HomeMy WebLinkAbout22D - LANDSCAPING AND HAND TOOLSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 3, 2009
TITLE:
CONTRACT AWARD FOR
LANDSCAPING AND HAND TOOLS
(SPEC. NO. 09-037)
~~~
CITY MANAGER
RECOMMENDED ACTfON
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 15' Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Reject the bids from Bon Tool Company and Hilti, Inc. as
nonresponsive.
2. Award contracts for landscaping and hand tools for a one-year period,
with provision for four, one-year renewals in the annual amounts as
follows:
Vendor: Location: Amount:
Shamrock Supply Co., Inc. Anaheim $50,000
W.W. Grainger, Inc. Santa Ana $30,000
DISCUSSION
In order to perform general maintenance, various City departments require
an assortment of tools such as saws, hammers, screwdrivers, shovels, and
rakes. The items are purchased through the Central Stores warehouse for
distribution to the various departments. The contracts for landscaping and
hand tools are designed to provide quality products at significant savings
based on quantity pricing. In addition, the City also establishes
contracts for miscellaneous landscaping and hand tool purchases with local
suppliers for items that are not available from Central Stores.
The notice inviting bids was advertised on June 4, 2009 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
18 Invitations For Bid mailed
5 Invitations For Bid mailed to Santa Ana vendors
8 Bids received
2 Bids received from Santa Ana vendors
22D-1
Contract Award For Landscaping and Hand Tools
August 3, 2009
Page 2
Bids were received, opened on June 24,
The bids were evaluated by individual p
received were found to be nonrespons'
vendors did not provide quotes for al
required by the specification. The bid
Inc., and W.W. Grainger, Inc., a Santa
specifications in their respective
requirements.
2009, and evaluated (Exhibit 1).
roduct categories. Two of the bids
ive to the specification, as the
1 items in a product category as
s received from Shamrock Supply Co.
Ana vendor, are responsive to the
categories and meet the City's
FISCAL IMPACT
Funds are available in the various
Supplies accounts (object code 6391)
departmental Operating Materials &
S ~h 1 .~
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
FG/WO/09-037.2:
22D-2
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22D-3
22D-4