HomeMy WebLinkAbout22L - TRANSPORTATION SVCSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 6, 2009
TITLE:
CONTRACT AWARD FOR
TRANSPORTATION SERVICES
FOR THE SENIOR CENTERS
(SPEC. NO. 09-036)
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_ L/
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2nd Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Award a contract with JFK Transportation to provide transportation services
for the Senior Centers for a one-year period, with provision for four, one
year renewals in an annual amount not to exceed $40,000.
DISCUSSION
The Recreation and Community Services Agency (PRCSA) provides a full scope
of senior services, including health and fitness classes, volunteer
opportunities, medical and legal consultations, and home delivered and on-
site meal programs. Additionally, PRCSA arranges daily transportation
services between Senior's homes and the City's Senior Centers including
daily shopping trips and monthly excursions to local venues. The vehicles
make approximately 2,000 round trips a month and are specially designed to
accommodate individuals with disabilities.
The notice inviting bids was advertised on May 19, 2009 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
18 Invitations For Bid mailed
5 Invitations For Bid mailed to Santa Ana vendors
4 Bids received
1 Bid received from a Santa Ana vendor
Bids were received, opened on June 10, 2009, and evaluated (Exhibit 1) To
evaluate costs, vendors provided quotations for representative
transportation services that included various conditions and locations.
The bid received from JFK Transportation, a Santa Ana vendor, is responsive
to the specifications and meets the City's requirements. The annual amount
is based on staff's projection for the next year.
22L-1
Contract Award for Transportation Services
July 6, 2009
Page 2
FISCAL IMPACT
Funds are available in the Recreation & Community Services Community
Affairs account (no. 11-232-6291).
APPROVED AS TO FUNDS AND ACCOUNTS:
Gerardo~Mouet
Executi e Director
Parks, Rec. & Comm. Svcs. Agency
GM/WO/09-036.8:
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Francisco Gutierre z ~~
Executive Director
Finance & Mgmt. Services Agency
22L-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR TRANSPORTATION FOR SENIOR CENTERS IFB 09-036
Vendor JFK Transportation Western Transit
Company, Inc. Systems, Inc.
Location Santa Ana Anaheim
Cost Per Day For Three
"Trips" Monday -Friday $135.00 $210.00
Vendor MV Transportation, Airport
Inc. Connection, Inc.
Location Fairtiefd Camarillo
Cost Per Day For Three
"Trips" Monday -Friday $227.03 $450.00
Exhibit 1
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