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Home My WebLink About23I - FOUNTAIN NO 1 REHABREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 5, 2009 TITLE: AMENDMENT TO AGREEMENT WITH PACE FOR DESIGN ENGINEERING SERVICES FOR FOUNTAIN NO.1 REHABILITATION (PROJECT 09-9108-C) CITY MANAGER CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15' Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER authorize the City Manager and the Clerk of the Council to execute the attached amendment to the agreement with Pacific Advanced Civil Engineering Inc. (PACE), subject to non-substantive changes approved by the City Manager and City Attorney, to provide design engineering services for Fountain No. 1 in the amount not to exceed $31,500 for a total contract amount of $122,550. DISCUSSION In May 2008, the City entered into an agreement with PACE to provide engineering services for the renovation of the Fountain No. 3 in the Plaza of the Fountains. Since then, Fountain No. 1 has been identified as needing repair due to deterioration and maintenance problems (Exhibit 1). The Parks, Recreation and Community Services Agency has allocated additional funds to address cracks and leakage in the fountain, provide new spray center jet and lighting, and replace the electrical and plumbing systems. This project will contribute to the ongoing efforts to enhance the aesthetic needs of the Civic Center Plaza. The construction for the renovation of both fountains is anticipated to commence in June 2009. ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. 231-1 Amendment to Consultant Agreement With PACE Project No. 09-9108-C January 5 2009 Page 2 FISCAL IMPACT Funds are available in the Civic 074-243-6631, project 09-9108-C) project. Center Maintenance fund (account no. for the Fountain No. 1 Rehabilitation APPROVED AS TO FUNDS AND ACCOUNTS: James G. Ross Executive Director Public Works Agency Francisco Gutierrez Executive Director Finance & Management Services Agency .v,~ i' Gerardo R. Mouet Executive Director Parks, Recreation, and Community Services Agency 231-2 CIVIC CEN R D u~ FOUNTAIN NO. 1 cn 0 5TH ST FOU A N NO. 3 SANTA AN LVD qTH ST ~~ PROD CT LOCATION LEGEND: PROJECT LIMITS EXHIBIT 1 SANTA ANA ~'~E: CITY COUNCIL AMENDMENT TO THE AGREEMENT WITH P W A AGENDA DATE PACE FOR DESIGN ENGINEERING SERVICES PUBL'C~ JANUARY 5 2 FOR FOUNTAIN N0.1 REHABILITIATION (PROJECT 09-9108-C) N H 2 W a N BLVD >-- Q O 0 231-3 FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT TO AGREEMENT is entered into on January 5, 2009, by and between Pacific Advanced Civil Engineering, a California corporation ("Consultant") and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS: A. The parties entered into that certain Agreement A- 2008-085, dated May 5, 2008, (hereinafter "said Agreement") by which Consultant has provided engineering services related to pool and fountain renovation. B. In accordance with the terms and conditions of said Agreement, the parties wish to amend the Scope of Services to include the assessment and construction support required to renovate an additional fountain, and increase compensation to pay for additional services. WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all the terms and conditions of said Agreement, except those amended in this First Amendment to Agreement, the parties agree as follows: 1. Section 1, SCOPE OF SERVICES, shall be deleted in its entirety and replaced with the following: "Consultant shall provide professional engineering services, including assessment and analysis of existing conditions, the preparation of Plan, Specification and Estimate, and construction support for the renovation of the Memorial Pool and Fountain #3, in the Plaza of the Fountains, as set forth in City's Request for Proposal dated January 23, 2008 (hereinafter "RFP"), and Consultant's Proposal, collectively attached to said Agreement as Exhibit A. Additionally, Consultant will provide professional engineering services, including assessment and analysis of existing conditions, the preparation of Plan, Specification and Estimate, and construction support for the renovation of Fountain #1, in the Plaza of the Fountains, as set forth in Change Order Authorization 1, dated November 5, 2008, attached hereto as Exhibit A-1 and incorporated by this reference. Said services shall conform to the standards set forth in City's RFP." 2. Section 2, COMPENSATION, shall be amended to increase compensation by $31,500.00, which includes a 15% contingency, to pay for the additional services provided in the renovation of Fountain # 1. The total amount to be expended pursuant to said Agreement shall not exceed $122,550.00 during the term of said Agreement. 3. Except as hereinabove amended, all terms and conditions of said Agreement shall remain in full force and effect. // // 231-4 // IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement on the date and year first written above. ATTEST: PATRICIA E. HEALY Clerk of the Council APPROVED AS TO FORM: JOSEPH W.FLETCHER City Attorney By: Laura Sheedy Assistant City Attorney CITY OF SANTA ANA DAVID N. REAM City Manager PACE ADVANCED CIVIL ENGINEERING SONNY O. SIM Vice President 231-5 PACE A,dcronc~d Wrxter Eirginerring EXHIBIT A-1 AUTHORIZATION FOR CHANGE ORDER TO: City of Santa Ana Public Works Agency 20 Civic Center Plaza, MS M36 PO Box 1988 Santa Ana, CA 92702 ATTN: DATE: PROJECT: PROJECT NUMBER: C.O. AUTHORIZATION #: Description of Services: Fees: Task 00 -Reimbursables/Expenses fTBE) $ 500 (To include all blueprinting, shipping, travel, reproduction, and other miscellaneous direct project expenses. Reimbursables are invoiced separately at cost plus 10%.) Task 06 - Fountain #1 Assessment $ 4,000 Renovation of Fountain #1 will include management and administration of the Fountain #1 Renovation. PACE will provide an assessment report to determine the existing conditions of Fountain #1 equipment and fittings to include the following: • Waterproofing • Nozzles • Piping • Chemistry control & delivery • Pump • Filtration • Materials • Lighting This report will help the City of Santa Ana to determine the necessary areas of the fountain that need repair or replacement. Task 07 -Fountain #1 Construction Documents $ 16,900 Fountain #1 Construction Documents will incorporate the City of Santa Ana's decision for the final renovation design. The plans will include: • Demolition plan • Fountain details and sections • Utility coordination • Piping Schematics • Electrical requirements • Specifications • Chemical treatment PACE will provide electronic files in both ACAD and Micro-station format. 231-6 Kenny Nguyen November 5, 2008 Renovation of Fountains 9076E 1 Mr. Kenny Nguyen November 5, 2008 City of Santa Ana /Renovation of Fountains /#9076 Page 2 of 2 Task 08 -Bid Services and Services During Construction $5,800 Provide owner with a list of potential contractors, prepare bid form and quantity take-off to be included with overall project bid package. Attend pre-bid and construction meetings with contractors. Provide clarification, revisions and addenda, as needed to the water feature construction documents to respond to bidders requests and to assist issuance and negotiation of final pricing and contractor selection. Review shop-drawing submittals from contractors of products and materials for conformance to construction documents. At the conclusion of the construction document phase, consultant to (1) assist in reviewing bids to determine the most qualified contractor at the most reasonable cost, (2) attend pre-construction meeting to kick off the start of construction appropriately and answer any questions or issues early on in the process, (3) review shop drawing submittals by the chosen contractor for conformance with the construction document, (4) clarify construction documents if required, (5) assist in the issuance and negotiation of pricing of change orders, (6) conduct necessary site visits as required during construction for review of construction progress, (7) conduct a final on-site review of construction and provide a completion punch list report. Punch list to be created only once. Owner is responsible for follow through of items on the punch list, (8) review completeness of contractor's final as-built drawings. Water feature construction requires oversight by the engineer due to the specialized nature of the work. This item is not optional and is required for the contract. Amount of Compensation: This Request -Change Order #01: f Estimated 6 : ~-'`°A "~ Y November 5. 2008 Sonn~b. m, P. Date AGREED TO AND ACCEPTED BY: By City of Santa Ana -Public Works Dept Date ~..».~, PACE 231-7 231-8