HomeMy WebLinkAbout65B - RESTRUCTURE CITY BOARDSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 2, 2009
TITLE:
RESTRUCTURE CITY BOARDS,
CONIl~RISSIONS, AND COI~lITTEES
(APPOINTIVE BOARDS)
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15f Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing
For
CONTINUED TO
FILE NUMBER
CI MANAGE
RECOMMENDED ACTION
Direct the City Attorney to
modify the structure of the
Committees (appointive boards)
draft the documents necessary to
City's boards, commissions, and
as per Council direction.
DISCUSSION
Over the last several months, the City's Executive Management
team has been discussing the City`s budget challenges and the
potential impacts on the City's ability to preserve high quality
core services to the public. As part of these discussions, the
current structure of the City's appointive boards and their cost
has been examined.
The City Charter establishes three appointive boards, including
the Personnel Board, Planning Commission, and the Board of
Recreation and Parks, which were empowered with specified duties
contained within the Charter. The City Charter also authorized
the City Council to create other appointive bodies as needed to
render counsel on municipal matters. The Council has used this
Charter authority to respond to the changing needs of the City.
There are currently ten appointive boards established by
ordinance, resolution, or Joint Powers Agreement, in addition to
the three entities created by the City Charter.
Each appointive board is assigned to a liaison City agency, which
provides administrative staff support. Additionally, the Clerk of
the Council and the City Attorney provide support or advice to
all appointive boards.
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Restructure City Boards and Commissions
February 2, 2009
Page 2
The respective agencies have reviewed all costs associated with
providing support to the appointive boards including materials
and supplies, training and travel, staff time, and member
compensation. In the 2007-08 Fiscal Year, the total cost of
supporting the various appointive boards was $656,615.72.
Attached is a cost breakdown by board (Exhibit A).
Agencies also reviewed the priority issues traditionally
considered by the various appointive boards, as well as those
commonly discussed by City Council Committees (e.g., Public
Safety Committee, Development Committee, Transportation
Committee, and Parks, Recreation, Education and Youth Committee)
and identified opportunities for realignment or reassignment of
functions and responsibilities. Based upon this review, the
City's Executive Management team recommends that the ordinances
or resolutions establishing the Early Prevention and Intervention
Commission (EPIC), Environmental and Transportation Advisory
Committee, Historic Resources Commission, Human Resources
Commission, Library Board, and Youth Commission be repealed.
It is further recommended that all powers and duties conferred on
the Historic Resources Commission and the responsibilities
currently provided by the Environmental and Transportation
Advisory Committee (ETAC) regarding removal or disposition of
public trees be transferred to the Planning Commission. The
remaining responsibilities of ETAC, as well as the duties of EPIC
and the Youth Commission should be assumed by the appropriate
City Council Committee. Duties currently performed by the
Library Board, including all matters regarding programs, usages
and services of the library other than administrative matters
should be transferred to the Recreation and Parks Board.
There are no recommended changes to the duties or
responsibilities of the Community Redevelopment and Housing
Commission, Personnel Board, Workforce Investment Board, Civic
Center Commission, or Santa Ana Empowerment Corporation Board at
this time. However, staff is recommending that Municipal Code
Section 2-325 related to compensation for members of boards and
commissions be amended to limit the number of meetings for which
members will receive compensation.
Finally, the structure of the City's appointive boards should be
reviewed by the City Manager and the City Council periodically to
ensure that the diverse issues and challenges facing the City are
adequately addressed. In the past, the Council has established
single purpose citizen committees, such as the Charter Review
Committee, to address topical issues. The review of social
65B-2
Restructure City Boards and Commissions
February 2, 2009
Page 3
service programs for Community Development Block Grant funds is
also an example of a task that could be performed by a citizen
committee appointed on an annual basis.
FISCAL IMPACT
Realignment of the City's Boards and Commissions as recommended
above will save the City's General Fund approximately $280,000,
will save approximately $72,000 in City Enterprise Funds, and
will save approximately $72,250 in Community Redevelopment Funds.
65B-3
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