HomeMy WebLinkAboutSANTA ANA ONE-STOP CENTER -2008 Clerk of the Council tia,--4-41K"- ouncil
AGREEMENT TERMINATION
Please complete this form when the attached agreement is no longer in effect.
Return form to the Clerk of the Council Office (M-30).
Call 647-6520 if you have any questions.
The agreement with _
No. A-2008- a 3$-Oj was completed on [r 13 0 /I(T
and final payment has been made.
Department: A.
A.
Phone/Ext.: Le
Signature: AS-
Date: (y ESIZ
Revised 12-07.07
INSURA~ORK MAY PROCEED
CLERK OF COUNCIL
DATE: ~1-r~+-a~ Memorandum of Understanding (MOU)
c? ' c nA- wti 6 (~) Pursuant to the
~''~'~ ~sw-lz' Workforce Investment Act of 1998 (WIA)
A-2008-238
1. PARTIES: The parties to this Memorandum of Understanding (MOU) are the
Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce
Investment Board (WIB), and several agencies (having signed Attachment "A", "One-
Stop Partner Commitment" and, if physically located at the One-Stop location,
Attachment "B", "Resource Sharing Agreement" and Attachment "C",
"Memorandum of Operation" if applicable) functioning as "One-Stop Partners"
within the Santa Ana One-Stop System (hereinafter referred to as the Santa Ana
W/O/R/K Center).
2. PURPOSE: The Santa Ana W/O/R/K Center, through its central location at the
Santa Ana Regional Transportation Center, 1000 E. Santa Ana Blvd. shall provide
and/or coordinate workforce investment services to individuals, providing them with
the necessary skills to participate in building aworld-class workforce in Santa Ana.
Services and referrals provided at the Santa Ana W/O/R/K Center may include, but
are not limited to, the following:
• Eligibility determination
• Outreach, intake and orientation to services available
• Initial assessment of skills, aptitudes, abilities and supportive services
• Job search and placement assistance, career counseling
• Provision of employment data and labor market information
• Provision of performance information
• Employment referral
• Provision of support and follow-up services
• Identificarion of skills required to be competitive in the local labor market
• Filing for Unemployment Insurance claims
• Access to Ca1JOBS for Labor Exchange services
• Help in establishing eligibility for Ca1WORKS and financial aid
• Occupational skills training
• On-the job training
• Workplace ]earning with classroom training
• Skills upgrading and retraining
• Job readiness training
• Adult education and literacy
• Services for persons with disabilities
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. Serve mature workers by operating as a specialized recruitment arm for One-Stop
Partners working collaboratively to connect mature workers to employers with
labor shortages
. Customized training for employment with specific employer
. Employer services, including: job listing; job matching; candidate screening and
testing; outplacement services; job analysis; and, information on available tax
credits, business development planning and labor market trends.
3. DURATION:
(a) This MOD shall become effective on Julv L 2008 and terminate on June 30. 2010
or earlier if terminated by the repeal of the Workforce Investment Act of 1998
(WIA).
(b) This MOD is of no force or effect until signed by authorized representatives of the
participating agencies, and approved by the Chief Local Elected Official or hislher
designee. The MOD, once signed, becomes part of the local WIA Plan.
(c) This MOD may be extended by written agreement between the LWIB and the
One-Stop Partner provided such agreement is signed by both entities, prior to the
termination date ofthis Agreement, and contains the following:
(I) A statement of intent to continue all provisions of the MOD;
(2) Revised effective and termination dates;
(3) Revised Attachment A and/or B, as appropriate;
(4) Dated signatures of the Administrator of the partner agency and the Chief
Elected Official of the WIB.
(d) Any party may withdraw from this MOD by giving written notice of intent to
withdraw at least 30 calendar days in advance of the effective withdrawal date. If
agreed to by all parties, the timefrarnes for notice may be reduced or extended.
Notice of withdrawal shall be given to the WIB at the address listed in the signed
attachments of this MOD, and to the contact person so listed, considering any
information updates received by the parties pursuant to Section I. Courtesy
notification shall be made to all parties of this MOD in a timely manner.
(e) Should any One-Stop Partner withdraw, this MOD shall remain in effect with
respect to the other remaining One-Stop Partners.
4. MODIFICATION AND ASSIGNMENT: This MOD may be modified at any time
by written agreement of the parties. Assignment of responsibilities under this MOD
by any of the parties shall be effective upon written notice to the WIB. Any assignee
shall also commit in writing to the terms of this MOD.
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5. ONE-STOP SYSTEM DESCRIPTION: The one-stop system description in the
local WIA plan, including modifications thereto, is incorporated into this MOD by
reference.
6. CROSS REFERRALS: The One-Stop Partners will adopt common intake/cross
referral arrangements, which include, by reference, those listed in the local WIA plan,
including modifications thereto. The methods and/or resources utilized may include
some or all of the following: cross-training of staff, in-house staff, electronic case
management systems, co-enrollments, appointments, e-mail and phone call.
7. CONFIDENTIALITY:
The WIB agrees that when any individual applies for or receives services from and
the partner agency through the One-Stop Center, all information regarding such
application for or receipt of services shall be confidential information subject to the
provisions of34 CFR 361.38.
The parties agree to honor the confidentiality provisions as described in the local WIA
plan, including modifications thereto, and incorporated into this MOD by reference.
Exchanged information shall remain private and confidential in accordance with the
most restrictive confidentiality requirements of any of the parties collecting, receiving
or sharing information.
8. RESOURCE SHARING: The parties agree to share resources in accordance with
the attached Resource Sharing Agreement. It is expressly understood that this MOD
does not constitute a binding financial commitment, but rather an intent to commit
specific resources in the future as the parties' allocations and budgets are known and
the one-stop system evolves. The one-stop system is a work in progress and its costs
and the partners' resource contributions will not remain static from month to month or
from year to year. The Resource Sharing Agreement is meant to be reviewed yearly
and may be modified as needed by any partner as long as it is identified as a revision,
and it is signed and dated by the agency Administrator.
9. DISPUTES: The parties shall first attempt to resolve all disputes informally. Any
party may call a meeting of all parties to discuss and resolve disputes.
Should informal resolution efforts fail, the dispute shall be referred to the Chair of the
WIB, who shall place the dispute upon the agenda of its next regular or special
meeting of the Board's Executive Committee. The Executive Committee shall
attempt to mediate and resolve the dispute.
Finally, if the Executive Committee's resolution efforts fail, any party may file a
grievance in accordance with the State of California's WIA grievance procedures.
The parties agree to be bound by the final determination resulting from that
procedure. All costs associated with the grievance procedure shall be borne by the
losing party.
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10. SEVERABILITY: If any part of this MOD is found to be null and void, or is
otherwise stricken, the rest of this MOD shall remain in force.
11. JURISDICTION: Jurisdiction over any disputes under this MOD shall reside in
Orange County, California.
12. HOLD HARMLESS CLAUSE: Each party to this MOD agrees to indemnify and
hold harmless the other parties, their officers, agents, employees, and volunteers from
and against any and all loss or damage, and from any and all suits, actions and claims
filed or brought by any person or persons arising out of acts or omissions of the party
or its officers, agents, employees in the performance of this MOD.
13. SIGNAGE & COMMUNICATION OF PARTICIPATION: The Santa Ana
WORK Center shall provide wall signage listing the names of current participating
partners. Where practical, the Santa Ana WORK Center will list partner agencies on
forms and marketing materials distributed to the public.
14. ACCESSIBILITY ASSURANCES AND CERTIFICATIONS: The parties agree
to abide by all applicable non-discrimination federal and state laws. The WIB and the
One-Stop partners will ensure that policies and procedures established by the WIB
and the One-Stop partners are in compliance with the Americans with Disabilities Act
(ADA). The Santa Ana WORK Center will assure its services and premises are
accessible to persons with disabilities under the requirements of the Americans with
Disabilities Act.
IS. INSURANCE: The One-Stop Partners agree that their current in force insurance or
self-insurance coverage programs shall apply to their operations performed under the
Workforce Investment Act and at the WORK Center, including commercial general
liability, property damage liability, business personal property, workers'
compensation and employee dishonesty/crime coverages.
16. AUTHORITY AND SIGNATURES: The individuals signing this MOD and its
attachments, which are incorporated herein by reference, have the authority to commit
the party they represent to the terms of this MOD, and do so commit by signing.
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THIS MEMORANDUM OF UNDERSTANDING is hereby signed and agreed to on the
date first written above.
111,2,101/:
I '
Date
20 Civic Center Plaza. Santa Ana. CA 92701
Address
ATTEST. ,1
J. :kox 1\.li-~j~
D c.\. ItAFII<<* 6. HEAl. y
CUlM' OF ,.,. COUNCIL
Mig.uel A. Pulido. Mavor. Citv of Santa Ana
Name and Title
FOR THE SANTA ANA WORKFORCE INVESTMENT BOARD
fu~~Jte&~
Signature
JLbk-
Date
Michael R. Hood. Chairman
Name and Title
888 W. Santa Ana Blvd.. Santa Ana. CA 92701
Address
ONE-STOP PARTNER
b U~,~~ .
Signat" .
ICkI J~ ;L~....!,
Date
Judv Chen-Lee. WORK Center Coordinator
Name and Title
1000 E. Santa Ana Blvd. #200-220 Santa Ana. CA 92701
Address
Approved as to Form:
JOSEPH W. FLETCHER, City Attorney
BY:~:' (' ~
Lisa E. Storck, Assistant City Attorney
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Attachment "A"
One-Stop Partner Commitment
1. PARTIES: The parties to this Memorandum of Understanding (MOD) are the
Mayor and City Council of the City of Santa Ana, the Santa Ana Workforce
Investment Board (WIB), the Santa Ana WORK Center and other agencies (identified
in the "One-Stop Partner Commitment", Attachments "A" and "B: to this MOU)
functioning as "One-Stop Partners" within the Santa Ana One-Stop System
(hereinafter referred to as the Santa Ana WORK Center).
In addition to accepting the provisions contained in the MOU, the Santa Ana WORK
Center commits to the following:
Agency services to be provided:
~ Implement WIA program services on behalf of the Santa Ana Workforce
Investment Board.
~ Under WIA provide employment and training services as defined by the
Department of Labor.
~ Coordinate activities and services with all one-stop partners to provide the best
integrated services possible to the community.
~ Provide information to the WIB with regards to service activity, outcomes and
workforce issue for their review.
Full-time equivalents (FTEs) of Agency Staff Assigned to Santa Ana W/OIRIK Center:
13.78.
Hours/days per week Agency Staff Assigned to Santa Ana W/OIRIK Center: 5 days a
week, 8-5, M-F.
PERFORMANCE GOALS:
Customer Service
All on-site, One-Stop Partners shall commit to the following goals for the W /OIRlK
Center:
1. To conform to a uniform policy of customer service;
2. To develop customer service principles all One-Stop partners must implement;
3. To implement an on-going system for measuring customer service levels; and,
4. To participate in a task force empowered to oversee, measure and respond to
customer service data.
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Attachment "A", Page 2
Ouantifiable Service Outcomes
~ Develop a uniform policy of customer service for the WORK Center under the
integration plan with input from partners located at and participating in the
Learning Lab.
)> Measure customer service levels of users at the WORK Center and meet with
participating partners to implement changes as appropriate.
)> Meet at least the minimum level of common performance goals as set by the State
with local input and negotiation.
)> Meet the performance goals outlined in the service integration plan.
)>
AUTHORITY AND SIGNATURES: The individuals signing this MOU and its
attachments which are incorporated therein have the authority to commit the party they
represent to the terms of this MOU, and do so commit by signing.
FOR THE Santa Ana WORK Center
(Legal Name of Partner Agency)
c:4 /!L., .z. ·
Signature
/f2d. d / ~C[}J'"
Date
Judv Chen-Lee. WORK Center Coordinator
Name and Title
1000 E. Santa Ana Blvd. Suite 200-220. Santa Ana. CA 92701
Address
MOU WORK Ctn.-WIB rev.8-0S
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One Stop location - Santa Ana WORK Center - Cost SharinQ 2008-09
City of Santa Ana
Estimated Annual Total Resource
Proiected Budqet Contribution Funding source Provided by cost
Staff costs
Resource Center Reception WIA WIA
Work Center manaqement and supervision WIA WIA
I ntearation WIA WIA
Clerical Support WIA WIA
Technical support (maintenance, troubleshooting,web
paqe/software development'
Administrative staff (FTE' WIA WIA
Costs associated with staffing (including fingerprinting,
druq tests, traininCl)
rapid response, general one-stop information and services,
case manaaement, iob placement, busines service WIA WIA
TOTAL FTE'S 13.78
TOTAL ASSOCIA TED COSTS $ 1,096,546.00 $ 1,096,546.00
Facilitv Costs
Rent (Includina utilities $ 54,450.00 $ 54,450.00
Goodwill Partner soace $ 662.46 $ 662.46
SER Partner soace $ 1,046.28 $ 1,046.28
EDD Staff space in Suite 200 $ 1,395.00 $ 1,395.00
Telecommunications $ 34,370.00 $ 34,370.00
TOTAL FACILITY COSTS $ 91,923.74 $ 91,923.74
EauiDment/Techno/onv
Equipment (computers, copiers, fax machine, telephone,
etc. $ 8,700.00 $ 8,700.00
Maintenance of eauioment $ 144.52 $ 144.52
Internet Access Fee $ 2,040.00 $ 2,040.00
IS Strateaic Plan $ 6,960.00 $ 6,960.00
TOTALEQUWMENTffECHNOLOGY $ 17,844.52 $ 17,844.52
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One Stop location - Santa Ana WORK Center - Cost Sharina 2008-09
City of Santa Ana
Estimated Annual Total Resource
Proiected Budoet Contrillution Funding source Provided lly cost
Sunnlies
General supplies $ 27,610.00 $ 27,610.00
Printina $ -
Safety supplies $ -
Fed ex/UPS $ -
TOTAL SUPPLIES $ 27,610.00 $ 27,610.00
SubscripUon~Periodfua~
(Include newspapers, maaazines, internet, etc $ 2,080.00 $ 2,080.00
$ -
I Miscellaneous
Soectrum Security $ 720.00 $ 720.00
General Insurance $ 11,000.00 $ 11,000.00
City Car Rental $ 8,045.00 $ 8,045.00
Weslev Bosch - Career Counselinq $ 63,000.00 $ 63,000.00
Daniel Juan - IT Consultant $ 11,255.00 $ 11,255.00
Willia Edmonds - Goodwill Partner $ 24,460.80 $ 24,460.80
TOTAL MISCELLANEOUS $ 118,480.80 $ 118,480.80
TOTAL CONTRIBUTIONS $ 1,354,485.06 $ 1,354,485.06
Estimated Annual Contrillution = The portion of your total cost that llenefils the One Stop Center.
Funding Source = The source of funding used to pay for these costs.
Provided lly = The partner providing the staff, equipment or service.
Total Resource Cost = The total cost, if known, of the line item.
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