HomeMy WebLinkAbout23C - CIVIC CENTER DRAINAGE AND PAVEMENT IMPROVEMENTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 6, 2009
TITLE:
CONTRACT AWARD FOR CIVIC CENTER
DRAINAGE AND PAVEMENT IMPROVEMENTS
(PROJECT NOS.09-9103-M, 09-9104-M
AND 09-9105-C)
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Award a contract to Belaire West Landscape, Inc., the lowest
responsible bidder, in accordance with unit bid lump sum prices for
the base bid plus add-on alternate one in the estimated amount of
$218,525 for construction of Civic Center Drainage and Pavement
Improvements.
2. Approve an appropriation adjustment recognizing $310,000 in the Civic
Center Maintenance fund revenue account (no. 74-O1-5324) and
appropriate same to the Civic Center Maintenance fund expenditure
account (no. 74-243-6631) for construction of Civic Center Drainage
and Pavement Improvements.
3. Approve a Funding Analysis with a total estimated construction cost
of $273, 100.
DISCUSSION
This project addresses improvements in three areas in the Civic Center
(Exhibit 1). The planter drainage system at the main entrance of the
Police Department building has deteriorated beyond repair. This project
provides for installation of a larger drainage pipe and cleanout
structures to enhance the drainage system. Also, the walkway surfaces at
the library parking structure are stone tiles that have been broken or
degraded and were repaired individually. The project provides for
replacement of existing tiles with a uniformly colored concrete surface.
In addition, the existing concrete pad of the inner courtyard will be
replaced with decomposed granite and the existing concrete in the front
will be replaced at the County Sheriff's Administration Building.
23C-1
Contract Award For Civic
Center Drainage and
Pavement Improvements
April 6, 2009
Page 2
The Notice Inviting Bids was advertised on February 13 and 18, 2009, and
bids were opened on March 5, 2009. A summary of the bid invitations
mailed, the bids received, and the bid results follows.
Santa Ana Contractors receiving notices: 0
Contractors requesting bidding documents: 7
Bids received: 3
Bids received from Santa Ana Contractors: 0
NAME OF RESPONSIVE BIDDER CITY BID AMOUNT
1. Belaire West Landscape, Inc. Buena Park $218,525.00
2. Green Giant Landscape, Inc. La Habra $244,185.00
3. T K Engineering Company Los Angeles $268,137.50
A total of three bids were received and all were responsive. The lowest
bid was submitted by Belaire West Landscape Inc., for $218,525, which is
below the Engineer's estimate of $285,000.
ENVIRONMENTAL IMPACT
In accordance with California Environmental Quality Act, the proposed
project is exempt from future review. Categorical Exemption
Environmental Review Nos. 2009-32, 2009-33, and 2009-34 will be filed
for this project. In addition, a Certification of Categorical Exclusion
and Statutory Worksheet have been prepared in accordance with National
Environmental Policy Act.
FISCAL IMPACT
The funding analysis shows a total estimated construction cost of
$273,100 for the project (Exhibit 2). The appropriation adjustment will
enhance the Civic Center Maintenance fund revenue (account no. 74-01-
5324) and expenditure (account no. 74-243-6631) by $310,000. With
approval of the appropriation adjustment, funds are available in Civic
Center Maintenance Fund (account no. 74-243-6631).
23C-2
Contract Award For Civic
Center Drainage and
Pavement Improvements
April 6, 2009
Page 3
U~
James G. Ros
Executive Director
Public Works Agency ~
Gerardo Mouet
Executive Direc or
Parks, Recreation, and
Community Services Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
K:\Construction\RFCA-draft\04-06-09 CC DrainageImprv 09-9103 40 WD
23C-3
W
w
z
0
J
W
IIV11 11V V LIVILI V I J
~ PROJECT LCATION
EXHIBIT 1
SANTA ANA
CITY COUNCIL CIVIC CENTER DRAINAGE AND
P W A AGENDA DATE: PAVEMENT IMPROVEMENTS
APRIL 6, 2009 (PROJECT NOS. 09-9103-M, 09-9104-M & 09-9105-C)
i~
„__
t'
w
~~
1 ~
i 0
i ~
~~~-
~~,.
~~r
~.~
1
1
1
1
t~
23C-4
PROJECT 09-9103-M PROJECT 09-9104-M
PLANTER DRAINAGE PAVEMENT
IMPROVEMENTS IMPROVEMENTS
FUNDING ANALYSIS
PROJECT NOS. 09-9103-M, 09-9104-M AND 09-9105-C
CIVIC CENTER DRAINAGE AND PAVEMENT
IMPROVEMENTS
Construction Contract
$218,525
Contract Administration $5,723
Inspection and Testing
$16,000
Survey Staking $11,000
Contingencies $21,852
TOTAL ESTIMATED CONSTRUCTION COSTS 273,100
Exhibit 2
23C-5
23C-6