HomeMy WebLinkAbout22E - TONER CARTRIDGES AND SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 6, 2009
TITLE:
CONTRACT AWARD FOR TONER
CARTRIDGES & SUPPLIES
(SPEC. NO. 09-012)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15t Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award contracts for the purchase of toner cartridges and supplies for a
one-year period, with provision for two one-year renewals in the annual
aggregate amount not to exceed $125,000 with the following vendors:
Vendor Location
CVR Computer Supplies Cherry Hill, NJ
Corporate Express Imaging Poway
Office Depot Signal Hill
DISCUSSION
The City of Santa Ana utilizes copiers and printers throughout the
organization, necessitating the purchase a variety of toner cartridges.
Currently the City purchases over 200 different cartridges ranging in
value from $22.00 for small ink jet printers to $365 for color laser
printers. The estimated cost of replacing toner cartridges and toner
supplies for the next year is $125,000.
The notice inviting bids was advertised on February 19, 2009 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
11 Requests for Bid mailed
1 Requests for Bid mailed to Santa Ana vendors
10 Bids received
22E-1
Contract Award for Toner Cartridges and Supplies
April 6, 2009
Page 2
Bids were solicited and opened on March 4, 2009. Bids were evaluated based
on a sample of printer cartridges (Exhibit 1) . The bids received from CVR
Computer Supplies, Corporate Express Imaging and Office Depot is
responsive to the specifications and meets the City's requirements.
Staff recommends awarding contracts to the three listed vendors to allow
for solicitation of competitive quotes whenever toner cartridges and
supplies are requested. The action will provide the most efficient
method of obtaining necessary toner cartridges and supplies at a
significant savings based on quantity pricing.
FISCAL IMPACT
Funds are available in the various Operating Materials & Supplies accounts
(object code 6391).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
FG/SH/09-0012
22E-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR TONER CARTRIDGES AND SUPPLIES
INVITATION FOR BID #09-012
Vendor
Location
Total Cost
Vendor
Location
Total Cost
Vendor
Location
Total Cost
Vendor
Location
Total Cost
CVR Computer Corporate Express Office Depot
Supplies Imaging
Cherry Hill, NJ Poway Signal Hill
$24,554.00 $27,196.63 $28,796.56
GST OM Office Supply Future Computing
Solutions
Cerritos Mechanicsburg, PA Yorba Linda
$29,178.92 $30,159.55 $30,186.16
Office Max
Garden Grove
$30,489.26
Impex Technical Kings Canyon Tech
Torrance
$30, 541.41
Clovis
$34,750.37
Divine Visual
Miami, FL
$36,032.95
22E-3
22E-4