HomeMy WebLinkAbout75A - PH 2005 URBAN WATER MGMT PLANREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 17, 2008
TITLE:
PUBLIC HEARING: AMENDMENT TO
THE 2005 URBAN WATER
MANAGEMENT PLAN
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on '!y' Reading
^ Ordinance on 2~`' Reading
^ ImplemE:nting RE;solution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
T-T CITY MANAGER
RECOMMENDED ACTION
Adopt an amendment to the 2005 Urban Water Management Plan.
DISCUSSION
Urban water suppliers are required by the Urban Water Management Plan
Act to update and submit a plan to the Department of Water Resources
every five years. The Act requires water suppliers to describe and
evaluate sources of water supply, efficient uses of water, demand
management measures, implementation strategy and schedule, and other
relevant information and programs.
On November 7, 2005, the City adopted
Management Plan. The Plan was then
California Department of Water Resour
January 30, 2008, DWR staff responded b
clarifications and additional informatio
for approval. An amendment to the 200
contains the required information.
available for review in the Clerk of
recommends the adoption of the amendment
ENVIRONMENTAL IMPACT
the updated 2005 Urban Water
forwarded to the State of
ces (DWR) for approval. On
ack to the city with a list of
n to be added to the 2005 Plan
5 Plan has been prepared which
Copies of the amendment are
the Council's office. Staff
to the City's 2005 Plan.
In accordance with Section 15282 of the CEQA Guidelines, preparation
and adoption of urban water management plans are statutorily exempt
from further environmental review. Statutory Exemption Environmental
Review No. 2005-187 was filed for this project.
75A-1
Public Hearing: Amendment to the 2005
Urban Water Management Plan
November 17, 2008
Page 2
FISCAL IMPACT
There is no fiscal impact associated with this action.
J~fnes G. Ross
xec tive Director
Pub is Works Agency
75A-2
Amendment
To the City of Santa Ana's 2005 Urban Water Management Plan (UWMP)
October 22, 2008
This Amendment addresses the Department of Water Resources' (DWR) comments on the City
of Santa Ana's 2005 Urban Water Management Plan (UWMP) and on the City's initial Draft
Amendments to that Plan dated Apri19, 2008 and August 13, 2008.
1. Groundwater Identified as Existing or Planned Source
a. DWR Comment -Need groundwater management plan. Projected groundwater
amounts on table 7 are different from amounts on table 4?
b. City of Santa Ana Response -The Orange County Water District (OCWD) is
responsible for management of the groundwater basin from which the City pumps a
portion of its water supply. Therefore, the City has not prepared its own groundwater
management plan. A copy of OCWD's 2004 Groundwater Management Plan can be
obtained from their website (http://www.ocwd.com/ assets/ pdfs/2004GWMP.pd1). One
copy of that OCWD report will also be provided to DWR in digital form on a CD.
c. DWR Response -One digital copy of the groundwater plan sent to Sacramento will be
just fine. New data for table 7 will be incorporated into review sheets.
2. Planned Water Supply Projects and Programs
a. DWR Comment -Are there any future projects for the City of Santa Ana that will
increase water supplies? If so need to discuss in detail.
b. City of Santa Ana Response -Pages 4-27 and 4-28 of the City's 2005 UWMP discuss
future City of Santa Ana projects. The following language is included in this section of
the Plan: "The projects that have been identified by the City to improve the City's water
supply reliability and enhance the operations of the City's facilities include replacement
75A-3
The figures in included in Table 4 in Appendix B are correct. The figures in Table 7
were off by about 100 AF. The correct figures for Table 7 are shown below:
Amendment to City of Santa Ana's 2005 UWMP
October 22, 2008
of sewers, water mains, pump stations, chlorinators and improvement projects on
SCADA systems."
Over the past year, the City has completed a major SCADA system upgrade, which
included new RTUs at all sites and installation of a new radio based communication
system. Additionally, the City just completed and placed into operation two new wells
(Nos. 40 and 41) as part of the OCWD/MWD groundwater storage program. The City
also has an on-going well and pump rehabilitation program, which calls for pulling and
refurbishing at least one pump per year. Over the next seven fiscal years the City's CIP
includes water main replacements with project funding starting at $4.6 M in FY 2008/09
and increasing to $6.5 M for FY 2013/14.
While each of the aforementioned projects improves the reliability of the City's water
supply, these improvements do not directly increase the City's water supply. This may
seem counter-intuitive with respect to the two new wells, but the amount of groundwater
pumped by the City is strictly limited by the Basin Production Percentage (BPP)
established by the Orange County Water District and the groundwater producers. The
BPP, which is adjusted periodically, sets the maximum amount of water the City can
pump from the basin in any given year, regardless of how many wells are used to produce
that volume of water.
c. DWR Response -The added information and clarification on the subject of planned
projects for the City of Santa Ana addresses the law.
3. Water Shortage Contingency Plan Section -Stages of Action
a. DWR's May 12, 2008 Comments on City's Apri19, 2008 Draft Amendment -The
Water Shortage Contingency Plan Section of the UWMP Law under Water Code 10632
(a) clearly requires the City to provide stages of action within their Water Shortage
Contingency Plan and needs to indicate supply conditions for each stage. The Law also
requires the City to include plans fora 50 percent supply shortage.
Even though Phase 3 of the City's Emergency Water Conservation Plan call for 20%
reduction by their customers or less does not address the Law of having plans to deal with
a 50% supply shortage. The City is stating that because the phrase or less is in the phase
3 wordage they are addressing the Law of having a plan fora 50% supply shortage.
The Law is very clear on this section; However, Mr. Dave Todd, who is the program
manager for the urban plans, can give a better determination on the subject. Mr. Todd
can determine and allow the City to use the or less phrase as meeting the 50% supply
shortage as required by Law.
Therefore, Mr. Todd who is being cc on this e-mail can give us his determination and we
can proceed with the rest of the review process.
~e~~f~0
Amendment to City of Santa Ana's 2005 UWMP
October 22, 2008
(Mr. Todd's reply): According to DWR Legal, Water Code Section 10632(a) requires
that the stages of action undertaken include up to a 50°Io reduction in water supply and an
outline of specific water supply conditions which are applicable to each stage.
b. City of Santa Ana Response to DWR's May 12, 2008 Comments -The City has
prepared a Draft Water Conservation Ordinance to amend the relevant water conservation
sections of the City's current Municipal Code. A copy of that Draft Ordinance is
included in Appendix A to this Amendment. Pertinent water conservation sections of the
City's Municipal Water Code are also included for reference in Appendix B to this
Amendment.
c. DWR Response - In an email dated September 5, 2008, DWR staff indicated they "can
work with the new information and clarifications pertaining to the 2005 UWMP for the
City of Santa Ana," which include those addressing water shortage contingency plans.
4. Preparation for Catastrophic Water Supply Interruption
a. DWR's Original Comment on City's 2005 UWMP -Need to Address.
b. City of Santa Ana's Apri19, 2008 Response - As noted on page 7-9 of the City's 2005
UWMP under the Section labeled "Catastrophic Supply Interruption Plan," the City's
EWCP considers earthquakes and other emergencies that can create water shortage
conditions. As noted on page 7-9, the Water Utility's Emergency Response Plan (ERP)
identifies immediate actions that the City will take to respond, in coordination with the
City's ERP, to a declared water emergency. The Plan also references the City's intent to
closely cooperate with the Metropolitan Water District of Southern California (MWD)
while utilizing MWD's Metropolitan Area Radio System (MARS) emergency network.
The City's ERP also provides detailed information on organization and operational
policies to be implemented during water emergencies. Both the City's Water Operations
Center and Emergency Operations Center can also be activated during water
emergencies. The Water Emergency Response Organization of Orange County
(WEROC) can also be called upon to provide assistance. Additional information on the
City's preparation for catastrophic water supply interruptions can be found on pages 7-9
and 7-10 of the Plan.
DWR's May 12, 2008 Comments on City's Apri19, 2008 Draft Amendment
Response -The Law clearly requires a description or a protocol that the City of Santa
Ana will follow after an earthquake or regional power outage. Neither can be found on
page 7-9 nor in the above response by the City. If the procedure the City is going to
initiate after a catastrophic event such as an earthquake or regional power outage can be
found in the ERP as stated above, then the ERP needs to be included as an attachment
and reference the pages where such information can be found within the ERP.
However, by adding a short description of the specific procedures the City of Santa Ana
will follow to ensure that the residents of Santa Ana continue to have access to potable
Amendment to City of Santa Ana's 2005 UWMP
October 22, 2008
water during or after either event as well as any other event that the City has planned for
would meet the Law.
d. City of Santa Ana Response to DWR's May 12, 2008 Comments -The City's existing
Emergency Operation Plan (EOP) describes the protocol to be initiated after a
catastrophic event such as an earthquake or regional power outage. Relevant sections of
that EOP (pages 58 through 62) are included for reference in Appendix C to this
Amendment.
DWR Response - In an email dated September 5, 2008, DWR staff indicated they "can
work with the new information and clarifications pertaining to the 2005 UWMP for the
City of Santa Ana," which include those addressing emergency operations plans.
5. Consumption Reduction Methods
a. DWR's Original Comment on City's 2005 UWMP -Need to Address.
b. City of Santa Ana's Apri19, 2008 Response -The requested information was included
in Table 23 in Appendix B of the City's 2005 UWMP. That table is presented below
along with the addition of a fourth row displaying a projected reduction of 50~/o during a
severe water emergency (as discussed under Item No. 4 above). Specific activities in
which reductions will be required are detailed on pages 7-2 and 7-3 of the Plan and
include required reductions or curtailments of washing sidewalks, driveways, parking
areas, paved surfaces; watering lawns and landscaping; using decorative fountains, ponds
and lakes; and serving drinking water in restaurants.
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Reduce water consumption use for particular activities Phase 1 NA
Reduce water consumption use for particular activities Phase 2 10%
Reduce water consumption use for particular activities Phase 3 20%
Reduce water consumption use for particular activities
durin a severe water emer enc Phase 3 50%
c. DWR's May 12, 2008 Comments on City's Apri19, 2008 Draft Amendment
Response -The required information is not in Table 23 of Appendix B, page B-10 of the
plan. in fact Table 23 in Appendix B is incomplete and that table corresponds to the
DWR's comment number 3 above which needs a decision by Mr. David Todd. Since the
City of Santa Ana does not have defined stages of action for supply reductions beyond
the 20% as specified in Phase 3 of their plan. One will get a table like the one above
(Table 27) which includes a second Phase 3 and a 50°Io supply reduction. In re pity the
a,_~„
Amendment to City of Santa Ana's 2005 UWMP
October 22, 2008
way the City claims it's meaning to be with the phrase or less can be any percent less
than 20 and is not specific enough to address the Law of 50% water supply reduction.
Since comment 3 and 5 are relating to almost similar questions regarding the Water
Shortage Contingency Plan Section this will also have to be a decision that Mr. Dave
Todd of our Sacramento Office can struggle with and advice us in the near future since he
will probably have to ask our Legal Counsel's interpretation.
d. City of Santa Ana Response to DWR's May 12, 2008 Comments -This item has been
addressed in the Draft Water Conservation Ordinance amending the water conservation
sections of the City's Municipal Code. Please refer to the response to Question No. 3 and
to Appendices A and B.
DWR Response - In an email dated September 5, 2008, DWR staff indicated they "can
work with the new information and clarifications pertaining to the 2005 UWMP for the
City of Santa Ana," which include those addressing consumption reduction methods.
f~a-Y~
APPENDIX A
DRAFT WATER CONSERVATION ORDINANCE
~~a_,~„
Appendix A
DRAFT
ORDINANCE NO. NS-
AN ORDINANCE OF THE CITY OF SANTA ANA
AMENDING SECTION 39-108 OF THE SANTA
ANA MUNICIPAL CODE REGARDING
CONSERVATION OF PUBLIC WATER SUPPLY
THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS
FOLLOWS:
SECTION 1: That the Santa Ana Municipal Code is hereby amended to read as
follows:
Sec. 39-108.1. Water Conservation Phase IV.
During water conservation Phase IV no person shall:
(1) Violate the provisions of Phases I, II and III, with such modifications to those
provisions as may be established by the City Council and set forth in the
resolution declaring Phase IV, including, but not limited to, further restrictions or
the elimination altogether of landscape irrigation.
(2) Violate such additional regulations or rationing measures as may be established
by the City Council and set forth in the resolution declaring Phase IV, as
determined by the Council to be necessary in response to a water supply shortage
of 20% up to 50%, or greater.
(3) Make, cause, use or permit the use of water for any purpose in excess of the
applicable percentage of the amount used in the customer's premises during the
corresponding billing period of the prior calendar year, such percentage to be
determined by the City Council and set forth in the resolution declaring Phase IV.
SECTION 2: If any section, subsection, sentence, clause, phrase or portion of
this ordinance is for any reason held to be invalid or unconstitutional by the decision of
any court of competent jurisdiction, such decision shall not affect the validity of the
remaining portions of this ordinance. The City Council of the City of Santa Ana hereby
declares that it would have adopted this ordinance and each section, subsection, sentence,
clause, phrase, or portion thereof irrespective of the fact that any one or more sections ,
subsections, sentences, clauses, phrases or portions be declared invalid or
unconstitutional.
Y5,4,_§
Appendix A
SECTION 3: Neither the adoption of this ordinance nor the repeal hereby of
any ordinance shall in any manner affect the prosecution for violation of ordinances,
which violations were committed prior to the effective date hereof, nor be construed as
affecting any of the provisions of such ordinance relating to the collection of any such
license or penalty or the penal provision applicable to any violation thereof, nor to affect
the validity of any bond or cash deposit in lieu thereof, required to be posted, filed or
deposited pursuant to any ordinance and all rights and obligations thereunder
appertaining shall continue in full force and effect.
ADOPTED this
ATTEST:
Patricia E. Healy
Clerk of the Council
APPROVED AS TO FORM
Joseph W. Fletcher
City Attorney
COUNCILMEMBERS:
Pulido
Tinajero
Bustamante
Martinez
Benavides
Alvarez
Sarmiento
day of
20_
Miguel A. Pulido
Mayor
~,~=fin
APPENDIX B
SANTA ANA MUNICIPAL CODE, DIVISION 4, SECTIONS 39-105
THROUGH 39-115 REGARDING CONSERVATION OF THE PUBLIC
WATER SUPPLY
(Note: the Draft Water Conservation Ordinance Presented in Appendix A
Revises Section 39-108 of this Document)
~5ii='r"i
Appendix B
DIVISION 4.
REGULATIONS GOVERNING
WATER CONSERVATION PHASES
Sec. 39-105. Determination of conservation phase.
The city council shall make findings of shortage and declare the applicable water
conservation phase by resolution.
(Ord. No. NS-2073, § 1, 9-4-90)
Sec. 39-106. Water conservation Phase I.
During water conservation Phase I no person shall:
(1) Wash sidewalks, walkways, driveways, parking areas or other paved surfaces,
except as is required to dispose of dangerous liquids or substances dangerous to
the public health and safety.
(2) Water lawn, landscape or other turf areas except between the hours of 4:00 p.m.
and 10:00 a.m.
(3) Use water to clean, fill or maintain levels in decorative fountains, ponds, lakes or
other similar aesthetic structures unless such water is part of a recycling system.
(4) Serve drinking water to any customer unless expressly requested. Nor shall any
restaurant, hotel, cafe, cafeteria or other public place where food is sold, served or
offered for sale serve drinking water to any customer unless expressly requested.
(Ord. No. NS-2073, § 1, 9-4-90)
Sec. 39-107. Water conservation Phase II.
During water conservation Phase II no person shall:
(1) Violate the provisions of section 39-106, except that the restrictions on watering
lawn, landscape or other turf areas shall be modified to prohibit watering more
often than every other day and such areas shall only be watered between the hours
of 6:00 p.m. and 6:00 a.m. This provision shall not apply to commercial nurseries
and golf courses.
(2) Water lawn, landscape or other turf areas of commercial nurseries or golf courses
except between the hours of 6:00 p.m. and 6:00 a.m. There shall be no restriction
on watering utilizing reclaimed water.
(3) Make, cause, use or permit the use of water for any purpose in an amount in
excess of ninety (90) per cent of the amount used on that customer's premises
~~~=1~~
Appendix B
during the corresponding billing period during the prior calendar year.
(Ord. No. NS-2073, § 1, 9-4-90)
Sec. 39-108. Water conservation Phase III.
During water conservation Phase III no person shall:
(1) Violate the provisions of section 39-106, except that the restrictions on watering
lawn, landscape or other turf areas shall be modified to prohibit watering more
often than every third day and such areas shall only be watered between the hours
of 6:00 p.m. and 6:00 a.m. This provision shall not apply to commercial nurseries
and golf courses.
(2) Water lawn, landscape or other turf areas of commercial nurseries or golf courses
more often than every other day and shall only water between the hours of 6:00
p.m. and 6:00 a.m. There shall be no restriction on watering utilizing reclaimed
water.
(3) Use water from fire hydrants except for fire fighting and related activities. Other
uses of water for municipal purposes shall be limited to activities necessary to
maintain the public health, safety and welfare.
(4) Make, cause, use or permit the use of water for any purpose in excess of eighty
(80) per cent of the amount used on the customer's premises during the
corresponding billing period of the prior calendar year.
(Ord. No. NS-2073, § 1, 9-4-90)
Sec. 39-109. Implementation of water conservation phases.
(a) Each month the department shall monitor and evaluate the demand for water by
customers and the projected available supply. Upon determination of potential or actual water
shortage, the director of public works shall recommend to the city council the extent of the
conservation phase required by customers in order for the department to prudently supply water
to customers.
(b) The city council shall make findings of shortage and declare the conservation
phase by resolution. Said resolution shall specify the start date of the conservation phase. The
resolution shall be published once in a daily newspaper of general circulation within the city and
shall become effective immediately upon such publication.
(c) The provisions of sections 39-107(3) and 39-108(4) requiring curtailment in the
use of water shall be effective the first full billing period commencing on or after the date of such
publication.
(Ord. No. NS-2073, § 1, 9-4-90)
v~,a=~~
Appendix B
Sec. 39-110. Exclusivity of penalties.
Notwithstanding any other provision of the Santa Ana Municipal Code, the penalties set
forth in section 39-111 shall be exclusive and not cumulative with any other section of this Code.
(Ord. No. NS-2073, § 1, 9-4-90)
Sec. 39-111. Enforcement of water conservation phases.
Violation by any customer of sections 39-96 through 39-108 shall be penalized as
follows:
(1) First violation. The director of public works or his designee shall issue a written
notice of the fact of a first violation to the customer.
(2) Second violation. For a second violation during any one (1) proclaimed water
shortage, the director of public works or his designee shall impose a surcharge in
an amount equal to fifteen (15) per cent of the customer's water bill.
(3) Third and subsequent violations. For a third and each subsequent violation during
any one (1) proclaimed water shortage, the director of public works or his
designee shall install aflow-restricting device of one (1) gallon per minute
capacity for services up to one and one-half (1 U2) inches size, and comparatively
sized restrictors for larger services, on the service of the customer at the premises
at which the violation occurred for a period of not less than forty-eight (48) hours.
The department shall charge the customer the reasonable costs incurred for
installing and for removing the flow-restricting devices and for restoration of
normal service. The charge for installing and removing aflow-restricting device
and any other penalties or charges due the city from the customer or due from any
person who has applied for water service, shall be paid before normal service can
be restored.
(Ord. No. NS-2073, § 1, 9-4-90)
Sec. 39-112. Relief from compliance.
(a) A customer may file an application for relief from any provision of this section.
The director of public works shall develop such procedures as necessary to determine such
application and shall, upon the filing by the customer of an application for relief, take such steps
as reasonably necessary to determine the application for relief.
(b) The application for relief may include a request that the customer be relieved, in
whole or in part, from the water use curtailment provisions of sections 39-96 through 39-108 and
shall contain the basis for such request.
(c) In determining whether to grant relief and the nature of any relief, the director of
public works shall take into consideration all relevant factors including, but not limited to:
Yak-'ik
Appendix B
(1) Whether any additional reduction in water consumption will result in
unemployment;
(2) Whether additional members have been added to the household;
(3) Whether any additional landscaped property has been added to the property since
the corresponding billing period of the prior calendar year;
(4) Changes in vacancy factors in multifamily housing;
(5) Increased number of employees in commercial, industrial and governmental
offices;
(6) Increased production requiring increased process water;
(7) Water uses during new construction;
(8) Adjustments to water use caused by emergency health or safety hazards;
(9) First filling of apermit-constructed swimming pool; and
(10) Water use necessary for reasons related to family illness or health.
(d) In order to be considered, an application for relief must be filed with the
department within fifteen (15) days from the date of publication of the resolution from which
relief is sought. No relief shall be granted unless the customer shows that he has achieved the
maximum practical reduction in water consumption other than in the specific areas in which
relief is being sought. No relief shall be granted to any customer who, when requested by the
department, fails to provide any information necessary for resolution of the customer's
application for relief.
(e) The decision of the director of public works shall be final.
(Ord. No. NS-2073, § 1, 9-4-90)
Sec. 39-113. Exemption.
Single-family residential customers shall not be required to reduce consumption below
twenty-seven (27) billing units per billing period during Phase IT or below twenty-four (24)
billing units per billing period during Phase III.
(Ord. No. NS-2073, § 1, 9-4-90)
Sec. 39-114. Notice of violation.
The director of public works or his designee shall give notice of violation to the customer
committing the violation as follows:
SSA='i~
Appendix B
(1) Notice of violation of the water use curtailment of sections 39-96 through 39-108
shall be given in writing in the following manner:
a. By giving the notice to the customer personally; or
b. If the customer is absent from or unavailable at the premises at which the
violation occurred, by leaving a copy with some person of suitable age and
discretion at the premises and sending a copy through the regular mail to
the address at which the customer is normally billed; or
c. If a person of suitable age or discretion cannot be found, then by affixing a
copy in a conspicuous place at the premises at which the violation
occurred and also sending a copy through the regular mail to the address at
which the customer is normally billed.
(2) The notice shall contain a description of the facts of the violation, a statement of
the possible penalties for each violation and a statement informing the customer
of his right to a hearing on the merits of the violation pursuant to section 39-115.
(Ord. No. NS-2073, § 1, 9-4-90)
Sec. 39-115. Hearing regarding violation.
(a) Any customer receiving notice of a second or subsequent violation shall have a
right to a hearing by the director of public works or his designee, provided that a written request
for hearing is filed within fifteen (15) days from the date of the notice of violation and the
customer deposits with the city a sum equal to the billed surcharge and pays all other outstanding
water charges.
(b) The customer's timely written request for a hearing shall automatically stay
installation of aflow-restricting device on the customer's premises until the department renders a
decision.
(c) If it is determined that the surcharge was wrongly assessed, the city will refund
any money deposited to the customer.
(d) The decision of the director of public works or his designee shall be final.
(Ord. No. NS-2073, § 1, 9-4-90)
Y~,4=i~
APPENDIX C
SANTA ANA EMERGENCY OPEATIONS PLANS (PERTINENT
SECTIONS OF THE WATER OEPATIONS PLAN
5~1i-'i~
Appendix C
Santa Ana Emergency ~~erations Klan
OPERATIONS: WATER UNIT
PRIMARY: Public Works Manager
ALTERNATE: Public Works Supervisor
SUPERVISOR: Public Works Branch
Coordinator GENERAL DUTIES:
• Assess impact of incident based on Local Health Department, Department of
Health Services (DHS) District Office of Drinking Water, and Utility emergency
situation reports and other available information.
• Identify need for and prioritize locations for water distribution (include needs
of critical facilities).
• Provide for water quality assurance.
• Evaluate, plan and implement actions to acquire and distribute alternative
potable water.
• Determine the need to staff a water task group and secure resources through
the Logistics Section.
^ If situation requires resources beyond the capability of the EOC, notify
the Orange County Operational Area EOC via (Internet);
^ Provide water utilities in the affected area and the Orange County
Operational Area EOC with situation status and information related to
actions to provide alternative water supply; and
^ Provide information to media as appropriate.
YOUR RESPONSIBILITY:
Provide alternate source(s) of potable water to affected population.
OPERATIONS -- 58
A=12~
Appendix C
Santa Ana Emergency Operations Plan
READ ENTIRE CHECKLIST AT START-UP
AND AT BEGINNING OF EACH SHIFT.
START - UP ACTION DATE & TIME INITIALS
Check in u on arrival at the EOC.
Report to the Public Works Branch Coordinator and obtain a
briefing.
Determine your personal operating location and set up as
necessary.
Review our osition res onsibilities.
Obtain a briefing from the field command post(s) or DOC, if
activated, prior to assuming EOC assignment and brief the Public
Works Branch Coordinator.
Identify yourself as the Water Unit Coordinator by putting on the
vest with your title. Print your name on the EOC organization
chart next to your assignment.
Ensure that all required supplies are available and equipment is
working properly (phones, radios, forms, lists, maps, etc.).
Clarify any issues regarding your authority and assignment and
what others in the or anization do.
Activate elements of your Branch/Unit, establish work area,
assign duties and ensure Branch/Unit journal/log is opened.
Determine 24-hour staffing requirement and request additional
support as required.
Request additional resources through the Logistics Section or
established ordering procedures, as needed.
Ensure that all your incoming Branch/Unit personnel are fully
briefed.
Based on the situation as known or forecast, determine likely
future Branch/Unit needs.
Think ahead and anticipate situations and problems before they
occur.
Using activity log, maintain all required records and
documentation to support the After-Action Report and the history
of the emergency/disaster. Document:
• Messages received
• Action taken
• Decision justification and documentation
• Requests filled
• EOC personnel, time on duty and assignments
Precise information is essential to meet requirements for
possible reimbursement by State OES and FEMA.
APFRATIANS -- ~Q
7~A-19
Appendix C
Santa Ana Emergency Operations Plan
/~C'AIG~ A 1 AI'fC~ ATI/1A1 A 1 1'11 ITIC~
~a~l~~nr~~ vr~nr~ 1 Ivl~r~~ uv 1 IG~7 DATE & TIME INITIALS
Develop a plan for your Branch/Unit operations and support of
field operations as requested. Assi n specific responsibilities.
Keep up to date on the situation and resources associated with
your Branch/Unit. Maintain current status reports and displays.
Keep the Public Works Branch Coordinator advised of your
Branch/Unit status and activity and on any problem areas that
now need or will require solutions.
Provide periodic situation or status reports to your Branch
Coordinator for updating information to the Planning &
Intelligence Section.
Establish operating procedure with the Information Systems
Branch of the Logistics Section for use of telephone, radio and
data systems. Make any priorities or special requests known.
Review situation reports as they are received. Verify information
where questions exist.
Anticipate potential situation changes, such as severe
aftershocks, in all Branch/Unit planning. Develop a backup plan
for all plans and procedures requiring off-site communications.
Determine and anticipate your support needs and forward to
your Branch Coordinator.
Conduct periodic briefings for your Branch/Unit. Ensure they are
aware of priorities.
Monitor your Branch/Unit activities and adjust staffing and
organization as appropriate to meet current needs.
Use face-to-face communication in the EOC whenever possible
and document decisions and policy.
Refer all media contacts to our Section Coordinator.
Be prepared to participate in the EOC Director's action planning
meetin sand policy decisions if requested.
Ensure that all your Branch/Unit personnel time and equipment
records and record of expendable materials used are provided to
your Branch Coordinator at the end of each operational period.
Brief your relief at shift-change time. Ensure that in-progress
activities are identified and follow-up requirements are known.
BRANCH/UNIT OPERATIONAL DUTIES
Determine the need to staff a water task group and secure
resources through the Logistics Section.
OPERATIONS - 60
~~,~=~~
Appendix C
Santa Ana Emergency Operations Plan
DATE & TIME INITIALS
Contact DHS District Office of Drinking Water, local health
department, local water utilities, Public Works, Fire Department,
Police Department and other sources to compile situation
information including:
• Cause and extent of water system damage.
• Estimated duration of system outage.
• Geographical area affected.
• Population affected.
• Actions taken to restore system.
• Resources needed to reactivate system.
• Emergency potable water needs (quantity and prioritized
areas).
Notify the Orange County Operational Area EOC (OAEOC) of the
situation and need for mutual aid and participate in OAEOC
Water Coordinator conference calls as requested.
Contact DHS District Office of Drinking Water and request
situation report for affected areas (including information on boil
water order areas).
Evaluate and prioritize potable water needs
(quantity/location/duration-minimum 2 gallons per person per
day).
In coordination with the Logistics Section, identify and obtain
potable water resources. (If necessary, recommend EOC
Director requests mutual aid to identify and/or obtain water
resources. (A list of approved commercial vendors is maintained
by the Food and Drug Branch of DHS and is available through
the Regional EOC [REOC] Water Coordinator.)
Identify and secure locations for water distribution points (e.g.,
parks, city halls, shelters, etc.).
In coordination with the Logistics Section, identify and secure
staff resources needed to operate water distribution points. (If
necessary recommend that the EOC Director request mutual aid
to obtain required staff resources.)
Consult with DHS District Office, water utilities and PIO for
appropriate public information announcements and media
interface.
Transmit to Finance & Administration Section data on costs
incurred in EOC effort to purchase and distribute potable water.
OPERATIONS -- 61
7~~ 0~2~
Appendix C
Santa Ana Emergency Operations Plan
DATE & TIME INITIALS
Please note: Going directly to the State agency (DHS District
Office of Drinking Water) is not the normal channel of
coordination. However, the local level must coordinate
directly with and obtain approval of the State water quality
agency for water system restoration.
DEACTIVATION
Ensure that all required forms or reports are completed prior to
our release and departure.
Be re ared to rovide in ut to the After-Action Re ort.
Determine what follow-up to your assignment might be required
before you leave.
Deactivate the Water Unit position and close out logs when
authorized by the Operations Section Coordinator or EOC
Director.
Leave forwardin hone number where ou can be reached.
OPERATIONS -- 62
7~A-22