HomeMy WebLinkAbout22D - REPROGRAPHICS PAPERS AND ENVELOPESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 6, 2009
TITLE:
CONTRACT AWARD FOR
REPROGRAPHICS PAPERS AND
ENVELOPES (SPEC. NO. 09-008)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1s1 Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Reject the bid from D.D. Office Products, Inc. d/b/a Liberty Paper
as nonresponsive to the specifications.
2. Award a contract to Unisource Worldwide Inc. for reprographic papers
and envelopes for a one-year period, with provision for two year
renewals in the annual amount not to exceed $110,000.
DISCUSSION
The Finance and Management Services Agency's Central Services division
stocks copier, laser and specialty papers for in-house duplicating services
for departments throughout the City. In addition, the Police Department's
Central Distribution Center stocks copy paper for various divisions and the
Holding Facility.
Bids were solicited and opened on February 13, 2009, and evaluated. A
summary of the bid invitations and bid received is as follows:
13 Requests For Bid mailed
2 Bid received
The City strives to purchase environmentally responsible products,
including paper. Therefore, the bid specification required that the
reprographic paper to be Forest Stewardship Council certified, an industry
standard that ensures the harvesting was achieved in a sustainable fashion.
D.D. Office Products, Inc. d/b/a Liberty paper was found to be
nonresponsive to the specification, as the vendor and copy paper brand did
not provide this certification. The bid received from Unisource Worldwide
Inc is responsive to the specifications and meets the City's requirements.
22D-1
Contract Award for Reprographic Papers and Envelopes
April 6, 2009
Page 2
FISCAL IMPACT
Funds are available in the Finance & Management Central Services account
(no. 71-176-6391), and the Police Property & Facilities account (no. 11-
343-6391).
APPROVED AS TO FUNDS AND ACCOUNTS:
Paul M. Walters'F'rancisco Gutierrez ~,,,~
Chief of Police Executive Director
Finance and Mgmt. Services Agency
PMW/KM/09-008
22D-2