HomeMy WebLinkAbout22C - ASPHALT ST MAINT AND POTHOLE REPAIRREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 6, 2009
TITLE:
CONTRACT RENEWALS FOR ASPHALT
STREET MAINTENANCE AND ASPHALT
POTHOLE REPAIR
(SPEC. NOS. 06-101 AND 06-103)
~~~~~
/ CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15' Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Renew the contract with Hardy and Harper, Inc., for asphalt pothole
repairs for a one-year period in the annual amount not to exceed
$~oo,ooo.
2. Renew the contract with Hardy and Harper, Inc., for asphalt street
maintenance for a one-year period in the annual amount not to exceed
$580,000.
DISCUSSION
The Public Works Agency's Street Division is responsible for maintaining
approximately 400 miles of streets within the City of Santa Ana. In order
to do so, annual asphalt street maintenance and pothole repairs are
required.
Over the past several years, the City has realized good response and
service from the contractor as well as flexibility of service levels. As
needs change, the contractor has the ability to increase or decrease
resources without affecting City staff or other programs. Through this
contract the City's roadway maintenance budget has seen a reduction of 18
percent in unit costs for work performed. Staff that was previously
assigned to roadway maintenance has been reassigned to other maintenance
programs such as graffiti removal, trees and roadway cleaning.
Services provided under the asphalt street maintenance contract include the
excavation and cold milling of existing roadways, the installation of
pavement reinforcement fabric, construction of asphalt concrete pavement,
and crack sealing. In addition, the contract provides for water and sewer
system maintenance, including trench repair and the adjustment of water
valve boxes and manhole frames and covers to grade.
22C-1
Contract Renewal for Street Maintenance and Pothole Repair
July 6, 2009
Page 2
Services provided under the pothole repair contract
all potholes and the repair of all damaged pavement
sq. ft. in area with asphalt overlay. Since August
asphalt concrete has been used to fill approximat
small damaged pavement areas. Hardy & Harper, Inc.
timely manner with all requests for pothole repair,
street overlays.
include the repair of
areas not exceeding 50
2006, over 2400 tons of
ely 80,000 potholes and
has responded in a
trench repair and
On August 7, 2006, the City Council awarded contracts to Hardy and Harper,
Inc., a Santa Ana vendor, for a one-year period with provision for three,
one-year renewals for asphalt street maintenance and pothole repair. The
vendor has performed satisfactorily during the past contract period and has
agreed to renew the contracts without an increase in pricing. Staff
recommends the final renewal of the contracts.
FISCAL IMPACT
Funds are available in the Public Works Road Maintenance, the Sanitary
Sewer Service, Water Utility Water System Maintenance, and the Roadway
Maintenance accounts (nos. 29-631-6291, 056-575-6291, 064-575-6291 and 29-
631-6291).
APPROVED AS TO FUNDS & ACCOUNTS:
L
Ja es G. Ross Francisco Gutierrez
E ecutive Director Executive Director
ublic Works Agency Finance and Mgmt. Services Agency
JGR/WO/06-1O1.R3.9 & 06-103.R3.9:
22C-2