HomeMy WebLinkAbout23E - CONTRACT ROSS ST REHABREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 5, 2009
TITLE:
CONTRACT AWARD FOR ROSS
STREET REHABILITATION FROM
SANTA ANA BOULEVARD TO CIVIC
CENTER DRIVE (PROJECT NO. 09-
2740C)
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15' Reading
^ Ordinance on 2"d Reading
~~ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
~~ Award a contract to All American Asphalt, the lowest responsible
bidder, in accordance with unit bid prices in the estimated amount of
$252,000 for construction of the Ross Street Rehabilitation.
2. Approve a Funding Analysis with a total estimated construction cost
of $307,700.
3. Approve an appropriation adjustment recognizing $200,000 in the
Capital Outlay Fund, Construction Reimbursement from Trustee Revenue
account (account no. 51-O1-5820) and appropriating this amount to the
Capital Outlay Fund, Non-Departmental Expenditure account (account
no. 051-012-6631).
DISCUSSION
The pavement segment of Ross Street between Santa Ana Boulevard and
Civic Center Drive has been identified as a high priority on the City's
Pavement Management System (Exhibit 1). The pavement is deteriorating
due to weather, age, and heavy usage. Some of the adjacent curbs,
gutters, sidewalk, and driveway approaches are also in various states of
disrepair. The project provides for construction of new pavement and
replacement of damaged concrete curbs, gutters, sidewalks, driveway
approaches, and wheelchair ramps. Once completed, these improvements
will enhance the ride quality and surface drainage.
The Notice Inviting Bids was advertised on October 31 and November 3,
2008, and bids were opened on November 19, 2008. A summary of the bid
invitations mailed, the bids received, and the bid results follows.
23E-1
Ross Street Rehabilitation
January 5, 2009
Page 2
Santa Ana Contractors receiving notices: 15
Contractors requesting bidding documents: 24
Bids received: 11
Bids received from Santa Ana Contractors: 1
NAME OF BIDDER
1. All American Asphalt
2. Sully-Miller Contracting Co.
3. Imperial paving Co., Inc.
4. Alliance Streetworks, Inc.
5. C. A. Professional Engineering
6. Terra Pave, Inc.
7. R. J. Noble
8. Excel Paving Company
9. Nobest, Inc.
10. Elite Bobcat Service, Inc.
CITY BID AMOUNT
Corona $252,000.00
Anaheim $252,825.69
Santa Fe Springs $255,573.75
Anaheim $264,115.08
S. El Monte $271,900.00
Whittier $279,627.20
Orange $281,250.55
Long Beach $288,663.00
Westminster $290,494.20
Corona $290,702.25
A total of eleven bids were received and all were responsive. Hardy &
Harper, Inc. did not comply with the bidding documents by failing to
fill out a bid item, therefore making their bid incomplete. The lowest
bid was submitted by All American Asphalt for $252,000, which is below
the Engineer's estimate of $255,000.
ENVIRONMENTAL IMPACT
In accordance with California Environmental Quality Act, the proposed
project is exempt from further review. Categorical Exemption ER #2008-
233 will be filed for this project.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$307,700, for the project (Exhibit 2). Funds are available in the
Capital Outlay Fund Non-Departmental Activity (account no. 051-012-
6631) .
APPROVED AS TO FUNDS AND ACCOUNTS:
.9
James G. Ro s ~ Francisco Gutierrez
Executive Director ~~xecutive Director
Public Works Agency Finance & Mgmt. Services Agency
23E-2
FUNDING ANALYSIS
PROJECT NO. 09-2740C
ROSS STREETREHABILITATION FROM SANTA ANA BOULEVARD
TO CIVIC CENTER DRIVE
Construction Contract $252,000
Contract Administration $12,400
Inspection and Testing $14,700
Survey Staking $3,400
Contingencies $25,200
TOTAL ESTIMATED CONSTRUCTION COSTS $307,700
Exhibit 2
23E-4