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HomeMy WebLinkAbout21A - 911 EMERGENCY COMMUNICATIONS GRANTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 1, 2009 TITLE: FY 2009 CALIFORNIA 9-1-1 EMERGENCY CONIlrlUNICATIONS GRANT "~ - , ,~' CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ^ As Recommended ^ As Amended ^ Ordinance on 15` Reading ^ Ordinance on 2"d Reading ^ Implementing Resolution ^ Set Public Hearing For_ CONTINUED TO FILE NUMBER 1. Authorize the Fire Chief to request reimbursement from the State of California 9-1-1 Emergency Communications Office in the amount of $75,000, for maintaining its geographical information system and integrating this dataset into Orange County's. 2. Approve an Appropriation Adjustment recognizing the 2008-09 California 9-1-1 Emergency Grant funds and appropriate the same into the 2009 California 9-1-1 Emergency Grant expenditure account. DISCUSSION The State of California 9-1-1 Emergency Communications Office provides funding to emergency dispatch centers, which they call "public safety answering point" (PSAP) The Santa Ana Fire Department communication center qualifies as a PSAP. The California 9-1-1 Emergency Communications Office as agreed to provide one year of funding for maintenance of the department's geofile (mapping program) and for a portion of the cost to integrate these files into the Orange County Fire Authority data file. The integration of the data sets provides for a county-wide mapping system that assists in the dispatching of emergency vehicles. The total cost for this is estimated at $80,000, with the State providing $70,000 for maintenance and $5,000 for integration costs. The City is required to provide $5,000 of the total estimated expenditures. 21 A-1 FY 2009 California 9-1-1 Emergency Communications Grant June 1, 2009 Page 2 FISCAL IMPACT Approval of the appropriation adjustment will increase anticipated revenues in the Fire Department's 2008-09 State 9-1-1 revenue account (account no. 146-01-5360) by $75,000 and increase the 2009 State 9-1-1 Other Contractual Services expenditure account (account no. 146-324-6291) by $80,000, which includes the matching funds. APPROVED AS TO FUNDS AND ACCOUNTS: G~1,~'/l L ~ ~ A Marc Martin Francisco Gutierrez f Fire Chief Executive Director Fire Department Finance & Management Services Agency 21 A-2 04129/2909 07:10 91665?5882 DOS TELECOMM PACE 02 State of California, California 9-1.1 Emergency CbmmuniGatian~ Office {9r1-1 Office} COMMITMENT TO FUND 9-1-1 EQU1pMENT AND SERVICES TD-288 {Rey. 1310Ei i ,os ~~ Public Agency: sang Ana Flre Department L'Otttractar Karnes GIs Data Rssourc.s, Ina. Address: Baas soar, Broadway Mailing Address: a bigital©r'rve, suite 200 coy, St~t2, Zip; Santa Ana, CA sz7~7 City, State, dip Novate, CA 94949 PSAP Manager: Amanda t-eear RBPr25cnta1lVe: Teny Alex E-mai(Address: ~serf~ci.eanta-ana,ca,us E-Mail Address: Phone Number: ?id-sa?-rigs Phone Number: at5~aevasr Fax Number: ?Id-sat-5{;s Fax Number: 4t6$sa-aaoi I ype at runaing rceques~[: { ) 9-1-1 Equipment O 9-1-1 N~work ~,- OTraining ( ) 9-1-1 EBucaGOn () Caurlty Gavrdinator Expense () 7-D(git Phone Lines ( )Maintenance Other: GIS Spending Description of Equipment and Services to be funded: 2008109 Geo~ile (map) IVlaintenance and integration of Santa Ana Fire GIS base map into OCFA GIS base map. NOTE TO PSAP: DIREGT PAYMENT FOR THIS ITEM(S) MUST BE MADE BY 1iHE PSAP TO THE VENDOR. WHEN A PSAP SUBMITS A TD-290, REIMBURSEMENT CLAIM, TO THE STATE 9-1.1 OFFICE, A COPY OF THE INVOICE, PROOF OF PAYMENT, AND A COPY OF THI$ TD-288 COMMITMENT TO FUND MUST BI= ATTACHED BEFORE THE STATE CAN APPRO~ FINAL REIMBURSEMENT. Purchase/Service information :Include equipment or service description, quantity, part number, unit cost, installation cost, monthly cost, ta.x and total cost. Attach contractors quote or PSAP purchase order[, where applicable. Description Quantity Service/ Eqmt. i0# Unit Cast lnstallatior Monthly Cost Total Recurring Gast Total Nom Rscurtln Coat s map rns;ntenanca 1 70,000.00 - 70,000.00 map intagratlen 1 10,000.00 - 10,000.00 amount due From PSAP 1 -5,t?OOAO - (5,000.00} subtotal - 75,x00.00 Tax end Surcharge - ~~_ TOT/1L APPROVED $75~QpQ,pQ TD-288 expiration date: N/A Fiscal Year: 2008/2009 Ali invoices shall refer to tracking number: 11983 A count Nama; 30 Santa Ana t=D LU'G XX The Stale of Califar»ia's monetary obligaSon under fhFs agreement in subsequent fiscal years is subJecf fo, and contingent upon. availability of funds in the State Emergency Telephone Account. Please be advised that this commitment to fund does not constitute a b;n0inq purchase order agrQemertt. RECClM END D FOR AP ROVAL BY •~~~ ~ 1 G ~_ ofla Lon Telephone Number (A76) 657-9180 APPROVE B ~~~ ~~r'--ve- Dana L. h Date ~ ~~~ ~9 v ~ v 21 A-3 21 A-4