tanconlirtcd ceantressiau ts'jtira ; a+it1 tae
~crformecl Tarr thx: srenetales.
} ~~ !tc¢;islerecl C'i~tl ~`rrt;ia=er shstlt supcRt~~~ise ail arti~'ities, a c~3 i.•~t rt,r,1~.
+ti'tr~rira~, erect prelaa~rc a reparrt of leis fintlin~s, tsresentin~ ~trttcitarat scctiun
rcctrntenclsrtiraus free r•etrrttailttatican utiti~in~, pul~'eri~xtiare anti cerrtent
r r•eai neeae t„
~~ +~ a~1'r~~
251-8
(~rus~ied ~In-~uc~ Iec~?cC~ t~~p~
l ~ Pt•ior tr> initiation r~#` Feld aeti~~itie~ sample locations «'ill lae nr:srlierl
and lnder~rr3rrnd Ssr~~iet ~~lcrt contaeterl and infortned n(sxniple locR~tir~ns.
ft `no cyst' permit ~°ill ter retained frtrn~ the t;it~° if' retlulrerl,
2} ~'orinl; will lae pr:rt'r-rrtrt:d at srlcet at apprr~ximatelw ~5i1` ixrfier`~~als nrr
desil;rrat€~cE roarlw°ax s to determine ttrr~ ihirkness of tltc esistin~ structural
sertior~ {asphalt concrete and srkl;rcl;ate lrasr, if`l~rescnt}. :# sarnpir of the
sirh~radc will tre obtained and r,nis~raily ident~i~ed +~yith a comment on the
moisture appearance. `1'Irc sulrl,;rade sarnl~le tiiill he placed in a sealed plastic
lral; and returned to the lal~orator~ Crrr a pcrir~d of ihirt~ {3{l) rla} s should tltc:
City request that actual iri-{zlaee nroistrrre e+anclitiona of the sail Ise drterrniric~cl,
4j ;~ lctl of tickuc~s misi~t,i•enrents and s°isual r~Frysera €rtiaaxr5 Mill 1>e
ltrraaarerl and suk~rrtittcd t~> the C'it~~.
~~ll'.~t' ~ 1~''!
251-9
251-10