HomeMy WebLinkAbout22E - BRASS WATER FITTINGSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 6, 2009
TITLE:
CONTRACT RENEWAL FOR
BRASS WATER SERVICE FITTINGS
(SPEC. NO. 07-057)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15t Reading
^ Ordinance on 2~d Reading
^ Implementing Resolution
^ Set Public Hearing For`
CONTINUED TO
FILE NUMBER
Renew the contract with Wells Supply Company for brass water service
fittings for a one-year period in an annual amount not to exceed $95,000.
DISCUSSION
Last year, the Public Works Agency (PWA) Water Division delivered 43,000
acre feet of water to businesses and residents in Santa Ana. To do so, PWA
maintains an extensive distribution system that includes 20 active wells,
seven pumping stations and reservoirs, and seven import water connections,
as well as miles of water pipe. In order to perform maintenance and
repairs on this extensive system, PWA requires an assortment of materials
such as bushings, flanges, nuts, and stops. The materials are purchased
through the Central Stores warehouse for distribution. The contract for
brass water service fittings is designed to provide quality products at a
significant savings based on quantity pricing.
On July 16, 2007, contracts for brass water service fittings were awarded
to three vendors for a one-year period with provision for four, one year
renewals. At the first renewal, one vendor was unable to provide pricing
for a one-year term, resulting in the renewal of the contract with two
vendors. At the second renewal, Wells Supply Company, a Santa Ana vendor,
has agreed to renew the contract with no price increases. Ferguson
Waterworks has agreed to renew the contract; however, the vendor has
requested a 12 percent increase. Staff verified that Wells Supply Company
could provide the additional contract items at a lower price. As such the
Ferguson Waterworks is not recommended for renewal. Wells Supply Company
has performed satisfactorily during the past contract period. Staff
recommends the second renewal of the contract, including the additional
items.
22E-1
Contract Renewal for Brass Water Service Fittings
July 6, 2009
Page 2
FISCAL IMPACT
Funds are available in the Water Utility Water Systems Maintenance and
Water Quality & Measurement accounts (nos. 64-575-6391 and 64-578-6391).
Jame G. R ss
Exe tive irector
Pub is W rks Agency
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APPROVED AS TO FUNDS AND ACCOUNTS:
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c~{ Francisco Gutierrez ~~
Executive Director
Finance & Mgmt. Services Agency
22E-2