HomeMy WebLinkAbout25D - 55 AND ALTON AVE OVERCROSSINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 6, 2009
TITLE:
AGREEMENTS FOR STATE ROUTE 55/
ALTON AVENUE OVERCROSSING (PROJECT
08-1730)
1_ CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15t Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute the
following attached agreements subject to non-substantive changes approved
by the City Manager and City Attorney:
• Cooperative Agreement with the California Department of
Transportation (Caltrans) for State Route 55 (SR-55)/Alton Avenue
Overcrossing project
• Consultant Agreement with Huitt-Zollars, Inc. to provide design
engineering services for SR-55/Alton Avenue Overcrossing project in
the amount not to exceed $1,720,000 including a 15% contingency.
DISCUSSION
In October 2005, the City Council approved the Final Environmental Impact
Report for the SR-55/Alton Avenue Overcrossing Project. The proposed
improvements to ease traffic congestion consist of construction of a new
bridge at Alton Avenue over SR-55 connecting the Cities of Santa Ana and
Irvine and Alton Avenue widening between Maple and Halladay Streets
(Exhibit 1).
Since the SR-55/Alton Avenue Overcrossing Project is within Caltrans'
right-of-way, a Cooperative Agreement is needed to define the specific
roles and responsibilities of the parties. The agreement identifies the
City as the lead agency for this project.
In November 2008, the Public Works Agency issued a Request for Proposal
(RFP) to several consulting firms to obtain engineering services for the
preparation of Plans, Specifications and Estimates (PS&E) for the
proposed improvements. Four proposals were received in response to the
RFP and evaluated by the project team consisting of Cities of Santa Ana,
25D-1
Agreements for State Route 55/
Alton Avenue Overcrossing
(Project No. 08-1730)
April 6, 2009
Page 2
Irvine and Caltrans staff (Evaluation Committee). Each consultant team
was rated according to its qualifications, past experience, and capacity
to perform the required work. On February 24, 2009, the Evaluation
Committee interviewed the three consulting teams with the top proposal's
rating - Huitt-Zollars, Parsons Brinckerhoff and AECOM. Based on the
submitted proposals and the interviews, the ratings and fees for the
consultant teams are as follows:
FIRM RATING
1. Huitt-Zollars, Inc. 91
2. Parsons Brinckerhoff 83
3.AECOM 76
4. PacRim Engineering 60
FEES
$1,495,695
$2,598,210
$2,371,000
Fee was not opened
The fee schedules for these consultant teams were compared. The fee for
Huitt-Zollars is consistent, reasonable and in line with staff's
estimate. Huitt-Zollars' proposal described the project understanding
and approach thoroughly and the oral interview confirmed the capability
of the firm and the project team. Staff recommends retaining Huitt-
Zollars based on the overall rating by the evaluation committee, their
exceptional performance of similar projects in the past, key personnel's
related experience, client satisfaction, and competitive fee rate.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are available in the Regional Interchange Program (account no. 32-
551-6631, project 08-1730) and Growth Management Area No. 7 (account no.
32-551-6631, project 08-1730)
APPROVED AS TO FUNDS AND ACCOUNTS:
James G. Ross
Executive Director
Public Works Agency
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
25D-2
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LEGEND:
PROJECT LIMITS
SANTA ANA
AGBVDA DATE
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PUBLIC 110BK5 AGENCY
EXHIBIT 1
1111..E=
ALTON AVENUE OVERCROSSING
AT SR-55
(PROJECT N0.08-1730)
25D-3
DISTRICT AGREEMENT
12-522
12-ORA-55 KP 11.21/13.44
(PM R6.97/R8.35)
12209-005501
District Agreement No. 12-522
COOPERATIVE AGREEMENT
THIS AGREEMENT, ENTERED INTO EFFECTIVE ON , 200_, is
between the STATE OF CALIFORNIA, acting by and through its Department of
Transportation, referred to herein as "STATE"; and
CITY OF SANTA ANA, a charter city and a municipal
corporation of the State of California, referred to herein as CITY.
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DISTRICT AGREEMENT
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RECITALS
1. STATE and CITY, pursuant to Streets and Highways Code sections 114 and 130, are
authorized to enter into a Cooperative Agreement for improvements to State
Highways within CTTY's jurisdiction.
2. CITY intends to construct a new Alton Over Crossing and HOV direct access drop
ramps on State Route 55 (SR-55) at Alton Avenue, referred to herein as "PROJECT".
3. CTTY intends to prepaze Plans, Specifications and Estimates (PS&E) and perform
right of way (R/W) activities, collectively referred to herein as "WORK", and is
willing to fund one hundred percent (100%) of all capital outlay and staffing costs
related to the PROJECT PS&E and R/W activities, except for the costs of STATE's
Independent Quality Assurance (IQA} of WORK performed by or for CITY.
4. Delivery of the Project Report (PR) and Environmental Document (ED} were covered
in a prior Cooperative Agreement executed by STATE and CITY on October 17,
2005 (District Agreement No. 12-214}.
5. PROJECT construction will be the subject of a separate future cooperative agreement.
6. With the exception of STATE's IQA, STATE funds will not be used to finance any of
the capital and support costs for PROJECT.
7. In case of inconsistencies, this Agreement supersedes any prior Memorandum of
Understanding (MOU) relating to PROJECT.
8. The parties now define herein below the terms and conditions under which PROJECT
is to be designed, R/W activities performed, and financed.
SECTION I
CITY AGREES:
1. With the exception of STATE's IQA, to fund one hundred percent (100%) of all
WORK costs.
2. To not use STATE funds for any PROJECT capital and support costs except as set
forth in this Agreement.
3. To perform or have performed PS&E and R/W engineering and acquisition services
in accordance with all State and Federal laws, regulations, policies and procedures
and standards that STATE would normally follow. All such work shall be submitted
to STATE for STATE's review, comment, and concurrence at appropriate stages of
development.
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DISTRICT AGREEMENT
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4. All Project work, except as set forth in this Agreement, is to be performed by CITY.
Should CITY request that STATE perform any portion of PROJECT work, except as
otherwise set forth in this Agreement, CITY shall first agree to reimburse STATE for
such work pursuant to an amendment to this Agreement or a separate executed
agreement.
5. To have detailed PS&E prepared, at no cost to STATE, and to submit to STATE, for
STATE's review, concurrence, and/or approval at appropriate stages of development.
The final PS&E for PROJECT shall be signed on behalf of CITY by a Civil Engineer
registered in the State of California. CITY agrees to provide landscape plans prepared
and signed by a licensed California Landscape Architect.
6. To have all necessary right of way maps and documents used to acquire right of way
by CITY prepared by or under the direction of a person authorized to practice land
surveying in the State of California. Each right of way map and document shall bear
the appropriate professional seal, certificate number, expiration date of registration
certification and signature of the licensed person in Responsible Charge of work.
7. To permit STATE to monitor and participate in the selection of personnel who will
prepare the PS&E and provide the R/W engineering and acquisition services for
PROJECT. CITY agree to consider, any request by STATE to avoid a contract award
or to discontinue the services of any personnel considered by STATE to be
unqualified on the basis of credentials, professional expertise, failure to perform,
and/or other pertinent criteria.
To submit to STATE for review, comment, concurrence, and/or approval all Right of
Way Engineering Land-Net Maps and Right of Way Appraisal Maps, Records of
Survey, and Right of Way Record Maps all prepared in accordance with STATE's
Right of Way Manual, Chapter 6, Right of Way Engineering, STATE's Plans
Preparation Manual, STATE's Surveys Manual, applicable State laws, and other
pertinent reference materials and examples as provided by STATE.
9. Personnel who perform the PS&E, and R/W shall be made available to STATE, at no
cost to STATE, through completion of construction of PROJECT to discuss issues,
which may arise during construction, and/or to make design revisions for contract
change orders. CITY will make available its personnel or consultants to do all
necessary corrections and to furnish the corrected product to STATE if, during the
course of PROJECT, errors or omissions are discovered in any document, study or
report which CITY provided pursuant to this Agreement, within a reasonable time as
specified by STATE
10. To make written application to STATE for necessary encroachment permits
authorizing entry of C1TY onto SHS R/W to perform required PROJECT
DEVELOPMENT work as more specifically defined elsewhere in this Agreement.
CITY shall also require CTTY's consultants and contractors to make written
application to STATE for the same necessary encroachment permits.
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DISTRICT AGREEMENT
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11. To be responsible for, and to the STATE's satisfaction, the investigation of potential
hazardous material sites within and outside existing State Highway System right of
way that could impact PROJECT as part of performing any work pursuant to this
Agreement. If CITY discovers hazardous material or contamination within the
PROJECT study area during said investigation, CITY shall immediately notify
STATE.
12. To provide, at no cost to STATE, survey and mapping services necessary to
perpetuate existing land net and alignment of monuments in accordance with sections
8771 and 8765 of the Business and Professions Code and to permanently monument
the location of all roadway alignments, realignments, and R/W acquisitions. All of
the above are to be shown on a Record of Survey filed with the County Surveyor.
CITY shall deliver one copy of field notes, filed Corner Records, and the Record of
Survey required for execution of the above obligation to STATE's District Division of
Right of Way and Land Surveys.
13. A copy of all original survey documents resulting from surveys performed for
PROJECT, including original field notes, adjustment calculations, final results, and
appropriate intermediate documents, shall be delivered to STATE and shall become
property of STATE. Three sets of contract prints shall be furnished for aerial
mapping. One set will show control; the second set will contain a complete photo
index consisting of two prints and a copy of the negative; and the third set will
contain the original aerial photography negative.
14. To identify and locate all utility facilities within the area of PROJECT as part of the
design responsibility for PROJECT. All utility facilities not relocated or removed in
advance of construction shall be identified on the PS&E for PROJECT.
15. If any existing public and/or private utility facilities conflict with the construction of
PROJECT or violate STATE's encroachment policy, CITY shall make all necessary
arrangements with the owners of such facilities for their timely accommodation,
protection, relocation, or removal in accordance with STATE's policy and procedure
for those facilities located within the limits of the State Highway and in accordance
with CITY' policy for those facilities located outside the State Highway. The costs
for the PROJECT's positive identification and location, protection, relocation, or
removal of utility facilities whether inside or outside SHS right of way shall be
determined in accordance with Federal and California laws and regulations, and
STATE's policies and procedures, standards, practices, and applicable agreements
including, but not limited to, Freeway Master Contracts.
16. To furnish evidence to STATE, in a form acceptable to STATE, that arrangements
have been made for the protection, relocation, or removal of all conflicting utility
facilities within the State Highway R/W and that such protection, relocation or
removal of conflicting utility facilities has been the subject of environmental approval
and will be completed prior to the award of the contract to construct PROJECT or is
coordinated with construction in the PS&E for said contract. Evidence shall include a
copy of all required State Highway encroachment permits.
25D-7
DISTRICT AGREEMENT
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17. CITY shall require any utility owner and/or its contractor performing any work within
the State Highway R/W to obtain an encroachment permit from STATE prior to the
beginning of work.
18. To acquire and furnish all R/W, if any, outside of the existing State Highway R/W
and to perform all R/W activities, including all eminent domain activities, if
necessary, at no cost to STATE, and in accordance with procedures acceptable to
STATE. These activities shall comply with all applicable State and Federal laws and
regulations, subject to STATE's IQA to insure that the completed work is acceptable
for incorporation into the State Highway R/W.
19. To utilize the services of a qualified public agency or a qualified consultant, in
accordance with STATE's Local Assistance Procedures Manual and as confirmed by
STATE's District Division Chief of Right of Way, in all matters related to the
acquisition of R/W in accordance with STATE's procedures as published in STATE's
current Right of Way Manual. Whenever personnel other than personnel of a
qualified public agency are utilized, administration of the personnel contract shall be
performed by a qualified Right of Way person employed or retained by CITY.
20. To certify legal and physical control of R/W ready for construction and that all R/W
parcels were acquired in accordance with applicable State and Federal laws and
regulations, subject to review and concurrence by STATE prior to the advertisement
for bids for the contract to construct PROJECT.
21. To deliver to STATE legal title to the R/W, including access rights, if any, free and
clear of all encumbrances detrimental to STATE's present and future uses not later
than the acceptance date by STATE for maintenance and operation of the highway
facility. Acceptance of said title by STATE is subject to a review of a Policy of Title
Insurance in the name of the State of California to be provided and paid for by CITY.
22. Since the PROJECT construction phase is the subject of a future agreement, CITY in
administering and contracting to perform the other phases of the PROJECT, namely
design and right of way, agrees to include a "conflict of interest" requirement in the
PROJECT design consultant contracts that prohibits that design consultant from being
employed or under contract to the future PROJECT construction contractor.
23. If CITY desires to have STATE advertise, award, and administer the construction
contract for PROJECT, CITY shall provide STATE with plans in a format acceptable
to STATE. Reimbursement to STATE for costs incurred by STATE to advertise,
award, and administer the construction contract for PROJECT will be covered in the
separate Cooperative Agreement.
24. All aerial photography and photogrammetric mapping shall conform to STATE's
current standards.
25. A copy of all original survey documents resulting from surveys performed for
PROJECT, including original field notes, adjustment calculations, final results, and
appropriate intermediate documents, shall be delivered to STATE and shall become
25D-8
DISTRICT AGREEMENT
12-522
property of STATE. For aerial mapping, all information and materials listed in the
document "Materials Needed to Review Consultant Photogrammetric Mapping" shall
be delivered to STATE and shall become property of STATE.
26. All original recorded land title documents created by PROJECT shall be delivered to
STATE and become property of STATE.
27. To submit to STATE a list of STATE horizontal and vertical control monuments that
will be used to control surveying activities for PROJECT.
SECTION II
STATE AGREES:
At no cost to CITY, to provide IQA to assure that CTTY's PS&E and R/W activities
are performed in full compliance and in accordance with STATE's then effective
policies, procedures, standards, and practices. This IQA function includes both the
obligation and authority to reject PROJECT work and materials accepted by CITY, to
order any actions needed for public safety or the preservation of property, and to
assure compliance with all provisions of the encroachment permit(s) issued to CITY
and CITY' contractor.
2. Upon proper application by CITY and by CITY's consultants, to issue, at no cost to
CITY and CTTY's contractor, the necessary encroachment permits for required work
within the State Highway R/W, as more specifically defined elsewhere in this
Agreement.
SECTION III
IT IS MUTUALLY AGREED:
All obligations of STATE under the terms of this Agreement are subject to the ap-
propriation of resources by the Legislature, State Budget Act authority, and the
allocation of funds by the California Transportation Commission (CTC).
2. The parties to this Agreement understand and agree that STATE's IQA is defined as
providing STATE policy and procedural guidance through the completion of the
PROJECT plans, specifications and estimate (PS&E) and right of way phases
administered by CITY. This guidance includes prompt reviews by STATE to assure
that all work and products delivered or incorporated into the PROJECT by CITY
conform with then existing STATE standards. IQA do not include any PROJECT
25D-9
DISTRICT AGREEMENT
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related work deemed necessazy to actually develop and deliver the PROJECT nor
does it involve any validation to verify and recheck any work performed by CITY
and/or its consultants or contractors and no liability will be assignable to STATE, its
officers and employees by CITY under the terms of this Agreement or by third parties
by reason of STATE's IQA activities. All work performed by STATE pursuant to an
amendment to this agreement that is not direct IQA shall be chargeable against
PROJECT funds as a service for which STATE will invoice its actual costs and CITY
will pay or authorize STATE to reimburse itself from the available PROJECT funds..
3. To not use STATE funds for any PROJECT capital and support costs except costs of
STATE `s IQA.
4. The Project Report (PR) for PROJECT, approved on April 13, 2006, is by this
reference, made an express part of this Agreement.
5. The basic design features shall comply with those addressed in the approved PR,
unless modified as required for completion of the PROJECT's environmental
documentation and/or if applicable, requested by the Federal Highway Administration
(FHWA).
6. The design and R/W activities for PROJECT shall be performed in accordance with
STATE's standards and practices current as of the date of performance. Any
exceptions to applicable design standazds shall first be approved by STATE via the
processes outlined in STATE's Highway Design Manual and appropriate
memorandums and design bulletins published by STATE. In the event that STATE
proposes and /or requires a change in design standards, implementation of new or
revised design standards shall be done as part of the work on PROJECT in
accordance with STATE's current Highway Design Manual Section 82.5, "Effective
Date for Implementing Revisions to Design Standazds". STATE shall consult with
CITY in a timely manner regazding effect of proposed and/or required changes on
PROJECT.
7. The party that discovers HM (Hazardous Material) will immediately notify the other
party(ies) to the Agreement.
HM-I is defined as hazazdous material (including but not limited to hazazdous waste}
that requires removal and disposal pursuant to federal or state law, whether it is
disturbed by PROJECT or not.
HM-2 is defined as hazardous material (including but not limited to hazardous waste)
that may require removal and disposal pursuant to federal or state law, only if
disturbed by PROJECT.
8. STATE, independent of PROJECT, is responsible for any HM-1 found within
existing SHS right of way. STATE will undertake HM-1 management activities with
minimum impact to PROJECT schedule and will pay all costs for HM-1 management
activities.
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CITY, independent of PROJECT, is responsible for any HM-1 found outside existing
SHS right of way. CITY will undertake HM-1 management activities with minimum
impact to PROJECT schedule and will pay all costs for HM-1 management activities.
9. If HM-2 is found within the limits of PROJECT, the public agency responsible for
advertisement, award, and administration (AAA) of the PROJECT construction
contract will be responsible for HM-2 management activities.
Any management activity cost related to H1VI-2 is a PROJECT construction cost.
10. Management activities related to either HM-1 or HM-2 include, without limitation,
any necessary manifest requirements and designation of disposal facility.
11. STATE's acquisition or acceptance of title to any property on which any hazardous
material is found will proceed in accordance with STATE's policy on such
acquisition.
12. CITY agrees to obtain, as a PROJECT cost, all necessary PROJECT permits,
agreements, and/or approvals from appropriate regulatory agencies, unless the parties
agree otherwise in writing. If STATE agrees in writing to obtain said Project permits,
agreements, and/or approvals, those said costs shall be a PROJECT
13. CITY shall be fully responsible for complying with and implementing any and all
environmental commitments set forth in the environmental documentation, permit(s),
agreement(s), and/or approvals for PROJECT. The costs of said compliance and
implementation shall be a PROJECT cost.
14. If there is a challenge to the environmental documentation, including supporting
investigative studies and/or technical environmental report(s), permit(s),
agreement(s), and/or approvals for PROJECT, all legal costs associated with those
said legal challenges shall be a PROJECT cost.
15. All administrative reports, studies, materials, and documentation, including, but not
limited to, all administrative drafts and administrative finals, relied upon, produced,
created or utilized for PROJECT will be held in confidence pursuant to Government
Code section 6254.5(e). The parties agree that said material will not be distributed,
released or shared with any other organization, person or group other than the parties'
employees, agents and consultants whose work requires that access without the prior
written approval of the party with the authority to authorize said release and except as
required or authorized by statute or pursuant to the terms of this Agreement.
16. If during preparation of PS&E, performance of R/W activities or performance of
PROJECT construction, new information is obtained which requires additional
environmental documentation to comply with CEQA and, if applicable, NEPA, this
agreement will be amended to include completion of those additional tasks.
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17. STATE will prepare the revised Freeway Agreement and obtain approval for the new
public road connection(s) from the CTC. CITY will prepare the necessary exhibits to
complete the revised Freeway Agreement.
18. Nothing in the provisions of this Agreement is intended to create duties or obligations
to or rights in third parties not party to this Agreement or to affect the legal liability of
either party to the Agreement by imposing any standard of care with respect to the
development or design of State Highways and public facilities different from the
standard of care imposed by law.
19. Neither STATE nor any officer or employee thereof is responsible for any injury,
damage or liability occurring by reason of anything done or omitted to be done by
CITY under or in connection with any work, authority or jurisdiction conferred upon
CITY or arising under this Agreement. It is understood and agreed that CITY will
fully defend, indemnify and save harmless STATE and all its officers and employees
from any and all claims, suits, or actions of every name, kind and description brought
forth under, including, but not limited to, tortious, contractual, inverse condemnation,
or other theories or assertions of liability occurring by reason of anything done or
omitted to be done by CITY under this Agreement.
20. Neither CITY nor any officer or employee thereof is responsible for any injury,
damage or liability occurring by reason of anything done or omitted to be done by
STATE under or in connection with any work, authority or jurisdiction conferred
upon STATE or arising under this Agreement. It is understood and agreed that
STATE will fully defend, indemnify and save harmless CITY and all its officers and
employees from any and all claims, suits, or actions of every name, kind and
description brought forth under, including, but not limited to, tortious, contractual,
inverse condemnation, or other theories or assertions of liability occurring by reason
of anything done or omitted to be done by STATE under this Agreement.
21. This Agreement may be terminated or provisions contained herein may be altered,
changed, or amended by mutual consent of the parties hereto.
22. No alteration or variation of the terms of this Agreement shall be valid unless made
by a formal amendment executed by the parties hereto and no oral understanding or
agreement not incorporated herein shall be binding on any of the parties hereto.
23. Except as otherwise provided in Article 16 above, this Agreement shall terminate
upon satisfactory completion of all post-PROJECT construction obligations of CITY
and the delivery of required PROJECT construction documents, with concurrence of
STATE, or on December 31, 2015, whichever is earlier in time, except that the
ownership, operation, maintenance, indemnification, environmental commitments,
legal challenges, and claims articles shall remain in effect until terminated or
modified, in writing, by mutual agreement. Should any construction related or other
claims arising out of PROJECT be asserted against one of the parties, the parties
agree to extend the fixed termination date of this Agreement, until such time as the
construction related or other claims are settled, dismissed or paid..
25D-12
DISTRICT AGREEMENT
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STATE OF CALIFORNIA CITY OF SANTA ANA
DEPARTMENT OF TRANSPORTATION
WILL KEMPTON
Director of Transportation
By:
Jim Beil
Deputy District Director
Capital Outlay Program
APPRO AS TO RM AND PROCEDURE:
~~, ; L~ , "
Attorney
Department of Transportation
CERTIFIED AS TO AVAII,ABLE FUNDS:
District Budget Manager
B y:
Mayor
Attest:
City Clerk
APPROVED AS TO FORM AND
PROCEDURE:
Attorney
CERTIFIED AS TO FINANCIAL TERMS AND CONDITIONS:
~ ~jz, ,.
Acc nting Administrator
25D-13
DISTRICT AGREEMENT
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SCOPE OF WORK
This Scope of Work outlines the specific areas of responsibility for various project development
activities for the proposed Alton OC and Direct HOV Drop Ramps on SR-55 between MacArthur
Blvd to Dyer Rd.
CITY and STATE concur that the proposal is a Category-3 as defined in STATE's
Project Development Procedures Manual.
1. STATE will review, monitor, and approve all project development reports, studies,
and plans, and provide all necessary implementation activities up to, but not including
advertising of the project.
2. The existing freeway agreement need to be revised and has been revised as an
attachment for the approval of New Public Road Connection (NPRC) of direct access
HOV drop ramps to SR-55 from California Transportation Commission (CTC).
All phases of the project, from inception through construction, whether done by CITY
or STATE, will be developed in accordance with all policies, procedures, practices,
and standards that STATE would normally follow.
4. Detailed steps in the project development process aze attached to this Scope of Work.
These Attachments aze intended as a guide to STATE and CITY staff.
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ATTACHMENT 2
DESIGN PHASE ACTIVTI'IES
RESPONSIBILITY
STATE CITIES
PROJECT ACTIVITY
1. PRELIMINARY COORDINATION
Request 1 -Phase EA X
Field Review of Site X X
Provide Geometrics X
Approve Geometrics ~ X
Obtain Surveys & Aerial Mapping X
Obtain Copies of Assessor Maps and Other R/W Maps X
Obtain Copies of As-Builts X
Send Approved Geometrics to Local Agencies for Review X
Revise Approved Geometrics if Required X
Approve Final Geometrics X
Determine Need for Permits from Other Agencies X X
Request Permits X
Initial Hydraulics Discussion with District Staff X
Initial Electrical Design Discussion with District Staff X
Initial Traffic & Signing Discussion with District Staff X
Initial Landscape Design Discussion with District Staff X
Plan Sheet Format Discussion X X
2. ENGINEERING STUDIES AND REPORTS
Prepare & Submit Materials Report & Typical Section X
Review and Approve Materials Report & Typical Section X
Prepare & Submit Landscaping Recommendation X
Review & Approve Landscaping Recommendation X
Prepare & Submit Hydraulic Design Studies X
Review & Approve Hydraulic Design Studies X
Prepare & Submit Bridge APS, Structures Foundation, General Plan & X
Structure Type Selection
Review & Approve Bridge APS, Structures Foundation, General Plan & X
Structure Type Selection
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RESPONSIBII.ITY
STATE CITIES
PROJECT ACTIVITY
3. R/W ACQUISITION & UTILITIES
(Used when qualified Local Agency is performing R/W activities.)
Request Utility Verification X
Request Preliminary Utility Relocation Plans from Utilities X
Prepare R/W Requirements X
Prepare R/W and Utility Relocation Cost Estimates X
Submit R/W Requirements & Utility Relocation Plans for Review X
Review and Comment on R/W Requirements X
Longitudinal Encroachment Review X
Longitudinal Encroachment Application to District X
Approve Longitudinal Encroachment Application X
Request Final Utility Relocation Plans X
Check Utility Relocation Plans X
Submit Utility Relocation Plans for Approval X
Approve Utility Relocation Plans X
Submit Final R/W Requirements for Review & Approval X
Fence and Excess Land Review X
R/W Layout Review X
Approve R/W Requirements X
Obtain Title Reports X
Complete Appraisals X
Review and Approve Appraisals for Setting Just Compensation X
Prepare Acquisition Documents X
Acquire R/W X
Open escrows and Make Payments X
Obtain Resolution of Necessity X
Perform Eminent Domain Proceedings X
Provide Displacee Relocation Services X
Prepare Relocation Payment Valuations X
Provide Displacee Relocation Payments X
Perform Property Management Activities X
Perform R/W Clearance Activities X
Prepare and Submit Certification of R/W X
Review and Approve Certification of R/W X
Transfer R/W to STATE X
Approve & Record Title Transfer Documents X
Prepare R/W Record Maps ~{
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RESPONSIBILITY
STATE CITIES
PROJECT ACTIVITY
4. PREPARATION OF PLANS, SPECIFICATIONS AND ESTIMATES
Prepare and Submit Preliminary Stage Construction Plans X
Review Preliminary Stage Construction Plans X
Calculate and Plot Geometrics X
Cross-Sections & Eazthwork Quantities Calculation X
Prepare and Submit BEES Estimate X
Put Estimate in BEES X
Local Review of Preliminary Drainage Plans and Sanitary Sewer and X
Adjustment Details
Prepare & Submit Preliminary Drainage Plans X
Review Preliminary Drainage Plans X
Prepare Traffic Striping and Roadside Delineation Plans & Submit for X
Review
Review Traffic Striping and Roadside Delineation Plans X
Prepaze & Submit Landscaping and/or Erosion Control Plans X
Review Landscaping and/or Erosion Control Plans X
Prepare & Submit Preliminazy Electrical Plans X
Review Preliminary Electrical Plans X
Prepare & Submit Preliminazy Signing Plans X
Review Preliminary Signing Plans X
Quantity Calculations X
Safety Review X X
Prepare Specifications X
Prepare & Submit Checked Structure Plans and Calculations X
Review & Approve Checked Structure Plans and Calculations X
Prepaze Final Contract Plans X
Prepare Lane Closure Requirements X
Review and Approve Lane Closure Requirements X
Prepare & Submit Striping Plan X
Review & Approve Striping Plan X
Prepare Final Estimate X
Prepare & Submit Draft PS&E X
Review Draft PS&E X
Finalize & Submit PS&E to District X
25D-17
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ATTACHMENT 3
DEFINITIONS
Basic Design Features - A general description of the facility:
• Design speed of State Highway facility and Local Agency roads and streets. 120 km/h and 75
km/h
• Number of through lanes, auxiliary lanes and locations of interchanges and separations. 4
through lanes each direction, one auxiliary lane each direction, one through HOV lane each
direction, 0.8 km to MacArthur Boulevard, 0.6 km to Dyer Road, 2.4 km to 55!405 interchange
• Widths of through lanes, medians, and shoulders for both the State Highway facility and local
roads and streets. FREEWAY: Lanes are 3.6 meters, median varies >5.4 meters, right shoulders
are 3.0 meters, left shoulders vary from 0.6 meters to >3.0 meters; STREET: lanes vary 3.6 to
4.9 meters, median varies 3.6 to 4.9 meters
• Need for special feature such as sound walls, transportation system management plans, HOV
lanes, bridge widening, ramp metering, etc. See Figure 2-1.3A of State Project Development
Procedures Manual for additional discussion of items to be considered as basic design features.
Existing HOV lanes would be maintained, new HOV drop ramps would be implemented, Dyer
Road under crossing would be widened, Alton Avenue over crossing would be constructed, ramp
meters would be included on all four affected on-ramps
Mandatory and Advisory Design Standards have been approved on 10/02/2001 and 8/23/2001
respectively.
25D-18
AGREEMENT FOR PROVISION OF
DESIGN ENGINEERING SERVICES
THIS AGREEMENT, made and entered into this 6t" day of April, 2009 by and between
Huitt-Zollars, Inc., a California corporation (hereinafter "Consultant"), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of
design engineering for the purpose of preparing construction documents.
B. Consultant represents that Consultant is able and willing to provide such services to the
City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform consulting engineering services, as set forth in City's Request
for Proposals -Geometric Approval Drawings (GAD) and Plans, Specifications and Estimates
(PS&E) Preparation for the Alton Avenue Overcrossing at State Route (SR) 55 Project, dated
November 25, 2008, attached as Exhibit A to this Agreement, and incorporated by reference.
Said services will be provided by Consultant personnel and sub consultants as set forth in
Consultant's Proposal dated January 5, 2009, attached hereto as Exhibit A-1.
2. DELIVERY OF WORK PRODUCT -OWNERSHIP
Consultant warrants and represents that it has the absolute right to enter into and perform
this Agreement and will perform its obligations hereunder in accordance with standards and
practices prevailing in the industry. Consultant's contribution to the Project, including works to
be produced by Consultant hereunder, will not infringe or misappropriate the proprietary or
personal rights of any third person or party. Consultant shall deliver to City any work product
which results from the services provided. Said work product shall be submitted in hard copy and
produced in a form compatible with City's information systems, as agreed between the Project
Manager and Consultant.
25D-19
In regard to all material produced as a deliverable under this Agreement, including but
not limited to records, papers, drawings, specifications, programs, systems and other materials
prepared by Consultant, Consultant agrees, for itself and for its affected officers, employees,
agents, contractors, and volunteer workers, that (a) other such material shall be the property of
the City, and may not be copyrighted without prior review from the City, and (b) the authors of
all such material, whether copyrighted or not, award to the City, and to its officers, agents and
employees acting within the scope of their official duties, as a condition of payment to the
Consultant, aroyalty-free, nonexclusive, irrevocable license throughout the world for
governmental purposes to disclose, publish, translate, reproduce, and use such materials.
3. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services,
the rates and charges identified in the Fee Proposal, attached hereto as Exhibit B. The total sum
to be expended under this Agreement shall not exceed $1,495,695.00 during the term of this
Agreement.
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. City shall retain
twenty percent (20%) of the contract price from each payment until the completed Project has
been accepted by City. Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals which may reasonably be expected by City.
4. TERM
This Agreement shall commence on the date first written above and terminate on
expenditure of allocated funds, unless terminated earlier in accordance with Section 13, below.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
25D-20
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Consultant's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $2,000,000 per occurrence, $4,000,000 in the aggregate. Such insurance shall (a)
name the City, its officers, employees, agents, volunteers and representatives as additional
insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the
City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $2,000,000 combined single limit. Such insurance shall include coverage
for owned, hired and non-owned automobiles.
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Consultant agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $2,000,000 per claim, and $4,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Consultant's right to be paid for its
time and materials expended prior to notification of termination. Consultant waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
25D-21
7. INDEMNIFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
negligence, recklessness or willful misconduct of the Consultant or its contractors,
subcontractors, agents, employees, or other persons acting on their behalf which relates to the
services described in section 1 of this Agreement; and (2) from any claim that personal injury,
damages, just compensation, restitution, judicial or equitable relief is due by reason of the
negligence, recklessness or willful misconduct of Consultant arising from this Agreement. The
Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the
City, including fees and costs for special counsel to be selected by the City, regarding any action
by a third party asserting that personal injury, damages, just compensation, restitution, judicial or
equitable relief due to personal or property rights arises by reason of the terms of, or effects
arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
8. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
9. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
10. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
4
25D-22
mailed by first class or certified mail, postage prepaid, or sent by facsimile or other telegraphic
communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
facsimile (714) 647-6956
With courtesy copies to:
and
Executive Director of the Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-36)
P.O. Box 1988
Santa Ana, California 92702
facsimile (714) 647-5635
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. BOX 1988
Santa Ana, California 92702
facsimile (714) 647-6515
To Consultant: Steven Tayanipour
Huitt-Zollars, Inc.
420 Exchange, Suite 200
Irvine, California 92602
facsimile (714)734-5155
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by facsimile, communication shall be effective or deemed to
have been given twenty-four (24) hours after the time set forth on the transmission report issued
by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating
these time frames, weekends, federal, state, County or City holidays shall be excluded.
11. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
25D-23
instrument signed by the City and by an authorized representative of Consultant. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
12. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
13. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Consultant consents to the City's use thereof
for such purposes as the City deems appropriate. However, any use of unfinished work product
shall be at City's sole risk.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
14. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Consultant affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
15. JURISDICTION -VENUE
This Agreement and all questions relating to its validity, interpretation, performance, and
enforcement shall be government and construed in accordance with the laws of the State of
California. This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
25D-24
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
16. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
17. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. Captions and headings in this Agreement, including the title of this Agreement, are for
convenience only and are not to be considered in construing this Agreement.
c. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
///
///
///
///
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25D-25
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
HUITT-ZOLLARS, INC.
STEVEN TAYANIPOUR
Vice President
Tax ID #
25D-26
EXHIBITA
REQUEST FOR PROPOSAL
GEOMETRIC APPROVAL DRAWINGS (GAD) AND PLANS,
SPECIFICATIONS AND ESTIMATES (PS&E) PREPARATION FOR THE
ALTON AVENUE OVERCROSSING AT STATE ROUTE (SR) 55 PROJECT
November 21, 2008
CITY OF SANTA ANA
PUBLIC WORKS AGENCY
20 CIVIC CENTER PLAZA
SANTA ANA, CALIFORNIA 92702
Issued by:
Souri Amirani, Deputy City Engineer
City of Santa Ana
25D-27
REQUEST FOR PROPOSAL
GAD AND PS&E PREPARATION FOR THE
ALTON AVENUE OVERCROSSING AT STATE ROUTE 55 PROJECT
TABLE OF CONTENTS
I. INTRODUCTION ...................................................................................................... 4
II. BACKGROUND ......................................................................................................4
III. CONTENT OF PROPOSAL .................................................................................... 6
IV. SCOPE OF WORK ................................................................................................... 7
V. GENERAL REQUIREMENTS ................................................................................ 17
VI. PERFORMANCE PERIOD ..................................................................................... 18
VII. CONSULTANT SELECTION COMMITTEE .......................................................... 19
VIII. ESTABLISHING OF FEES .................................................................................... 19
IX. PROFESSIONAL SERVICES AGREEMENT ....................................................... 19
X. INSURANCE REQUIREMENTS ........................................................................... 19
XI. CITY RESPONSIBILITY ........................................................................................ 20
XII. EXAMINATION OF SITE PRIOR TO SUBMITTING PROPOSAL ........................ 20
XIII. RIGHT TO REJECT PROPOSALS ...................................................................... 20
XIV. SCHEDULE ........................................................................................................... 20
XV. PROPOSAL SUBMITTAL DEADLINE ................................................................... 21
XVI. ISSUING OFFICE .................................................................................................. 21
XVII. ADDENDA ..............................................................................................................21
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25D-28
XVIII. PRIME CONSULTANT RESPONSIBILITIES ....................................................... 21
XIX. DELAYS .................................................................................................................21
XX. PROJECT CONTROL ............................................................................................ 21
XXI. RULES FOR PROPOSALS ................................................................................... 21
XXII. METHOD OF PAYMENT ........................................................................................ 21
XXIII. REGULATIONS ..................................................................................................... 22
XXIV. THE CITY'S AFFIRMATIVE ACTION PROGRAM & DBE GOAL ......................... 22
EXHIBITS
EXHIBIT A -LOCATION MAP
EXHIBIT B -PROPOSED ALTON AVE OVERCROSSING
EXHIBIT C -SAMPLE PROFESSIONAL SERVICES AGREEMENT
EXHIBIT D -CERTIFICATION OF INSURANCE
EXHIBIT E -CERTIFICATION OF NON-DISCRIMINATION BY CONSULTANTS
3
25D-29
REQUEST FOR PROPOSAL
GAD AND PS&E PREPARATION FOR THE
ALTON AVENUE OVERCROSSING AT STATE ROUTE 55 PROJECT
INTRODUCTION
The City of Santa Ana Public Works Agency desires to enter into an agreement with
a qualified consulting engineering firm for the preparation of Geometric Approval
Drawings (GAD), Plans and Specifications and Estimate (PS&E) for the Alton
Avenue overcrossing at the State Route 55 (SR-55). The design will be based on
Phase I of the approved Alton Avenue Overcrossing Project Report (PR)
configuration. Major elements of the project are:
A 90-foot wide overcrossing structure across SR-55 at Alton Avenue
connecting the Cities of Santa Ana and Irvine. This structure design shall
accommodate future Northbound and Southbound HOV direct access on-
ramp and off-ramp from Alton Avenue to the median HOV lanes of SR-55.
Travel paths and curb cuts shall be provided for wheelchair access according
to Americans with Disabilities Act (ADA) requirements.
Alton Avenue widening to the north between Maple Street and Halladay
Street to meet City of Santa Ana secondary arterial standards.
The limits of the project are shown in Exhibit A. The proposed improvements are
included in Exhibit B. The City of Santa Ana is the lead agency for this project and is
securing a cooperative agreement with Caltrans District 12 and the City of Irvine for
quality assurance. This project is funded through the City of Santa Ana, City of
Irvine, and OCTA.
11. PROJECT BACKGROUND
SR-55 between State Route 91 in Anaheim and 19th Street in Costa Mesa is a north-
south freeway transportation facility that acts as the city boundary between the City
of Santa Ana to the west and the City of Irvine to the east with interchanges at
MacArthur Boulevard and Dyer Road providing the interconnection between the two
cities. Due to the growth trends in both of these cities, the need for additional
circulation improvements was developed to ease the current traffic congestion. In
2002, Parsons Brinckerhoff Quade & Douglas (PB) prepared a traffic study
indicating that 13 of 16 local streets intersections within the project vicinity would
operate at an unacceptable Levels of Service (LOS) E or F during the AM peak
period, PM peak period, or both in 2025. Alton Avenue, currently not continuous
between the two cities having ends at Standard Ave in the City of Santa Ana and
Daimler Street in the City of Irvine, is identified as an optimal location to serve as
4
25D-30
another major east/west link between the two cities. The proposed project would
consist of Alton Avenue as a four-lane overcrossing with a 14-foot median
connecting each side of SR-55 and the addition of HOV direct access drop ramps to
support circulation between the Cities of Santa Ana and Irvine, relieve local traffic
congestion, support planned development and growth in both cities, and improve
HOV access.
In 2004, PB under a contract with the City of Santa Ana prepared an Environmental
Impact Report with Findings of Fact and Statement of Overriding Considerations /
Environmental Assessment with Finding of No Significant Impact (EIR/EA) and a
Project Report to determine and evaluate the impacts of the proposed project and to
select a preferred alignment. To document National Environmental Policy Act
(NEPA) clearance, the Federal Highway Administration (FHWA) has determined that
this project will not have any significant impact and prepared a Finding of No
Significant Impact (FONSI) in 2005 documenting that this project will not have any
significant on the human environment. The preferred alternative (in Exhibit B) was
concurred and approved by Caltrans in 2006. Caltrans approved the following
mandatory and advisory nonstandard features per the Caltrans Highway Design
Manual (HDM) on October 3, 2001 and August 23, 2001, respectively:
APPROVED NON-STANDARD MANDATORY AND ADVISORY DESIGN FEATURES
Exce tion Index Desi n Sub'ect HDM Standard Pro osed Desi n
Mandato 202.7 Standards for Su erelevation +4% +2%
Mandato 302.1 Shoulder Width
On Freewa 10 ft Left 2 ft Left
On HOV Ram 4 ft Left 2 ft Left
Mandato 309.1 Horizontal Clearance
On Freewa 10 ft Left 2 ft Left
On HOV Ram 4 ft Left 2 ft Left
Mandato 501.3 Interchan e S acin Between
Freeway-to-freeway Interchange
and Local Street Interchan e
2 miles
1.5 mile
Interchan es 1 mile 0.3 mile
Adviso 101.1 Desi n S eed of Local Facilit 45 MPH 35 to 42 MPH
Adviso 305.1 Median Width 36 ft 18 ft
Adviso
310.2 Outer Separation from Edge of
Traveled Wa ETW to ETW
26 ft
5 ft
The following documents and files are available on the attached compact disc:
A. EIR/EA
B. PR (Approved by Caltrans in 2006)
1. Traffic Study (Approved as part of the PR)
2. Long Form -Storm Water Data Report (Approved in 2006)
3. FONSI (Approved by FHWA on 11/28/2005)
C. Mandatory Fact Sheet (Approved by Caltrans on 10/03/2001)
D. Advisory Fact Sheet (Approved by Caltrans on 08/23/2001)
E. Traffic Analysis Technical Report
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25D-31
F. Half-size set of plans (Title Sheet, Typical Sheets, Layout Plans, Profile Plans,
Lane Channel Realignment Plan and Advanced Planning Studies)
G. Cooperative Agreement with Caltrans (Approved in February, 2007)
H. Initial Site Assessment (ISA)
I. Socioeconomic Report
J. Final Relocation Impact Report
K. Historic Property Survey Report -Negative Findings
In 2007, OCTA commenced the SR-55 Widening project between Interstates 405
and 5, which is currently at the Project Study Report Phase. This project consists of
five alternatives and the widest alternative includes one additional general purpose
lane in each direction compared to the SR-55 lane configuration of the approved
Alton Avenue Overcrossing Project. The design of Alton Avenue Overcrossing
Project shall be compatible with the five design alternatives of OCTA's SR-55
Widening Project.
If you have any further question, please contact Kenny Nguyen at (714)647-5632.
III. CONTENT OF PROPOSAL
In order to maintain a uniformity with all proposals furnished by the Consultants, it is
hereby requested the proposals be limited to a maximum of 35 pages (excluding
front and back covers, section dividers and resumes) and include the following:
A. Cover letter highlighting the Prime Consultant's qualifications and the primary
location where the work will be performed. There shall be indication that the
proposal will be valid for 90 days and must be signed by an officer that has
authority to bind the Consultant.
B. Project understanding and approach discussing the project, key issues, and any
suggestions or special concerns that the City of Santa Ana should be made
aware of.
C. A detailed scope of work identifying each required task for the preparation of the
Environmental Reevaluation, GAD, and PS&E in accordance with Caltrans
policies and requirements, along with any additional tasks not currently identified
in this RFP, but are necessary for the successful completion of the project.
D. Project schedule, management plan and quality control measures to be
implemented on the project that will ensure that the required services will be
completed in a timely manner. The Consultants shall provide the firm's workload
and the ability to perform the work requested, specifically as it relates to the
Project Manager and key personnel.
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25D-32
E. Project team organization chart identifying the Project Manager and those who
will be performing the work along with a brief resume of each team member,
including similar type of projects in which he/she has been directly involved. A
minimum of three references for similar size and type projects, including contact
name, organization, and phone number, shall be included for the Project
Manager. The Project Manager will be the primary contact person to represent
the firm and will be the person to conduct the presentation, if invited for an
interview. Sub-consultants, if any, shall be identified with the same requirements
as for the prime consultant.
F. List of similar projects which your firm completed within the last five (5) years.
Project information should include project description, agency, client name along
with contact information, year completed, project construction and design cost,
and team members that worked on the projects.
G. Eight (8) bound copies of a complete responsive proposal shall be submitted.
IV. SCOPE OF WORK
The Consultant shall be responsible for the preparation and submittal of the
Environmental Reevaluation, GAD, PS&E and R/W activities through completion,
with the approval from the Cities of Santa Ana and Irvine and Caltrans. The
following is the breakdown of the scope of work for the project. Any additional tasks
deemed necessary by the Consultant shall be clearly identified in the proposal.
A. Management and Administration
The Consultant is fully responsible for the overall project management,
administration and coordination for the project, including but not limited to
the following:
Management and Coordination -The Consultant shall be the liaison
with affected agencies, monitor project progress and maintain project
files. Other responsibilities of the Consultant include supervising,
coordinating, monitoring and reviewing design for conformance with
Caltrans, County of Orange, and local agencies standards, policies
and procedures.
2. Meetings -Project Development Team (PDT) meetings shall occur
monthly with all stakeholders and will be held at the City of Santa Ana.
The Consultant shall send out the agenda and any necessary
communication documents a minimum of two (2) business days in
advance, prepare and distribute meeting minutes, new action items
and disposition of previous action items and other communication
documents within five (5) business days after the meeting to all
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attendees and invitees. The Consultant shall identify any additional
meetings as they deem necessary.
3. Progress Reporting -Progress reports shall be submitted at monthly
intervals, indicating progress achieved during the reporting period in
relation to the progress scheduled. The Consultant shall provide the
City with two (2) copies of the progress report at least four (4) working
days before the PDT.
4. Project Schedule -The Consultant shall prepare the project schedule
in Microsoft Project format utilizing the Caltrans Work Breakdown
Structure (WBS). The project schedule shall be updated on a regular
basis and distributed at the PDT meetings. The project schedule
should break the tasks and subtasks into WBS Level 7 details.
B. Permits
The Consultant shall be responsible for securing Caltrans encroachment
permit for all field studies, such as surveying and geotechnical activities.
The Consultant shall be responsible for securing any additional required
permit from other agencies.
C. Research & Data Collection
The Consultant shall research and collect information related to the project
site, including existing field conditions, as-built plans and record drawings,
agreements, right-of-way data, and all future improvement plans adjacent
to or affecting the project site to accurately layout all underground
improvements, easements, station lines, right-of-way limits and private
property lines. The Consultant shall be responsible for the coordination
with utilities agencies to obtain all necessary existing and proposed
facilities within the affected areas. The Consultant shall coordinate with
OCTA for the compatibility between this project and the SR-55 Widening
Project.
D. Environmental
The Consultant shall be responsible for the review and determination of
whether the environmental assessment in the EIR/EA and PR remains
valid. The Consultant shall coordinate with Caltrans District 12 to
determine the necessary process to update the data and prepare
applicable documents to ensure that the environmental assessment
comply with Caltrans requirements.
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25D-34
E. Preliminary Engineering
This task includes preparing and obtaining the approval for the Advanced
Planning Study (APS) of the overcrossing bridge and the GAD of the
preferred alternative (Exhibit B) in accordance with Caltrans plan
preparation criteria for GAD. The proposed improvements as shown in
Exhibit B were designed and drawn in metric units. The Consultant shall
be responsible for modifying the final configuration to accommodate the
alternatives of OCTA's SR-55 Widening Project in US Customary English
units. GAD includes conceptual grading for the establishment of
preliminary right-of-way limits. The Consultant shall complete the Caltrans
design checklist (DIB 78) and be responsible for the preparation and
approval of any supplemental mandatory and/or advisory fact sheets from
Caltrans of all additional non-standard design elements during this
preliminary phase. Plan drawings shall be prepared on strip maps in a
sufficient scale to show design features, typically 1 ":50' or 1 ":100' (Refer to
Caltrans Guidelines for GAD Submittal Guidelines). The GAD
development shall include two (2) milestone deliverables-Draft GAD and
Final GAD. At each milestone, eight (8) copies of the GAD, checklist, and
fact sheet shall be delivered to the Cities of Santa Ana and Irvine, along
with requisite number of copies required by Caltrans District 12. The
electronic files shall be submitted upon the approval of GAD.
F. PS&E Preparation
Upon receiving the approval of the GAD and the APS from the City of
Santa Ana, City of Irvine, and Caltrans, the Consultant shall prepare the
necessary PS&E documents ready for bidding for each design option
separately. The design within the Caltrans right-of-way shall follow all
applicable Caltrans standards. Design within the City of Santa Ana or
Irvine limits shall follow their respective design standards.
The following shall be included:
Survey and Mapping -Design level survey and base mapping of the
project site shall be prepared in US Customary English units by a
California licensed Land Surveyor in accordance with Caltrans Surveys
Manual and in Microstation V8 format. The horizontal datum shall be
NAD 83 and the vertical datum shall be NAVD 88. The Consultant
shall be responsible for the following, but not limited to:
a. Obtain survey control of Caltrans and the Cities of Santa Ana
and Irvine.
b. Recover, tie and verify existing survey control to adjacent
monument and benchmark controls.
c. Provide additional secondary horizontal and vertical control for
design surveys.
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25D-35
d. Gather field topography data within the project limits, including,
but not limited to, locations of all existing utilities, headwalls,
catch basins, culverts, rim and invert elevations of any sewer or
storm drain facilities encountered.
e. Identify and provide potholing for all high risk utilities in
accordance to current Caltrans Policy on High and Low Risk
Underground Facilities Within Highway Rights of Way.
Supply cross sections at a minimum of 50-foot interval that shall
extend a minimum of 200 feet beyond proposed project limits.
Cross sections shall include horizontal and vertical locations of
centerlines, flowlines, curbs, sidewalks and grade breaks.
g. Establish record right-of-way and existing easements of the
project site.
h. Prepare traffic control plans according to Caltrans standards for
survey data collecting along Caltrans facilities requiring shoulder
and/or lane closure.
2. Right-of-Way Mapping -The Consultant shall provide all necessary
R/W engineering for project construction. Other responsibilities are,
yet not limited to, the following:
a. The Consultant shall order title reports, research and investigate
existing record data at the offices of the Cities of Santa Ana and
Irvine, County of Orange, Caltrans and any other affected
agencies to gather the necessary information to prepare the
following right-of-way maps and documents according to
Caltrans Right-of-Way Manual and Caltrans Plans Preparation
Manual:
i. Right-of-Way Record Map
ii. Temporary Construction Easements
iii. Permanent Easements
iv. Utilities Easements
3. Geotechnical Design Report and Materials Report - A California
licensed Geotechnical Engineer shall prepare a Preliminary Foundation
Report to support the APS and Type Selection, Foundation Report for
the proposed bridge, retaining walls and soundwall, Geotechnical
Design Report (GDR), Materials Report and an Aerially-Deposited
Lead (ADL) Content Testing Report. All reports shall be in accordance
with Caltrans procedures, regulations, manuals, standards, policies,
and format. Tasks include, but are not limited to, the following:
a. The Consultant shall submit a geotechnical exploration plan
reflecting location and type of boring for Caltrans, the Cities of
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25D-36
Santa Ana and Irvine to review and process encroachment
permits. For exploratory borings requiring permits to enter, the
Consultant shall do research and submit a list identifying the
owner(s) with the Assessor Parcel Numbers (APN) and the
mailing address, prepare and send letter of Permit-To-Enter on
the City of Santa Ana or Irvine letter head depending on the
location of the property. A copy of such letter shall be provided
to the City of Santa Ana.
b. Sufficient borings and material samples shall be collected to
determine the pavement structural section and the slope
stability of the bridge structure, soundwall, retaining walls,
roadway, and embankment.
c. ADL content testing shall be conducted and analyzed by
California Certified laboratory. A report including findings of the
field investigation, laboratory tests results, statistical analysis
results, and recommendations for placement of on-site soils
excavated during construction within the project area shall be
submitted to the City of Santa Ana for review.
d. It shall be the responsibility of the Consultant to notify
Underground Service Alert, prepare necessary traffic control
plans, and provide traffic control for the field investigations.
e. Geotechnical Engineering Analyses -Results obtained from the
field investigation and laboratory testing program will be used to
establish idealized soil profiles and soil strength parameters for
lateral earth pressures determination, pavement structural
section design, foundation analysis for bridge, retaining walls,
and soundwall, global stability and settlement of embankments.
Composite pavement structural sections will be designed based
on R-values obtained from the laboratory tests and Traffic
Indices using the Caltrans design method. Corrosion
recommendations will be provided for the buried utilities and
drainage devices based on Caltrans Corrosion Guidelines.
f. Report Preparation -The following report shall be submitted in
accordance with Caltrans requirements:
Preliminary Foundation Report documenting existing
foundation conditions, making preliminary foundation
recommendations for the APS and Type Selection
submittal, and identifying the need for additional
investigation and studies.
Foundation Report analyzing site geology, subsurface
and ground water conditions, scour and corrosion
evaluation and presenting remediation measures against
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25D-37
potential hazards to the foundations and
recommendations for the foundation design.
iii. GDR presenting the project site subsurface geotechnical
conditions based on the exploration drilling and sampling
and laboratory testing, evaluating impacts of these
conditions, and providing recommendations for slope
stability, grading factors, embankments, type of earth
retaining systems, and culvert foundations.
iv. Materials Report summarizing field and laboratory
results, listing special considerations and/or assumptions,
providing recommendations for the design of pavement
structural sections, drainage culvert material selections,
and corrosiveness of new culverts.
v. ADL Report outlining the findings of the field
investigation, results of laboratory tests and statistical
analysis and recommendations of mitigation measures to
meet current Caltrans and Department of Toxic
Substances Control standards regarding ADL
contaminated soil.
4. Utility Coordination and Design -All impacted utility lines within the
project limits shall be compiled on utility base plans and forwarded to
each utility agency for review, correction, and certification of accuracy.
The Consultant shall copy the City of Santa Ana on all transmittals,
notifications, submittals and letters to the utility agencies. Other tasks
include:
a. Identify all utilities with prior/perceptive rights.
b. Prepare utilities plans and pothole plans.
c. Coordinate utility designs-the design of relocated facilities and
new designated service point connection-with utility agencies,
including notifying at the 60%, 95% and final submittal
milestones, distributing of plans with each notification, and
keeping a log of all correspondence with each utility company.
The Consultant shall be responsible for coordinating and
obtaining the necessary utility designs for each submittal
package.
d. Prepare a Utility Relocation Agreement and/or Joint Use
Agreement for each prior right utility relocation within State R/W.
5. Drainage Design -The Consultant shall perform the drainage design in
accordance with Caltrans, County of Orange and affected local
agencies. The tasks include, but not limited to, the following:
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25D-38
a. Field reconnaissance of project terrain and existing drainage
facilities. Obtain available data and reports from the Cities of
Santa Ana and Irvine, County of Orange, and Caltrans.
b. Prepare the hydrologic analysis utilizing the County of Orange
Hydrology Manual for the project site to identify the tributary
areas of the existing and proposed development/land use.
Analyze the potential change in runoff due to the proposed
improvements.
c. Conduct the hydraulic design in accordance with the County of
Orange Resources and Development Management Department
(RDMD) Standards, Caltrans HDM, and Caltrans Standards.
Hydraulic grade lines must be computed for storm drain
systems within the project limits and shown on drainage plans.
Consolidate the hydraulic computations in a Drainage Report.
d. Obtain approval of the PS&E Storm Water Data Report,
Hydrology and Drainage Reports from Caltrans, County of
Orange, and the Cities of Santa Ana and Irvine. The reports
shall include the analysis of the existing drainage systems,
changes in drainage pattern as a result of the proposed
developments, and recommendations for on-site (drainage flow
originating within Caltrans R/W) and off-site (drainage flow
originating from outside Caltrans R/V1l) improvements for the
existing drainage facilities.
6. Water Quality /Erosion Control - A Long Form Storm Water Data
Report (SWDR) was prepared during the PR by PB and was approved
by Caltrans in 2006. Erosion control design shall be provided since
this project is a new construction and the disturbed area is greater than
one (1) acre. The Consultant shall prepare and obtain approval of the
Storm Water Pollution Prevention Plan (SWPPP) from Caltrans. Due
to the high level of selenium in the groundwater table within the San
Diego Creek/Newport Bay watershed, a separate dewatering permit to
discharge groundwater shall be obtained by the Consultant.
7. Traffic Planning and Design -The traffic report was prepared by PB
and was approved as part of the PR by Caltrans. The Consultant shall
be responsible for reviewing and determining whether the traffic report
in the EIR/EA and PR remains valid. The Consultant shall update any
necessary data to ensure that the traffic report complies with Caltrans
requirements. The Consultant shall prepare a Traffic Management
Plan (TMP) in conformance with Caltrans requirements and approval
to address traffic impact during construction. The TMP shall include
the analysis of all anticipated traffic impacts resulting from the
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25D-39
proposed developments and the recommendations for mitigation
measures to reduce the impacts to acceptable levels. TMP analysis
shall facilitate ingress and egress access points during the
construction.
8. Structure Design -The Consultant shall be fully responsible for final
subsurface investigations, laboratory testing, geotechnical analysis and
foundation recommendations for the selection and design of
foundations of all structures. This task involves the following elements:
a. Bridge Site Data Submittal (BSDS) -The Consultant shall
collect all pertinent information about the existing site conditions,
planned geometrics, scope of structure work, design and
construction constraints, and any other factors on which
structure designs are based to prepare the BSDS forms and
associated attachments for approval by Caltrans and the Cities
of Santa Ana and Irvine.
b. Bridge Design -The overcrossing bridge shall be designed in
accordance with Caltrans Bridge Memos to Designers, Caltrans
Bridge Design Practice, Caltrans Seismic Design Criteria and
Caltrans Bridge Design Aids manuals and approved by
Caltrans. Other tasks include:
Develop a seismic model of the proposed structure to
analyze the seismic displacement demands and the
displacement capacities of the substructure in order to
determine the size and number of required columns for
adequate seismic resistance of the structure.
ii. Prepare the bridge general plan.
iii. An independent bridge design check shall be performed
by a California registered civil engineer registered in
California with a specialty in bridge design. The
independent check shall include a review of design
calculations, bridge design details, bridge special
provisions and bridge quantity calculations.
iv. Obtain approval of the Structure Type Selection report for
the overcrossing bridge from Caltrans and the Cities of
Santa Ana and Irvine.
c. Retaining Wall Design -Retaining walls shall be designed per
Caltrans standards.
d. Soundwall Design -The EIR/EA and PR recommended noise
barrier to be provided at the property line of a private residence
to achieve Caltrans / FHWA Protocol of reducing a minimum of
five (5) decibels. The Consultant shall prepare the Noise Study
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25D-40
Report (NSR) in according to Caltrans Traffic Noise Analysis
Protocol. The soundwall design shall follow the guidelines from
Caltrans Standard Detail Sheets (XS Sheets).
9. Plans Preparation -The plan development shall include four (4)
milestone deliverables-30%, 60%, 95% (pre-final) and 100% (final).
A plan set shall be prepared for each design option. Plans shall be
prepared in conformance with Caltrans Plans Preparation Manual.
The necessary plans shall include, but not be limited to:
a. Title Sheet
b. Typical Cross Sections
c. Key Map and Line Index
d. Layout
e. Profiles
f. Superelevation
g. Construction Details
h. Temporary Water Pollution Control Details & Quantities
i. Erosion Control Plans and Details
j. Contour Grading
k. Drainage Plans
I. Drainage Profiles
m. Drainage Details
n. Drainage Quantities
o. Utility Plans (include relocation plans or new utility facilities)
p. Stage Construction
q. Stage Construction Details
r. Pavement Delineation Plans
s. Sign Plans
t. Retaining Wall Plans
u. soundwall Plan
v. Landscape Plans (disturbed areas only)
w. Irrigation Plans
x. Electrical Plans
y. Bridge Plans
15
25D-41
If any additional design element is identified as anon-standard feature
per Caltrans HDM during the PS&E phase, the Consultant shall obtain
Caltrans approval for the supplemental fact sheet.
10. Specifications -Specifications shall be prepared for each design
option separately and submitted at the following milestones - 30%
(table of contents only), 60%, 95% (pre-final) and 100% (final)
completion levels. All work within the Caltrans R/W shall conform to
the State's Standard Special Provisions (SSP's) and State's Standard
Specifications. Incorporation of the boilerplate of the Cities of Santa
Ana and Irvine general provisions and specifications to the State's
Specifications shall be the responsibility of the Consultant.
A list of contract pay items with the descriptions, item codes and
estimated quantities shall be included in the front of the special
provisions. Pay items shall reference the specification section defining
the measurement and payment.
11. Cost Estimate -Cost estimates shall be prepared for each design
option separately and submitted at each milestone along with the
plans, specifications and reports.
Quantities for all contract pay items shall be substantiated by
calculations. Quantity calculations shall be neat, orderly and shall
show all sketches, diagrams, and dimensions necessary to allow them
to be independently used by field inspectors during construction.
The source of unit cost data shall be included. Lump sum items shall
include a breakdown of major components along with adequate cost
backup justifying the total lump sum cost.
12. Submission Format - PS&E shall be in US Customary English units
and shall conform to Caltrans, the Cities of Santa Ana and Irvine
standards, regulations, policies, manuals, and practices. The
Consultant shall provide clear, concise and complete plans and
reports.
a. Drawings shall be prepared in Microstation V8 format.
Submittals shall be 11 "x17" hard copy and to scale. Electronic
files shall be submitted at the 100% completion level.
b. Electronic copies of the specifications and reports shall be shall
be submitted in Microsoft Word format and the cost estimates
shall be in Microsoft Excel format.
c. Cross sections are considered necessary to properly and
accurately design the improvements and to accurately establish
the earthwork volumes and extent of construction. Cross
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25D-42
sections shall be prepared at a scale and frequency approved
by Caltrans and the City of Santa Ana. The cut and fill volume
quantities shall be computer generated and shall be included
with the cross sections. The cross sections shall be provided to
the City of Santa Ana with the final plans, which will both be
made available in a separate document to potential bidders.
d. The Consultant shall directly submit the PS&E at each milestone
to each of the project stakeholders. At each milestone, eight (8)
copies of the PS&E and reports each shall be delivered to the
Cities of Santa Ana and Irvine, along with the requisite number
of copies required by Caltrans District 12.
e. The Consultant shall submit the requisite number of plan sets to
the utilities for review of conflicts.
The Consultant shall provide a complete Resident Engineers file
set at the conclusion of design, including a copy of all third-party
correspondence, utility logs, cross sections, survey data file, etc.
pertinent for the Resident Engineer as described in the Caltrans
Project Development Procedures Manual (PDPM).
V. GENERAL REQUIREMENTS
A. All work shall be performed in conformance with the latest State of California
and the Cities of Santa Ana and Irvine's policies, procedures and standards.
B. Consultant shall carry out the instructions received from the City of Santa Ana
and shall cooperate with the City of Santa Ana and other involved agencies.
C. The Consultant has total responsibility for the accuracy and completeness of all
documents and plans prepared and shall check all such materials accordingly.
The plans will be reviewed by the City of Santa Ana for conformity with the
requirements of the Agreement. Reviews by the City do NOT include detailed
review or checking of design or the accuracy with which such designs are
depicted in the documents and the plans. The responsibility for accuracy and
completeness of such items remains solely that of Consultant.
D. The documents and plans furnished under the Agreement shall be of a quality
acceptable to the Cities of Santa Ana and Irvine and the State. The criteria for
acceptance shall be a product of neat appearance, well organized, technically
and grammatically correct, checked, and dated and having the maker and
checker identified. The minimum standard of appearance, organization and
content of the documents shall be that of similar types produced by the State
and set forth in related Caltrans manuals. The Consultant shall modify its work
as necessary to meet the level of acceptability defined by the criteria above.
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25D-43
E. The Consultant shall have a quality control plan in effect during the entire time
work is being performed under the Agreement. The quality control plan shall
establish a process which includes checking procedures for report preparation,
a discipline and interdiscipline check of the GAD and PS&E, an independent
constructability review, correcting and back checking procedures, and all job
related correspondence and memoranda dated and received by affected
persons and then bound in appropriate job files. The City of Santa Ana
reserves the right to request proof of said documentation.
F. Manuals/Standards -Where applicable, engineering design of all PROJECT
improvements shall be compatible and in accordance with the following, but not
limited to:
• AASHTO Standards
• Caltrans Project Development Procedures Manual
• Caltrans Plans Preparation Manual
• Caltrans Highway Design Manual
• Caltrans Right of Way Manual
• Caltrans Standard Plans
• Caltrans Standard Specifications
• Caltrans Standard Special Provisions
• Caltrans Ready to List and Construction Contract Award Guide
• Caltrans Surveys Manual
• Caltrans Traffic Manual
• Caltrans Standard Detail Sheets (XS Sheets)
• Caltrans Bridge Design Aids
• Caltrans Bridge Memo to Designers
• Standard Specifications for Public Works Construction
• City of Santa Ana Standard Plans and Specifications
• City of Irvine Standard Plans and Specifications
• County of Orange County Standard Plan
It shall be the responsibility of the Consultant to verify that the latest version
and/or update of these documents are obtained.
G. The Consultant's work will be subject to inspections by representatives of the
City of Santa Ana, City of Irvine, County of Orange, Caltrans and FHWA.
VI. PERFORMANCE PERIOD
A. The contract shall begin upon approval by the City Council, and the Consultant
shall commence work after notification to proceed by the City. Unless extended
by contract amendment, the contract shall terminate upon acceptance by the
City of Santa Ana of the project and upon completion of the terms of this
agreement by the Consultant.
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25D-44
B. The Consultant is advised that any recommendation for contract award is not
binding on the City until the Agreement and all pertinent paperwork are fully
executed and approved by the City Council.
VII. CONSULTANT SELECTION COMMITTEE
The City has established a Consultant Selection Committee to evaluate each
consultant's proposals. The evaluation of each proposal will be based on technical
criteria and qualifications listed in the RFP, reference checks, and other information
which will be gathered independently. A final listing of the most qualified consultants
will then be established for. possible interview.
VIII. ESTABLISHING OF FEES
A fee proposal is to be submitted separately in a sealed envelope plainly labeled
"Fee Proposal". The fee proposal shall include anot-to-exceed fee and a detailed
labor hour breakdown by task and classifications. Include all incidental costs
estimated to accrue during the life of the contract. Include a billing rate schedule for
the prime consultant and any subconsultants with an hourly billing rate by
classification. As this will be a multi-year project, include billing rates for the current
year as well as subsequent calendar years covering the duration of the project.
The fee proposal will not be opened until the consultants have been evaluated by
the proposal selection committee. In conformance with the Brooks Act, the Cities
will select the consultant based on qualifications, and then negotiate a contract price
based on available funding and a further breakdown of the not-to-exceed cost
submitted in the fee proposal. The City reserves the right to a retainer to ensure
project delivery. The withheld amount may vary between ten percent (10%) and
twenty percent (20%) depending upon the project scope.
IX. PROFESSIONAL SERVICES AGREEMENT
A sample Professional Services Agreement is enclosed for your review, as Exhibit C.
The RFP and the consultant's proposal will be attached and become part of the
agreement as exhibits.
X. INSURANCE REQUIREMENTS
A certificate of insurance is enclosed for your reference as Exhibit D. Please refer to
the sample agreement for the necessary amounts of general liability, automotive,
worker's compensation and professional liability insurance. The appropriate
endorsements are also shown within the sample contract agreement. The certificate
shall include the Cities of Santa Ana and Irvine, Caltrans and their officers and
employees as insured or additional insured.
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25D-45
XI. CITY RESPONSIBILITY
The City of Santa Ana will be responsible for the following:
A. Making available existing City plans and records. Consultant is responsible for
researching available records and paying for copies of records.
B. Boiler plate of the City of Santa Ana general provisions and specifications.
C. City of Santa Ana Standard Plans.
XII. EXAMINATION OF SITE PRIOR TO SUBMITTING PROPOSAL
Each consultant must inform himself/herself fully of the conditions relating to the
project and the employment of labor thereon. Failure to do so will not relieve a
successful consultant of the obligation to carry out the provisions of the contract.
XIII. RIGHT TO REJECT PROPOSALS
A. The City of Santa Ana reserves the right to reject any or all proposals submitted
and no representation made hereby that any contract will be awarded pursuant
to this RFP or otherwise.
B. All costs incurred in the preparation of the proposal, the submission of
additional information and/or any aspect of a proposal prior to award of a
written contract will be borne by the respondent. The City of Santa Ana will
provide only the staff assistance and documentation specifically referred to
herein and will not be responsible for any other cost or obligation of any kind,
which may be incurred by the respondent. All proposals submitted to the City
of Santa Ana become the property of the City.
XIV. SCHEDULE
The City's tentative schedule for this project is as follows:
City Releases RFP 11/21/2008
Proposal Due 01/05/2009
Consultant Interviews (as necessary) Week of 1/19/2009
Contract Award 2/6/2009
Upon issuance of Notice to Proceed, the Consultant shall submit a detailed schedule
for the project.
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25D-46
XV. PROPOSAL SUBMITTAL DEADLINE
Proposals are due in the office of the Executive Director of the Public Works Agency
at 20 Civic Center Plaza -Ross Annex (M-36), 3~d Floor, Santa Ana, CA 92701
Attn: Souri Amirani on or before 5:00 p.m., January 5, 2009.
XVI. ISSUING OFFICE
Santa Ana Public Works Agency, office of the Executive Director.
XVII. ADDENDA
Any subsequent changes in the RFP from the date of issuance to date of submittal
will result in an addendum by the issuing office.
XVIII. PRIME CONSULTANT RESPONSIBILITIES
The selected consultant will be required to assume responsibilities for all services
offered in his/her proposal. The selected consultant will be the sole point of contact
with regard to contractual matters, including payment of any and all charges
resulting from the contract.
XIX. DELAYS
The City reserves the right to delay scheduled dates if it is to the advantage of the
City of Santa Ana.
XX. PROJECT CONTROL
Control of the project shall remain the total responsibility of the City of Santa Ana.
XXI. RULES FOR PROPOSALS
The signer of the proposal must declare in writing that the only person, persons,
company or parties interested in the proposal as principals are named therein; that
the proposal is made without collusion with any other person, persons, company, or
parties submitting a proposal; that it is in all respects fair and in good faith without
collusion or fraud; and, that the signer of the proposal has full authority to bind the
principal proposer.
XXII. METHOD OF PAYMENT
The consultant shall submit invoices to the City of Santa Ana. The invoice shall
include a detailed breakdown of the services, the tasks, the hours, and hourly rates.
It should be noted that no more than 90 percent of the total payment amount will be
made prior to the final completion and approval of all work and delivery of final
products.
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25D-47
XXIII. REGULATIONS
The selected consultant shall be expected to comply with all applicable federal and
state regulations, and contract provisions. The ensuing contract shall contain such
contractual provisions and conditions necessary to define a sound and complete
agreement.
XXIV.THE CITY'S AFFIRMATIVE ACTION PROGRAM & DBE GOAL
The City has an affirmative action program. The purpose of the affirmative action
program is to encourage certified minority business enterprises and women business
enterprises. All Submitting firms must have established affirmative action programs
approvable by the City. The attached Exhibit E, "Certification of Non-Discrimination
by Contractors" shall be completed by each submitting firm and included in the
proposal.
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25D-48
H~II~TT:~LLA,RS
HUITT-ZOLLARS, INC. • 430 Exchange • Suite 200 • Irvine, CA 92802.1315 • 714.734.5100 phone 714.734.5166 fax • huitt-zollars.com
March 16, 2009
City of Santa Ana
Public Works Agency
Attn: Souri Amirani, Deputy City Engineer
20 Civic Center Plaza
Santa Ana, California 92702
Re: Scope and Fee Proposal for Alton Avenue Overcrossing at State Route 55 Project
Dear Ms. Amirani:
Huitt-Zollars is pleased to submit this Scope and Fee proposal to provide the requested services for the Alton Avenue
Overcrossing at State Route 55 as identified in our technical proposal. We propose to provide the services outlined in the
Scope of Work for a fee of $1,495,695. A cost and man-hour breakdown and Schedule of Hourly Rates for us and our team
of subconsultants are provided your reference.
If you have any questions regarding the following fee proposal, please contact Mr. Steven Yoshizumi at (714) 734-5100.
Sincerely,
Huitt-Zollars, Inc.
~~~~°~ ~
Steven Tayanip"our, P , SE, F.ASCE
Corporate Vice President/Regional Manager
Principal-In-Charge
Ken Rukavina, PE
Vice President/Office Manager
huitt-zollars.com ARIZONA CALIFORNIA
COLORADO NEW MEXICO TEXAS WASHINGTON
25D-49
~~®PE OF WORK
TASK 1.0 PROJECT MANAGEMENT
Task 1.1 Meetings
Huitt-Zollars will arrange and lead up to 30 meetings with the City and Caltrans staff and other representatives from
resource agencies as necessary, including akick-off meeting, PDT meetings and any other technical meetings.
Minutes will be prepared by Huitt-Zollars. Huitt-Zollars will prepare an Action Item list and a Deliverables Status
Matrix for each meeting. The purpose of the kick-off meeting will be to discuss the project scope and schedule, to
establish formal lines of communication, and to schedule the first few meeting dates and subjects. PDT meetings
will discuss project progress, issues and action items. Technical meetings will be focused on specific technical
issues.
Task 1.2 Monthly Progress Report, Schedule, and Invoice
Huitt-Zollars will prepare up to 30 monthly progress reports as supporting data for invoices presented monthly to
the City. The Progress Report will include accomplished tasks for the month, anticipated progress for the next
month, pending issues and schedule completion target dates. Within 2 weeks of Notice to Proceed (NTP), Huitt-
Zollars will provide to the City and Caltrans a detailed project baseline schedule, indicating milestones, major
activities and deliverables, for review and comments. Huitt-Zollars will update the schedule on a monthly basis or
as requested. Huitt-Zollars will prepare monthly reports of expenditures for the project by task and milestone as
supporting data for invoices. Expenditures include direct labor costs, other direct costs and subconsultant costs.
Progress reports, the schedule, and invoices will be mailed to the City on a monthly basis.
Task 1.3 Quality Control
Huitt-Zollars will have a quality control plan in effect during the entire course of the project. Huitt-Zollars will
develop a plan establishing a process to ensure design calculations are independently checked. Exhibits and
plans will also be checked, corrected and back-checked for accuracy and completeness. Huitt-Zollars will review
environmental and engineering subconsultant report submittals to ensure that appropriate background information,
study methodology, interpretation of data, format and content are completed in accordance with current standards.
Engineer will adhere to Caltrans District 12 QA/QC guidelines.
Task 1.4 Project Files
Project Files will be maintained by Huitt-Zollars for the duration of the project. Final approved documents will be
provided to the City in hard copy and on CD or DVD.
Task 1.5 Permits
Huitt-Zollars will prepare necessary encroachment permits applications and rights of entry.
TASK 2.0 TRAFFIC REPORT
Task 2.1 Study Orientation
The Huitt-Zollars Team will obtain available background documents related to this project.
Task 2.2 Study Scope Refinement
In coordination with the project team (including City of Santa Ana, City of Tustin, and City of Irvine), the study area
will be refined. A scope letter will be provided to include following discussions:
• Traffic Analysis Methodology
• Analyze up to 16 arterial intersections and ramp intersections within the study area of Main Street to the west,
Red Hill Avenue to the east, Dyer Road to the north and MacArthur Boulevard to the south.
• Use traffic signal warrant study methodology to identify future new intersection signalizations.
• Analyze freeway weaving and ramp operation conditions between the two existing interchanges plus the new
ramps.
• Obtain OCTA updated OCTAM 3.3 model for long range traffic volume forecasting
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Task 2.3 Data Collection
Peak period intersection turning movement counts will be collected for up to 16 intersections during the AM and
PM Peak hours. It will be necessary to communicate with OCTA staff in order to establish the refined future traffic
volumes.
If any additional arterial intersections must be analyzed, extra work compensation may be requested. The Huitt-
Zollars Team will also review the freeway ramps and intersections in the field to observe and inventory roadway
geometrics, existing traffic operation, and relevant information during peak hours.
Task 2.4 Traffic Analysis
The Huitt-Zollars Team will prepare a traffic study for the project. The analysis scenarios include:
I. Existing (2009) Traffic Conditions
II. Future Traffic Conditions
a. Construction Year with and without Project
b. Long Range Year (2035) with and without Project
The study will address traffic conditions at all relevant intersections and freeway ramps and weaving sections
required by the County Congestion Management Plan, Caltrans and City guidelines.
Task 2.5 Mitigation and Recommendation
Improvements and mitigation measures will be provided as a result of the study. If necessary, we will develop and
provide conceptual mitigation measures through restriping, signal modifications, or turning lanes. Design of
mitigation requiring physical road construction at any location is excluded from our scope of services.
Task 2.6 Submittal and Review of Report
The traffic study will be submitted to you for review and forwarding to the City of Santa Ana and other necessary
agencies. Reproducible copies of the report will be furnished to you (the Client) for reproduction and inclusion with
other studies for each submittal. Any proper or reasonable revisions will be incorporated into our traffic study in
order to be fully responsive to the Scope of Services. Reasonable revisions include any corrections to the report
within the general scope of work, but exclude any traffic data collection or analysis at any locations except as
specified in our proposal.
Task 2.7 Project Support
The Huitt-Zollars Team will be available to the City of Santa Ana to discuss traffic aspects of the project.
Environmental Re-Validation
TASK 3.0 ENVIRONMENTAL RE-VALIDATION
Based on the information that has been reviewed to date for the proposed project the following tasks have been
identified related to the Environmental Re-Validation. Based on meetings to be held with Caltrans following the
receipt of a notice to proceed from the City, and based on the updated/revised project design, some additional tasks
may be required andlor some tasks identified may not be needed. This will be closely coordinated with the City as
the project moves forward. Our Environmental Re-Validation Lead will be actively participating throughout the
preparation of the Environmental Re-Validation, which is assumed to be completed in less than 16 months.
Task 3.1 Focused Environmental Meeting
Following further in depth analysis of the environmental documentation that has been prepared for the proposed
project, a meeting will be scheduled with Caltrans to discuss the additional environmental documentation that will
be required, if any. Prior to the meeting with Caltrans, a separate meeting will be held with the City to discuss the
findings and the likely additional documentation that would be required, if any.
Task 3.2 Environmental Documentation
All environmental documentation will be consistent with meeting the requirements of CEQA and NEPA, as well as
those of related environmental statutes and regulations. Preparation of all environmental documentation and
reports will follow local, state, and federal environmental guidelines, primarily consisting of the Caltrans Standard
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Environmental Reference (SER) website, Caltrans Project Development Procedures Manual, local and state CEQA
Guidelines, and FHWA Technical Advisory 6640.81 Guidance on Preparing and Processing Environmental and
Section 4(f) Documents.
The Huitt-Zollars Team will prepare a NEPAICEQA Re-Validation form based on the form that is available on the
Caltrans SER at the time that the analyses are performed.
The Huitt-Zollars Team will provide a brief discussion of the validity of the information in the EIRIEA related to the
following resources.
• Geology, Soils, Seismicity
• Hydrology, Water Quality, Stormwater Runoff
• Hazardous Waste/Materials
• Air Quality
• Noise
• Energy
• Biological Resources
• Floodplains
• Land Use, Planning, and Growth
• Community Impacts (Social, Economic) and Environmental Justice
• UtilitieslEmergency Services
• Parking
• Traffic Transportation/Pedestrian and Bicycle Facilities
• Visual/Aesthetics
• Cultural Resources
For most of these resources it is assumed that the brief discussion will be sufficient as conditions would not have
changed sufficiently to substantially change the setting and impacts related to the proposed project. However, for
some resources it is assumed that additional analyses will be required. To document changes in environmental
impacts, if any, the following analyses will be conducted. It is assumed that all project components, features, and
construction related activities will be located within the footprint that was identified and evaluated in the EIR/EA,
that the following documentation will encompass all of the supporting environmental effort that is required for the
re-validation, that no new mitigation will be identified or required, that no revisions to the EIR/EA itself will be
required, and that no recirculation or public availability of the EIR/EA will be required.
Based on the results of the analyses listed below, a determination will be provided on the NEPAICEQA Re-
validation Form regarding the validity of the existing NEPA and CEQA documents and findings. It is assumed that
the finding will be that the NEPA and CEQA document are still valid in conjunction with the listed analyses and that
no further action is required related to environmental documentation.
Task 3.2.1 Biological Resources
A review of the currently listed federal and state species will be performed along with obtaining an updated species
list from the United States Fish and Wildlife Services. In addition, a field reconnaissance will be performed to
evaluate the potential for any newly listed or otherwise sensitive species to exist along the project alignment. A re-
validation of the jurisdictional delineation of federal and state waters will also be performed to confirm that the
results in the EIR/EA remain valid. It is assumed that only a field reconnaissance related to federal and state
waters will be performed, that the original findings will still be valid, and that no new delineation or documentation
will be required. However, since the project may actually reduce the amount of jurisdictional impacts, the obtaining
of permits (401 Water Quality Certification, 404 Permit, and Section 1602 Streambed Alteration Agreement) is not
included in this scope and cost. Once the updated field reconnaissance is completed then the need for permits will
be discussed with the City and a scope and cost for this work can be submitted, if permits are required. The results
of this analysis will be documented in a technical memorandum to be included as an attachment to the
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NEPAICEQA Re-Validation. It is assumed that the results of the reconnaissance level analyses will be negative
and that no additional biological work (including any focused surveys) will be required.
Task 3.2.2 Cultural Resources
The Huitt-Zollars Team will conduct a records search at the Information Center of the California Historical
Resources Information System to determine if any new cultural sites have been identified since the Historic
Property Survey Report (HPSR) was prepared for the proposed project. In addition, a field reconnaissance of
the structures located along the project route will be conducted to confirm that no resources are present that
were not eligible at the time that the HPSR was prepared. It is assumed that the findings of the above
evaluations will be negative and that the results will be documented in a technical memorandum to be included
as an attachment to the NEPAICEQA Re-Validation.
Task 3.2.3 Noise
Afield reconnaissance of the project alignment will be conducted to confirm whether any new noise sensitive receptors
have been constructed since the noise analyses for the project were originally prepared. In addition, it will be
documented whether the previously identified receptors (i.e., Carriage Stop Motel, Adagio Apartment Complex, and
residence at 110 Alton Avenue) are still present. It is assumed that no new sensitive noise receptors will be identified.
Because the traffic study is assumed to require an update, it is assumed that the noise modeling will be updated to
address any changes in predicted noise levels at these three receptors. New short term noise measurements will be
conducted at these three receptors. In addition, one long-term noise measurement will be conducted if a secure
location can be identified. A focused noise model for these receptors will be developed based on the traffic noise
model that was used for the EIRIEA to be provided by the City. A noise technical memorandum will be prepared as an
attachment to the NEPAICEQA Re-Validation form that focuses on these three receptors. A full noise study report is
not assumed or included in this scope. It is assumed that at a minimum a wall will be found to be acoustically feasible
at 110 Alton Avenue, as in the current EIRIEA, and that a Noise Abatement Decision Report (NADR) will be required.
Huitt-Zollars will prepare a NADR based on the current NADR annotated outline that will address the reasonableness
of any walls that are found to be acoustically feasible.
Task 3.2.4 Air Quality
New requirements related to mobile source air toxics (MSATs), greenhouse gas emissions, and particulate
matter (PM10 and PM2.5) have been issued since the air quality analysis was prepared for the proposed project.
An air quality technical memorandum will be prepared as an attachment to the NEPA/CEQA Re-Validation form
that addresses the following items. The project area has been classified as an attainment /maintenance area
for carbon monoxide (CO). Since a detailed CO analysis was prepared and included in the existing EIR/EA and
since the project area is not in attainment I maintenance, it is assumed that no additional CO analyses will be
required.
• Regional Transportation Plan (RTPJ and Regional Transportation Improvement Program (RTIP). Document
the current status of the project with regard to its inclusion in the 2008 RTP and RTIP and confirm that the
scope of the project matches the RTIP description. It is assumed that the project is included and described
accurately in the 2008 RTIP.
Localized PMzs/PM,o Hot Spot Analysis. Analyze the degree to which project-related traffic volumes have a
potential to affect local PMz.s and PM,o concentrations, based on the United States Environmental Protection
Agency (EPA) guidance document entitled Transportation Conformity Guidance for Qualitative Hot-spot
Analyses in PMzS and PM,o Nonattainment and Maintenance Areas. This scope and cost assumes that a
screening level analysis is appropriate, and that no modeling will be required by Caltrans or FHWA to address
PMz.S and PM,o.
• Mobile Source Air Toxics. Evaluate proposed project-related mobile source air toxics (MSATs) emissions in
accordance with FHWA interim guidance on how MSATs should be addressed in NEPA documents. It is
not assumed that extensive qualitative analyses would be required to address MSATs. If an extensive
quantitative analysis is required for the project, then a scope and cost estimate would be provided for this
additional effort.
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• Climate Change/Greenhouse Gas Emissions. In light of the California Global Warming Solutions Act of
2006 (commonly referred to as Assembly Bill 32 or AB 32), and based on the current guidance from
Caltrans, the Huitt-Zollars Team will address the issue of greenhouse gas (GHG) emissions and climate
change. It is assumed that the GHG analysis will consist of a qualitative analysis. If a quantitative analysis
is required, or if new guidance is issued by Caltrans following December 2008 related to greenhouse gas
analysis that requires substantially more effort than currently assumed, then a separate scope and cost for
this analysis will be provided.
• Air Qua/ity Conformity Ana/ysis Report and Checklist. Under NEPA delegation, the federal air quality conformity
determination has not been delegated to Caltrans and must be made by FHWA. The Huitt-Zollars Team will
prepare a separate Air Quality Conformity Analysis using the annotated outline for this report on the SER at the
time that the report is initiated and will also prepare the Conformity Checklist based on the checklist that is
available on the SER at the time that the Air Quality Conformity Analysis Report is prepared.
• SCAG Transportation Conformity Working Group. The required TCWG form will be completed and
submitted for forwarding to SCAG for inclusion on the agenda for determining if the project is a project of air
quality concern (POAQC). It is assumed the project will be found to not be a POAQC and that no specific
analysis will be required related to the TCWG determination other than what is already included in this
scope of work.
• Public Availability. It is assumed that the air quality conformity analysis will have to be made available to the
public for review and comment for a period of 30 days. The Huitt-Zollars Team will prepare a notice of
availability of the analysis for review and approval by the City and Caltrans; will place the advertisement in a
newspaper of local circulation; and, will post the notice as required (i.e., with the County Clerk, etc.). It is
assumed that the City will be responsible for paying the newspaper directly for the advertisement.
Task 3.2.5 Cumulative Impacts and Growth Inducement
The information in the current EIRIEA related to cumulative impacts is out of date with regard to the projects that
were analyzed. The Huitt-Zollars Team will prepare a technical memorandum as an attachment to the
NEPAICEQA Re-Validation that will update the cumulative impacts analysis for the proposed project and will
include a growth inducement analysis based on the current ISIEA annotated outline that is available on the Caltrans
SER. It is assumed that the cumulative impacts methodology and approach that is included in the current EIRIEA
will be continued in the technical memorandum that is prepared.
Task 3.2.6 Hazardous MaterialslWaste
The current EIRIEA identifies that during final design additional activities and analyses related to hazardous
materialslwaste will be performed (primarily HAZ-1 and HAZ-4). The results of these analyses will be
summarized in a memorandum for inclusion as an attachment to the NEPA/CEQA Re-Validation.
Task 3.2.7 Water Quality
Because the project area is equal to or smaller than that analyzed in the EIRIEA, it is assumed that the PS&E
phase Storm Water Data Report will be sufficient for addressing water quality and that no additional analyses or
documentation related to water quality will be required. It is also assumed that 401, 404, and 1602 permits will not
be necessary and are not included in this scope of work.
TASK 4.0 DATA COLLECTION
After receiving the Notice to Proceed (NTP), data will be collected to aid in the development of the PS&E.
Task 4.1 Aerial Topographic Survey
Huitt-Zollars will set and control the aerial targets necessary for the photography and compilation and prepare
1"=40' scale aerial topographic mapping, with 1-foot contour intervals (Design Level Topo).
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Task 4.2 Design Surveys
Huitt-Zollars will perform ground design topographic surveys including, edge of traveled way surveys, topographic
surveys, topographic surveys of areas obscured to aerial photography, existing edge and join condition locations
and existing drainage invert surveys. Huitt-Zollars will coordinate with Caltrans to acquire required encroachment
permits for survey work on SR-55. The topographic survey work on SR-55 will be done utilizing "reflectorless" total
station survey equipment that will eliminate the need for a lane closure, thereby not interfering with the traveling
public.
Task 4.3 Survey Cross-Sections
Huitt-Zollars will complete survey cross-sections, at 50-foot intervals, across Alton Avenue and Alton Parkway and
from the edge of travel way to the right-of-way limit on SR-55 within the project limits. Work will include critical
features between section stations and sufficient edge conditions for design purposes.
Task 4.4 Geotechnical Studies
Our geotechnical scope of work is aimed at providing geotechnical information for the design of the proposed
roadway and bridge improvements and will consist of field exploration, laboratory testing, geotechnical engineering
analyses, and report preparation. Our scope of work does not include subsurface hazardous materials
investigations, reports or chemical testing of soil and groundwater. Scope, fee, and schedule can be developed for
these tasks if found to be necessary as the project progresses.
Task 4.4.1 Field Investigation
Our field program will consist of one day of rotary wash drilling (one deep boring up to 80 feet deep for the bridge
and shallow borings for pavements) and one day of CPTs (2 CPTs to 80 feet or refusal for the bridge and 4
CPTs up to 40 feet each for walls).
Standard Penetration Test, California Ring, and bulk samples of representative soil layers will be obtained at
appropriate depth intervals in the borings (typically 5 feet). The Huitt-Zollars Team will prepare a proposed
boring location plan for review by the City I Caltrans. The Huitt-Zollars Team is experienced in working with
Caltrans and City Public Works Departments in obtaining the necessary permits for the field exploration
program. The field program will be carefully planned and coordinated agencies to minimize any impact on the
flow of traffic, and to maintain proper safety precautions.
Task 4.4.2 Laboratory Testing
The Huitt-Zollars Team's laboratory-testing program will be aimed at evaluating the physical, geotechnical, and
chemical (corrosion) properties of the site soils. The exact scope of the laboratory program will depend on the
soil conditions encountered during our field exploration. However, for planning purposes, we have considered
the following types of tests:
• In Situ Moisture Content and Density
• Grain Size Distribution 1 Percent passing No. 200 sieve
• Direct Shear
• Consolidation
• Atterberg Limits
• Soluble Sulfate Content, Chlorides, pH, resistivity
• R-Value
All reports will be prepared in accordance with the latest Caltrans guidelines.
Exploration /Traffic Control Plan /Permit Applications (3):
o (1) Caltrans
o (1) Santa Ana
o (1) Irvine
Preliminary Foundation Reports (2):
o (1) for bridge structure
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o (1) for all four MSE walls
Foundation Reports (3):
o (1) for the overcrossing structure
o (1) for 2 MSE walls on west approach
o (1) for 2 MSE walls on east approach
Geotechnical Design Report (1)
Materials Report (1)
Task 4.4.3 Aerially Deposited Lead (ADL)
Scope would include testing the unpaved areas of the project along the freeway and in the overcrossing abutment
approaches at a spacing of about 300 feet for ADL contamination and presenting the findings in a report.
Task 4.4.3(a) Pre-Field Activities
The Huitt-Zollars Team will utilize its in-house Health and Safety Plan and submit a Work Plan for field
activities. The Health and Safety Plan includes guidelines for the use of personal protective equipment and
sampling procedures. The Work Plan addresses procedures of sampling and laboratory analysis.
Task 4.4.3(b) Soil Sampling
Hand augers will be used advanced to a maximum depth of 4 feet to collect samples in unpaved areas.
Task 4.4.3(c) Laboratory Analysis
Samples that are sent to the laboratory will be analyzed for lead using the EPA Method 6010617000. Soil with
total lead concentrations in excess of 50 mg/kg will be analyzed for soluble lead using the WET, TCLP and
deionized water extract methods.
Task 4.4.3(d) Analysis and Report Preparation
The results of the sampling and testing would be statistically analyzed using methods consistent with Caltrans
requirements, and the findings would be submitted in a project ADL report.
Geometric Approval Drawings (GAD)
TASK 5.0 GEOMETRIC APPROVAL DRAWINGS
Huitt-Zollars will prepare the GAD. The purpose of the GAD is to identify that the proposed design meets the
requirements of the Highway Design Manual (HDM), establish a project base map and formally confirm that the
design meets the operational needs of the facility. Huitt-Zollars will prepare a GAD in strip plot format. The GAD
submittal package will include 2035 traffic forecast volumes from Task 2.0 the Traffic Report, typical sections, plan
view exhibits, profiles, superelevation diagrams, a signature block and a Traffic Volumes diagram. The General Plan
Sheet from the Type Selection Report will serve as the APS. Components of the GAD will include:
Task 5.1 Data Collection
Huitt-Zollars will collect existing data as available to aid in the development of the GAD. Data collection will include
as-builts of SR-55 and Alton Avenue, related Caltrans reports such as the Transportation Concept Report, recent
drainage studies (if any), landscaping and aesthetic guidelines (if any).
Task 5.2 Base Geometrics
Huitt-Zollars will prepare a base geometric exhibit that includes geometric data required to construct the project.
Geometric curve data will be organized in a data table. A legend and abbreviations list will be prepared.
Task 5.3 Typical Sections
Huitt-Zollars will refine the Project Report typical sections for freeway lanes, ramps and arterial road improvements
that include original ground, traveled way, shoulders, cut/fill slopes, retaining and sound walls existing 1 proposed
right-of-way and existing I recommended structural sections.
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Task 5.4 ProfilelSuperelevation Diagrams
Huitt-Zollars will refine the Project Report profiles and superelevation diagrams, for freeway, ramp and arterial road
improvements that include original ground, profile grade information and superelevation data.
Task 5.5 Design Information Bulletin (DIB) 78-02 Checklist
Huitt-Zollars will complete the DIB 78-02 Checklist.
Task 5.6 DIB 82-03 Pedestrian Accessibility Guidelines for Highway Projects
Huitt-Zollars will ensure that the design is completed incompliance with DIB 82-03.
Task 5.7 Truck Turning Templates
Huitt-Zollars will prepare truck turning template exhibits to verify that larger STAA and California vehicles properly
traverse the proposed intersections.
Task 5.8 Design Speed Sight Distance Analysis
Huitt-Zollars will prepare Sight Distance Exhibits for bridge barrier and intersection sight distance locations.
Plans, Specifications and Estimates
TASK 6.0 30% ROADWAY PS&E
Once GAD is approved by the City and Caltrans, Huitt-Zollars will develop plans to 30% Caltrans standards for
PS&E. The plan sheets will include:
Task 6.1 Title Sheet
Huitt-Zollars will prepare a title sheet that includes an index of sheets, the project description, location map,
structures list, begin/end work, beginlend construction, and limits of work.
Task 6.2 Typical Cross-Section Sheets
Huitt-Zollars will prepare typical section sheets for freeway lanes, ramps and arterial road improvements that
include original ground, traveled way, shoulders, cutlfill slopes, retaining and sound walls, existing/proposed right
of way and existinglrecommended structural sections.
Task 6.3 Key MaplLine Index Sheet
Huitt-Zollars will prepare a key maplline index sheet that includes a location outline of plan view sheets. A
summary table defining the location of each roadway sheet will be prepared. Horizontal alignments will be
identified and annotated with the "Line" name.
Task 6.4 Layout Sheets
Huitt-Zollars will prepare base geometrics and layout sheets that include centerline and curb geometric data
required to construct the project. Geometric curve data will be organized in a data table. The ultimate Striping
Plan will be superimposed on Layout Plan to depict lane configurations. A legend and abbreviations list will be
prepared along with a "location of sheet" diagram for ease of layout understanding. The limits of pavement
removal and replacement, as well as pavement overlay limits, will be defined on the layout sheets.
Task 6.5 ProfilelSuperelevation Sheets
Huitt-Zollars will prepare profile and superelevation sheets for street, freeway and ramp improvements that include
original ground, profile grade information and superelevation data. Profiles (not superelevation diagrams) will be
provided for new curb adjacent sections of pavement widening.
Task 6.6 Design Cross-Sections
Design cross-sections will be provided at 100-foot intervals.
Task 6.7 Right-of-Way Requirements Exhibit
Huitt-Zollars will prepare aRight-of-Way requirements exhibit based on the right of way requirements for the 30%
PS&E Project. The Right-of-Way requirement exhibit will define existing property limits, property acquisition,
Temporary Construction Easements (TCE), roadway easements, and any necessary utility easement areas for the
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4 affected parcels. Based on the approved Project Report, there is no right-of-way acquisition necessary for
Caltrans anticipated at this time.
Task 6.8 Right-of-Way Acquisitions Plats and Legal Descriptions
Huitt-Zollars will prepare Right-of-Way acquisition plats and legal descriptions for Right of Way acquisition and/or
Temporary Construction Easements, as required, based on the information shown in the Right-of-Way
Requirements exhibit. Huitt-Zollars will prepare legal descriptions and plats for property acquisition and/or
easements for the 4 properties within the project area.
TASK 7.0 60% and 95% ROADWAY PS&E
Task 7.1 Roadway 60% PS&E
Huitt-Zollars will complete roadway, drainage, traffic, miscellaneous plans, special provisions, the engineer's
estimate and a draft drainage report for review by the City and Caltrans at the 60% completion stage. The title
sheet for specifications and reports, and each sheet of plans, will bear the professional seal, certificate number,
registration classification, and expiration date of the certificate of the professional engineer responsible for their
preparation. Huitt-Zollars will prepare the following sheets:
Task 7.1.1 Title Sheet
Task 7.1.2 Typical Cross-section Sheets
Task 7.1.3 Key MaplLine Index Sheet
Task 7.1.4 Layout Sheets
Task 7.1.5 ProfilelSuperelevation Sheets
Task 7.1.6 Construction Detail Sheets
Construction detail sheets will be prepared for ramp gores, street intersections, driveways, curb transition details,
irrigations crossovers, bus and maintenance vehicle pullouts, and miscellaneous details required for the project.
Task 7.1.7 Contour Grading Sheets
Huitt-Zollars will prepare contour grading sheets. Major drainage features will be shown along with cut/fill lines
and design contours.
Task 7.1.8 Roadway Quantities Summary Sheets
Task 7.1.9 Retaining Wall Sheets
Huitt-Zollars will prepare retaining wall sheets including typical sections, details and architectural treatments.
Task 7.1.10 Sound Wall Sheets
Based on the sound wall requirements identified in the Environmental Re-Validation, Huitt-Zollars will prepare
sound wall sheets including typical sections, details and architectural treatments.
Task 7.1.11 Drainage Design Sheets
Huitt-Zollars will prepare drainage plan, profile, details and quantity sheets.
Task 7.1.12 Temporary Water Pollution Control Sheets
Huitt-Zollars will prepare plans for temporary erosion control facilities for the project. Design of these facilities
will include current Best Management Practices and will conform to the City and other requirements of Caltrans
and the Regional Water Quality Control Board (RWQCB).
Task 7.1.13 Erosion Control Sheets
Huitt-Zollars will prepare plans for permanent erosion control facilities for the project. Design of these facilities
will include current Best Management Practices and will conform to the City and other requirements of Caltrans
and the Regional Water Quality Control Board.
Task 7.1.14 Utility Sheets
Huitt-Zollars will prepare utility sheets that will depict both existing and relocated utilities. Preliminary Utility
Plans will be sent to all utility companies that may have utilities in the area for confirmation of any existing or
proposed new utilities.
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Huitt-Zollars will survey visible utility features within the proposed area of improvements and identify critical utility
crossings that should be potholed to confirm the location so as to avoid conflicts during construction. The Huitt-
Zollars Team will pothole up to 5 high risk utilities in conformance with Caltrans Policy on High and Low Risk
Underground Facilities Within Highway Right-of-Way. The as-built plans, utility survey and pothole information
will be used to create athree-dimensional CADD model of all known underground utilities.
Task 7.1.15 Stage ConstructionlTraffic Handling Sheets
Huitt-Zollars will prepare traffic handling plans, which show long-term closure of lanes, detours and number of
available lanes. Included in these plans are signing, striping, and modifications and temporary traffic signals. If
necessary, Huitt-Zollars will continually evaluate and update the traffic handling plans during the design process.
Task 7.1.16 Construction Area Sign Sheets
Huitt-Zollars will prepare construction area sign sheets.
Task 7.1.17 Pavement Delineation Sheets
Huitt-Zollars will prepare pavement delineation plans and pavement delineation quantity sheets.
Task 7.1.18 Sign Sheets
Huitt-Zollars will prepare signing plans including layouts showing the locations of roadside and overhead signs
and details, special sign details, lighting, overhead sign and sign quantities.
Task 7.1.19 Electrical Sheets
Known utility relocation requirements will be sent to the utility company to assist the utility company in preparing
final power line construction documents. The City will be sent a copy of all information sent to the utility
companies. Huitt-Zollars will also prepare any required Utility Relocation Agreements andlor Joint Use
Agreements.
Huitt-Zollars will prepare electrical plan sheets as described below:
• Huitt-Zollars will coordinate with electrical utility agency (SCEISanta Ana) to verify the existing service
location and to coordinate new service locations.
• Huitt-Zollars will prepare technical specifications and special provisions for the proposed electrical work and
the estimate of probable construction costs.
Task 7.1.19(a) Traffic Signal Design
Huitt-Zollars will prepare plans to upgrade intersection controls, including new traffic signals. These locations
will include:
• Halladay Street North (new signal).
• Red Hill Avenue at Alton Parkway (modify existing signal).
Huitt-Zollars will prepare traffic signal design plans for the ultimate improvements. Currently, it is assumed
that the stage construction plans would not require any temporary signal design plans. The plans will include
work necessary to install the traffic signals and will conform to the requirements of the City. Sheets will be
prepared for each signal location showing the complete signal design.
Task 7.1.19(b) Ramp Meter Design
Huitt-Zollars will prepare new ramp metering at the following location:
• MacArthur Boulevard Southbound Off-Ramp.
• Dyer Road Southbound On-Ramp.
The sheets will include work necessary to install the ramp meters and will conform to Caltrans requirements.
One sheet will be prepared for each ramp meter location showing the complete design.
Task 7.1.19(c) Lighting Plans
Huitt-Zollars will prepare street, freeway and soffit lighting as required. The sheets will include work necessary
to install street and freeway lighting circuits and service connections to support a lighting system for the new
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street and bridge overcrossing. The signalized intersections will include intersection safety lighting on a
separate circuit. The plans will conform to the requirements of Caltrans and the City. Any required lighting
under the Alton Avenue overcrossing will conform to the latest IES and Caltrans guidelines for roadway
lighting.
Task 7.1.20 Revised Standard Plan Sheets
Huitt-Zollars will include standard plan sheets required due to revisions.
Task 7.1.21 Roadway Special Provisions
Huitt-Zollars will prepare project specific Roadway Special Provisions in accordance with Caltrans' standards.
The Roadway Special Provisions will bear the State of California Registered Professional Engineer registration
seal with the signature, license number and registration certificate expiration date of the Engineer who prepared
the Special Provisions or the Engineer under whose direction they were prepared. A list of contract items with
item descriptions, item numbers, and units of pay, and item pay codes, but without quantities or estimated unit
costs, will be included in the Special Provisions.
Task 7.1.22 Roadway Engineer's Estimate
Huitt-Zollars will prepare an Engineer's Estimate of construction costs, based on detailed quantity takeoffs and
current unit prices. A reasonable upward adjustment will be applied to bid quantities that may vary during
construction to allow for necessary design adjustments. The final estimate format will be the standard Caltrans
estimating system. Quantities for contract items, including cost of lump sum items, will be substantiated by
calculations. Quantity calculations will be neat and orderly and will show sketches, diagrams and dimensions
necessary to allow them to be independently used by field engineers. Quantity calculations will be
independently checked and substantiated with independent calculations.
Task 7.1.23 Draft Hydrology/Drainage Report
Huitt-Zollars will research existing improvement plans and drainage maps to obtain pertinent drainage
information and plot said information on a tributary map. Huitt-Zollars will determine the limits and
characteristics of watersheds, existing and future drainage facilities, and existing and future developments
affecting the project limits. The information will be included in the Hydrology Study and considered in the design
of drainage facilities. Design of drainage facilities will conform to current City and County standards and
Caltrans Highway Design Manual and current Best Management Practices in conformance with the requirements
of Caltrans and the Regional Water Quality Control Board.
Task 7.1.24 Draft Storm Water Data Report
Huitt-Zollars will update the PANED SWDR and ensure that the programmed project includes sufficient right-of-
way and budget for storm water controls and identify project-specific permanent and temporary Best
Management Practices (BMPs) that may be required to mitigate impacts. Drainage areas and total disturbed
area will be defined, as will climatic conditions, existing drainage site conditions, site permeability, soil texture,
existing vegetation and groundwater.
Task 7.1.25 Transportation Management Plan
In order to prevent unreasonable traffic delays resulting from construction activities, a Transportation
Management Plan (TMP) will be prepared to maintain acceptable levels of service and safety during all work
activities on the project area. TMP will identify traffic impacts for each stage of construction and provide
mitigation measures and their associated costs. The TMP for this project will require effective application of
traditional and innovative mitigation measures such as:
• PubliclBusiness Information Campaign
• Traveler Information Strategies
• Incident Management
• Construction Staging Strategies
• Demand Management
• Alternate Route Strategies
• Contingency Plans
25D-60
Construction of the proposed overcrossing bridge will require overnight closure of SR-55 for the false work
erection and removal. Therefore, following are some of the specific TMP measures that may be considered
during the overnight closure:
• Provide Detour Plan
• Provide traffic officer along the detour route
• Coordinate with local law enforcement
• Maintain a CHP officer in TMP during the construction
• Media release of planned closure
• Install temporary changeable message signs
The TMP will be prepared per the latest Caltrans TMP guidelines and will address the concerns and
requirements of the Caltrans District 12 Traffic Manager (DTM), City of Santa Ana and the City of Irvine. The
TMP will reflect stage construction and traffic handling operation and will include proposed mitigation measures,
TMP strategies and elements, lane closure charts, TMP data sheets, TMP estimate sheets, detour plans and
stage construction plans, and mainline and ramp closure delay analysis.
Task 7.1.26 Draft Construction CPM Schedule
Huitt-Zollars will prepare a draft construction CPM schedule. The schedule will determine impacts during
construction and assist in the development of the TMP.
Deliverables: Huitt-Zollars will submit 40 sets of 60% plans, reduced to 11" x 17" size, Special Provisions, an
engineer's estimate, 4 copies of the HydrologylDrainage Report, 4 copies of the SWPPP, 4 copies of the Traffic
Management Plan and 4 copies of the Construction CPM Schedule.
Task 7.2 Roadway 95% PS&E
Huitt-Zollars will complete Roadway, Drainage, Traffic, Miscellaneous Plans, Special Provisions, the Engineer's
Estimate and a final Drainage Report for review by the City and Caltrans at the 95% completion stage. The title
sheet for specifications and reports, and each sheet of plans, will bear the professional seal, signature, certificate
number, registration classifications, expiration date of the certificate of the professional engineer responsible for
their preparation. Huitt-Zollars will prepare the following plan sheets:
• Title Sheet
• Typical Cross-section Sheets
• Key MaplLine Index Sheet
• Layout Sheets
• Profile/Superelevation Sheets
• Construction Detail Sheets
• Contour Grading Sheets
• Roadway Quantities Summary Sheets
• Retaining Wall Sheets
• Sound Wall Sheets
• Drainage Design Sheets
• Temporary Water Pollution Control Sheets
• Erosion Control Sheets
• Utility Sheets
• Stage Construction/Traffic Handling Sheets
• Construction Area Sign Sheets
• Pavement Delineation Sheets
• Sign Sheets
• Electrical Sheets
• Revised Standard Plan Sheets
25D-61
The following documents will be updated or finalized:
• Roadway Special Provisions
• Roadway Engineer's Estimate
• Final HydrologylDrainage Report
• Final Storm Water Data Report (SWDR)
• Final Traffic Management Plan (TMP)
• Final Construction CPM Schedule
The following draft document will be submitted with the 95% submittal:
Task 7.3 Draft Storm Water Pollution Protection Plan (SWPPP)
Huitt-Zollars will prepare a Notice of Intent (N01) and a draft Storm Water Pollution Protection Plan to satisfy the
Water Quality Control Board for the National Pollutant Elimination System Program (NPDES). Huitt-Zollars will
acquire necessary dewatering permit for foundations construction.
Deliverables: Huitt-Zollars will submit 40 sets of 95% plans, reduced to 11" x 17" size, Roadway Special
Provisions, an Engineer's Estimate, 4 copies of the HydrologylDrainage Report, 4 copies of the SWDR 4 copies of
the Traffic Management Plan, and 4 copies of the Construction CPM Schedule.
TASK 8.0 STRUCTURES PS&E
Task 8.1 Structure Type Selection Report
The Huitt-Zollars Team will produce, submit and present the Type Selection Report for the bridge replacement and
special design retaining walls, if applicable. The Huitt-Zollars Team will schedule, hold, run and document a Type
Selection Review Meeting, in Sacramento, to discuss and provide information on foundation and false work
requirements, proposed seismic design criteria, aesthetics, traffic handling, and other pertinent information related to
bridge design, construction and maintenance. The Huitt-Zollars Team will. perform drainage design calculations for
the proposed bridge deck drainage systems and prepare a Bridge Drainage Report. The Type Selection Report will
contain a General Plan; General Plan Estimate; Vicinity Map; Type Selection Memo; and Project Seismic Design
Criteria. (A separate Advance Planning Study is not included in this Scope of Work.)
Deliverables: The Huitt-Zollars Team will complete Type Selection submittal. After receiving written approval of
the proposed General Plan and structure type, the Huitt-Zollars Team will furnish OSFP with 15 copies of the Type
Selection Report; 2 copies Draft Foundation Plan; 4 copies Bridge Drainage Report; 40 copies Approved General
Plan.
Task 8.2 Structures 60% PS&E (Unchecked Details)
Upon approval of the structure type, the Huitt-Zollars Team will perform a complete structural design for the
overcrossing and retaining walls, if applicable. The bridge is assumed to be a two-span, cast-in-place concrete
box girder, which will be constructed in two stages. The structure design will be coordinated with the development
of the Foundation Report to ensure the proper selection of foundation type and proper development of foundation
capacity. The Huitt-Zollars Team will develop draft details to ensure compatibility with the structural calculations.
The following sheets are anticipated:
• General Plan
• Index to Plans
• Deck Contours
• Foundation Plan
• Abutment Layout
• Abutment Details
• Bent Layout
• Bent Details
25D-62
• Girder Layout
• Girder Details
• Typical Sections
• Miscellaneous Details
• Aesthetic Details
• Slope Paving
• Structure Approach
• Approach Drainage Details
Deliverables: The Huitt-Zollars Team will provide 4 copies of unchecked Structure Plans.
Task 8.3 Structures 95% PS&E (Checked Details)
The Huitt-Zollars Team will conduct independent checking and prepare a complete structures PS&E package for
formal submittal and review. Prior to completing the package, the Huitt-Zollars Team will schedule a review
session, if required, with the reviewing agencies to confirm the intent of informal comments on 65% structures
PS&E package.
Task 8.3.1 Structures Independent Check
An Independent Check will be conducted. Checking will include the preparation of an independent set of
structural design check-calculations and a review of the entire structural PS&E package.
Task 8.3.2 Structural Quantities
The Huitt-Zollars Team will prepare quantities for contract items, including the cost of lump sum items, which will
be substantiated by calculations. Quantity calculations will show sketches, diagrams and dimensions necessary
to allow them to be independently used by field engineers.
Task 8.3.3 Structures Estimate
The Huitt-Zollars Team will develop unit costs and prepare a structures cost estimate utilizing Caltrans' quantity
Summary and Estimate Forms.
Task 8.3.4 Structures Special Provisions
The Huitt-Zollars Team will prepare project specific Structure Special Provisions in accordance with Caltrans
standards. The Structure Special Provisions will bear the State of California Registered Professional Engineer
registration seal with the signature, license number and registration certificate expiration date of the Engineer who
prepared the Special Provisions or the Engineer under whose direction they were prepared. A list of contract items
with item descriptions, item numbers, and units of pay, and item pay codes, but without quantities or estimated unit
costs, will be included in the Special Provisions.
Deliverables: The Huitt-Zollars Team will provide 1 electronic copy of checked, signed Structure Plans; 10 sets
of prints of checked, signed Structure Plans; 4 copies of edited Structure Special Provisions; 1 copy of edited
Structure Special Provisions on a CD or other media as requested; 2 copies of the Bridge Cost Estimate; 1 copy
of bridge design calculations.
Task 8.4 Structures 100% PS&E
Upon receipt of comments, and prior to commencing revisions, the Huitt-Zollars Team will schedule a review
session, if required, with the reviewing agencies to confirm intent of comments.
The Huitt-Zollars Team will furnish Final Plans, Specifications and Estimate for advertising, as well as hard copy
and electronic files of spreadsheets used to create the estimates. The structures PS&E will incorporate 100%
comments from reviewing agencies.
Deliverables: The Huitt-Zollars Team will complete structures PS&E and provide 1 electronic copy of checked,
signed Structure Plans; 1 set of full-size reproducible of final Structure Plans, 4 sets of prints of final Structure
Plans; 4 copies of final Structure Special Provisions; 1 copy of the final Structure Special Provisions on a CD or
25D-63
other media as requested; 4 copies of the Bridge Cost Estimate; 1 reproducible and 2 prints of Bridge 4-Scale
Plans (English).
TASK 9.0 DISTRICT PS&E
Task 9.1 District 100% PS&E Package
Huitt-Zollars will complete Roadway, Drainage, Traffic, Miscellaneous Plans, Special Provisions, the Engineer's
Estimate and a final Drainage Report for review by the City and Caltrans at the 100% completion stage. The title
sheet for specifications and reports, and each sheet of plans, will bear the professional seal, signature, certificate
number, registration classification, expiration date of the certificate of the professional engineer responsible for
their preparation. The approved Structures PS&E package will be included. Huitt-Zollars will prepare the following
sheets:
• Title Sheet
• Typical Cross-section Sheets
• Key Map/Line Index Sheet
• Layout Sheets
• ProfilelSuperelevation Sheets
• Construction Detail Sheets
• Contour Grading Sheets
• Roadway Quantities Summary Sheets
• Retaining Wall Sheets
• Sound Wall Sheets
• Drainage Design Sheets
• Temporary Water Pollution Control Sheets
• Erosion Control Sheets
• Utility Sheets
• Stage ConstructionlTraffic Handling Sheets
• Construction Area Sign Sheets
• Pavement Delineation Sheets
• Sign Sheets
• Electrical Sheets
• Revised Standard Plan Sheets
• Roadway Special Provisions
• Roadway Engineer's Estimate
• Final Hydrology/Drainage Report
• Final Storm Water Data Report
• Final Traffic Management Plan (TMP)
• Final Construction CPM Schedule
• Final Storm Water Pollution Protection Plan
• Structures 100% PS&E
Task 9.2 Design Cross-Sections
Design cross-sections will be provided at 50-foot intervals for design alignments.
TASK 10.0 LANDSCAPING PS&E
Task 10.1 Meetings
The Huitt-Zollars Team will attend one landscape kick-off meeting and up to seven Project Development Team or
other meetings that are focused on landscaping. Attendance by the Huitt-Zollars Landscape Team at meetings
beyond the eight listed are available as an additional service and fee.
25D-64
Task 10.2 Field Investigation
The Huitt-Zollars Team will make a field visit to investigate the existing conditions of the project site as well as the
surrounding region. Emphasis will be placed on the existing plant communities as well as geologic formations.
Additionally, a photographic inventory will be taken to record the existing conditions and plantings.
Task 10.3 Research
The Huitt-Zollars Team will review existing documents relative to the landscape architecture portion of the project.
These documents may include "as-built" plans and environmental documents. The purpose of this task and the
previous Field Investigation task is to determine a foundation upon which visual iconslplanting designs can be
created for use in the landscaping.
Task 10.4 Conceptual Design (30%)
Upon the completion of the Field Investigation and Research tasks, the Huitt-Zollars Team will conceptualize a
planting treatment for the landscape restoration (the scope of work includes landscaping for disturbed areas only)
and begin designing the irrigation system modifications. Table of Contents only format will be provided for the
Specifications at this stage.
Task 10.5 60%, 95% (pre-final) and 100% (final) PS&E
Once the planting and irrigation concepts are reviewed and approved, the Huitt-Zollars Team will prepare Plans,
Specifications and Estimates (PS&E). The landscape portion will include planting plans, irrigation plans and
related SSP's and cost estimates. The Huitt-Zollars Team will provide electronic files for all the PS&E documents
at the 100% submittal.
Submittals will be in US Customary English units and will conform to Caltrans, the Cities of Santa Ana and Irvine
standards, regulations, policies, manuals, and practices.
Drawings will be prepared in MicroStation V8 format.
Specifications will conform to the Caltrans SSP's and Standard Specifications and will incorporate City boilerplate
general provisions and specifications. A list of contract pay items with descriptions, item codes and estimated
quantities will be included in front of the special provisions. Pay items will reference the specification section
defining the measurement and payment.
Cost Estimates will be prepared for each submittal. Lump sum items will include a breakdown of major
components along with adequate cost backup justifying the total lump sum cost.
Submittals will be 11" x 17" hardcopy and be to scale. Electronic files will be submitted at the 100% (final)
completion level. Electronic copies of the Specifications will be submitted in Microsoft Word format. Cost
Estimates will be submitted in Microsoft Excel format.
The Huitt-Zollars Team will provide up to twenty (20) hard copy 11" x 17" set of plans for distribution to the Cities of
Santa Ana and Irvine, the utilities, and Caltrans District 12. The City will be responsible for making any additional
copies, as needed.
TASK 11.0 CONSTRUCTION BID SUPPORT
As of March, 13, 2009, construction funding has not been identified. As such, construction bid support is not included
in this scope of work with the exception of the preparation of a Resident Engineer File as described below.
Task 11.1 Pre-Bid Meeting
This task has been deleted from the Scope of Work at the request of the City of Santa Ana.
Task 11.2 Resident Engineer (RE) File
Huitt-Zollars will prepare a Resident Engineer file. The Resident Engineer File is a compilation of pertinent project
data developed during the design phase. It will include reports, pertinent letters, quantity calculations, right of way
contracts and contractual obligations, materials data and tests, survey notes, environmental document,
agreements, permits, third-party correspondence, utility logs, cross sections, and survey data file.
25D-65
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