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Home My WebLink AboutASIAN AMERICAN SENIOR CITIZENS SERVICE CENTER 2 -2008 AGREEMENT TERMINATION Please complete this form when the attached agreement is no longer in effect. Return form to the Deputy Clerk of the Council (M-30). Call 647-5238 if you have any questions. The agreement with ,�jLf ( f/�np�S�C�,•.� �zr 'L C. 71 te,), �t�vz j) i1� No. A - o6ok— �Q was completed on 13c ! t and final payment has been made. Department: C Signature: r Date: Lc, It 5 I /e City of Santa Ana Clerk of the Council Revised 05-22-08 t,taticE NOT REQUIRED WORK MAY PROCEED CLERK OF COUNCIL DAT& Memorandum of Understanding (MOU) v C °A (n.) Pursuant to the Fra" Workforce Investment Act of 1998 (WIA) A-2008-232 1. PARTIES: The parties to this Memorandum of Understanding (MOU) are the Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce Investment Board (WIB), and several agencies (having signed Attachment "A", "One - Stop Partner Commitment" and, if physically located at the One -Stop location, Attachment `B", "Resource Sharing Agreement" and Attachment "C", "Memorandum of Operation" if applicable) functioning as "One -Stop Partners" within the Santa Ana One -Stop System (hereinafter referred to as the Santa Ana WORK Center). 2. PURPOSE: The Santa Ana WORK Center, through its central location at the Santa Ana Regional Transportation Center, 1000 E. Santa Ana Blvd., and its satellite facilities, shall provide and/or coordinate workforce investment services to individuals, providing them with the necessary skills to participate in building a world-class workforce in Santa Ana. Services and referrals provided at the Santa Ana WORK Center may include, but are not limited to, the following: • Eligibility determination • Outreach, intake and orientation to services available • Initial assessment of skills, aptitudes, abilities and supportive services • Job search and placement assistance, career counseling • Provision of employment data and labor market information • Provision of performance information • Employment referral • Provision of support and follow-up services • Identification of skills required to be competitive in the local labor market • Filing for Unemployment Insurance claims • Access to CalJobs for Labor Exchange services • Help in establishing eligibility for CaIWORKS and financial aid • Occupational skills training • On -the -jot training • Workplace learning with classroom training • Skills upgrading and retraining • Entrepreneurial training • Job readiness training • Adult education and literacy I • Services for persons with disabilities • Serve mature workers by operating as a specialized recruitment arm for One -Stop Partners working collaboratively to connect mature workers to employers with labor shortages • Customized training for employment with specific employer • Employer services, including: job listing; job matching; candidate screening and testing; outplacement services; job analysis; and, information on available tax credits, business development planning and labor market trends. 3. DURATION: (a) This MOU shall become effective on July 1, 2008 and terminate on June 30, 2010 or earlier if terminated by the repeal of the Workforce Investment Act of 1998 (WIA)• (b) This MOU is of no force or effect until signed by authorized representatives of the participating agencies, and approved by the Chief Local Elected Official or his/her designee. The MOU, once signed, becomes part of the local WIA Plan. (c) This MOU may be extended by written agreement between the LWIB and the One -Stop Partner provided such agreement is signed by both entities, prior to the termination date of this Agreement, and contains the following: (1) A statement of intent to continue all provisions of the MOU; (2) Revised effective and termination dates; (3) Revised Attachment A and/or B, as appropriate; (4) Dated signatures of the Administrator of the partner agency and the Chief Elected Official of the WEB. (d) Any party may withdraw from this MOU by giving written notice of intent to withdraw at least 30 calendar days in advance of the effective withdrawal date. If agreed to by all parties, the timeframes for notice may be reduced or extended. Notice of withdrawal shall be given to the WIB at the address listed in the signed attachments of this MOU, and to the contact person so listed, considering any informatior_ updates received by the parties pursuant to Section 1. Courtesy notification shall be made to all parties of this MOU in a timely manner. (e) Should any One -Stop Partner withdraw, this MOU shall remain in effect with respect to the other remaining One -Stop Partners. 4. MODIFICATION AND ASSIGNMENT: This MOU may be modified at any time by written agreement of the parties. Assignment of responsibilities under this MOU by any of the parties shall be effective upon written notice to the WIB. Any assignee shall also commit in writing to the terms of this MOU. 2 5. ONE-STOP SYSTEM DESCRIPTION: The one-stop system description in the local WIA plan, including modifications thereto, is incorporated into this MOU by reference. 6. CROSS REFERRALS: The One -Stop Partners will adopt common intake/cross referral arrangements, which include, by reference, those listed in the local WIA plan, including modifications thereto. The methods and/or resources utilized may include some or all of the following: cross -training of staff, in-house staff, electronic case management systems, co -enrollments, appointments, e-mail and phone call. 7. CONFIDENTIALITY: The WIB agrees that when any individual applies for or receives services from and the partner agency through the One -Stop Center, all information regarding such application for or receipt of services shall be confidential information subject to the provisions of 34 CFR 361.38. The parties agree to honor the confidentiality provisions as described in the local WIA plan, including modifications thereto, and incorporated into this MOU by reference. Exchanged information shall remain private and confidential in accordance with the most restrictive confidentiality requirements of any of the parties collecting, receiving or sharing information. 8. RESOURCE SHARING: The parties agree to share resources in accordance with the attached Resource Sharing Agreement. It is expressly understood that this MOU does not constitute a binding financial commitment, but rather an intent to commit specific resources in the future as the parties' allocations and budgets are known and the one-stop system evolves. The one-stop system is a work in progress and its costs and the partners' resource contributions will not remain static from month to month or from year to year. The Resource Sharing Agreement is meant to be reviewed yearly and may be modified as needed by any partner as long as it is identified as a revision, and it is signed and dated by the agency Administrator. 9. DISPUTES: The parties shall first attempt to resolve all disputes informally. Any party may call a meeting of all parties to discuss and resolve disputes. Should informal resolution efforts fail, the dispute shall be referred to the Chair of the WIB, who shall place the dispute upon the agenda of its next regular or special meeting of the Board's Executive Committee. The Executive Committee shall attempt to mediate and resolve the dispute. Finally, if the Executive Committee's resolution efforts fail, any party may file a grievance in accordance with the State of California's WIA grievance procedures. The parties agree to be bound by the final determination resulting from that procedure. All costs associated with the grievance procedure shall be borne by the losing party. 3 10. SEVERABILITY: If any part of this MOU is found to be null and void, or is otherwise stricken, the rest of this MOU shall remain in force. 11. JURISDICTION: Jurisdiction over any disputes under this MOU shall reside in Orange County, California. 12. HOLD HARMLESS CLAUSE: Each party to this MOU agrees to indemnify and hold harmless the other parties, their officers, agents, employees, and volunteers from e, and from any and and claims and against any and all loss r mag ns aris g out of acts or osomissionsof the parry o filed or brought by any p orPe or its officers, agents, employees in the performance of this MOU. 13. SIGNAGE & COMMUNICATION OF PARTICIPATION: The Santa Ana WORK Center shall provide wall signage listing the names of current participating partners. Where practical, the Santa Ana WORK Center will list partner agencies on forms and marketing materials distributed to the public. 14. ACCESSIBILITY ASSURANCES AND CERTIFICATIONS: The parties agree to abide by all applicable non-discrimination federal and state laws. The WIB and the One -Stop partners will ensure that policies and procedures established by the WIB and the One -Stop partners are in compliance with the Americans with Disabilities Act (ADA) The Santa Ana WORK Center will assure its services and premises are accessible to persons with disabilities under the requirements of the Americans with Disabilities Act. 15. INSURANCE: The One -Stop Partners agree that their current in force insurance or self-insurance coverage programs shall apply to their operations performed under the Workforce Investment Act and at the WORK Center, including commercial general liability, property damage liability, business personal property, workers' compensation and employee dishonesty/crime coverages. 16. AU'T'HORITY AND SIGNATURES: The individuals signing this MOU and its attachments, which are incorporated herein by reference, have the authority to commit the party they represent to the terms of this MOU, and do so commit b signing. 4 THIS MEMORANDUM OF UNDERSTANDING is hereby signed and agreed to on the date first written above. Mi uel A Pulido Mayor Citv of Santa Ana Name and Title 20 Civic Center PIM Santa Ana CA 92701 Address Ial3l_ Date t� C, _'X �rJ1 PArIi0014L #M"y FOR THE SANTA ANA WORKFORCE INVESTMENT BOARD Signature Michael Hood Chairman Name and Title 988. W. Santa AnaBlvd. Santa Ana CA 927" Address ONE-STOP PARTNER Sig ature Donna Lin Exec. Dir., AASCSC Name and Title � �fa Ana CA 92701 Address Approved as to Form: JOSEPH W. FLETCHERR,, City Attorney By:— Lisa E. Storck, Assistant City Attorney 1l61 q Date lI ) (d 00e Date Attachment "A" One -Stop Partner Commitment 1. PARTIES: The parties to this Memorandum of Understanding (MOU) are the Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce Investment Board (WIB), the Asian AmericanSenior Citizens Service Center AASCSC and other agencies (identified in the "One -Stop Partner Commitment", Attachments "A" and "B: to this MOU) functioning as "One -Stop Partners" within the Santa Ana One -Stop System (hereinafter referred to as the Santa Ana WORK Center). In addition to accepting the provisions contained in the MOU, the AASCSC commits to the following: • The AASCSC will refer clients to the Santa Ana WORK Center for placement assistance when it is mutually beneficial for the clients and agencies involved. • The AASCSC staff will familiarize themselves with the WORK Center in order to facilitate the referral process. • The AASCSC and the WORK Center will collaborate as required by their mutual funding sources. Full-time equivalents (FTEs) of Agency Staff Assigned to Santa Ana WORK Center: N/A Hours/days per week Agency Staff Assigned to Santa Ana WORK Center: N/A PERFORMANCE GOALS: .Customer er Service All on-site, One -Stop Partners shall commit to the following goals for the WORK Center: 1. To conform to a uniform policy of customer service; 2. To develop customer service principles all One -Stop Partners must implement; 3. To implement an on-going system for measuring customer service levels; and, 4. To participate in a task force empowered to oversee, measure and respond to customer service data. Attachment "A", Page 2 uantifiable Service Outcomes The AASCSC will track the outcomes of the clients it refers to the WORK Center in order to evaluate the effectiveness of these collaborative efforts. AUTHORITY AND SIGNATURES: The individuals signing this MOmittUhe and its artythey attachments which are incorporated therein have the authority represent to the terms of this MOU, and do so commit by signing. FOR THE Asian American Seryice Center g Senior of partner Si tore Donna Lin Executive D1reetOr Name and Title SSU A/. a,r dl Sf-. egg t vis -9r. Address Santa An CA 92701 Address MOU Asian Amer. Sec Cm. -WB 8-08 REVISED 8/08 Date Programs Represented ♦ Employment and Training Activities under Title V, Senior Community Service Employment Program (SCSEP) CITY OF SANTA ANA WORKFORCE INVESTMENT BOARD ONE STOP PARTNER MEMORANDUM OF UNDERSTANDING SERVICES MATRIX FOR ASIAN AMERICAN SENIOR CITIZENS SERVICE CENTER Services Provided ♦ Intake t t n ♦ Orten a to ♦ Screening and eligibility determination for SCSEP ♦ Identification and referral of individuals 55+ who need on-the-job experience and training in order to move into I t_....l...iAl; Prl nrivate sector jobs. lifornia and the Santa Ana Workforce Investment Board Criteria to be determined by the State 01 Ca Method of service Delivery (Check all that apply) ❑ Co -location of staff ❑ Co -location of services ♦ Cross training of staff ❑ On-line Referral Method 'heck all that applY) ♦ In person ♦ By phone ♦ Referral form ❑ online Attachment B SANTA ANA ONE-STOP PARTNERS MOU RESOURCE SHARING ATTACHMENT NOTE: THIS PARTNER IS NOT HOUSED AT THE ONE-STOP AND DOES TACNVEA RESOURCE SHARING M CHECKLIST FOR PROCESSING AGREEMENTS AND AMENDMENTS TO: CLERK OF THE COUNCIL OFFICE 7"-. P7 - i AM 9.05 CITY .. _ , NA FROM: DEPT.: r- n a — Tb MAIL STOP: CONTACT PERSON: �rG/l1- !J L{ -�Z EXT.: AGREEMENT NUMBER (if amendment): A / N AMENDMENT NUMBER (if applicable): ❑ 1sT ❑ .2ND ❑ 3RD ❑ M 13 a{e,2-1 COUNCIL APPROVAL DATE: f — / r— D/ / 170"---, � AMOUNT: �%/� ❑ OVER $25,000* (A) ❑ UNDER $25,0000* (N) NAME OF CONSULTANT: -A111 /l &,O L (.¢L 44r� zaAC �2c TERM OF AGREEMENT: EFFECTIVE DATE: TERMINATION DATE: eal - 36) INSURANCE REQUIRED: NO (Provide City Attorney Office approval) �J ❑ YES '" ❑ AUTO ❑ CGL (Commercial General Liability) �O� ❑ PROFESSIONAL LIABILITY ❑ WORKERS COMPENSATION (INSURANCE APPROVAL REQUIRED BY CAO PRIOR TO SUBMITTING TO COTC) SIGNATURES REQUIRED: ❑ VENDOR❑ /AGENCY (UNDER $25,000*) ❑ CITY ATTORNEY V OTHER COMMENTS: ❑ PROCESS ❑ DO NOT PROCESS ❑ MISSING CONTACT/PROJECT MANAGER INFORMATION ❑ MISSING SIGNATURES ❑ NEEDS COUNCIL APPROVAL ❑ OTHER ADDITIONAL REMARKS: * Charter amendment effective December 21, 2006 for City Manager contract