HomeMy WebLinkAbout22K - CHAIN LINK FENCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 6, 2009
TITLE:
CONTRACT AWARD FOR
CHAIN LINK FENCE RENTALS
(SPEC. NO. 09-030)
/ ~.
-'J,~' LLw
~~~4
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 1S` Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Reject the bids from Diamond Environmental Services and American Fence
Company as nonresponsive.
2. Award a contract to S&S Rent-A-Fence for chain link fence rentals for
a one-year period, with provision for four, one-year renewals in an
annual amount not to exceed $70,000.
DISCUSSION
The Public Works Agency uses temporary fencing to ensure public safety and
reduce liability around City-owned properties scheduled for construction or
demolition. Fencing is installed within 24 hours, when necessary, to
provide immediate public safety. Fencing is typically rented for either a
six-month or a one-year period.
The notice inviting bids was advertised on May 13, 2009 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
21 Invitations For Bid mailed
1 Invitation For Bid mailed to a Santa Ana vendor
5 Bids received
Bids were received, opened on May 28, 2009, and evaluated (Exhibit 1). To
evaluate costs, vendors provided bids for representative fence rental
projects that included various conditions and locations. Two of the bids
received were found to be nonresponsive to the specification, as the
vendors did not offer a 24-hour response time at no additional charge as
required by the specification. The bid received from S&S Rent-A-Fence is
responsive to the specifications and meets the City's requirements. The
annual amount is based upon past usage and staff's projection for the next
year.
22K-1
Contract Award For Chain Link Fence Rentals
July 6, 2009
Page 2
FISCAL IMPACT
Funds are available in various departmental accounts for contractual
services (object code 6291)
APPROVED AS TO FUNDS AND ACCOUNTS:
Jame G. oss ~" Francisco Gutierrez ~~
Exec ti e Director Executive Director
Publ'ic~~orks Agency Finance & Mgmt. Services Agency
Cynthia J. Nelson
Deputy City Manager for Development Services
Community Development Agency
FG/WO/09-030.2:
22K-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR CHAIN LINK FENCE RENTALS 09-030
Vendor
Location
24 Hour Response Time
At No Additional Charge?
Total Cost For 8 Fencing
Scenarios, Month To Month
Contract Term $
Vendor
Location
24 Hour Response Time
At No Additional Charge?
Total Cost For 8 Fencing
Scenarios, Month to Month
Contract Term
"Bidders were required to
offer 24 hour response time
at no additional charge
N/R= Non Responsive Bid
S&S Construction
Services
Newhall
Yes
27,952.75 $
41,658.00 $ 123,855.00
Diamond American Fence
Environmental Services Company
San Marcos Santa Fe Springs
No* No*
N/R
Exhibit 1
So Cal Quality Fence
Sanitation Company
City of Industry Paramount
Yes Yes
N/R
22K-3
~.
22K-4