HomeMy WebLinkAbout22B - FIRE HYDRANTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 5, 2009
TITLE:
CONTRACT AWARD FOR
FIRE HYDRANTS AND ACCESSORIES
(SPEC. NO. 08-073)
/' .r
CIT A GER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to S & J Supply Company, Inc., for fire hydrants and
accessories for a one-year period, with provision for four, one-year
renewals in an annual amount not to exceed $90,000.
DISCUSSION
In order to maintain fire safety standards, the Public Works Agency (PWA)
requires an assortment of fire hydrants and accessories. The materials
necessary for fire hydrant repairs and replacement are purchased through
the Central Stores warehouse for distribution to PWA.
The notice inviting bids was advertised on November 20, 2008 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
11 Invitations For Bid mailed
3 Invitations For Bid mailed to Santa Ana vendors
7 Bids received
3 Bids received from Santa Ana vendors
Bids were received, opened on November 19, 2008, and evaluated (Exhibit 1).
The bids were evaluated by individual product categories. The bid received
from S & J Supply Company, Inc., is responsive to the specifications and
meets the City's requirements. The annual amount is based upon past usage
and staff's projection for the next year.
22B-1
Contract Award for Fire Hydrants and Accessories
January 5, 2009
Page 2
FISCAL IMPACT
Funds are available in the Water System Maintenance and Water Utility
Acquisition & Construction Capital Expense Operating Materials & Supplies
account (no. 64-575-6391).
v
.~/
James G. Ross
Executive Director
Public Works Agency
JGR/WO/08-073.9:
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
22B-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR FIRE HYDRANTS AND ACCESSORIES (Spec. 08-073)
Vendor S & J Supply Co. HD Supply J W D'Angelo YO -Fire
Inc. Waterworks Company
Location Santa Fe Santa Ana La Habra Stanton
Springs
Payment Terms Net 30 Net 30 Net 30 Net 30
CENTRAL STORES STOCK ITEMS
CATEGORIES
A Fire Hydrants $ 65,270.95 $ 67,490.00 $ 67,729.00 $ 71,527.61
B Hydrant Extensions $ 7,302.54 N/R $ 7,425.10 $ 7,545.56
C Hydrant Repair Kits N/R $ 5,580.00 $ 6,201.78 $ 6,305.82
Total Cost $ 72,573.49 $ 5,580.00
Estimated Annual
Usage-Stock Items
(Including Sales Tax) $ 80,000.00 $ 10,000.00
Vendor Wells Supply Empire West Ferguson
Company Inc Enterprises
Location Santa Ana Provo Utah Santa Ana
Payment Terms Net 30 Net 30 Net 30
CENTRAL STORES STOCK ITEMS
CATEGORIES
A Fire Hydrants $ 74,462.00 N/B N/g
B Hydrant Extensions $ 8,695.00 $ 9,042.56 N/R
C Hydrant Repair Kits N/R $ 6,787.20 N/R
N/6= No Bid
N/R =Non Responsive
~ 3 ~ ~a
22B-4