HomeMy WebLinkAbout25E - FIRE ALARM SYSTEMSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
July 6, 2009
TITLE:
AGREEMENT FOR FIRE ALARM
SYSTEMS MAINTENANCE AND TIME
CLOCK SUPPLIES WITH SIMPLEX
GRINNELL
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15f Reading
^ Ordinance on 2"d Reading
^ {mplementing Resolution
^ Set Public Hearing For_
t
rZ // ~C~,.-~----~...--
CI Y ANAGER
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute the
attached agreement with Simplex Grinnell for a one year period with
provision for four one-year renewals, in an annual amount not to exceed
$65,000, subject to non-substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
City facilities are equipped with fire alarm systems for the protection of
people and property. The alarm systems require inspection, preventive
maintenance and repair services to ensure continued operation.
Additionally, the alarm systems are tested regularly in accordance with
the State of California Fire Marshall regulation and National Fire
Protection Association rules.
On May 12, 2009, the City conducted a formal Request for Proposal process
to solicit offers from qualified firms to provide this service. A summary
of the RFP solicitations and the proposals received is as follows:
3 Request for Proposals issued
2 Proposals received
The proposals were reviewed by City staff and were found to provide
comparable service, with Simplex Grinnell proposal providing the most
favorable cost structure. This agreement provides the fire alarm
maintenance for approximately 40 City facilities at a cost of $40,000,
with a contingency of $20,000 to cover parts and repair services.
Additionally, $5,000 is included for Simplex time clock service and
supplies, as well as for new time clock purchases.
25E-1
Agreement for Fire Alarm Maintenance
July 6, 2009
Page 2
FISCAL IMPACT
Funds are available in the various departmental Maintenance and Repair and
Operating Materials and Supplies accounts (object codes 6281 and 6391).
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
25E-2
SERVICE AGREEMENT
FOR INSPECTION. TESTING
AND MAINTENANCE OF
CITY FIRE ALARM SYSTEMS
THIS AGREEMENT, made and entered into this 6`~' day of July, 2009 by and between
Simplex/Grinnell LP, a California corporation (hereinafter "Contractor"), and the City of Santa
Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a contractor having special skill and knowledge in the field of
service and maintenance of fire alarm systems.
B. Contractor represents that it is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably be
expected from a professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall provide fire alarm maintenance, inspection and testing as set forth in
Exhibit A to this Agreement. Contractor has inspected City's system and agrees that
Contractor's will not be hindered in its performance of services due to obsolescence of
equipment or unavailability of parts, during the term of this Agreement.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services,
the rates and charges identified in Exhibit A. The total sum to be expended under this
Agreement during the 2009-10 fiscal year shall not exceed:
~ $40,000.00 for required testing and inspection services
• A contingency of $20,000.00, available for additional services which may be required to keep
the fire alarm systems functional
• $5,000.00 for the purchase of Simplex time clocks, services and supplies purchased by
various city departments
Rev: 3/27/2009
25E-3
b. Payment by City shall be made within thirty (30) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need not
be made for work which fails to meet the standards of performance set forth in the Recitals
which may reasonably be expected by City.
3. TERM
This Agreement shall commence on July 1, 2009 and terminate on June 30, 2010, unless
terminated earlier in accordance with Section 12, below. The term of this Agreement may be
extended upon a writing executed by the Chief of Police and the City Attorney.
4. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Contractor performs the services which are the subject matter of this Agreement; however, the
services to be provided by Contractor shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Contractor shall pay all salaries and
wages, employer's social security taxes, unemployment insurance and similar taxes relating to
employees and shall be responsible for all applicable withholding taxes.
5. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance which shall include, but not be limited to protection against claims
arising from bodily and personal injury, including death resulting therefrom and damage to
property, resulting from any act or occurrence arising out of Contractor's operations in the
performance of this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property damage, in the total
amount of $1,000,000 per occurrence, $2,000,000 in the aggregate. Such insurance shall (a)
name the City, its officers, employees, agents, volunteers and representatives as additional
insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the
City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non-owned automobiles.
Rev: 3/27/2009
25E-4
c. Worker's Compensation Insurance. In accordance with the provisions of Section 3300
of the Labor Code, Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to commencing the
performance of the work under this Agreement, Contractor agrees to obtain and maintain any
employer's liability insurance with limits not less than $1,000,000 per accident.
d. Property Damage Liability. Contractor will be solely responsible for damage to
property, which may be caused by acts or omissions by him or anyone in his employment while
executing the contract and shall maintain $2,000,000 property damage liability per occurrence.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved in form by the City Attorney.
(iii) Certificates and policies shall state that the policies shall not be canceled
or reduced in coverage or changed in any other material aspect without
thirty (30) days prior written notice to the City.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not effect Contractor's right to be paid for its
time and materials expended prior to notification of termination. Contractor waives the right to
receive compensation and agrees to indemnify the City for any work performed prior to approval
of insurance by the City.
6. INDEMNIFICATION
Contractor agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims
for personal injury, including health, and claims for property damage, which may arise from the
direct or indirect operations of the Contractor or its contractors, subcontractors, agents,
employees, or other persons acting on their behalf which relates to the services described in
section 1 of this Agreement; and (2) from any claim that personal injury, damages, just
compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects
arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms
of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold
harmless, and pay all costs for the defense of the City, including fees and costs for special
counsel to be selected by the City, regarding any action by a third party challenging the validity
of this Agreement, or asserting that personal injury, damages, just compensation, restitution,
Rev: 3/27/2009
25E-5
judicial or equitable relief due to personal or property rights arises by reason of the terms of, or
effects arising from this Agreement. City may make all reasonable decisions with respect to its
representation in any legal proceeding.
7. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include
all nonpublic information. Confidential information includes not only written information, but
also information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to
any information that (a) has been disclosed in publicly available sources; (b) is, through no fault
of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the
Contractor without an obligation of confidentiality; (d) is required to be disclosed by operation of
law; or (e) is independently developed by the Contractor without reference to information
disclosed by the City.
8. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
9. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in person or
mailed by first class or certified mail, postage prepaid, or sent by telefacsimile or other
telegraphic communication in the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. BOX 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
With courtesy copies to:
Chief of Police
City of Santa Ana
20 Civic Center Plaza (M-97)
P.O. Box 1988
Santa Ana, California 92702
Rev: 3/27/2009
25E-6
Fax 714-245-8098
And City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647-6515
To Contractor: Simplex/Grinnell LP
1701 West Sequoia
Orange CA, 92868
Fax 714-939-9104
Attn:
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by telefacsimile, communication shall be effective or
deemed to have been given twenty-four (24) hours after the time set forth on the transmission
report issued by the transmitting facsimile machine, addressed as set forth above. For purposes
of calculating these time frames, weekends, federal, state, County or City holidays shall be
excluded.
10. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor, and supersedes any and all other agreements, oral or written, between the parties. In
the event of a conflict between the terms of this Agreement and any attachments hereto, the
terms of this Agreement shall prevail. This Agreement may not be modified except by written
instrument signed by the City and by an authorized representative of Contractor. The parties
agree that any terms or conditions of any purchase order or other instrument that are inconsistent
with, or in addition to, that terms and conditions hereof, shall not bind or obligate Contractor nor
the City. Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting on
behalf of any party, which are not embodied herein.
11. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
Rev: 3/27/2009
25E-7
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
12. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to deliver
to the City all work product completed as of such date, and in such case such work product shall be
the property of the City unless prohibited by law, and Contractor consents to the City's use thereof
for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
13. DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities. Contractor affirms that it is an equal opportunity employer
and shall comply with all applicable federal, state and local laws and regulations.
14. JURISDICTION -VENUE
Notwithstanding Section 24 of the Service Agreement attached hereto as Exhibit A, this
Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought
or arise out of, in connection with or by reason of this Agreement.
15. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Contractor shall notify the City
immediately and in writing of her inability to obtain or maintain such permits, licenses,
approvals, waivers, and exemptions. Said inability shall be cause for termination of this
Agreement.
Rev: 3/27/2009
25E-8
16. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to
City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
PATRICIA E. HEALY
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W. FLETCHER
City Attorney
i ~
By:
Lau a Sheedy
Assistant City Attorney
CITY OF SANTA ANA
DAVID N. REAM
City Manager
SIMPLEX/GRINNELL LP
(NAME)
(Title)
Tax ID#
25E-9
Rev: 3/27/2009
EXHIBIT A
SCOPE OF SERVICES
Contractor shall inspect, maintain and repair the City's fire alarm systems, as set forth in this
exhibit.
I. QUALIFICATIONS
1. Company
1.1 The Company shall have an office located within fifty (50) miles of the facility.
1.2 The Company shall have ten (10) or more years of experience in maintaining
fire alarm systems.
1.3 The Company shall have (at the time of RFP submittal and during the previous
six (6) months) one (1) or more full-time, qualified service personnel in their
employment. The Company shall submit the names and qualifications of the
service personnel with the RFP.
1.4 The Company shall have (at the time of RFP submittal and during the previous
six (6) months) one (1) or more full-time, qualified service design engineering
personnel in their employment. The Company shall submit the names and
qualifications of the engineering personnel with the RFP.
1.5 The Company shall be set up to receive and dispatch qualified service personnel
to emergency calls, 24 hours per day, 365 days per year including a redundancy
out-state system. This procedure must not involve answering machines.
1.6 The Company shall be capable of providing 24 hour service, 365 days a year
including weekends and holidays, using qualified service personnel.
1.7 The Company shall be approved by Underwriters Laboratories as an authorized
UL certification organization for Proprietary Fire Alarm Systems.
1.8 The Company shall meet all requirements contained in this specification and
will be held responsible for the quality completeness of all work performed as
part of this specification.
1.9 The Company shall have a valid California C 10 (Electrical) and C 16 Fire
Sprinkler Contractor License.
2. Service Personnel
2.1 All service personnel must meet the qualifications listed below:
Rev: 3/27/2009
25E-10
2.1.1 Service personnel shall be factory trained and certified to test and
maintain fire alarm systems in the state of California.
2.1.2 Service personnel shall be National Institute for Certification in
Engineering Technologies (NICET) certified in the field of Fire
Protection Engineering Technology. (Level 2, minimum)
2.1.3 Service personnel shall have two (2) or more years experience
performing service work on Fire Alarm Systems.
2.2 Service personnel shall be knowledgeable of current National Fire Protection
Association (NFPA) codes and how they affect fire alarm systems.
2.3 Service personnel shall be capable of demonstrating, upon request, the proper
trouble shooting techniques, service procedures and testing procedures for the
Fire Alarm Systems.
3. Testing/Inspection Personnel
3.1 The Company shall employ testing/inspection personnel (identified in the
following as inspection personnel) as full-time fire alarm inspectors.
3.2 The Lead Inspector shall be factory trained and certified to perform all NFPA
required testing procedures.
4. Design Engineering Personnel
4.1 Engineering personnel shall be factory trained and certified.
4.2 Engineering personnel shall be NICET certified.
II. SERVICES
1. Test and Inspections
1.1 Annual test and inspections of the fire alarm systems shall include, but not be
limited to, the following:
• Sensitivity testing of smoke detectors as follows:
- Smoke detectors shall be internally cleaned by using a vacuum device
and the exterior cleaned with approved solution.
- Smoke detectors shall be checked for proper sensitivity with
manufacturer's calibrated Sensitivity Test Instrument.
Rev: 3/27/2009
25E-11
- Smoke detectors that do not pass the first sensitivity test, shall be
dismantled, cleaned internally with approved solution and retested.
- Smoke sensitivity testing and cleaning shall be performed in such a
manner that all smoke detectors will be tested for proper sensitivity,
upon completion of the second year. Minimum 50% per year.
- All peripheral equipment shall be functionally tested for proper alarm
operation. Minimum 100% per year.
- One device on each initiating and signaling zone shall be disconnected
to determine proper supervision wiring.
- All control equipment and auxiliary functions shall be checked for
proper response to trouble and alarm conditions (i.e., City Response,
AHU Shut-down).
- All control equipment shall be tested for proper voltages during trouble
and alarm conditions.
- All batteries must be tested under load for the required time period to
ensure proper operation.
- Provide complete documentation of the entire fire alarm inspection and
test, listing all peripheral equipment (by location, device type, alarm
zone, sensitivity test results) and listing discrepancies (including any
repairs made while on-site).
- All inspection, functional testing, and audit functions must be performed
in accordance with respective nationally recognized standards (NFPA
72), and state fire codes.
1.2 Documentation that documents the above tests, (including but not limited to)
individual peripheral locations along with their sensitivity test results (rating
versus actual) and individual zone test results (normal versus abnormal) must be
submitted at the time of the test/inspection.
1.3 Tests and inspections shall be performed, utilizing two (2) company qualified
personnel. The representatives shall be present during the entire inspection and
utilize the following equipment supplied by the Company.
1.3.1 Two (2), two-way radios
1.3.2 "Gemini" or equivalent smoke detector sensitivity tester
1.3.3 Decibel meter
1.3.4 Controlled temperature heat detector tester for fixed temperature and
rate of rise heat detectors
1.3.5 Testing signs (free standing to be placed at entrance of building,
minimum 2' x 2').
Rev: 3/27/2009
25E-12
1.3.6 Volt-ohm meter (VOH) and other equipment needed to properly test and
inspect the systems.
1.4 Tests and inspections shall be scheduled two (2) weeks in advance with facility
personnel.
1.5 Company shall be capable of making minor repairs while on-site. If additional
repairs are needed the company will coordinate with facility representatives to
complete the repairs.
2. Emergency Services
2.1 Labor between the hours of 8:00 A.M. and 5:00 P.M., Monday through Friday,
excluding normal holidays, shall be provided to complete the following:
2.1.1 Labor to repair system control panel and annunciator panel
malfunctions.
2.1.2 Labor to isolate system wiring troubles.
2.1.3 Labor to troubleshoot fire alarm systems.
2.1.4 Labor to replace failed peripheral equipment.
2.1.5 Labor to maintain all systems in good working order in accordance to
the highest standards of workmanship.
2.1.6 Labor to assist owner in isolating problems that arise from the
interconnection of systems, (i.e. Elevator recall, AHU shutdown, etc.).
2.1.7 Labor to complete the required tests and inspections.
2.2 Company shall provide all mileage and travel necessary for unlimited
emergency service calls to the job-site.
2.3 Company shall provide emergency repairs within eight (8) regular working
hours, following receipt of call from facility personnel.
2.4 Company shall provide 24 hour service, upon the facility's request.
III. SERVICES NOT INCLUDED
1. After-hour calls.
2. Optional retrofits.
Rev: 3/27/2009
25E-13
3. Exterior painting or refinishing of the equipment and/or surrounding surfaces.
4. Repair of damages from any cause other than ordinary use, including acts of God and
vandalism.
5. Repair and maintenance of water flow switches.
6. Replacement peripheral devices and batteries.
IV. PARTS AND EQUIPMENT
1. Replacement
1.1 Company shall provide UL and ISO 90001isted control parts necessary to repair
the fire alarm system control units and annunciator panels at no additional cost.
1.2 Company shall provide UL approved lamps, fuses and LED's at no additional
cost.
2. Inventory
2.1 The Company shall have in local office inventory the following UL and ISO
90001isted items/equipment for the fire alarm systems.
2.1.1 One (1) complete set of circuit boards for Fire Alarm systems.
2.1.2 One (1) set of UL listed replacement batteries.
2.1.3 Complete UL listed replacement peripheral devices, three (3) complete
units for each type installed.
2.2 The service personnel shall have in their vehicle inventory an adequate supply
of replacement parts/equipment.
2.3 The Company shall have access to a fire alarm national parts distribution center
to provide repair parts within 24 hours.
V. DETAILS OF FIRE ALARM INSPECTIONS
1. Fire Control Panel
• All zones operate alarm
• All zones operate trouble
• Common trouble indicators operate
• All fuses agree with markings
Rev: 3/27/2009
25E-14
• Battery standby operational
• AC power feeds correct
2. Annunciator Panels
• All indicators operate
• All auxiliary functions operate
• Labeling I correct and definitive
3. Peripheral Devices
• All indicating devices tested for alarm, including sprinkler switches
• All indicating devices tested for trouble, including sprinkler switches
• All signaling devices tested for operation
• All signaling devices tested for trouble
• Audibility test
4. Auxiliary Functions
• All door holders/closures operate
• City connection monitoring center connection operates
• Elevator capture operates
• Fan control/HVAC shutdown operates
5. Standards
• Detectors properly spaced
• Proper detector placement
VI. AUDIT REPORT
Upon completion of the above inspection, a summary of the findings shall be provided to the
Facilities Maintenance Superintendent. This report shall include detailed system background
information and a detailed list of the equipment inspected and tested. The report shall include
audibility and visual tests of all signaling devices.
If any repairs are required they shall be listed in the report. Upon owner request the Company
shall provide budget for any repair work.
All reports in this section shall comply with NFPA 72. Payment of services will not be processed
until this report is submitted in a timely manner and signed off by the Facilities Maintenance
Superintendent.
Rev: 3/27/2009
25E-15
VII. QUANITITY VERIFICATION
It is the sole responsibility of the contractor to verify the models and quantities of the fire system
installed. The information provided in the attachment by the City is just a guideline.
VIII. NOTIFICATION AND SCHEDULING
Prior to initiating any testing and inspection or repair of any of the fire systems, the proper
scheduling and notification of the Facilities Maintenance Superintendent or his designee, the
appropriate monitoring station, and the Fire Department must be notified.
IX. SYSTEM RESTORATION
After completion of the work, at the end of each working day, the fire system must be restored to
their full operation and the Facilities Maintenance Superintendent and/or his designee, the
appropriate monitoring station, and the Fire Department shall be notified.
Rev: 3/27/2009
25E-16
ATTACHMENT
FIRE ALARM SYSTEM
Fire Equipment Testing List
The following devices will be tested at each facility by actuation of each individual device to
annunciate at the fire alarm panel and remote notification panels.
City Hall - 20 Civic Center Plaza, Santa Ana
# Unit Descri tion
8 EA Water detection units (2 in elevator its and 6 in com uter room)
16 EA Rate of rise heat detectors
4 EA Smoke detectors below floor
5 EA Smoke detectors ceilin level
17 EA Elevator recall smoke detectors
22 EA Manual ull stations
24 EA Bells
2 EA Duct smoke detectors
1 EA Indicator fire lam
1 EA Fire alarm control anel, rim Sim lex 4208 and auxiliary Sim lex 4005
2 EA Annunciator fire alarm locator
$ 5,200.00 Annual
Add to Existing City Hall - 20 Civic Center Plaza, Santa Ana
# Unit Descri tion
1 EA Auxili fire alarm control anel
33 EA Horn strobe (2° & 3` floor only)
1
2 EA
EA Fire roll down (with fire fl device) actual test & reset of roll mechanism - 7 floor lobby
Smoke detector for above
$ 640.00 Annual
Rev: 3/27/2009
25E-17
Ross Annex - 20 Civic Center Plaza, Santa Ana
# Unit Descri tion
1 EA Fire Alarm Control Panel, Notifier Model AFP 200
1 EA Fire Alarm Annunciator Panel
1 EA Trouble Relay
1 EA Universal Alarm Communicator Panel
14 EA Fire Alarm Control Module
10 EA Fire Alarm Monitor Module
1 EA Manual Pull Station and Monitor Module
41 EA Area Smoke Detector (Addressable -Photo)
6 EA Elevator Lobb Smoke Detector
6 EA Return Air Smoke Detector
13 EA Air Handlin Duct Smoke Detector
1 EA Fire Alarm Horn
1 EA 24VDC S rinkler Alarm Bell -F.B.O.
16 EA Remote Indicator L.E.D.
5 EA S rinkler Water Flow - F.B.O
5 EA S rinkler Valve Tam er - F.B.O
23 EA Ma etic Door Holder
24 EA 24VDC Relay
By Others EA Fire Alarm Junction Box
By Others EA Fire Alarm Terminal Cabinet
By Others EA Smoke Fire Dam er
$ 3905.00 Annual
Main Library - 26 Civic Center Plaza, Santa Ana
# Unit Descri tion
106 EA Heat detectors
11 EA Manual ull stations
11 EA BelUstrobe
1 EA Annunciator
1 EA Fire alarm control anel, SENSISCAN 2000, Fire Lite Alarms, Inc.
1 EA Duct smoke detector
1 EA Outside tam er switch
1 EA S rinkler water flow switch
2 EA Smoke detectors
1 EA Ma etic door holder
$ 2745.00 Annual
Rev: 3/27/2009
25E-18
Corporate City Yard - 215 S. Center St & 220 S Daisy Avenue, Santa Ana
# Unit Descri tion
1 EA Fire alarm control anel, Notifier
9 EA Manual ull stations
4 EA Smoke detectors
4 EA Ma etic door holders
10 EA Strobe/horn
8 EA Strobe
3
6 EA
EA Fire roll down doors (with fire fl device; actual test & reset of roll down door mechanism)
Smoke detectors for roll down doors
8 EA Duct smoke detectors
1 EA Annunciator
$ 1575.00 Annual
Shops - 215 S. Center St., Building H, Santa Ana
# Unit Descri tion
10 EA Horn/strobe
2 EA Strobe
11 EA Manual pull stations
1 EA Duct smoke detectors
1 EA Fire alarm anel
$ 625.00 Annual
Fleet Area - 215 S. Center St., Building J, Santa Ana
# Unit Descri tion
1 EA Fire alarm control anel
17 EA Manual ull stations
17 EA Horn strobe
9 EA Strobe
6 EA Smoke detectors
4
4 EA
EA Fire roll down doors (with fire fly device; actual test & reset of roll down door mechanism)
Duct smoke detectors
$ 1595.00 Annual
Carpenter Shop - 215 S. Center St ,Building E, Santa Ana
# Unit Descri tion
2 EA Manual ull stations
2 EA Horn strobe
$ 59.00 Annual_
Rev: 3/27/2009
25E-19
Warehouse - 215 S. Center St., Buildin A, Santa Ana
# Unit Descri tion
12 EA Manual ull stations
11 EA Horn strobe
3 EA Strobe
4 EA Duct smoke detectors
1 EA Fire alarm control anel
$ 910.00 Annual
Hazard Material Building - 215 S. Center St , Building B, Santa Ana
# Unit Descri tion
1 EA Manual ull station
1 EA Horn strobe
$ 23.50 Annual
Newhone Library -122 N. Newhone, Santa Ana
# Unit Descri tion
1 EA Sim lex fire alarm anel
3 EA Manual ull stations
3 EA Bells
$ 60.00 Annual
Senior Citizens Center - 424 W. Third Street Santa Ana
# Unit Descri tion
1 EA Fire alarm anel, Sim lex, Star 639
5 EA Manual ull stations
? EA Bells
$ 550.0 Annual
Southwest Senior Center - 2201 W. McFadden Santa Ana
# Unit Descri tion
1 EA Silent Kni ht fire station anel
5 EA Manual ull stations
2 EA Ceilin smoke detectors
7 EA Duct smoke detectors
2 EA Water flow
5 EA Bells
$ 750.00 Annual
18
25E-20
Train Depot 1000 E Santa Ana
Current service: quarterly sprinkler testing &
inspection: $1260
Please provide RFP's for Annual Sprinkler Flow Test in accordance with NFPA 13A &NFPA
25:
• City Hall Building -Basement only $220.00
• Old Police Department Garage $320.00
• Main Library $220.00
• Corporate Yard $920.00
• Southwest Senior Center $220.00
• Police Facility $2300.00 -INCLUDES ANNUAL FIRE PUMP TESTING
Please provide five-year sprinkler in accordance with NFPA 13A &NFPA 25:
• City Hall $575.00
• Old Police Department Garage $575
• Main Library $575.00
• New Police Facility $5590.00
FOR ADDITIONAL BUILDINGS PLEASE SEE ATTACHED QUOTATION
19
25E-21
Pricing Summary/Scope of Work City of Santa Ana
Location : EI Salvador Center
Fire Alarm Detection Systems (Test and Inspect + Parts (non-peripheral, Quantity Frequency
8-51M-F)]
Audio/Visual Unit 16 Annual
Annunciator Panel 1 Annual
Fire Alarm Control Panel (Multiplex/Addressable) 1 Annual
Pull Station 10 Annual
Subtotal for Location EI Salvador Center : $1,974.85
Location :Fire Station #1
Fire Sprinkler Systems [Test and Inspect] Quantity Frequency
Wet/Dry pipe sprinkler inspection 1 Annual
( includes one riser ,tamper ,and flow )
Fire Alarm Detection Systems [Test and Inspect + Parts (non-peripheral, Quan tity Frequency
8-5/M-F)]
AudioNisual Unit 18 Annual
Smoke Detector (Test/Inspect) 26 Annual
Annunciator Panel 1 Annual
Fire Alarm Control Panel (Multiplex/Addressable) 1 Annual
Heat Detector 6 Annual
Pull Station 5 Annual
Water Flow Switches (Electrical Test Only) 1 Annual
Sprinkler Tamper Switches (Electrical Test only) 1 Annual
Subtotal for Location Fire Station #1 : $2,738.10
Location :Fire Station #9
Fire Sprinkler Systems [Test and Inspect] Quantity Frequency
Wet/Dry pipe sprinkler inspection 1 Annual
( includes one riser ,tamper ,and flow )
Fire Alarm Detection Systems [Test and Inspect + Parts (non-peripheral)] Quantity Frequency
Audio/Visual Unit 8 Annual
Smoke Detector (Test/lnspect) 30 Annual
Simplex 4001 (Fire Alarm Panel) 1 Annual
Water Flow Switches (Electrical Test Only) 1 Annual
Door Holder 5 Annual
Sprinkler Tamper Switches (Electrical Test only) 1 Annual
Subtotal for Location Fire Station #9 : $1,307.80
Pricing. The pricing set forth in this Agreement is based on the number of devices to be installed as set forth in the
Scope of Work. If the actual number of devices installed is different than the number set forth in the Scope of Work,
the price will be adjusted accordingly.
20
25E-22
Pricing Summary/Scope of Work City of Santa Ana
Location :Ross Annex
Fire Sprinkler Systems [Test and Inspect]
Wet/Dry pipe sprinkler inspection
( includes one riser ,tamper ,and flow )
Each additional riser inspection
( includes tamper and flow )
Each additional floor control assembly inspection
( tamper and flow )
Fire Pump [Test and Inspect]
Diesel Fire Pump Inspection (Diesel )
Subtotal for Location Ross Annex
Total Annual Investment : (Plus Any Applicable Tax)
Quantity Frequency
1 Annual
Annual
6 Annual
Quantity Frequency
1 Annual
$1,760.00
$7,780.75
Pricing. The pricing set forth in this Agreement is based on the number of devices to be installed as set forth in the
Scope of Work. If the actual number of devices installed is different than the number set forth in the Scope of Work,
the price will be adjusted accordingly.
21
25E-23
25E-24