HomeMy WebLinkAbout22E - LAMPS - BALLASTS AND ACCESSORIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 1, 2009
TITLE:
CONTRACT AWARD FOR
LAMPS, BALLASTS AND
ACCESSORIES
(SPEC. NO. 09-023)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S' Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to West-Cite Supply Company, Inc., for lamps, ballasts and
accessories for a one-year period, with provision for four, one-year
renewals in an annual amount not to exceed $35,000.
DISCUSSION
The City maintains in excess of 50 buildings, including City Hall, the
Corporate Yard, the Police Administration and Holding Facility, fire
stations, recreation and senior centers, libraries, and park facilities.
The buildings require an assortment of light bulbs, fluorescent lamps,
ballasts, and accessories such as electrical cords, fuses and surge
suppressors. The Central Stores section of the Finance and Management
Service Agency provides the items to all departments. The contract for
lamps, ballasts and accessories is designed to provide quality products at
significant savings based on quantity pricing.
The notice inviting bids was advertised on April 9, 2009 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
25 Invitations For Bid mailed
4 Invitations For Bid mailed to Santa Ana vendors
9 Bids received
1 Bid received from a Santa Ana vendor
Bids were received, opened on April 29, 2009, and evaluated (Exhibit 1).
The bids were evaluated by individual product categories. The bid received
from West-Cite Supply Company, Inc., is responsive to the specifications
and meets the City's requirements. The annual amount is based upon past
usage and staff's projection for the next year.
22E-1
Contract Award for Lamps, Ballasts, and Accessories
June 1, 2009
Page 2
FISCAL IMPACT
Funds are available in the various departmental Operating Materials &
Supplies accounts (object code 6391).
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
FG/WO/09-023.2:
22E-2
CITY OF SANTA ANA PURCHASING DIVISION ABSTRACT OF BIDS
CONTRACT AWARD FOR LAMPS, BALLASTS AND ACCESSORIES(09-023)
Vendor West-Cite B&K American AAA Electrical Rayvern
Supply Co. Electric Electrical Supply Lighting
Location Cerritos Orange Corona Montebello Paramount
Categories
A. Ballasts $ 33,633.18 $ 35,672.05 $ 34,000.16 $ 34,465.98 No Bid
B. Flood Lamps $ 1,128.23 $ 2,074.49 $ 1,163.13 $ 1,302.97 $ 1,632.55
C. Flourescent Lamps $ 13,236.24 $ 16,775.10 $ 16,137.59 $ 16,975.96 $ 16,021.92
D. Incandescent Lamps $ 523.00 $ 963.28 $ 613.56 $ 778.84 $ 596.12
E. High Press. Sodium $ 8,350.90 $ 7,487.00 $ 9,504.20 $ 9,294.30 $ 8,477.60
F. Mercury Vapor Lamp $ 4,374.71 $ 4,745.72 $ 3,049.46 $ 4,641.45 $ 3,529.59
G. Metal Halide Lamp $ 6,244.98 $ 5,761.58 $ 6,962.48 $ 6,152.04 $ 6,204.42
H. Quartz Lamps $ 864.96 $ 1,404.16 $ 708.72 $ 1,367.52 $ 863.36
I. Street Series Group No Bid No Bid $ 2,025.00 $ 790.20 No Bid
J. Metalarc Lamps $ 4,263.00 $ 5,028.75 $ 3,965.70 $ 4,917.45 $ 4,247.55
K. Halogen Lamps $ 368.52 $ 747.84 $ 516.68 $ 732.32 $ 340.56
L. Misc. Light Bulbs $ 110.60 $ 197.60 $ 197.30 $ 187.90 $ 142.35
M. Miscellaneous N/R $ 7,013.80 $ 11,516.21 $ 6,634.45 No Bid
Low Bid Cat. Subtotals $ 48,631.25 $ 13,248.58 $ 7,723.88 $ 6,634.45 $ 340.56
Sales Tax @ 8.75% $ 4,255.23 $ 1,159.25 $ 675.83 $ 580.51 $ 29.79
Total Cost $ 52,886.48 $ 14,407.78 $ 8,399.71 $ 7,214.96 $ 370.35
Vendor
Location
Categories
A. Ballasts
B. Flood Lamps
C . Flourescent Lamps
D . Incandescent Lamps
E. High Press. Sodium
F. Mercury Vapor Lamp
G . Metal Halide Lamp
H. Quartz Lamps
I. Street Series Group
J. Metalarc Lamps
K. Halogen Lamps
L. Misc. Light Bulbs
M . Miscellaneous
Low Bid Cat. Subtotals
Sales Tax @ 8.75%
Total Cost
Walters Independent Western States One Source
Whol esale Electric Supply Energy Mgmt. Distributors
Santa Ana Westminster Denver, CO Orange
X.01 Local
Vendor Preference= Total -.01
N/R $ 36,038.60 $ 39,989.01 N/R
$ 1,429.65 $ 1,415.36 $ 1, 570.30 $ 1, 934.54 N/R
$ 15,132.90 $ 14,981.58 $ 16,826.49 $ 25,210.69 N/R
$ 880.80 $ 792.72 $ 819.80 $ 6,289.80 $ 937.53
$ 8,862.50 $ 8,773.88 $ 9,470.50 $ 11,505.60 N/R
$ 3,257.92 $ 3,222.34 $ 4,742.26 $ 5,542.46 $ 3,855.07
$ 6,014.50 $ 5,954.36 $ 6,406.10 $ 8,061.26 N/R
$ 752.80 $ 745.28 $ 1,432.40 $ 2,493.44 $ 905.24
$ 315.00 $ 311.85 No Bid No Bid No Bid
$ 4,053.00 $ 4,012.47 $ 5,025.00 $ 7,332.45 $ 4,880.84
$ 730.60 $ 723.30 $ 645.40 $ 15,048.74 $ 551.15
$ 254.00 $ 251.46 $ 197.00 $ 113.10 N/R
$ 7,515.57 $ 7,440.42 $ 11,377.95 No Bid N/R
$ 315.00 None None None
$ 30.18
$ 345.18
N/K= Non Kesponsive Bid
Exhibit 1
22E-3
22E-4