HomeMy WebLinkAbout25G - COMPUTERIZED CASHIERING SYSTEMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 6, 2009
TITLE:
AMENDMENT TO AGREEMENT WITH
SYSTEM INNOVATORS INCORPORATED
FOR COMPUTERIZED CASHIERING
SYSTEM HARDWARE AND MAINTENANCE
CITY MANAGER
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As RE:commended
^ As Arnended
^ Ordinance on 151 Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Amend agreement number A-2006-042
Harris Computer Corporation, in an
$45,000 for computerized cashiering
with System Innovators, a division of
annual aggregate limit not to exceed
software, hardware and maintenance.
DISCUSSION
The Finance and Management Services Agency;
Community Services Agency; and the Polio
Innovators' cashiering software and hardware
City revenues. This includes payments for
bills, business license tax, hotel visitors'
all other payments to the City.
the Parks, Recreation and
~e Department use System
to process the receipt of
municipal utility services
tax, parking citations and
The current system was approved by the City Council on September 15,
2001. Subsequently, the City Council has approved annual maintenance and
needed hardware for the continued improvement of service to the
community. This year, along with the $22,290 annual maintenance, software
enhancements are required to provide for the interface of the
computerized cashiering system with the new municipal utility billing
system. The recommended action will also provide for continued software
maintenance and updates, as well as hardware purchase, maintenance and
repair for the expansion of cashiering to the municipal utility services
section.
25G-1
Amend Agreement with System Innovators
April 6, 2009
Page 2
FISCAL IMPACT
Funds are budgeted and available in the Treasury and Customer Services
account (no. 11-175-6291).
_'
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
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TENTH AMENDMENT TO AGREEMENT
THIS AMENDMENT TO AGREEMENT is entered into on April 6, 2009, by and
between N. Harris Computer Corporation, previously System Innovators, Inc. ("Contractor") and
the City of Santa Ana, a charter city and municipal corporation of the State of California
(`'City").
RECITALS
A. The parties entered into Purchase and Software License Agreement #A2001-230, dated
September 4, 2001, (hereinafter "said Agreement") for the purchase of computer equipment
and supplies, licensing of computer software and hardware and software support.
B. h~ accordance with the terms and conditions of said Agreement, the hardware and software
support Agreement shall continue for succeeding one-year terms unless either party notifies
the other of its intent to terminate, in writing, 30 days prior to the end of the then current
term.
C. The parties intend to provide continuous, uninterrupted service, and therefore, desire to
execute this Amendment to acknowledge that the term has been extended for an additional
one-year period and to provide additional compensation for software and hardware
maintenance and anticipated purchase of additional hardware during the extended one-year
term.
WHEREFORE, in consideration of the covenants contained in said Agreement, and subject to all
the terms and conditions of said Agreement, except those amended in this Amendment to
Agreement, the parties agree as follows:
1. The parties agree that Contractor shall continue to provide maintenance and support services
for the computerized cashiering system through March 31, 2010.
2. Compensation is hereby amended to increase compensation to an amount not to exceed
53,000.00, to pay for software maintenance and updates and hardware purchase,
maintenance and repair services during the one-year extended term of said Agreement. Said
additional hardware purchase may be made upon the written direction ofthe Executive
Director of Finance and Management Services at Contractor's then current list price.
3. Except as herein amended, all terms and conditions of said Agreement shall remain in full
force and effect.
//
25G-3
[N WITNESS WHEREOF, the parties hereto have executed this Tenth Amendment to
Abreement the date and year first above written.
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVEll AS TO FORM:
JOSEPI-{ W. FLETCHER
City Attorney
By:
Laura Sheedy
Assistant City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
N. HARRIS COMPUTER CORPORATION
JIM SIMAK
CEO
25G-4