HomeMy WebLinkAbout22G - COPIER MAINT AND SUPPLIESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 1, 2009
TITLE:
CONTRACT AWARD FOR
COPIER MAINTENANCE AND SUPPLIES
(SPEC. NO. 09-034)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract to Konica Minolta Danka Imaging for copier maintenance and
supplies for a two-year period in the annual amount not to exceed $60,000.
DISCUSSION
City departments utilize approximately 60 copiers of varying capacities and
manufacturers to facilitate the daily operational needs of duplication.
Maintenance service agreements are established with the various
manufacturers in order to keep the copiers functioning at an optimal level.
Konica Minolta Danka imaging, formerly known as Danka Office Imaging
Company, maintains 17 copiers for the City, including the three main
copiers in Central Services. Those three, the Heidelberg Digimaster, the
Canon 8500, and the Canon model 600 copier, have a combined purchase value
of $273,000. Although the copiers are over seven years old, staff has
determined that they are in good condition and not in need of replacement.
The recommended vendor has consistently offered the lowest price, provided
excellent service response time and contract coverage. Therefore, staff
recommends approval of a two-year contract.
FISCAL IMPACT
Funds are available in the Central Services Maintenance and Repair account
(no. 71-176-6281).
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Francisco Gutierrez
Executive Director
Finance and Management Services Agency
FG/KM/09-034
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