HomeMy WebLinkAbout25I - STREET TREE MAINT SERVICESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JiJNE 1, 2009
TITLE:
AGREEMENT EXTENSION FOR
STREET TREE MAINTENANCE
SERVICES
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CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151' Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For
CONTINUED TO
FILE NUMBER
RECOMMENDED ACTION
Approve an agreement extension for one year with West Coast Arborists,
Inc. for street tree maintenance services in an amount not to exceed
$865,350 for FY 2009/2010.
DISCUSSION
The City is responsible for the maintenance of approximately 65,000
street trees. The Public Works Tree Section arranges for the pruning of
a predetermined number of these trees annually based on International
Society of Arborist standards. The work performed is a component of the
City's tree management program and is planned based upon the tree species
pruning cycle.
Since 1997, the City has utilized the services of West Coast Arborist
(WCA) to provide street tree maintenance services. The City and the
contractor have had an excellent public/private partnership over the term
of the contract working together with neighborhoods and the community on
tree care issues. The cooperation of WCA with City staff to implement a
sound tree maintenance program was instrumental in the recognition of the
City by the National Arbor Day Foundation as a Tree City USA.
In June 2004, the City Council approved a five-year extension with West
Coast Arborists, Inc. to provide general maintenance services for the
City's urban forest. This extension included a provision for four
additional one-year extensions. The existing agreement includes annual
CPI increases for costs each year. The scope of services includes
trimming, planting, and removal, stump grinding and emergency callouts.
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Agreement Extension
June 1, 2009
Page 2
for Street Tree Maintenance Services
For FY 2009-2010, services will be provided to programs in the Public
Works, Community Development and the Parks, Recreation and Community
Services Agencies for a total not-to-exceed amount of $865,350. West
Coast Arborists, Inc. has successfully provided the services specified in
the agreement and staff recommends approval of the first one-year
renewal.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds for this agreement are available in the following activities:
Street Trees {account no. 68-637-6271), Water Production and Supply
(account no. 64-574-6291), Median Maintenance (account no. 29-637-6261),
Parks Maintenance (account no. 11-250-6291), Civic Center Maintenance
(account no. 74-242-6291), Centennial Park (account no. 77-284-6291),
Stadium (account no. 11-244-6291) and Downtown Maintenance (account no.
407-933-6291).
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/ Ja es C~! Ross
E ecutive Director
ublic Works Agency
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APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Mgmt. Services Agency
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AMENDMENT TO AGREEMENT
FOR TREE MAINTENANCE SERVICES
THIS AMENDMENT, made and entered into this 1St day of June, 2009 by and between
WEST COAST ARBORISTS, INC., hereinafter referred to as °CONTRACTOR" and the
City of Santa Ana, a charter city and municipal corporation duly organized and existing
under the Constitution and laws of the State of California, hereinafter referred to as "CITY".
RECITALS
1. The CITY and CONTRACTOR entered into that certain "Agreement for Tree
Maintenance Services A-2004-116" dated June 21, 2004, hereinafter referred to as
"said Agreement," setting forth the terms, scope and conditions of the services
CONTRACTOR is to provide CITY.
2. By Amendment dated July 7, 2008, the Parties agreed to adjust the unit pricing for
tree trimming.
3. The parties hereto desire to amend said Agreement, to extend the term for an
additional one-year period, and to allocate funds to pay for services during the
extended term.
WHEREFORE, in consideration of the mutual and respective covenants hereinafter set
forth, and subject to the terms and conditions hereof, the parties hereto do hereby agree
as follows:
A. Section 1, TERM, shall be deleted in its entirety and replaced with the following:
"TERM. The initial term of said Agreement shall commence June 22, 2004 and
continue through June 30, 2009. CITY hereby exercises its option to extend the
term for an additional one-year period, through June 30, 2010, on the same terms
and conditions of said Agreement, as amended. CITY shall have the option to
extend said Agreement for up to four additional one-year periods, on the same
terms and conditions as set forth in said Agreement, as amended."
B. Section 4.A., COMPENSATION AND PAYMENT TO CONTRACTOR, shall be
amended to increase total compensation by Eight Hundred Sixty Five Thousand,
Three Hundred Fifty Dollars ($865,350) to pay for the services rendered in
conformance with standards set forth in the Contract Documents during the period
commencing July 1, 2009, through June 30, 2010. Payment shall be made in
accordance with the Schedule of Compensation attached as Exhibit B-1 hereto.
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C. Except as herein amended, all terms and conditions of said Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the
date and year first above written.
ATTEST:
CITY OF SANTA ANA
Patricia E. Healy David N. Ream
Clerk of the Council City Manager
APPROVED AS TO FORM
Joseph W. Fletcher
City Attorney
By:
Laura Sheedy
Assistant City Attorney
WEST COAST ARBORISTS, INC.
Patrick Mahoney
President
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EXHIBIT B-1
SCHEDULE OF COMPENSATION
ITEM DESCRIPTION UNIT PRICE
1 Tree Trimming Each $47.00
2 Service Request Each $55.90
3 Palm Trimming Each $24.00
4 Tree and Stump Removal Inch $18.70
5 Tree Only Removal Inch $13.00
6 Stump Only Removal Inch $5.90
7 Tree Planting 24"Box with RB Each $229.70
8 Arterial- Tree Planting 24" Box with RB Each $280.00
9 Infill- Tree Planting 24" Box with RB Each $280.00
10 Priority -Tree Planting 24"Box with RB Each $280.00
11 Tree Planting 36" Box with RB Each $954.70
12 Tree Well Installation Each $272.70
13 Root Pruning L.F. $8.60
14 Crew Rental - 3 man crew Hour $136.35
15 Emergency Crew Rental Hour $287.10
16 Watering Day $373.40
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