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- AGREEMENT TERMINATION
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No. A-2008- 2�� was completed on & -�) 0 — 0
and final payment has been made.
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Signature: -�9; s
Date: e�5I o I I Q
Revised 12-07-07
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A-2006-226
INSURANCEON FILE
WORK MAY PROCEED
UNTIL INSURANCE EXPIRES
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CLERKOFCOUNCIL
DATE: Nj�t 20�9
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Contract No.
AGREEMENT UNDER THE WORKFORCE INVESTMENT ACT
THIS AGREEMENT, made and entered into this 18' day of August, 2008 by and
between the City of Santa Ana, a charter city and municipal corporation duly organized and existing
under the Constitution and laws of the State of California ("CITY") and Santa Ana Unified School
District/Career Development/ROP ("CONTRACTOR").
W-I-T-N-E-S-S-E-T-H
Recitals:
A. CITY has been designated a Local Workforce Investment Area (LWIA) under
the Workforce Investment Act of 1998, Public Law 105-220 ("the Act").
B. The State of California has created the LWIA to administer the Act programs
operated by the State of California pursuant to the Act.
C. As a LW1A, CITY is entitled to receive federal funds to establish programs to
prepare economically disadvantaged youths for entry into the labor market and to provide basic skills
development to those individuals who are economically disadvantaged or otherwise face serious
barriers to succeeding in life. One goal of California's Workforce Investment System is to provide
youth with the opportunities to achieve career goals that will allow them to successfully compete in the
labor market and prepare them for higher education.
D. CONTRACTOR is experienced in operating education, occupational
development and employment programs for economically disadvantaged youths for entry into the labor
market ("said program").
E. CONTRACTOR is willing to operate said program pursuant to the Act and
Califonnia law.
WHEREFORE, for and in consideration of the respective and mutual covenants and
promises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties
hereto do hereby agree as follows:
I.
CONTRACTOR'S OBLIGATIONS
Page I of 14
A CONTRACTOR agrees to provide the following services pursuant to said
program, as more specifically set forth in CONTRACTOR'S program narrative contained in "Exhibit
A" and in the Statement of Work (Exhibit B), attached hereto and by this reference incorporated
herein:
CONTRACTOR'S failure to provide said services may be grounds for CITY to readjust
the level of payment to CONTRACTOR otherwise provided for hereinafter.
B. CONTRACTOR agrees to provide benefits to individuals who participate in the
activities and services funded by this Agreement ("participants") in accordance with the standards and
requirements set forth in Workforce Investment Act of 1998, Public Law 105-220.
C. CONTRACTOR agrees to perform the services set forth herein in a professional,
timely and diligent manner.
D. CONTRACTOR shall provide wages and benefits to individuals who participate
in the activities and services funded by this Agreement ("participants") in accordance with the
standards and requirements of the Act, including Section 181 of the Act.
E. CONTRACTOR shall adhere to the Labor Standards described in the Act
including Section 181 of the Act.
F. CONTRACTOR agrees to comply with the "Complaint Handling Procedures under
the VJIA', attached hereto as Exhibit C and incorporated herein as though fully set forth in 20 CFR
§667.200, Subpart F. CONTRACTOR shall advise participants of their rights to file complaints under
the Act and the procedures for resolution of any complaints. CITY's procedures for handling
complaints alleging a violation of the Act, regulations, grants, or other agreements under the Act shall
be followed and any decision of CITY, the State or the federal government relating to the complaint
shall be binding and followed by CONTRACTOR. CONTRACTORS who are employers shall
operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to
the terms and conditions of employment; these procedures shall be approved in writing by CITY.
G. As a condition of this award of financial assistance under the Act to
CONTRACTOR from CITY, CONTRACTOR assures, with respect to operation of all programs or
activities funded with funds provided pursuant to the Act, and all agreements or arrangements to carry
out such programs or activities, that it will comply fully with the nondiscrimination and equal
opportunity provisions of the Act (Section 188); the Nontraditional Employment for Women Act of
1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of
1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities
Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing
those laws, including, but not limited to, 29 CFR part 37. The United States, the State of California
and CITY have the right to seek judicial enforcement of this assurance.
H. CONTRACTOR agrees that no participant(s) shall commence training prior to the
approval of funding pursuant to Section 123 of the Act.
Page 2 of 14
I. CONTRACTOR agrees to maintain such records and submit such reports, data and
information, on the form and containing such information, at such times as CITY may request or
require regarding the performance of CONTRACTOR'S services or activities, costs or other data,
including but not limited to, participants' attendance, payroll records and job duty statements.
CONTRACTOR agrees to forward to the Santa Ana Work Center Administrative
Office, 1000 East Santa Ana Blvd., Suite 200, Santa Ana, California 92701 a completed Workforce
Investment Act Application form (WIA EWIR) and supporting documents within 45 days of
application date; a complete Workforce Investment Act Enrollment/Registration form (WIA EWIE)
and Workforce Investment Act Goals form (WIA EWIG) must be submitted along with the WIA
ER IR; any subsequent updates to EWIE and for SWIG must be completed within 10 days of the begin
date of activity or end date of an activity; Workforce Investment Act Youth Test Scores form (WIA
EYTS) within 30 days of application date; Workforce Investment Act Exit form (WIA EWIT) within
15 days of completion/termination of active enrollment of trainee; and the Workforce Investment Act
Follow -Up Contact Information form (WIA EWIE) within 21 days following 30, 60, 90,180, 270, and
360 days of exit.
CITY, the State of California and the United States government and/or their
representatives shall have access for purposes of monitoring, auditing and examining of
CONTRACTOR'S activities, performance, books, documents, papers, and records of CONTRACTOR
subcontractors, bookkeepers and accountants, and employees and participants related to this
Agreement. Such agencies or representatives shall also schedule on -site monitoring in their discretion.
Monitoring activities may also include, but are not limited to, questioning employees and participants
and entering any premises or onto any site in which any of the services or activities funded hereunder
are conducted or in which any of the records of CONTRACTOR are kept. Nothing herein shall be
construed to require access to any privileged or confidential information as set forth in federal or state
law.
In the event CONTRACTOR does not make the above -referenced documents available
within the City of Santa Ana, California, CONTRACTOR agrees to pay all necessary and reasonable
expenses incurred by CITY in conducting any audit at the location where said records and books of
account are maintained.
All accounting records and evidence pertaining to all costs of CONTRACTOR and all
documents related to this Agreement shall be kept available at the location where CONTRACTOR
conducted the program, as well as in the County of Orange, for the duration of this Agreement and
thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints,
claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b)
costs and expenses of this Agreement to which CITY, the State of California or the United States
Government take exception, shall be retained beyond the three (3) years until resolution of disposition
of such appeals, litigation, claims, or exceptions.
J. Without prejudice to any other section of this Agreement, CONTRACTOR
shall, where applicable, maintain the confidential nature of information provided to it concerning
participants in accordance with the requirements of federal and state law. Notwithstanding the
foregoing, CONTRACTOR agrees to submit to CITY, the State of California and/or the United States
Government or their representatives, all records requested for administrative purposes, including
audits, examinations, monitoring and verification of records submitted by CONTRACTOR, costs
incurred and services rendered hereunder.
K. CONTRACTOR agrees to complete in triplicate, a monthly InvoiceNoucher on
Page 3 of 14
CITY's Invoice. Voucher form, showing in detail the amount of money already expended by
CONTRACTOR hereunder, as this is a cash reimbursement contract. Accounting records must be
supported by such source documentation such as cancelled checks, paid bills, payrolls, time and
attendance records, contract and subgrant award documents [29 CFR—Subpart C, Section 97.20 (b)(6)].
CONTRACTOR agrees to submit the above -stated documents to the WIB Administrative Office, 1000
East Santa Ana Blvd., Suite 200, Santa Ana, California, 92701, by the tenth (loth) day of the month
following the month in which CONTRACTOR'S services are performed. Should CONTRACTOR fail
to deliver said documents to CITY, CITY shall have the option to cancel this Agreement by giving
CONTRACTOR ten (10) days written notice thereof. CONTRACTOR shall either return to the CITY
excess revenues over costs or use such excess revenues as program income by utilizing such program
income for additional training activities authorized under the Act.
L. CONTRACTOR agrees to expend all funds in accordance with all applicable
federal. state and local laws and regulations. CONTRACTOR also agrees to provide at
CONTRACTOR'S own expense supplies and other costs of said PROGRAM.
M. CONTRACTOR shall arrange independently for an audit that includes WIA
funds received from CITY, in accordance with the Act, 20 CFR Section 667.200 and OMB Circular A-
133. CONTRACTOR shall submit one original of each required audit report to CITY within (30) days
after the date received by CONTRACTOR. Should CONTRACTOR fail to comply with these
requirements, CITY may at its option withhold payment of funds, or disallow funds or suspend
additional grant funds.
N. CONTRACTOR shall not expend funds pursuant to this Agreement to provide
services to any participant where costs of training are paid for by any other person or entity.
0. CONTRACTOR shall comply with the provisions of Circular A-102 of the U.S.
Office of Management and Budget (OMB) and the related "Common Rule" entitled "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State and Local
Government", Subpart C, paragraphs 37 and 42, Circular A-128, and all other applicable federal
statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part
97.
P. CONTRACTOR shall comply with the requirements of federal regulations
found at 29 CFR 93 which provide that no appropriated funds may be expended by the recipient of a
federal contract, grant, loan or cooperative agreement to pay any person for influencing or attempting
to influence an officer or employee of any agency, member of Congress or an officer or employee of a
member of Congress in connection with awarding of any federal contract, the making of any federal
grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or
modification of any federal contract, grant, loan or cooperative agreement. CONTRACTOR shall sign
a certification to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference
incorporated herein. CONTRACTOR shall submit said signed certification to CITY prior to
performing any of its obligations under this Agreement and prior to any obligation arising on the part
of CITY to pay any sums to CONTRACTOR under the terms and conditions of this Agreement.
Q. CONTRACTOR agrees to provide a drug -free work place and to execute a
certification as set forth in "Exhibit E" attached hereto and incorporated herein by this reference.
R. CONTRACTOR, in accordance with the Child Support Compliance Act,
recognizes and acknowledges the importance of child and family support obligations and shall fully
comply with all state and federal laws relating to child and family support enforcement, including, but
Page 4 of 14
not limited to: disclosure of information and compliance with earnings assignment orders, as provided
in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to
the best of its knowledge is fully complying with the earnings assignment orders of all employees and
is providing the names of all new employees to the New Employee Registry maintained by the
California Employment Development Department (EDD).
S. CONTRACTOR agrees to comply with all applicable provisions of the ACT and
the federal regulations, including but not limited to the regulations found at 20 CFR part 629.
II.
CITY'S OBLIGATIONS
A. CITY agrees to pay to CONTRACTOR when, if and to the extent federal funds
are received under the provisions of the Act a sum not to exceed one hundred sixty-three thousand,
three hundred fifty dollars ($163.350) for CONTRACTOR'S performance in accordance with the
payment schedule attached hereto as "Exhibit F" during the period of this Agreement. Said sum shall
be paid after CITY receives invoices submitted by CONTRACTOR as provided hereinabove.
B. CITY agrees to provide for on -site monitoring reviews of said
program operation at least twice annually. In addition, monthly desk -top reviews of pertinent
information will be conducted.
C. CITY has the right to de -obligate the funds hereunder and take such funding
back from CONTRACTOR due to any of the following reasons: (a) lack of performance by
CONTRACTOR; (b) lack of fiscal accountability of CONTRACTOR; or (c) decrease in available
funding.
III.
TIME PERIOD OF AGREEMENT
This Agreement shall commence on August 18, 2008 and all duties arising under this
Agreement shall have been performed by June 30, 2009 . The term of this Agreement may be
extended by a writing executed by the Executive Director of the Community Development Agency and
the City Attorney.
IV.
INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall it be
construed to create an employer -employee relationship, a joint venture relationship, or to allow the
City to exercise discretion or control over the professional manner in which Consultant performs the
services which are the subject matter of this Agreement; however, the services to be provided by
Consultant shall be provided in a manner consistent with all applicable standards and regulations
governing such services. Consultant shall pay all salaries and wages, employer's social security taxes,
unemployment insurance and similar taxes relating to employees and shall be responsible for all
applicable withholding taxes.
Page 5 of 14
XVORICER'S CO`•IPEN\ ATIO\ AM) F�2PL01°ERS RIGHTS
A. CONFLACTOR shay use apn:opr!at1 "in" C:TY to procidc
�a oti;ers' eo-npensation I, all those h_re,:l h, CO-A1'R.ACTOR under this ; gi eeaem.
CONTRACTOR ill hire the riak tr J ire, dtti .isc. or promP ' ote Its ei''ee
,s
of eonlrau peionne mreC. undci tl i� A m nneW so long a' t s Timing of Lli]nissal pKin cc standard
t �e� 1101 Vrotate TILc R V11 C`t the (In i ghts Act ,,I1464. ran LaDor Stanoffi'L < Ac. of 1 y `S. or anA
other annd abic iau� riaintamn itself L an Equal nppomulit� en;�lo� er.
VL
APPLICABLE GUIDELINES
A. Tne parries hereto agree that CWNTR_!tCTOR shall corapl) Uith al`. applicable
and state lams 'aac regulations. includhrg. bu: not limitec. to the periormance Standards
(EAhibit B i aria gene a_ pn:g am requirements described in Sections 1 o6 and " 1 of tO L he Act (21SC
tie:tionz 1516 and l551; and applicable regulations. and the L.S. Depanmem o' Labor gtudcline-� and
I niauons ncludiug, amenclment� or revisiom made during theter-ins Of
lhi, Said
applicab:e lass a.e hereby incorporated Ll roference and mace as pa.r-, of thi 4geer,ent as :hough
faih se. fo it ncreir_.
B COATRACTOR also assures and cern-,5es that:
cc-)a7P.4,r'TOR aclarowledge and confn ors Lhat, rhtL D par en,'
J7 _aho'l3� eCtab .'shed Thr"Ce A pert O'7Lance l easnres feu al'I A out, ages 1'+ ' i . Pen�r ag' V "_
retll orwatIor and d! L.,�. i),po_t:nen-, of i-a- c anU HDD
an,. shall meet an. ad"ditlonal pefOIlna ce pleasures that rnaL be subs„ q'uent� req,,ure! br
he �� on force Lrv'estlnent Act or bl anf other Federal. State. auid local .ay..
CO> TR_AC T OR shall compl, ra I Title vii of the Civil Rig:rts Act o `
I WW T! 8 5-ci and it- accordance pith Ti le V'I1 of tile Act. no person shall on the grounds A race.
sold, rejig ion sex. age. handiea- o: national origin be excluded from participation inbe the
hme53 of. or be othev ise subjected to discrimination under this Agtenient.
3 CO'�TRACTOR shun] eomPh raw anx_ and al. federal jar °s limiting the
actn'15V Oi enplOYees 1llreC Ullder tllls Ag"eemeill.
4, CO\TP—ACTOR shay: conrph raith the reG.ureniems thal. no program
uncle] the cI shall im oh e political actin ities.
RECORD iNSPECTION COITRAC OR shall prmld tie S.
D l at:nc m of L-abor and the C on.rolle veneal be and through an, au*Lo z •e�-es r tir°e a w ell
as tie W13 Admimstndvu Office_ access to and the right to examine all nco:ds. boons. p-pars or
o i�a._ en << laging id tLle aCCOUntrn° airy USe Of funds under this AgreemcrV f0 i a tale-vear pe7od
from and ade the e'ffe,tiIve date ofthis Agnreement.
6. 'No person w h responsibilities in the operation of am program under the
Act shall discriminate udtr respect to anY pro -min participant or any application for participation in
Page 6 of 14
such program because of race, creed, color, national origin, sex, political affiliation or beliefs.
7. CONTRACTOR shall maintain appropriate standards for health and
safety in work and training situations.
8. CONTRACTOR shall comply with general provisions, assurances, and
certifications attached hereto as "Exhibit G" and incorporated herein.
9. EQUAL OPPORTUNITY. Any literature distributed by
CONTRACTOR for the purpose of apprising businesses, participants, or the general public of its
Programs under this Agreement shall state that its programs are supported by the City of Santa Ana and
the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity
employer/program" and that "auxiliary aids and services are available upon request to individuals with
disabilities."
10. Based on the population eligible to be served, or likely to be
directly affected by the WIA program or activity, the services or information may need to be provided
in a language other than English in order to allow such population to be effectively informed about or
able to participate in the program or activity. Pursuant to 29 CFR 37.35, the Contractor must take
reasonable steps to provide services and information in appropriate languages after considering the
scope of the program or activity, and the size and concentration of the population that needs services or
information in a language other than English.
11. CONTRACTOR certifies that all property, finished or unfinished
documents, data, studies and reports prepared or purchased under this Agreement, will be disposed of
in accordance with the direction of the CITY. In addition, any tools and/or equipment furnished to the
CONTRACTOR by the CITY and/or purchased by the CONTRACTOR with funds pursuant to this
Agreement, will be limited to use within the activities outlined in this agreement and will remain the
property of the United States Government and/or CITY. Upon termination of this Agreement,
CONTRACTOR will immediately return such tools and/or equipment to the CITY or dispose of them
in accordance with the direction of the CITY.
12. CONTRACTOR certifies that this Agreement does not provide for the
advancement or aid to any religious sect, church or creed, or sectarian purpose nor does it help to
support or sustain any school, college, university, hospital or other institution controlled by any
religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the
Constitution of the State of California, regarding separation of church and state.
13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The
CONTRACTOR will disclose to the CITY any invention, written product, computer program
developed or data assembled as a result of performance of work under this Agreement within seventy
four (74) days of invention, development or assembly. The CITY, State of California, and U.S.
Department of Labor will have the right to patent any invention and copyright any written product or
computer program or data generated by CONTRACTOR. Upon written request, CONTRACTOR will
transfer all pertinent information, specifications and right, title and interest to the designated agency.
14. INVENTIONS, PATENTS AND COPYRIGHTS.
A. Reporting Procedure. If any project produces patentable items, patent rights,
processes, or inventions in the course of work under a U.S. Department of Labor (DOL) grant or
agreement, the CONTRACTOR shall report the fact promptly and fully to the CITY. The CITY shall
Page 7 of 14
report the fact to the Grant Officer, at the DOL. Unless there is a prior agreement between the CITY
and the DOL and its representative on these matters, the DOL shall determine whether to seek
protection on the invention or discovery. The DOL and its representative shall determine how the
rightsin the invention or discovery, including rights under any patent issued thereon, will be allocated
and administered in order to protect the public interest consistent with the "Governmental Patent
Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23,
1971, and Statement of Govermnent Patent Policy as printed in 36 FR 16889).
B. Copyright Policy.
1. Unless otherwise provided in the terms of the grant or agreement, when copyright -
able material is developed in the course of or under a DOL Grant or agreement, the author and the
CITY which developed the work is free to copyright material or to permit others to do so. The
CONTRACTOR and the Workforce Investment Board (WIB) shall have a royalty -free, nonexclusive
and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted
material.
2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes:
(a) The copyright in any work developed under any grant, sub -grant, or contract under a grant or
subgrant; (b) Any right of copyright to which a grantee, subgrantee or a CONTRACTOR purchases
ownership with grant support; and (c) CONTRACTOR shall comply with the requirements of 29
CFR Part 97.34.
C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data
first procured or delivered under this Agreement.
15. CLEAN AIR ! CLEAN WATER ACT. If the grant hereunder
exceeds $100,000, CONTRACTOR must comply with Section 306 of the Clean Air Act [(42 USC
1875(h)]; Section 508 of the Clean Water Act (33 USC I368); Executive Order 11738 and
Environmental Protection Agency ("EPA") regulations (40 CFR Part 15) as any may now exist or be
hereafter amended. Under these laws and regulations, the CONTRACTOR assures that:
(a) No facility to be utilized in the performance of the proposed grant has been listed
on the EPA List of Violating Facilities;
(b) It will notify CITY prior to award of the receipt of any communication from the
Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be
utilized for the grant is under consideration to be listed on the EPA List of
Violating Facilities;
(c) It will notify the CITY and the EPA about any known violation of the above laws
and regulations.
C. CONTRACTOR agrees to adhere to the following STANDARDS OF CONDUCT:
1. General Assurance. Every reasonable course of action will betaken by CONTRACTOR in
order to maintain the integrity of this expenditure of public funds and to avoid favoritism. This
Agreement will be administered in an impartial manner, free from errors to gain personal, financial
political gain. CONTRACTOR, its officers and employees, in administering this Agreement, will
avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias,
special interest or desire for personal gain.
Page 8 of 14
2. Employment of Former State or CITY Employees. CONTRACTOR will ensure that any of
its employees who were formerly employed by the State of California or CITY, in a position that
could have enabled such individuals to impact policy regarding or implementation of progratms
covered by this Agreement, will not be assigned to any part or phase of the activities conducted
pursuant to this Agreement for a period of not less than two years following the termination of such
employment.
3. Conducting Business Involving Relatives. No relative by blood, adoption or
marriage of any executive or employee of CONTRACTOR will receive favorable treatment when
considered for enrollment in programs provided by, or employment with, CONTRACTOR.
4. Conducting Business Involving Close personal Friends and Associates.
Executives and employees of CONTRACTOR will be particularly aware of the varying degrees of
influence that can be exerted by personal friends and associates and, in administering this Agreement,
will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is
being granted to friends and associates. When it is in the public interest for CONTRACTOR to
conduct business with a friend or associate of an executive or employee of CONTRACTOR, an elected
official in the area or a voting or non -voting member of the Workforce Investment Board (WIB), a
permanent record of the transaction will be retained.
5. Avoidance of Conflict of Economic Interest. No executive or employee of
CONTRACTOR elected official in the area, or voting or non -voting member of a WIB, will solicit or
accept money or any other consideration from a third person, for the performance of an act reimbursed
in whole or part by CONTRACTOR or CITY. Supplies, materials, equipment or services purchased
with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No
voting member of the WIB will cast a vote on the provision of services or vote on any matter which
would provide direct financial benefit to that member or any business or organization which the
member directly represents.
VII.
HOLD HARMLESS
A. CONTRACTOR shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or
proceedings of any kind or nature, including, but not by way of limitation, workers' compensation
claims, resulting from or arising out of the negligent acts, errors or omission of CONTRACTOR, its
employees or subcontractors.
B. CONTRACTOR shall indemnify and save harmless CITY, its officers, agents
and employees, from and against any and all damages to property or injuries to or death of any person
or persons, including property and employees or agents of CITY, and shall defend, indemnify and save
harmless CITY, its officers, agents and employees, from and against any and all claims, demands,
suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts
of CONTRACTOR, its employees or subcontractors.
VIII.
INSURANCE
Page 9 of 14
1. Commercial General Liability. CONTRACTOR agrees to obtain and keep in force
during the term of this Agreement a policy of comprehensive commercial public liability insurance
insuring the State of California, CITY, and CONTRACTOR against any liability for accident, injury or
death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not
less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in
any single accident or occurrence. Said policy of comprehensive public liability insurance shall be
endorsed to provide to CITY and to the State of California, Employment Development Department, at
least thirty (30) days written notice prior to cancellation; name CITY, its officers, agents, employees,
and volunteers, and the State of California, its officers, employees, and volunteers as additional
insured; and state that such coverage is primary to any other coverage or self-insurance of the State of
California and CITY. Governmental entities may substitute a certificate of self-insurance.
2. Automobile Liability Coverage. CONTRACTOR shall also obtain and maintain,
during the effective period of this Agreement, broad form automobile liability coverage with a
$1,000,000 limit unless reduced by CITY, which applies to both owned/leased and non -owned
automobiles used by CONTRACTOR employees or participants in performance of this Agreement, or,
in the event that CITY will not utilize such owned/leased automobiles but intends to require
employees, participants or other agents to utilize their own automobiles in the performance of this
Agreement, CONTRACTOR shall secure and maintain on file from all such employees, participants,
or agents as self -certification of automobile insurance coverage. Governmental entities may substitute
a certificate of self-insurance.
3. Workers' Compensation. If CONTRACTOR is an "employer", as set forth in
California Labor Code Section 3300 et seq., or utilizes participants as "employees," as set forth in
California Labor Code Section 3350 et seq., CONTRACTOR shall obtain and keep in force during the
term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by
participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of
cancellation or modification. CONTRACTOR shall carry medical and accident insurance for those
participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to
California Labor Code Section 3350, et seq.
4. Equipment Coverage. CONTRACTOR shall purchase a policy or policies of
insurance covering loss or damage to any and all Equipment provided to or purchased by
CONTRACTOR in accordance with this Agreement. Said insurance shall be in the amount of the fall
replacement value thereof. providing protection against the classification of fire, extended coverage,
vandalism, malicious mischief, theft, and special extended perils. Governmental entities may
substitute a certificate of self-insurance.
5. Proof of Insurance. Certificates and endorsements must be submitted and approved
by CITY prior to any work under this Agreement. CONTRACTOR understands that CITY will make
no payments under this Agreement until the required certificates and endorsements have been approved
by CITY.
IX.
CORPORATESTATUS
All corporate CONTRACTORS shall be in good standing, without suspension by the
California Secretary of State, Franchise Tax Board and Internal Revenue Service. Any change in
corporate status or suspension shall be reported immediately to CITY.
Page 10 of 14
X.
ASSIGNABILITY
None of the duties of, or work to be performed by, CONTRACTOR under this Agreement
shall be subcontracted or assigned to any agency, consultant, or person without the prior written
consent of CITY. CONTRACTOR must submit all subcontracts and other agreements that relate to
this Agreement to CITY. No subcontract or assignment shall terminate or alter the legal obligations of
CONTRACTOR pursuant to this Agreement.
XI.
LAWS GOVERNING THIS AGREEMENT
In its performance under this Agreement, CONTRACTOR shall fully comply with the
requirements of the following, whether or not otherwise referred to in this Agreement:
1. The Act and all applicable federal statutes, regulations, policies, procedures and directives,
including but not limited to, 20 C.F.R. Parts 652 and 660 through 671.
2. All applicable State statutes, regulations, policies, procedures and directives;
3. All applicable CITY policies, procedures and directives;
4. All applicable local ordinances and requirements, including use permits and licensing;
5. Court orders applicable to its operation; and,
6. The terms and conditions of this Agreement.
If any of the foregoing is enacted, amended, or revised, CONTRACTOR will comply with
such or will notify CITY after enactment or modification that it cannot so comply. CITY may
thereupon terminate this Agreement, if necessary.
XII.
EXCLUSIVITY AND AMENDMENT OF AGREEMENT
This Agreement supersedes any and all other agreements, either oral or in writing,
between the parties hereto with respect to the employment of CONTRACTOR by CITY, and contains
all the covenants and agreements between the parties with respect to such employment. Each party to
this Agreement acknowledges that no representations, inducements, promises or agreements, orally or
otherwise, have been made by any party, or anyone acting on behalf of any party, which are not
embodied herein, and that no other agreement or amendment hereto shall be effective unless executed
in writing and signed by both CITY and CONTRACTOR.
XHL
FRAUD
CONTRACTOR shall immediately report to CITY all instances and facts concerning
possible fraud, abuse or criminal activity relating to expenditure or receipt of funds under this
Agreement.
XIV.
Page 11 of 14
CONTINGENCY OF FUNDS
CONTRACTOR acknowledges that approval of and funding for this Agreement is
contingent upon State approval, and funds received or obligated from the State of California to CITY.
If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify
CONTRACTOR. Within twenty (20) days of receipt of such notice, CONTRACTOR shall modify or
cease operations as directed by CITY and negotiate necessary modification to this Agreement and/or
reimbursement of costs incurred hereunder.
Xv.
TERMINATION
This Agreement may be terminated by either party at its sole discretion, upon thirty (30)
days written notice to the other party. Notice shall be deemed served on the date of mailing. However,
CONTRACTOR may not terminate this Agreement if undue hardship will result to any participant.
XVI.
DISPUTES
Except as otherwise provided in this Agreement, any dispute concerning any question
arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision
to writing and mail or otherwise furnish a copy thereof to CONTRACTOR. The decision of the City
shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of
such copy, CITY receives from CONTRACTOR written request to appeal said decision.
Procedures governing the appeal shall be prescribed by CITY and/or the State of
California in accordance with the Act and all corresponding regulations and OMB circulars. Pending
final disposition of the appeal, CONTRACTOR shall act in accordance with CITY's decision unless
the dispute involves a change order.
XVH.
BREACH -SANCTIONS
If through any cause, CONTRACTOR violates any of the terms and conditions of this
Agreement, and/or prior agreements whereby grant funds were received by CONTRACTOR pursuant
to this Agreement, or if CONTRACTOR reports inaccurately or if any Audit Report makes
disallowances, CONTRACTOR shall promptly remedy its acts or omissions and/or repay CITY all
amounts due CITY as a result of CONTRACTOR's violation. For any such failures or violations,
CITY shall also have the right at its sole discretion to either: (1) discontinue program support until
such time as CONTRACTOR fulfills its obligations or remedies all violations of this agreement or
prior agreements; and/or (2) collect outstanding amounts as determined by CITY due CITY by
offsetting or debiting from current claims or invoices, if after thirty (30) days' written notice
CONTRACTOR has failed to repay same or a repayment schedule has not been made; and/or (3)
terminate this Agreement by giving written notice to CONTRACTOR of such termination in
accordance the notice provision in Paragraph XVIII herein below.
XVIII.
NOTICES
Page 12 of 14
All notices, reports and correspondence between the parties hereto respecting this
Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as
follows:
M1
CITY: City of Santa Ana
Manager, WIB Administrative Office
P.O. Box 1988 (M-73)
Santa Ana, CA 92702
CLERK: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Telefacsimile (714) 647-6956
CONTRACTOR: Santa Ana Unified School District/Career Development'ROP
1815 S. Ritchey Street, Bldg. lA
Santa Ana, CA 92705
(714) 566-8400
Telefacsimile (714) 566-8496
XIX.
MERGER
This Agreement, together with the attachments hereto, expresses the total understanding
of the parties. There are no oral understandings of the parties or terms and conditions other than as
stated herein.
XX.
VALIDITY
The invalidity in whole or in part of any provision of this Agreement shall not void or
affect the validity of any other provision of this Agreement.
XXI.
MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature hereinbelow has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and shall
indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY
in the event that such authority or power is not, in fact, held by the signatory or is withdrawn.
Page 13 of 14
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in
the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above -written.
ATTEST:
Patricia E. Healy
Clerk of the Council
APPROVED AS TO FORM:
Joseph W. Fletcher
City Attorney
BY: 6��/4C Z76;�
iL sa E. Storck
Assistant City Attorney
RECOMMEND FOR APPROVAL:
Cynthia J. Ne son
Deputy City Manager for Development Services
CITY OF SANTA ANA, a municipal
corporation of the State of California
"CITY"
By: 6u--__
David N. Ream
City Manager
"CONTRACTOR"
BY:
Name: R
Title: Ass
Tax ID #:
Business Services
Page 14 of 14
Exhibit A
PROPOSAL NARRATIVE
ABOUT THE PROGRAM
EXECUTIVE SUMMARY
for
SUCCESS BOUND!
For the 2008/09 program period, the Career Development/ROP Department of the Santa Ana Unified
School District is proposing to continue the successful program that is currently being funded with
WIA Youth Funds entitled Success Bound! The program will address 80% of the ten WIA elements
with either direct services funded through the WIA Success Bound! program or linkages to other
District programs that pertain to a particular element. Participants will also continue to be linked to
other WIA providers so that they will have access to other programs in the Youth Service Provider
Network. Many Success Bound! participants will also receive adult trentoring services from a
collaborating non-profit organization, Career Beginnings of Orange County. However, since those
services do not carry over for the 12 months after the participant exits the Success Bound! program,
the District is no longer checking the "adult mentor" box on the Program Application form
(Attachment A).
The Success Bound.! program will again focus on high school seniors from the five comprehensive,
one academy and two continuation high schools in the District. The target enrollment will be 30
Younger Youth (16-18) in an In -School Program. This target number of participants reflects the
number successfully served for the past few years. The participants will be recruited in the spring,
summer and early fall of 2008. Given the experience gained from previous recruitment processes, the
employment/internship contacts that have been developed serving current program participants and the
assistance available from the Service Navigator staff at the W/O/R/K Center, we believe that we can
meet this objective in a timely manner.
The basic approach for the Success Bound! program will be one that utilizes regular bi-monthly
meetings during non -instructional time with participants to maintain an ongoing relationship with each
student by the WIA-funded staff. These meetings will be augmented by monthly adult mentor
meetings held outside the regular school day in collaboration with Career Beginnings of Orange
County (CBOC), priority access to ROP courses, paid internship/work experience activities during the
regular school year and collaborative leadership/guidance activities delivered during the bi-monthly
on -campus meetings and monthly CBOC meetings.
The planned outcomes of the Success Bound! program is:
• high school graduation;
• a valid career preparation experience that will equip participants with the hard and soft skills
needed to be gainfully employed; and,
• the support needed to achieve each participant's higher education and career path goals.
TABE results and/or other standardized test scores will be used to document literacy/numeracy goals.
Verification of the awarding of the participants' high school diploma and/or ROT Certificates will
document the diploma/certificate goal and course schedules from post secondary institutions and/or
paycheck stubs will demonstrate the entered employment/education rate goal for the program
participants.
The chart below summarizes how the proposed WIA funds requested in this RFP will be used to serve
the 30 Success Bound! participants. On this chart, there are separate lines for each of the ten elements
that indicate if the primary activities will be delivered and funded by the lead agency (Santa Ana USD)
and/or one of its collaborators. The last column includes a very brief description of the primary
activities and the kinds of documentation that will be utilized to document these and other related
activities. This summary is based on the proposed activities described above in this application in the
Program Workplan (Attachment B).
WIA §129(c)(2) Program Elements Summary; In -School Youth
Lead Agency
Lead Agency
Collaborative
Primary Activities/
Program Element
(WIA funds)
Funded Service
no WIA ftmds
Agency Service
no WIA funds
Documentation
A) educational
Santa Ana Unified
Santa Ana Unified
N/A
Tutorial incentives &
activities leading
School District
School District
referral to remedial courses
to high school
graduation
Diploma and/or test scores
B) altemative
N/A
Santa Ana Unified
N/A
Referrals to alternative
secondary school
School District
education programs
services
Student records
C) directly linked
N/A
NIA
N/A
N/A
summer
employment
opportunities
D) paidiunpaid
Santa Ana Unified
Santa Ana Unified
N/A
In -school internships and/or
work experiences
School District
School District
work experience
Participant payroll records
E) occupational
N/A
Santa Ana Unified
N/A
ROP and other technical or
skill training
School District
career -related courses
ROP Certificates and/or
student records
F) leadership
Santa Ana Unified
N/A
N/A
Bi-monthly on -site meeting
development
School District
activities
Participant attendance data
& VOS case notes
G) supportive
N/A
Santa Ana Unified
N/A
ROP Transportation
services
School District
Student records and/or
participant's lSS
H) adult
Santa Ana Unified
Santa Ana Unified
Career Beginnings
Monthly Mentor Night
mentoring
School District
School District
of Orange County
activities
activities
Participant attendance data
& VOS case notes
1) 12 months +
Santa Ana Unified
N/A
N/A
Quarterly phone and/or mail
follow-up
School District
contacts
services
Participant's ISS
I) comprehensive
Santa Ana Unified
Santa Ana Unified
N/A
Bi-monthly on -site meeting
guidance &
School District
School District
activities
counseling
Participant attendance
data& VOS Case noles
Pursuant to the WIA and Santa Ana Workforce Investment Board requirements set forth in the RFP
for this application, the 30 potential Success Bound! participants will meet age City of Santa Ana
residency, current low-income eligibility, Selective Service and "right-to-work" standards plus also be
identified as having one or more of the following barriers to employment:
• Their basic literacy skills (reading and/or math) are at the eight -grade level or below as
measured on the TABE or an equivalent standardized test;
• They are considered as homeless, have runaway from home or are a foster child as
evidenced by either school or social service records;
• They are a pregnant or parenting teen as evidenced by school records and/or are an
emancipated youth as identified by court records;
• They have a record as a gang member, an offender or have a court/agency referral
mandating school attendance as evidenced by county records;
• They have never held a job and therefore lack a significant work history as evidenced by
their WIA Program pre -application;
• They have been identified a Limited English Proficient as evidenced by school records;
• Their core GPA is less than 1.5 as evidenced by school records;
• They have been suspended or expelled as evidenced by school records; and/or,
• They are designated as a "special needs" youth with disability as evidenced by their
school records (e.g., enrolled in special education with a valid IEP, designated as limited
English proficient, etc.).
The above summary concludes the Executive Summary portion of this application by the Career
Development/ROP Department of the Santa Ana Unified School District to implement the Success
Bound! Program during the 2008/09 school year.
MAIN PURPOSE OF THE SUCCESS BDUND! PROGRAM
As the local public school agency for well over 100 years, the Santa Ana Unified School District's
mission has been to prepare Santa Ana's youth for successful adult lives. As the world becomes more
complex and ever higher demands for knowledge and skills are placed on high school graduates, this
task becomes evermore problematic. The participants in the Success Bound! program will benefit
from the program by receiving an array of services to first help them successfully complete their
public school education, and then assist them with their transition from high school to the dual spheres
of higher education and the world -of -work.
The Success Bound! program's services and activities will take place over an anticipated period of
8-11 months during their senior year. It will culminate with their graduation in June 2009. The target
population for the Success Bound! program are students with identified "at -risk" factors but students
who have not necessarily been previously targeted for any special services or programs. Success
Bound! hopes to serve "average" Santa Ana students who need that "extra push" to graduate on time
and enter the world as a young adult with the tools necessary to be successful in both their work and
educational careers.
During the yearlong program, participants will meet at a minimum on a bi-monthly basis with program
staff at their home school sites but not during the participant's instructional day. The adult mentor
component is a collaborative effort with Career Beginnings of Orange County (CBOC) and will meet
on a monthly basis usually on the third Wednesday evening of the month throughout the regular
school year. Since not all Success Bound! student will participate in this adult mentoring program and
since the CBOC program no longer has a yearlong follow-up element, this adult mentor component
11
has not been identified as a formal component of the District's 2008/09 WIA In -School youth
application. Individual mentor/mentee meetings will also occur on an individualized basis. For those
Success Bound! participants who enroll in an ROP course, their training will last from 135 to 360
hours depending upon the course in which they are enrolled.
With respect to adult/participant ratios for Success Bound!, a full-time Community Resource Specialist
working in the Secondary Enrichment Programs section of the Career Development/ROP Department
will be assigned to work directly with the participants. This staff member will be assisted by a part-
time employee from Career Beginnings of Orange County, a part-time retired Program Specialist and
most importantly the Career/College Center coordinators at each of the comprehensive high school in
the District. Assuming that the participants are divided somewhat equally between the schools, there
would be one adult for every 8-10 students during the bi-monthly meetings which usually last 40
minutes. Regarding the adult mentor program, the staff assists at these monthly meetings and the adult
mentors normally have no more than two mentees. These meetings usually are two hours in length.
Other adult/participant contact will occur as the WIA staff work with individual participants in job
placement, payroll, academic advisement and other similar situations. Also, most adult mentors meet
with their mentee(s) outside of the regular monthly evening meeting environment.
PROGRAM GOALS/OBJECTIVES and PERFORMANCE LEVELS
for
Sucros BOUND!
As stated in the Executive Summary portion, the Success Bound! program has a target of thirty (30)
participants attending secondary programs with in the Santa Ana Unified School District who will be
high school seniors during the 2008/09 school year. The specific WIA program elements directly
supported by the funding requested in this RFP response are:
✓ educational activities leading to high school graduation,
✓ paid/unpaid work experiences
✓ leadership development,
✓ 12 months + follow-up services, and
✓ comprehensive guidance & counseling.
Participants will have access to four other services through other existing District programs:
✓ alternative secondary school services,
✓ occupational skill training,
✓ supportive services (transportation), and
✓ adult mentoring
Participants would also be able to investigate and access similar services from other providers in the
Youth Service Provider Network.
Participation in specific services will be based on both the assessed needs of potential participants and
their expressed interests. It is a goal of the program to enroll all 30 participants by the end of October,
2008. Several key elements of the overall Success Bound! program involve early advisement,
academic assessment with the TABE (or a similar instrument) and enrollment. Individual participant's
previous scholastic history and test scores from their SAUSD student records on the SchoolMax
system will also govern which academic tutorial activities they should pursue. If tutorial remediation
is needed, incentives in the form of pay will be offered to encourage participation en lieu of other
work -related activities. Otherwise, participants will be encouraged to enroll in career/work related
courses that are relevant for their chosen career pathway (several assessment instruments from JUST
Publishing will be used in this area).
12
Experience with both WIA and 7TPA programs have demonstrated that the recruitment and enrollment
process is almost always more difficult and time consuming than originally anticipated. It is
anticipated that the assistance from the W/O/R/K Center's Service Navigation staff will serve to
expedite the recruitment and enrollment process for Fall, 2008. Recruitment is directly tied to the
vocational training and basic skills elements as potential participants need direction early in their first
semester as a senior to take appropriate action in order to avail themselves of all of the offerings in the
Success Bound! program
The WIA performance standard will be addressed in such a manner as to meet required reporting
needs through the delivery and evaluation of the proposed services for participants in the Success
Bound! program. Certificates of completion and/or test scores will validate the skill attainment rate.
The graduation or diploma rate will be based on the number of students graduating and/or acquiring a
GED. Retention rate data will the enrollment by participants in post -secondary programs; i.e., higher
education and/or technical or career training. Since the service provider outcome rates for 2008/09
program year are yet to be determined and have changed from prior years, the following chart
summarizing the 2007/08 service provider outcome goals for the Success Bound! program in Santa
Ana Unified serves to emphasize the District's ongoing commitment to meet and exceed the minimum
WIA performance standards.
(2007108 Sample)
97A Standards
I Success Bound! Standards
Skill Attainment Rate (Literacy/Numeracy)
84.50/i
85%
Diploma Attainment Rate
67°
95%
Retention Rate (Entered Education)
69.7%
80%
Certificates of completion and/or competency will be awarded for many of the proposed activities.
Participants who successfully complete ROP courses and meet each courses' minimum competency
criteria will be awarded a Certificate of Competency. Participants in the adult mentor program are
awarded a Certificate of Completion by Career Beginnings of Orange County. The District awards
high school graduates with a diploma and those participants who graduate from a school such as
Century HS were it has been the practice to have "senior portfolios" will also have that document
which will contain other certificates, awards, etc., that the participant has accrued during his/her high
school career.
Continuous improvement will be addressed via several procedures. One of the most important is the
participant attendance spread sheet used to monitor participant attendance at the bi-monthly
leadership/guidance meetings and the monthly adult mentor activities. Another is the payroll spread
sheet and its supporting hourly reporting documentation for every participant who receives pay for
paid internships/work experience and/or tutorial incentive pay. This data will assist the Success
Bound! program staff in monitoring the participation level of each student. This and other related
information will be included in case notes for each client in the Work Center's VOS system and other
paper documentation in local files at the ROP Center. Regular check-ups with work-place/internship
supervisors will also provide information on both each student's progress and the satisfaction level of
the training site staff. Participants will regularly provide feedback on the monthly Career Beginnings
of Orange County events. All of this information will serve to assist WIA staff in monitoring the
progress of Success Bound! activities so that improvement can be made whenever necessary.
Meetings with the W/O/R/K Center Service Navigation staff to ensure that administrative, recruitment
and case management procedures are both effective and efficient will augment these procedures.
13
SuccmBOUNDI PROGRAM DESCRIPTION
PROGRAM OVERVIEW
The following pages outline brief program descriptions that are focused on those selected elements
from the ten required WIA elements directly and/or indirectly serviced by the activities described in
and requested by this RFP. The actual WIA Workplan follows these as set forth in the Attachment B
format as requested in the RFP. Each is directly related to the basic goals for the Success Bound!
participants: high school graduation, enrollment in a higher education program, the acquisition of
appropriate employability skills for an entry level (or higher) position which will assist the participant
in his or her pursuit of both a career and a post -secondary education and each participant's
literacy/numeracy goals.
Outreach /Recruitment /Eligibility Determination
As mentioned previously, outreach, recruitment and eligibility determination for the Success Bound.!
program's target population of 12`a graders will be initiated at the end of the spring semester of the
2007/08 school year. The program design outlined below then calls for servicing the participants
during their senior year. The Success Bound! program will focus on serving participants who have
expressed an interest in several career pathways; Business & Marketing, Science & Technology,
Health, Human Services and Entertainment, Arts & Communications. The following chart displays
examples of factors illustrative of the recruitment target population that the WIA staff will use:
• Resident of the City of Santa Ana;
• Identified by school staff as at risk of dropping out;
• No work history
• Past record of under achievement (eighth grade or below academic level);
• Past record of low motivation or interest (poor grades);
• Has identified a career pathway
• Teen parent, homeless or runaway;
• Pattern of poor attendance or attendance in alternative programs;
• Poverty level, as indicated by TANF or free and reduced lunch eligibility; and/or
• Membership or participation in gang -related activities.
• Prior summer youth employment program enrollment;
• Recommendations from high school guidance, career center and/or ROP staff,
• Self -referral and/or referral by peers;
• Compliance with WIA eligibility requirements; and/or
• Recommendations from community, service agencies or other members of the Youth
Service Provider Network.
With an emphasis of the Success Bound.! program on several career pathways —particularly Business &
Marketing, Health, Human Services and Entertainment, Arts & Communications, recruitment will
focus on the classrooms of the instructors in those pathways at each high school and the ROP Ritchey
Center. The availability of the program will also be announced via "Daily Announcements," school
newspapers, current WIA participants, etc., at each site. Following the pattern developed in prior
years with both WIA & JTPA programs, several enrollment events will be planned to take place after
the regular school day.
Actual enrollment will be on a "first -come, first -served" basis with respect to when students submit
their required documentation. In order to ensure both a representative participant population from
across Santa Ana and participation from the various key pathways, applications from some sites and/or
pathways may be "held" for a period of time to enable others from under -represented schools and/or
14
pathways to apply. But, this period will not be long as those students who have followed the
application and enrollment directions in a timely manner will be given top priority. District teachers
and other staff working with the Success Bound! program will work with their colleagues to assist with
the collection of enrollment documentation data that will then be given to the WIA staff at ROP so that
the Santa Ana W/O/R/K Center personnel in the Service Navigation unit will have only one contact.
The chart below summarizes many of the outreach recruitment and eligibility determination activities
along with a tentative timeline for the enrollment of all 30 proposed participants. Given the WIA
requirements regarding financial eligibility and prior experience with obtaining right-to-work
documentation, it is expected that the entire period will be needed to obtain a full contingent of
qualifiable participants for the program.
TIMELINE FOR BASIC SELECTION, RECRUITMENT &
ENROLLMENT ACTIVITIES
June 2, 2008
to
Oct. 3, 2008
July 1, 2008
to
Oct. 10, 2008
July 1, 1008
to
Oct. 17, 2008
July 14, 2008
to
Oct. 31, 2008
Outreach
Recruitment
Screening
WIA Process &
And
for the Success
WIA Criteria
Receipt of
Referral
Bound Program
Parent Consent
By student
Information
Initial screening by
Assessment
parents
to individual and
ROP and WIA staff
begins when
teacher
group meetings
requestfor:
parent
staff
right-to-work
permission and
agencies
Student & Parent
documents
documents are
meeting dates
family income
received
Reason for
established
documents
Referral;
WIA Processing
attendance
Continue with the
Areas to Be
by WIA Service
academics
identification and
Addressed;
Navigation staff
careerprep
initial enrollment
academics
with ROP stuff
alternative
processes
attendance
to provide help
placement
extra curricular
with enrollment
grades
Initiate formal
career training
self referral
school meetings
for recruitment
Types of Test or
Procedures to be
Send information
Used;
to Parent
SchoolMAX data
or Consent
for CAT, TABE
Intake I Assessment
Intake and assessment for the Success Bound. program participants will take place in conjunction with
the enrollment process. Initial participant program goals will be submitted within 30 days of notice by
the W/O/R/K Center Service Navigation team that the participant is enrolled. In place of available
District assessment test scores, participants will be given the TABE (Forms 9 & 10) to assess their
basic skills (this test will be used for post -testing in the spring for those participants with a basic skills
goal). Job readiness, job search skills, occupational interests, etc., will be assessed during the summer
and/or early fall in order that each participant's ISS is up-to-date. Other aspects of the participant
15
assessment process will be ongoing for the time each participant is in the Success Bound. program;
e.g., in the area of support services, the need for transportation assistance etc., will be reviewed on a
regular basis.
Case Management
If any revisions are necessary due to staffing changes in the WIA case management state on the
W/O/R/K Center Service Navigation team, they will be worked on in collaboration with the Santa Ana
Unified staff after funding notification. While the support of the W/O/R/K Center staff will be
appreciated, the Santa Ana Unified School District staff in the Career Development/ROP Department's
Secondary Enrichment Programs office is very experienced with youth programs and at -risk
populations. This is particularly true with respect to dealing with the data collection requirements of
youth related programs; both those problems encountered in enrolling potential participants and those
unique to reporting program completion data. Staff is well versed in the completion of ongoing
Individual Service Strategy documents for each participant, the administration of objective
assessments, etc. The full-time Community Resource Specialist assigned to the WIA Success Bound!
program will maintain overall responsibility for the objective assessments, ISS forms and VOS system
entries. The assessments will be accomplished either at the ROP Ritchey Center or one of the full
service Career Centers on the regular high school campuses. Unless there is a change for the 2008/09
program year, ISS folders will be maintained in the Secondary Enrichment Programs office. Any
other concerns vis-a-vis the interface of Success Bound! staff with the W/O/R/K Center Service
Navigation team will be dealt with when the occasion arises
Parent involvement
With respect to parent involvement, initial contact with parents is normally made during the
enrollment process. Completion of the Work Permits also often requires another parent contact. The
WIA Success Bound! Community Resource Specialist will make home telephone and/or home visits
during the course of the program year. Normally, the initial reason will be either attendance and/or
paid work experience concerns but other calls will also focus on missing graduation requirements,
college financial assistance documentation, training site issues, etc. Experience with previous years'
programs has taught the Success Bound! staff that parental support can be key to getting a senior
"back -on -track" towards graduation, career and higher education goals.
After the initial enrollment process, there will be a few other formal school/parent activities; e.g.,
parents are invited to several of the adult mentor activities. But, strong informal relationships with
parents will be developed with parents when there have been concerns about attendance or other
related problems with training and work sites. These parental relationships will be maintained and
strengthen for the 2008/09 Success Bound! program year as we have learned the value of parental
support in these areas. The bi-monthly guidance/counseling sessions often provide opportunities to
discuss parental/adolescent relationships in a private setting and the success, which has been
experienced in improving these relationships in what can be a very trying time for both parents and
teenagers, will be continued for the upcoming program year.
Like the comments pertaining to actual program services, information regarding job placement,
continuing education and follow-up activities is explained below in the description of the ten program
elements. Again, the primary goals of the program are threefold:
✓high school graduation (diploma rate);
✓enrollment in a higher education program (entered education rate); and the
✓acquisition of appropriate academic and/or employability skills for an entry level or
higher position which will assist the participant in his or her pursuit of both a career
and a post -secondary education (literacylnumeracy rate).
The basic thrust of the academic support system is one of close oversight and the facilitation of each
participant's journey towards achieving the three basic goals for the program as stated above. Based
on the objective assessment data used in the eligibility process along with other similar school -based
data and information, the Success Bound! staff will develop individual service strategy plans (ISS) for
each participant. These along with case notes in the VOS system and other similar documentation will
detail how and which of the project activities will be used to help the individual participants reach
their educational, employment and higher educational goals. The exact mix of services each
participant receives will be based on his/her ISS and career pathway. However, each participant will
have the choice to meet with an adult mentor, be exposed to the leadership, drug, alcohol & other
health related issues activities during the bi-monthly guidance & leadership meetings, receive
additional guidance and counseling support and have access to paid internship work.
Program Services
SUCCESSBOUND! PROGRAM QUALITY ELEMENTS
Tutorial; Literacy/Numeracy skills
ELEMENT #I: An effective academic support system of the participants' educational activities
leading to high school graduation.
The basic academic component of the program will focus on the unique needs of each participant —both
in terms of academic support and in terns of meeting high school graduation requirements. Those in
need of tutoring will be referred to ongoing tutorial programs at each campus that are normally staffed
by Compensatory Education staff (Title I, one of the largest K-12 federal education programs).
Specifically, the tutorial services at the currently participating sites are: Valley HS- Library & staff;
Century HS- Library & staff plus PAL peer tutoring; Santa Ana HS- Homework Cafe (Library) &
staff; Saddleback HS- Library & staff; and, Cesar Chavez HS- Library & staff. Other tutorial referrals
may be made to student resource center at the ROP Ritchey Center where the WIA staff is housed.
While WIA funds are not be used to equip this center, some WIA funds could be used for instructional
supplies to support the identified academic needs of Success Bound! participants.
Those students whose TABE scores indicate so will be required to participate in these tutorial
activities prior to participating in any other program elements involving pay or other incentives. Other
Success Bound! Participants will also be encouraged to participate in their schools tutorial activities.
The WIA funded resources for this element of the program will be the staff (program management,
guidance and support) that assist and monitor participant progress towards meeting the three goals for
the program identified earlier in this section. A key facet of this activity, which was added during the
2001/02 program after a recommendation by the WIB's Youth Council, was (and will continue to be)
a paid incentive to attend tutorial programs outside of the school day. This action provided
participants with pay that they would normally have received in a paid work experience or internship
position. Given the economic situation from which most participants come, this aspect of the program
gave participants the incentive to address their academic needs while at the same time meeting
economic needs.
17
Evaluation materials developed for the Success Bound! program will be designed to elicit participant
opinions concerning both the effectiveness and the appropriateness of the program vis-a-vis their
needs and the degree to which the project's activities helped them graduate and pursue an occupational
career while also entering a higher education program. As with any useful and valid evaluation
instrument, the data from these initial participant reviews will be incorporated into program
modifications if necessary to better meet participant needs.
Continuing Education
ELEMENT #2: Provision of access to appropriate alternative secondary school services if
needed to facilitate graduation on schedule.
The Success Bound! program staff will carefully monitor each participant's progress toward the
attainment of both their basic academics, work readiness & occupational skill attainment goals and
their high school diploma. When necessary, participants will be directed to alternative programs both
within the Santa Ana schools and at other agencies in order to acquire the need units/classes needed to
meet their diploma requirements. These alternative programs will include the District's Independent
Study and Teen Parent programs, Santa Ana College's Adult Education Programs and the Orange
County Department of Education's two alternative programs; Horizon and Summit. The high school
guidance counselors and Rosa Galindo at the District's Student Services Office will assist program
staff in the enrollment of participants in alternative programs.
Placement in alternative educational settings for the purpose of facilitating placement and retention in
a post secondary educational setting will also be a key element of this aspect of the Success Bound!
program. Individual needs will be assessed and documented through the normal secondary school
delivery system and follow-up by staff. Depending on the needs, several options will be available for
the students: tutoring, practice tests and preparation for college entrance exams, proficiency test
practices, etc. Individual help from staff, adult mentors and others will ensure the success of the
students. Grades and attendance will be monitored by the Success Bound! Community Resource
Specialist. If additional intervention is necessary, the appropriate staff person will be notified of the
needs of the student.
Placement in Jobs
ELEMENT #4: Opportunity for each participant to participate in paid and/or unpaid
internships or work experiences.
This successful element of the current 2007/08 WIA program is a modification a previous JTPA
program between the Santa Ana Unified School District and the Private Industry Council of Santa
Ana. That program, the "School -Workplace Internship Program," served high school participants who
attend Santa Ana high schools and/or Regional Occupational Program (ROP) classes. As with the
previous program, Success Bound! participants in 2008/09 will be given the opportunity for both paid
or non -paid internship (work experience) opportunities that offer:
viable paid workplace internships which provide appropriate work -based learning
opportunities;
improved career related curricula and instructional strategies allied with the
UROG "Choosing Success" materials or other similar connecting activities;
strengthened comprehensive local community partnerships; and,
=> improved non-traditional employment opportunities for WIA eligible students.
18
These work -based learning and connecting activities for the Success Bound! participants during the
school year will be directly linked to community -based partners and implemented by proven delivery
systems. These instructional strategies will include career related activities that focus on basic skills
training, life-long learning and expanded career opportunities for non-traditional employment for WIA
participants that focus in several areas including business, the arts and bilingual environments where
using translation skills will serve the local community.
Actual employment will be through the District with monthly time cards and student employee payroll
data serving as documentation for the paid internship segment of the program. This paid internship
program will complement and expand offerings for participating WIA in -school participants by
implementing appropriate assessment activities that focus on specific employment/employability
competencies. These include resumes, job applications, bilingual medical/clerical and/or instructional
proficiencies, job search techniques, related bio-medical and other academic and/or fine arts curricular
expectations and an awareness of career ladder opportunities and their pre -requisites. These program
activities will utilize existing Central County ROP (CCROP) and District facilities working within
existing class schedules & space utilization to eliminate any potential impact on regular programs at
secondary sites. The primary vehicle for the delivery of this portion of the program will be the bi-
monthly guidance/counseling meetings held on the individual high school campuses.
Given the base of hundreds of internship or "Community Classroom Agreements" between the Career
Development/ROP Department and local employers, the District does not need to enter into any other
duplicate agreements. These when coupled with previous work -site agreements between various
District sites and the W/O/R/K Center for prior JTPA in -school and summer youth employment
programs will provide more than enough internship, job -shadowing, and/or employment opportunities
for the Success Bound! participants.
Occupational Skills Training
ELETMENT #5: Access to an effective program of occupational skills training.
The overall approach of the Santa Ana Unified School District's Regional Occupational Program
(ROP) is to maximize community resources, integrate services within the educational and business
communities and find new avenues to increase the level of employer involvement in the creation of
internships and work -based learning. Allied with this activity are the strong work -based programs and
the network linking of career pathways and work site experiences of the Central County's Regional
Occupational Program (CCROP), local WIA (Success Bound), the Chamber of Commerce, the City of
Santa Ana and local business and community -based organizations. The cornerstone of all of this is the
ROP as it is the District's vehicle for providing appropriate, timely and effective entry-level training.
Many ROP courses have work -based internships as part of the entry career certification programs.
These have been integrated into the career pathways at the high schools. Allied with the ROP
offerings are partnerships with Santa Ana College and local universities that enable high school
students (including Success Bound! participants) to participate in articulated program of sequential
courses from high school through college.
Selected Success Bound.! participants will be guided and counseled into Regional Occupational
Program courses related to their career pathways as these courses can play such a pivotal role in their
school -to -work plan. These classes will provide participants with the means to prepare for entry-level
employment, receive elective credit toward graduation, enter a career pathway, sample various work
site experiences, cam money for educational expenses and/or verify career choices. And from a very
practical point of view, the ROP Certificates will verify that a program participant has indeed met
his/her Skill Attainment Rate goal.
19
Operationally, ROP consists of a variety of occupational training programs that lead to entry-level job
skills for students age 16 and over. ROP classes, which are funded by the State, include integrated
classroom and work -based activities. ROP teachers are experts in their field with a minimum of five
years of work -based experience and a teaching credential. Of particular importance to many of the
Success Bound! participants is the fact that these courses are offered not only at the ROP's Ritchey
Center, but also on high school campuses throughout the District. Transportation is available at no
cost for afternoon courses. Courses are also available in the evening and on Saturdays. Participants in
Success Bound! Will also be given riD oritV registration for ROP courses during their time in the
program —including the twelve-month follow-up period.
Leadership Development
ELEMENT #6: Provision of a support plan that affords participants with leadership
development activities as an integral part of their total program experience.
This element is primarily addressed during the bi-monthly meetings at each high school campus. This
program is designed to be a skills -building youth development program that prepares youth to make
wise decisions, set goals and gain a sense of self-worth. It is structured to be a very integrated,
interactive program that raises awareness about how one's decisions and values have short and long-
term consequences and how they influence one's health and well being. A portion of these activities
will come from "Smart Choices" which is based on youth development programs that have been
documented to reduce teen pregnancy, violence and risky behavior. This program has successfully
equipped youth with skills that help them make positive life choices.
This adapted program will also incorporate elements of another program entitled the "Gift of Giving"
which focuses on service to others. The development of such an attitude belongs in this element and
in fact, this activity not only supports two of the Success Bound! program's elements (leadership &
guidance/counseling) but it also reinforces the whole concept of "customer service." This is a key
element of career development and ROP courses that participants will be taking. It is well know that
most teens and young adults lose their employment over non -skill related issues (the "soft skills") such
as work place attitudes, attendance, customer relations, etc.
The adapted "Smart Choices" program is offered in small groups and for a varying length of time to
accommodate the career pathway orientation of the program and student availability. It is anticipated
that each Success Bound! participant will be involved in this activity for approximately ten to twelve
sessions. In addition, it is anticipated that one or more may be provided in conjunction with the Career
Beginnings of Orange County's Mentor Night program that is described later in this proposal.
Related Support Services
ELEMENT #7: Provision of a support plan that affords participants with appropriate
supportive services when needed to facilitate their successful completion of the
program.
A key component of the Success Bound! program will be the degree of support provided to each
participant. Transportation to ROP training classes and work sites will probably be the most common
example of support services. However, via the ROP's Community Advisory Committee and the
Assistance League of Santa Ana, participants will have access to appropriate work site clothing when
needed. The resources of the District's Teen Parent program will be brought to bear should a
participant have to address such issues as childcare, parenting, etc.
The collaborator for the program, Career Beginnings of Orange County will also assist in provision of
services regarding this program standard. The adult mentors from the CBOC program have
historically not only assisted their mentees with such expected items as career and academic
counseling, recreational activities, etc., but they have help with such things as providing appropriate
clothing for interviews, transportation, accompanying their mentee on job or college interviews, etc.
While not directly a support service, the focus of this program is to actively engage the students to
participate in community service. Program activities focus on several important social and community
related concepts and it is felt that this element of the program will be of value to the participants from
not only a supportive service point of view but from one of leadership.
Collaborative Adult Mentoring Services
ELEMENT #8: An effective adult mentoring program designed to complement and ensure
attainment of the program Is goals for graduation, enrollment in higher
education and acquisition of basic career skills.
One of the major elements of previous Success Bound! programs has been the adult mentoring
program provided by Career Beginnings of Orange County (CBOC). This activity was modeled after
a program that originally began over twenty years ago with a grant at Santa Ana College. For the past
eleven years, a non-profit Board of Directors has operated CBOC in cooperation with the Secondary
Enrichment Programs at the ROP in the Santa Ana Unified School District. CBOC no longer is able
to provide the 12-month follow-up required by WIA so will the program will still be offered to those
2008/09 Success Bound! clients who express an interest but it will no longer be as significant a
component of the Success Bound! program that it has been in the past.. It is planned that each adult
mentor will have no more than two mentees. The adult mentor program will be supported by both
CBOC and Success Bound! staff. This program will focus around ten monthly "Mentor Nights."
Follow-up activities to the CBOC evening meetings will be incorporated into the bi-monthly Success
Bound! meetings. It should be noted that while these leadership and guidance/counseling meetings
will be on a bi-monthly basis at a minimum because school schedules, assemblies, holidays, etc., often
consume at least one of the meeting times each month even when more than the minimum of two per
month are scheduled.
Mentors will be recruited in a variety of ways. Each high school campus has several business
partners, some schools with as many as fifteen. Conummity partners are interested in working with
the schools to increase student achievement by providing better and more educational opportunities.
Recruitment at these sites enables the business partner the opportunity to get "directly" involved with
the students. Presentations will be made at breakfast, lunch and evening meetings. Another avenue
for recruitment includes presentations at service organizations, Chamber of Commerce meetings, and
the City of Santa.
After initial recruitment, mentors will be asked to fill out an application and attend an orientation
meeting and personal interview with staff. The Santa Ana Unified School District requires the
volunteer to have fingerprints and TB testing. A physical is not necessary for any part-time volunteer.
Fingerprinting will be done at orientation meetings or the first training meeting in a group setting.
Orientation sessions will be scheduled to acquaint the potential mentors with the project. Orientation
is not training. These sessions identify the "who, what, where, why and how" about the mentoring
project. General information is given about the students, their school environment, the project and
how it works, the duration of the volunteer commitment, etc.
21
Training for mentors begins shortly after orientation. All mentors must attend a minimum of three
hours of training before being matched with a student. The session identifies the need of the program,
clearly defines who the students are, defines the goals of the mentor project, identifies the needs of the
students and their stage in development, discusses problems that teenagers encounter including peer
pressure, substance abuse, child abuse and family violence, and drugs. In addition, the training
provides practical advice for the mentors; i.e., how to contact the students, their project coordinator,
teacher or job developer. The training sessions include a manual that covers the necessary information
to make the mentoring experience successful.
The Career Beginnings evening begins with a hosted dinner (sponsors are regularly solicited) once a
month at a school site, postsecondary campus or business which gives the participants and mentors an
opportunity to come directly from school or the workplace without worrying about dinner. It is a great
time for the mentor and mentee to socialize and relax as individual contact and recognition with the
mentors is important for both the mentors and mentees. An end -of -the -year celebration will recognize
the accomplishments of the mentees and mentors. Career Beginnings of Orange County, works with
the school district to provide recognition of the mentors in the form of certificates, plaques, etc. and
recognizes the students for their completion of the program. Scholarships are solicited from the
community to be presented to the students. The evening is often the highlight of the year. The CBOC
Board of Directors annually plans to award 20 $250 scholarships to students in their program
(including Success Bound! participants).
Follow-up
ELEMENT #9: An efficient and effective delivery system for twelve months of follow-up
services.
Note: thefolbwhtgactivihmareakoappic"toptiorWlAparficip &ftmthe2007MProgtam
Evaluation and its required data gathering activities will take place throughout the project year on an
ongoing basis. As with prior Success Bound! programs, the process for the 12-month follow-up
services will focus on accumulating data to assess "continuous improvement" to the Success Bound!
program offerings. Data from this database plus individualized quarterly follow-up contacts will
become an integral part of the proposed follow-up services activities. The Success Bound! staff will
continue to monitor school and work attendance with students after they exit the program upon their
graduation on a monthly basis at a minimum.
The District staff has had extensive experience in annual follow-up reports. The specific design of the
documents used for this process will be based on that experience and any requirements of the
W/O/R/K Center or WIB staff. Summative evaluation of the project will be assessed by completion,
postsecondary commitment and graduation rates and at the end of the school year. The major
collection timeline for follow-up data will be in the late fall after high school graduation. This will be
done to verify the former Success Bound! participant's postsecondary placement (higher education,
military, part-time or full-time work).
Success Bound! participants will be regularly contacted on an informal basis (mail, phone and e-
mail —if available) to monitor their progress during this twelve-month basis. The purpose of the
informal contacts will be to remind the participants of the availability of continuing follow-up
services. These would include not only the standard supportive services available to WIA program
participants, but also access to tutoring/study areas at the ROP Ritchey Center, Cal -WORKS programs,
the W/O/R/K Center and ROP courses. The District's Career Development/ROP staff has close
relationships with
22
both programs and staff at Santa Ana College; those Success Bound! participants who attend that
institution will also have access to extra support and attention during the twelve-month period as a
result of these relationships.
With respect to regular progress reports, record keeping, etc., the Secondary Enrichment Programs
staff at the ROP Ritchey Center are experienced in providing the data needed by the WIB, Youth
Council and others to document the effectiveness of the program and the success of its participants.
This is true for both programmatic and fiscal monitoring. As some of the school -based information on
the District's SchoolMax system and elsewhere is confidential, records (including ISS files) will be
kept at the ROP Ritchey Center and the WIA online VOS system unless the Service Navigation team
at the W/O/R/K Center changes current procedures. If it is necessary for other WIA youth programs,
the district will collaborate with other vendors to provide student data within the boundaries of various
state and federal privacy regulations.
Guidance & Counseling Activities
ELEMENT #10: Access to and provision of a comprehensive array of guidance and counseling
support activities that focus improving student performance and achievement.
Project services for Success Bound! participants that involve this final standard have been partially
addressed in several of the other standards, particularly those dealing with leadership development,
supportive services and adult mentoring. As also mentioned above, the vehicle for delivering the
services will normally be the bi-monthly meetings held durine non -instructional times at the individual
high school sites. Augmented by the services of the collaborators, this portion of the project will
afford participants with comprehensive guidance and counseling services that far exceed those that
they can normally access in a traditional high school setting. This aspect of the case management
services for participants will also be available outside the regular school day thus making them
available at times when these at -risk students do not have to be in class. Alternative methods of access
are important to the target population and it is an objective of this part of the proposed program to
facilitate the access of these students to supplementary supportive services.
The Community Resource Specialist for the Success Bound! program will monitor participant contacts
with all staff and the collaborators to ensure that all aspects of each participant's identified case
management goals/ISS is being addressed. Experience with previous WIA/JTPA programs has taught
that this aspect of program management is extremely import; not only with respect to reporting
requirement, but more importantly, with respect to providing appropriate services to participants and
coordinating case management activities that may involve of service providers in the provider's
network. Case notes logged into the VOS system will be one of the primary elements in the
documentation of these activities. Records from counselors and other academic guidance and career
center personnel at the high schools will also be a part of each participant's file (within the parameters
of existing privacy legislation). This aspect of the program would also be the main method for
tracking each participant's progress towards the basic goals of the Success Bound! program.
23
SuccESSBoaND! PROGRAM FACILITIES
SITE AVAILABILITY, ACCESSIBILITY & HOURS OF OPERATION
The program will be offered primarily at the ROP Ritchey Center and the comprehensive high schools
with senior classes; Century, Saddleback, Santa Ana, Segerstrom and Valley. All these sites and the
two continuation high schools (Cesar Chavez and Mountain View) are readily accessible to project
youth. They also meet ADA requirements vis-a-vis handicap access. In recognition of the importance
of the District's normal academic program and the academic standards which it embraces, Success
Bound! program activities will take place outside the normal academic day. Regularly scheduled bi-
monthly meetings will take place before/after school (7:00 to 8:00 am and/or 3:00 to 5:45 pm), in the
evening (6:00 to 8:30 pm) and/or during lunch that is considered as non -instructional time (11:15 to
11:55 am, 12:15 to 12:55 pm). The monthly evening meetings with adult mentors will take place in
either the high schools or local business such as Orange County Teachers Federal Credit Union or
Ingram -Micro. These sites and others such as the Santa Ana W/O/R/K Center are accessible in terms
of both public transportation and handicapped accessibility. With respect to career training, school
bus transportation is available for high school students attending ROP courses (this includes local
drop-off points for internship opportunities) for both early and late afternoon classes. The project staff
will also assist participants in getting transportation to other activities whenever possible. Prior
experience with the CBOC organization has indicated that the adult mentors will also assist
participants with transportation needs.
EXPERIENCE
For many years, the Santa Ana Unified School District collaborated with the Santa Ana PIC and now
the WIB in providing CETA, JTPA and now WIA programs. During that time, over 7,300 students
have participated in a variety of summer and in -school year programs. While operating these
programs, District personnel in the Secondary Enrichment Programs office at the ROP Ritchey Center
have developed a positive working relationship with the W/O/R/K Center staff that has now carried
over into WIA programs.
The Santa Ana Unified School District staff in the Career Development/ROP Department's Secondary
Enrichment Programs office is very experienced with youth programs and at -risk populations. This is
particularly true with respect to dealing with the data collection requirements of similar types of youth
related programs; both those problems encountered in enrolling potential participants and those unique
to reporting program completion data. For the past several years, District staff has been successful in
recruiting and serving the at -risk population. This is not to say that there have not been problems in
the past with recruitment or placement goals going unmet. But staff has teamed from experience and is
ready to deal with the real difficulties encountered in the enrollment, placement and data collection
processes. This need to always be on a continuous teaming curve was just recently re -affirmed during
the 2006/07 program year with the revision of several former procedures regarding case notes and the
VOS system. Staff is also well versed in the completion of ongoing Individual Service Strategy
documents for each participant, VOS, the administration of objective assessments, etc.
The Career Development/ROP Department has literally hundreds of relationships in place with area
employers who have experienced success with prior youth program participants. This is particularly
true of those paid internship positions utilized in past JTPA programs such as the School Workplace
Internship Program, the Arts -in -the -City program and the WIA Success Bound! & Right Start!
programs. In addition to these, WIA youth participants will have access to the hundreds of regular
ROP internship sites partnered with specific career preparation courses. Paid, non -paid, job
shadowing and other related activities will also be accessible to the WIA participants via the Career
Centers at the high schools and the CTS lab at the ROP Ritchey Center. The adult mentors form
Career Beginnings of Orange County (CBOC) will also be a resource to program participants.
?4
The proposed staffing will include only Career Development/ROP staff members with prior WIA
experience. Given the scope of this project and the experience from prior program years, it is clear
that the proposed staff should be sufficient. The proposed staff will be supported by the infrastructure
of the Career Development/ROP office and the College/Career Centers at each high school. Allied
with the District staff will be support personnel from other agencies such as EDD, the W/O/R/K
Center, Cal -WORKS and other member of the Youth Service Provider Network. Paid and volunteer
staff from Career Beginnings of Orange County will also support the team providing collaborative
services to the In -School program participants.
The over-all operation for the Success Bound! will be handled by Ricardo Quezada, Community
Resource Specialist for SAUSD. Tony Dalessi, a retired ROP Program Specialist who has been
responsible for the operational management of previous WIA and JTPA programs will continue to
assist Mr. Quezada in that area. The primary contact for the CBOC adult mentoring activities will
continue to be Jon Anderson, Operations Specialist for the Career Beginnings of Orange County
Board of Directors and an ROP instructor.
The normal working hours for these staff members assigned to work with the Success Bound! program
will range from 7:30 am to 5:00 pm. However, they will be available for evening meetings, weekends
and other times necessary to effectively serve the Success Bound! participants. All will be located at
the ROP Ritchey Center, but to effectively serve the participants, they will be out of the office on a
daily basis in order to conduct the bi-monthly meetings at the local high schools, make job -site
visitations, develop new training sites and/or internships, etc. The table below, Attachment C and the
Budget Narrative summarize the personnel planned to service and operate the Success Bound!
program.
SUCCESSBOUND! PROJECT STAFF
Name all staff, including project manager, to be involved in the project, indicate their physical
location, their immediate supervisor, percent of time to be allocated to this project, and percent of
time allocated to other projects. Name those projects and funding sources.
NAME/JOB
NAME OF
TITLE
% OF TIME
% OF TIME
OTHER
put "vacant" *
ALLOCATED
ALLOCATED
PROJECTS
if currently not on
PHYSICAL
IMMEDIATE
TO THIS
TO OTHER
&
board
LOCATION
SUPERVISOR
PROJECT
PROJECTS
FUNDING
SOURCES
Ricardo Quezada
ROP,
Lee Gotcher
100%
0%
Comm. Reso. Spec.
Ritchey Ctr.
Tony Dalessi
ROP,
N/A
3%
0%
(retired)
Prog. Spec.
Ritchey Ctr.
(Hrly )
Jon Anderson
ROP,
Lee Gotcher
10%
90%
CCROP &
Oprms. Spec,
Ritchey Ctr.
(no salary
CBOC
charges —time
only)
25
DESCRIPTION OF THE PROPOSER
The Santa Ana Unified School District is a large urban district covering a 24 square mile area serving
the county seat of Orange County, California. Composed of over 50 schools/programs and serving a
population of over 57,000 students, it is the largest district in the county and the sixth largest in
California. Santa Ana schools have been an integral part of the local community for over 120 years.
Literally hundreds of thousands of youth have received their basic education from the public schools
in Santa Ana. The Regional Occupational Program itself has been in operation for over 35 years.
Ever since the California State Legislature created it, the ROP has been equipping students with the
entry-level skills needed for a successful transition to the work of work. The education, both academic
and career/technical, that Santa Ana students have received over the years has had a lasting impact on
both them and their community.
The City of Santa Ana is the second densest populated city in the state, the youngest city in California
with a median age of 24 and the youngest median aged city of the 100 largest cities in the United
States. During the last complete census period, the census tracts comprising the City's Empowerment
Zone areas grew at a rate of 55%; this was in areas with less than 1% of vacant space. Santa Ana is
the third highest city in Hispanic population in America and it was also one of the primary re -location
areas for Vietnam War refugees —particularly those from Laos & Cambodia. Other education -related
demographic factors impacting the educational needs of students in the Santa Ana Unified School
District include:
Representative Factors
Coun
California
Free/Reduced Price Meals
%
50.0%
English Language Learners
%
25.0%
Compensatory Education
T1,347
%
i
52.3°/�
Minority/Ethnic Population
1%
70.6%
CAHSEE % passed
0%
77.0%
SAT %tested
0%
37.0%
SAT total avera a score
90
1,497
Source: California State Department ofEducation (2006/07 school year)
In addition to the academic, social, language, poverty and growth factors facing Santa Ana students,
approximately 40% percent are immigrants. Many of these families are newly legalized or
undocumented residents who must depend on seasonal, migrant work or entry level jobs for family
sustenance. It is not uncommon for students to drop out of school to help support their family. While
immigrant parents are generally supportive of the schools, they do not have a history of active
involvement in their children's education. Clearly, Santa Ana youth face many challenges as they
prepare for high tech, high -wage jobs of the 21st century. They are similarly disadvantaged in their
level of sophistication about the world of work. They may be the first in their family to finish high
school. They frequently have no adult friends or family members who work in high tech or high wage
jobs. Their isolation is sometimes difficult for others to comprehend. For example, on a field trip a
couple of years ago several students saw the Pacific Ocean for the first time and each year, there are
graduating seniors who are apprehensive about attending an awards banquet because they have never
eaten at a "fancy" restaurant.
With the current statewide testing programs, the progress of Santa Ana Unified's students is public
knowledge. Obviously when compared to many other Orange County school districts, Santa Ana
students do not perform as well on the English language academic exams that are the basis for the
statewide performance system. However, when compared to other California districts serving similar
26
populations, Santa Ana's schools outperform this group of schools from communities such as Los
Angeles, Fresno, Oakland, etc. These tests and other information specific to ROP such as the
percentage of students completing their training and/or being placed in an entry level position will
continue to be available to the public so that the District's successes can be tracked by the public.
FISCAL CAPACITY
Subcontracting
The Santa Ana Unified School District (SAUSD) is the responsible fiscal agency for this project. All
funds granted from the Santa Ana Workforce Investment Board/Youth Council will flow directly to
the school district. The District must follow the stringent accounting requirements of the California
State Department of Education for local public schools. There will be no subcontracting with this
program. The cost estimates used in the preparation of these budgets are based on the District's
experience with similar programs over the past decade. As indicated above, the SAUSD's Career
Development/ROP office has had a great deal of experience working with similar programs in WIA,
JTPA and CETA programs. This has provided the knowledge to adequately staff the proposed
program. Salaries for project staff are based on the negotiated salaries for the District's two bargaining
groups; Certificated (teachers) and Classified (all others). Specific experience with previous WIA and
JTPA programs has demonstrated that the Secondary Enrichment Programs staff from the Career
Development/ROP office can manage a program within its allotted budgetary constraints. The budget
and staffing information for this program outlined in the following budget narrative section is based on
a twelve-month implementation plan. All documentation will be based on monthly District printouts,
as these are the official public school document used to capture and report fiscal data.
As evidenced by the entries on Attachment C Budget Planting Form, over 95% of the requested funds
will go towards providing direct program services to participants. As with prior JTPA programs, 5%
or less of the amount expended will be charged for indirect costs, administrative costs and overhead.
Recent changes in procedures and staff within the District now dictate that the standard Indirect Cost
rate calculated by the California Sate Department of Education for federal and state categorical
programs must be budgeted. The current approved rate is under 4% for all expenditures excepting
those for capitol improvements that are not included (but are also, not even permitted under WIA
regulations). As Santa Ana Unified is a current recipient of WIA funding, fiscal and/or audit reports
save a single copy of the most recent annual audit have not been included as these items have been
reviewed already this year by W/O/R/K Center staff. There will be no changes until a new audit report
is available next fall; at that time, the report will be ready for review by City staff.
Many of the services that will be available to Success Bound! participants will be leveraged (or
matched) by other ongoing categorical programs such as Cal -WORKS, Carl Perkins Vocational
Education Act and ROP. These programs operate at the ROP Ritchey Center and each high school's
College/Career Center. These services are either college or career oriented; other categorical
programs within the District focus on the academic needs of participants. These include Title I which
funds most of the after and before school tutorial programs at the high school level and EDY/SB90 (a
state funded program for at -risk youth) that funds bilingual instructional assistants for those ELL
(English Language Learners) identified participants. One of the tasks of the program staff will be to
ensure that participants have full access to and use of these services. Specifically, the tutorial services
at the currently participating sites are: Valley HS- Library & staff; Century HS- Library & staff plus
PAL peer tutoring; Santa Ana HS- Homework Cafe (Library) & staff; Saddleback HS- Library &
staff; and, Cesar Chavez HS- Library & staff. Of course, for any Success Bound! participant who is
identified as a special needs student, the complete services of the District's Special Education
Department will be leveraged for not only the identified student, but also his/her family.
27
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Exhibit C
COMPLAINT HANDLING
UNDER THE
WORKFORCE INVESTMENT ACT
SANTA ANA
WIA
Santa Ana Local JWo 1f Workforce
Investment Area
Table of Contents
I. Information Regarding Complaints ................... .......... ..
A. Nondiscrimination and Equal Opportunity Complaints.......................................................... 2
1, Policy Statement....................................................................................
.............................................................
..................
2. Civil Rights .........................
_
....... 4
3. Nondiscrimination Laws under WI ........................ .. .
4. How to File Your Complaint.............................................................................
B. Criminal Complains ................... ...................
II. General Procedures for Handling Non -Criminal Violations of the Act ....................................... 6
III. Procedures for Handling Complaints at the SDA Level ..............
8
IV. Procedures for Handling Complaints at the State Level ........................................••••
V. Procedures for Handling Discrimination Complaints by Participants .............
VI. Procedures for Handling Handicap Complaints by Participants .............................................. 16
GLOSSARYOF WIA TERMS ........................................................................................................ 18
1
I. Information Regarding Complaints
A. Nondiscrimination and Equal opportunity Complaints
1. Policy Statement
In carrying out the purpose of the Workforce Investment Act (WIA), the City of
Santa Ana Local Workforce Investment Area (LWIA) will establish programs to
prepare youth and unskilled adults for entry into the labor force and to afford
job training to those individuals facing serious barriers to employment. Every
effort will be made to provide services necessary for eligible individuals to
obtain productive employment.
In implementing WIA, all contractors in the Santa Ana LWIA will foster equal
opportunity and non-discrimination, as provided in State and Federal equal
opportunity and non-discrimination laws including, but not limited to:
• Title VI of the Civil Rights Act of 1964
• Title VII of the Civil Rights Act of 1964
• The Age Discrimination Act of 1975, as amended
• Section 503 of the Rehabilitation Act of 1973
• Section 504 of the Rehabilitation Act of 1973
• Title IX of the Education Amendments of 1972
• Section 188 of the Workforce Investment Act of 1998
In keeping with our commitment, no individual shall be excluded from
participation in, denied benefits of, subjected to discrimination under, or denied
employment, in the administration or of in connection with any WIA funded
program because of race, color, religion, sex, national origin, age, handicap, or
political affiliation or belief.
Participation in programs and activities financially assisted in whole or in part
under WIA shall be open to citizens and nationals of the United States, lawfully
admitted permanent resident aliens, lawfully admitted refugee, parolees, and
other individuals authorized by the Attorney General to work in the United
States.
No individual will be intimidated, threatened, coerced, or discriminated against
because of filing a complaint, furnishing information, or assisting or
participating in any manner in an investigation, compliance review, hearing, or
any other activity related to the administration of WIA.
2
Administration responsibility for this Equal Opportunity/Affirmative Action
(EO/AA) Program is delegated to the Equal Employment Opportunity (EEO)
Officer for the Santa Ana Local Workforce Investment Area. Equal opportunity
and non-discrimination, however, will only be achieved through leadership and
implementation of a viable Affirmative Action Equal opportunity gram
2. civil Rights
No one applying for or enrolled in the Workforce Investment Act (MA)
Programs may be discriminated against because of race, color, creed,
handicap, national origin, sex, age, political affiliation, or beliefs.
This means that - for any of the characteristics listed above:
You may not be denied the opportunity to enroll in WIA.
No benefits or services may be denied you for discriminatory
reasons.
You may not be segregated or treated any differently from other
applicants or participants, while you are being registered,
interviewed, counseled or tested; or while you are working or
attending classes as part of the program.
You must be provided an equal chance to use all facilities
available in the program.
Fair employment practices must be provided to all staff with
regard to recruiting, hiring, transferring, promotions, training,
compensation, benefits, layoff, and termination.
You have the right to make a complaint if you feel you have been denied any
of the above opportunities. You cannot in any way be penalized for filing a
complaint. Your WIA sponsor has established a mechanism for handling
complaints or grievances. Your complaint must be filed within 180 days. All
complaints will be handled confidentially.
3
3. Nondiscrimination Laws under WIA
Title VI of the Civil Rights Act of 1964
Prohibits discrimination on the basis of race, color, national origin, or
religion.
The Age Discrimination Act of 1975
Prohibits arbitrary discrimination against persons age 40-70.
The Rehabilitation Act of f 1973
Prohibits discrimination based on handicap.
Title IX of the Education Amendments of 1972
Prohibits discrimination in any education or training program or activity
receiving federal financial assistance.
OTHER CIVIL RIGHTS LAWS:
Title VII of the Civil Rights Act of 1964
Prohibits discrimination in employment based on race, color, religion,
sex, or national origin in all terms and
establishes the Equalconditions Employment Opportunty Comm semployment
Commission asthed
administrative agency.
Order�No. 11375
Creates the office of Federal Contract Compliance and prohibits
discrimination based on race, color, sex, religion, or national origin.
Department of Labor Secretary's Order no. 4-73
Prohibits discrimination based on sex.
Equal Pay Act of 1963
Prohibits pay differential solely because of sex.
lR
Emergency Employment Act of 1971
Prohibits discrimination based on race, creed, national origin, political
affiliation, or beliefs.
4. How to File Your Complaint
a. Put your complaint in writing.
b. Have it sworn to before a notary public, if possible.
C. Provides details that tell what happened, where it happened, and when
it happened.
d. Give the name and addresses of all persons who were present or who
had anything to do with the matter.
.,.Complaints on the basis of race, color, or national origin, age, sex,
religion, political affiliation or belief, retaliation and citizenship, must be
filed within 180 days of the alleged occurrence directly with:
Director
Civil Rights Center
U.S. Department of Labor, Room N-4123
200 Constitution Ave., NW
Washington, D.C. 20210
Complaints on the basis of handicap must be filed within 180 days of
the alleged occurrence. These complaints must be filed directly with
the WIA administrative entity. The WIA administrative entity shall issue
a written decision within 30 days of the filing of the complaint. If the
complaint is still unresolved, an appeal may be made to the Chief of
State Workforce investment Division Office.
The Department of Labor, the Civil Service Commission, the Equal
Employment Opportunity Commission, and many other offices and agencies
are committed to assuring equal employment opportunities for all persons.
They will protect you.
A case may be taken to court if the other processes do not yield satisfactory
results.
You may hire your own lawyer, or if you cannot afford one, the court may
appoint one for you.
5
It is unlawful for an employer, union, or employment agency to punish you or
any witness for attempting to present the facts in a case.
YOUR CIVIL RIGHTS UNDER THE
WORKFORCE INVESTMENT ACT
Santa Ana Local Workforce Investment Area
1000 E. Santa Ana Blvd., Suite 200
Santa Ana, CA 92701
(714) 565-2600
B, Criminal Complaints
In accordance with the WIA (P.L. 105-200) and the implementing code of Federal
section 667.600.... Federal handling of criminal complaints and report of fraud, abuse
and other criminal activity. "All information and complaints involving fraud, abuse or
other criminal activity shall be reported directly and immediately to the City of Santa
Ana and the Secretary of Labor."
►I. General Procedures for Handling Non -Criminal Violations of the Act
The following procedure is promulgated to meet the requirements of Title 20, of the Code of
Federal Regulations, Section 667.600 through 667.640 of the WIA regulations, and State and Section
181(c) of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at
LWIA level for the receipt, investigation, appcnts for participation, or finaearing, and ncial c al assistance, n of labor unions,
laints by WIA
participants, subrecipients, applicants
community based organizations, or any other persons.
These procedures provide for resolution of non -criminal complaints arising from the
operation of the Santa Ana LWIA.
A complaint is defined here as a written expression by a party alleging a violation of the
Act, regulations promulgated under the Act, recipient grants, subagreements, or other
specific agreements under the Act, includingterm comp, conditioons of e amendmentsymanent of such
participants in employment training programs.
These procedures are intended to resolve matters which
withdrawals shall be in writing. (s) arising in connection with WIA programs operated
concern policies, procedures or action
by each LWIA grant recipient and subrecipient under the Act.
These procedures shall not be construed as affecting any other available legal remedy
outside of the WIA complaint process (i.e., disputes regarding terms and conditions of
employment of any employee who is not a participant), either separately or simultaneously,
that a person may wish to pursue in the resolution of a non-WIA complaint. Also, these
procedures do not restrict the LWIA grant recipient staff in carrying out informal discussion
N
procedures do not restrict the LWIA grant recipient staff in carrying out informal discussion
and resolution of any problems outside of and without resort to the formal complaint
procedure.
A. The following principles and rules apply to all complaints at all steps of the complaint
procedures:
All complaints must be made in writing within 180 days of the alleged
occurrence, except complaints alleging fraud or criminal activity.
All persons filing a complaint shall be free from restraint, coercion, reprisal, or
discrimination. Good faith efforts shall be made to informally resolve the
complaint prior to the scheduled hearing. Complainants have the right to
withdraw their complaints (in writing) at any time prior to the hearing. A
complainant may amend his/her complaint to correct technical deficiencies but
not to add issues.
own
3 person(s) of their choosing at fall levels of tght to be represented at their expense by
Complainants shall have the he complaint pro ess.
4. Upon enrollment into employment or training, participants shall be provided
with a written description of these procedures, including notification of their
right to file complaints and instructions for filing.
An employer of participants, including private -for -profit employers of
participants, may use this or other complaint resolution procedures so long as
the prticipant is followa
aand the time ffr frames governgPeview of coormed of the comlait tmplainion ots arermet. are to
A "participant", within the meaning of these procedures, is an individual who
receives employment -training services under a program funded by Santa Ana
LWIA. The Complaint Resolution Procedures contained herein (or the
alternative procedures which an employer may use) shall be available to
participants to resolve disputes regarding items and conditions of employment
of such participants in employment training progttpcam and na termas . However, d
herein.
6. If a complaint does not receive a decision at the LWIA grant recipient level
within 60 days of filing the complaint or receives an unsatisfactory decision,
the complainant then has a right to request a review of the complaint by the
Governor.
6. Complainants must initially file and exhaust LWIA grant recipient/hearing
procedures prior to appealing to the State except where the State determines
that the LWIA grant recipient's procedures are not in compliance with the
State's procedures.
III. Procedures for Handling Complaints at the LWIA Level
A. Receipt of Complaints
Pursuant to the WIA regulations found at 20 CFR, Section 667.600, the LWIA
administrative entities have the responsibility to conduct hearings and resolve
complaints made by individuals about the administration of programs in the LWIA.
"LWIA level" encompasses LWIA administrative entity and employers to which the
administrative entity has delegated the complaint resolution process. The following
comprise the guidelines for resolving issues arising in connection with WIA programs
operated by the Santa Ana LWIA including resolutions of complaints arising from
actions, such as audit disallowances or the imposition of sanctions taken by the
Governor with respect to audit findings, investigations or monitoring reports.
Form and Filing of Complaint
Official filing date of the complaint is the date the written complaint is received.
The filing of the complaint with the Santa Ana LWIA Equal Employment
Opportunity officer shall be considered as at request for hearing and a
decision must be issued within 60 days. The complaint must be in writing and
must be signed and dated. The complaint should also contain the following
information:
a. Full name, telephone number, if any, and mailing address of the
complainant;
b. Full name, telephone number, and mailing address of the agency
involved (respondent);
C. Clear and concise statement of facts including dates constituting
alleged violation; tions, grant
d under hatpro Act, are under bee believed , regula
ave been violated or other agreements
e. Remedy sought by the complainant; and
f. If the complainant is a private or public entity or corporation, and not a
natural person, the filing of the complaint must be duly authorized by
the governing body of such entity or corporation.
The absence of any of the requested information shall not be a basis for
dismissing the complaint.
A copy of the complaint must be sent to the respondent and both parties
notified of the opportunity for an informal resolution. At each step of the
complaint process, the complainant must be notified in writing of the next
procedural step.
2. Informal Conference
Informal conferences will be utilized by the Santa Ana LWIA to resolve
complaints; however, such informal conferences shall not extend the time
within which a decision must be issued after receipt of a complaint. Attempts
at informal resolution will commence with two (2) weeks of the date of filing of
the complaint.
a. The EEO Officer will review the case and ascertain facts prior to the
conference so that appropriate resolution can take place at the time of
this meeting whenever possible.
b. Although the complaintant should be encouraged to attend this
conference, his/her failure to do so should not preclude his/her right to
request a hearing on the matter.
c. If mutually satisfactory resolution results and the Santa Ana LWIA
ll
a brief
sues and resolution. solluofficer uton. Thelmatteer shall then port for the file stating he
be considered closed
d. If resolution does not result, the complainant shall be provided the
necessary information and assistance to request a hearing if he/she so
desires.
3. Request for Hearing
a, As in the case of the complaint, the request for a hearing should be put
in writing and be filed in person or by mail. A governing board
resolution of authorization to appeal should also be submitted when
appropriate. The request should be filed with:
Lydia H. Morgan
EEO Officer
Santa Ana Local Workforce Investment Area
1000 E. Santa Ana Blvd., Suite 200
Santa Ana, CA 92701
9
b. A hearing will be scheduled by the EEO Officer within thirty (30) days of
the date of filing of the complaint.
Notice of Hearing
Upon receipt of the request for hearing, the complainant and the respondent
will be notified in writing of the hearing ten (10) calendar days prior to the date
of the hearing. The ten-day notice may be shortened with the written consent
of the parties. A decision will be issued by the Santa Ana LWIA within sixty
(60) days of the date of filing of the complaint.
The hearing notice shall be in writing and contain the following information
a. The date of notice, name of the complainant, and the name of the party
against whom the complaint is filed.
b. The date, time, and place of hearing before an impartial hearing officer.
C. A statement(s) of the alleged violation(s)
d. Advise as to where information or assistance may be obtained, and the
name, address, and telephone number of the Santa Ana LWIA Equal
Employment Opportunities (EEO) Officer who can answer inquiries.
B. Conduct of Hearing
The hearing shall be conducted in an informal manner with strict rules of evidence
not applicable, Unnecessary technicalities should be avoided. It should provide the
flexibility to enable adjustment to the circumstances presented.
1. The hearing officer shall have complete independence to obtain facts and
make decisions. The hearing officer shall be in a position to render impartial
decisions and thus should not be subordinate to the Santa Ana LWIA or its
subrecipients. The hearing officer will be selected from a list of names on file
with the EEO Officer.
2. Full regard must be given to the requirements of due process to insure a fair
and impartial hearing.
3. The hearing office designated by the EEO Officer to function in a quasi-judicial
capacity should begin the hearing by summarizing the record and the issue
and should explain the manner in which the hearing will be conducted, making
sure that everyone involved understands the proceedings. Such explanations
should be adapted to the needs of the specific situation. The hearing officer
might take testimony under oath or affirmation to give some assurance of
veracity to the hearing.
10
4. The burden of proof should be reasonable and flexible, dependent upon the
circumstances of the case involved. The hearing officer determines the order
of proof. Generally, the party making the complaint has the obligation of
establishing his or her case and should be examined first.
5. The party involved should have the right to be represented (at their own
expense) if he/he so desires. Other he/she is limited to his/her own abilities
and those of the hearing officer in obtaining testimony in the case.
6. It is important that the hearing officer obtain the fullest information for the
record. If the parties involved, or their representatives, do not know how to
ask the right or pertinent questions in pursuing their right to due process, it
shall be necessary for the hearing officer to step in to have all the materials
and relevant facts elicited.
7. The practice in informal hearings is generally not to apply strict rules of
evidence in obtaining facts. However, the quantity of evidence required to
support a decision on an issue should be sufficiently credible that the state (or
other appropriate agency), upon reviewing the decision, would conclude that
the decision is supported by substantial evidence.
g. The hearing officer should attempt to negotiate a resolution of the issue at any
time prior to the conclusion of the hearing.
g. Within ten (10) days of the conclusion of the hearing, the hearing officer will
issue a recommended decision to the LWIA for final determination. The
recommended decision shall be in writing and may be accepted, rejected or
modified by the Santa Ana Workforce Investment Board.
C. Issuance of Decision
Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWIA shall
issue a written decision to all parties by first class mail. The final decision shall
contain the following information:
1. The name of the parties involved.
2. A statement of the alleged violation and issues related to the alleged violation.
3. A statement of the facts.
4. The decision and the reasons for the decision.
5. A statement of corrective action, if any, to be taken.
6. Notice of the right to request, within ten (10) calendar days of receipt of the
decision, a review of the decision by the State Review Panel.
11
D. Record of Hearing
An administrative file containing support documents on the complaint resolution
process hearing conducted will be retained by the Santa Ana LWIA. The purpose of
a record is to serve as substantiation of the process followed by the Santa Ana LWIA
on the resolution of the issues and the results. This information would then be
available for subsequent review in the event the matter is raised with the State. Such
records must be retained for a three-year period after the grant has been officially
closed out.
The Santa Ana LWIA's written decision will be included in the record. Evidence
received at the hearing, notes by the hearing officer, stenographer's notes and tape
recordings may also be used.
E. Establishment of Complaint Procedures
In accordance with Section 667.600, each employing agency including private -for -
profit employers of participants under the Act is required to establish a complaint
procedure for resolving matters relating to the terms and conditions of employment.
Employers may operate their own grievance system or may utilize the Santa Ana
LWIA's established procedures under Section 667.600, At a minimum these
procedures must include:
Written notice, upon enrollment into employment training services, of the scope
and availability of such procedures. Employer's grievance procedures shall be
set forth in a written document and must meet the regulation mandate that a
complaint will be resolved with sixty (60) days from the date the complaint was
filed. A copy of employer's grievance procedure shall be provided to each
participant upon enrollment in employment training.
2. Written notice, at the time the grievance is filed, of,the procedures under which
the grievance will be processed.
Written notification of the disposition of the grievance and a written decision shall
be issued within thirty (30) days of the filing of the grievance unless a present and
long established grievance specifically provides other limits; and
4. Written notification of the participant's right to request a review of the employer's
decision by the Santa Ana LWIA and the State Review Panel in accordance with
Section 667.600.
12
IV. Procedures for Handling Complaints at the State Level
Section 181(c) of the Act and the WIA regulations at 20 CFR, Section 667.600(d) requires
the Governor to establish a State Review process of complaints filed at the LWIA grant
recipient level and of complaints initially filed at the State level.
Appeals of decisions issued at the LWIA level including audit disallowances and sanctions
shall be reviewed by the State Review Panel. The State Review Panel shall review the
record established at the LWIA level and shall issue a decision based on the information
contained therein.
Complaints which may be initially filed at the State level will be heard by an independent
hearing officer designated by the State Workforce Investment Division (WID). The hearing
officer shall conduct a hearing and issue a recommended decision to the State Panel. The
recommended decision shall be in writing and may be accepted, rejected or modified by the
State Review Panel,
A. Form and Filing of Complaint.
Request for State Review of LWIA Level Decisions
On receipt of a complainant's request for review because of an unsatisfactory
decision, the State shall provide for an independent state review.
2. Filing of Requests for State Review
The State Review Panel shall review all LWIA level decisions when a request
for review is filed within 10 days of receipt of the adverse decision. Such
requests must be filed in writing with the Chief of the WID Office. The request
for review should contain the following information:
a. Full name, address, telephone number of the party requesting the
review
b. Full name, address, telephone number of the other party
C. A copy of the decision
d Brief ement of reasons for review or the section of the LWIA
deci ontt be reviewed including regulatory and statutory citations
e. A statement of the relief sought.
13
a
3. Complaintant Responsibility
It is the responsibility of the complainant to include in the request for review a
written statement setting forth the facts presented at the LWIA hearing which
support the requested relief.
The Chief, WID, shall mail a copy of the request for review to the other party
and to the LWIA. It shall be the responsibility of the LWIA to submit the
complete record including a typed record of the hearing to the Chief, WID,
within ten (10) days.
Conduct of Hearings.
Request for Hearing at the State Level
If no decision has been issued at the LWIA level or the State has determined
an audit disallowance or imposed sanctions, the complainant may request a
hearing. The hearing officer will then issue a recommended decision to the
State's Review Panel for final determination.
2. Filing for Request for Review
The request for a State hearing shall be filed within ten (10) days after LWIA
should have issued a decision or ten (10) days after the issuance of the audit
disallowance or sanction. The request shall be filed directly with the Chief of
the WID in writing and should include the following:
a. Full name, address, and telephone number of the party requesting the
review
b. Name, address, and telephone number'of the LWIA
C. Copies of complaints made at LWIA level from which no decisions were
issued or sanctions imposed
d. A statement of basis for the request for hearing.
3. Evidentiary Hearing
upon receipt of the request for a State level hearing, a hearing before a
designated hearing officer will be scheduled.
14
The hearing will be recorded mechanically or by court reporter.
Both parties concerned will have the opportunity to present oral and written testimony
under oath, to call and quests, t examine recordand witnesses
docuher position, to mennts relevant to the present
oral and/or written arguments,
issue(s), and to be represented.
The hearing officer shall issue a written decision, which shall be forwarded to the
State Review Panel for final determination.
The State Review Panel may accept, reject or modify this recommendation. The
decision of the State Review Panel is final except for audit disallowances, which must
be approved by the Secretary of Labor.
C. State Review Panel
The State Review Panel will consist of a panel of three representatives from the
Employment Development Department: one from the Legal Offices, one from the
WID, and one from the Director's office. The panel will issue a written decision,
which will be sent to the appropriate parties within thirty (30) days of receipt of the
request for State review.
Decisions issued by this panel, under the authority of the Governor, are final.
D. Issuance of State Review Decision.
The State review will be limited to violations of the WIA, implementing WIA
regulations or the grant agreement. This review shall be limited to the record
established at the LWIA hearing.
V. Procedures for Handling Discrimination Complaints by Participants
A. Complaints on the basis of race, color, or national origin, age, sex, religion, political
affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within
180 days of the alleged occurrence.
1, It is the responsibility of the Santa Ana LWIA's Equal Employment Opportunity
(EEO) Officer to determine jurisdiction and to make the complainant aware of
and provide assistance in filing a complaint in accordance with the Santa Ana
LWIA's procedure under Section II (A).
15
No later than 180 Handling of complaints filed at LWIA level arising in
days of alleged connection with � IA programs operated by LWIAs
discrimination
Informal Resolution Process
Firing of Complaint / Request f= ng
w
0
Notice of Hcanng issued by LWIA
Hearing Conducted
LWIA Decision within 60 days
Unsatisfactory Decision or LWIA Decision not
issued within 60 days
Within 10 days of
receipt of
unsatisfactory,
decision or 10 days Request for State Review
from date LWIA
decision should have
been issued
Govemor's Decision issued by State Review
Panel
If no decision issued b y State Review Panel
Apnea_ 1 t— o DOL
w
0
VI.
2. In cases where areas of authority overlap, it is the responsibility of the EEO
Officer to advise the complainant of the existence of State, Federal and other
proper action agencies, which may also have a bearing.
3. Complainants alleging discrimination under this part will be made aware of
their right to file directly with the Office of Civil Rights (OCR), U.S. Department
of Labor and applicable procedures.
4. Complainants must file their complaint directly with:
Lydia H. Morgan
EEO Officer
Santa Ana Local Workforce Investment Area
1000 E, Santa Ana Blvd., Suite 200
Santa Ana, Ca 92701
Procedures for Handling Handicap Complaints by Participants
Complaints alleging discrimination on the basis of handicap will be filed and processed
Act
unthe der9730 apartment
P 29 Code of FederagRegulations (ementing Section 32, Section 504 of the Rehabilitation
1. Complaints must exhaust the Santa Ana LWIA's informal resolution
procedures before filing their complaint with OCR.
2. Complainants will be made aware of the 180 days requirement in which to file
his/her complaint.
A. Procedures at the LWIA Level
1, his/her complaint directly with the Santa Ana LWIA.
The complainant shall file
int, the EEO Officer shall investigate and gather
Upon receipt of the compla
information concerning the complaint.
2. An informal conference will be held with the parties concerned in an effort to
resolve the issue(s). The complainant has the right to be present and may be
represented during the conference.
3. The Santa Ana LWIA shall issue in writing its decision to the complainant no
later than thirty (30) days after the filing of the complaint.
LI
Procedures at the State Level
1. The complainant may appeal to the State if he/she is not satisfied with the
decision of the Santa Ana LWIA.
t for review
rectly with
2 he Chief pWlD within ten lainant must l(10) calendar days after e his/her appeal as a gthe sreceipt of helSanta Ana
LWIA's decision.
3. The Chief-WID, shall issue a decision no later than thirty (30) calendar days
after receipt of the request for review.
4. After the complainant has received a decision or no decision has been
received from the Director of Employment Development Department (on
behalf of the Governor), the complainant has the right to appeal his/her
complaint within thirty (30) calendar days to the Office of Civil Rights (OCR)
with the Department of Labor.
17
----- Day I
No later than 180 Filing of complaint on the basis
days of alleged Of Handicap with LWIA
discrimination
Filed within 30
days of
L1f74/State
Decision or 90
days from date of
initial filing of
complaints
Informal Resolution
If no resolutireached
Request for Hearing
Notice of Hearing
Hearing Conducted I Dayi45 Day
LWIA Decision
Unsatisfactory Decision or No Decision
State Review
Governor's Decision J
60 Days
Appeal to Assistant Secretary
Department of Labor
GLOSSARY OF WIA TERMS
AGE DISCRIMINATION ACT - A law passed by Congress in 1975 which prohibits discrimination
on the basis of age by any program or activity receiving Federal funds.
APPLICANT individual trans t onedto the stat
applies
bs of participant. contract for services provided under
WIA and who has no yet
ASSESSMENT - Services designed to determine each participant's employability, aptitudes,
abilities and interests and to develop a plan to achieve the participant's empployment and ate for the related
goals; also to identify the available employment and training activities appropriate
participant. Testing and counseling may also be used during the assessment process.
CHARGING PARTY CP COMPLAINANT GRIEVANT OR AGGRIEVED PERSON -The
he/she has been discriminated against under Department of Justice
person who charges that
nondiscrimination and civil rights regulations and/or guidelines.
DISCRIMINATION - In general, a failure to treat all equally, whether intentional or unintentional;
the effect of an action, policy or practice which selects an individual or class of persons to receive
unequal treatment.
ELIGIBLE NON -CITIZEN - Lawfully admitted permanent resident, aliens, lawfully admitted
refugees, and parolees and other individuals authorized by the Attorney General to work in the
United States.
EMPLOYER - An employer subject to the provisions of the Civil Rights Act of 1964, as amended,
including state and local governments and any Federal agency subject to the provisions of Section
717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by
Executive Order 11246, as amended.
GRIEVANCE - An allegation that something imposes an illegal obligation or burden or denies
some equitable or legal right, or causes injustice.
HANDICAPPED INDIVIDUAL - Any individual who has a physical or mental disability that
constitutes or results in a substantial handicap to employment.
1E.
INTAKE - Includes screening to determine eligibility; to select from eligible applicants those
individuals who are most in need and can benefit from program services; to complete procedural
requirements necessary to enroll an individual into the program and to refer those not enrolled to
other programs.
JOINT COMPLAINT - A complaint of employment discrimination covered by Title VI or the Equal
Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC
unless OCR has a compelling reason to investigate. Joint complaints" alleging discrimination in
employment and other practices and pattern or practice "joint complaints" are normally investigated
by OCR.
e complaints against an
on
awRoSr statute whichuhas DeaT lassigned to OCR for venfo cement, i.e., Title VlnTitle tlsubject to a
to IX, etc.
PARTICIPANT IPANT - Any applicant who has: (1) Been determined eligible for participation upon intake;
and (2) Who is receiving subsidized employment, training or services (except post -termination
services) funded under the Act, following intake, except for an individual who receives only
outreach and/or intake and assessment services.
19
Exhibit D
CERTIFICATION REGARDING LOBBYING
and COOPERATI'�/E AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
be paid,
or on
1) No Federal appropriated funds have been paid
cing orllattemp attempting influence If
of
of the undersigned, to and person for influencing
an officer o employee of an agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contracts, the making of any
Federal grant, the malting of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment or modification of any Federal contract, grant,
cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be
for Influencing or attempting to influence an officer or
paid to any person
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan a cooperative agreement, the undersigned shall
losure Form to Report
complete and submit Standard Form - LLL, "Disc
Lobbying," in accordance with its instructions,
31 The undersigned shall require that the language of this certification be
included in the award documents for all subawards at all tiers (including
agreements; and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this
certification is a prerequisite for making or entering into this transaction imposed by
31 U.S.C. 1352. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more that $100,000 for
each such failure.
n Program Title
Grantee/Contractor Organization (/ /
C
Name of Certifying Official Signature
Exhibit E
The certification set out below is a material representation upon which reliance is
placed by the U.S. Department of Housing and Urban Development in awarding the
grant. If it is later determined that the contractor knowingly rendered a false
certification, or otherwise violates the requirements of the Drug -Free Workplace
Act, the U.S. Department of Housing and Urban Development, in addition to any
other remedies available to the Federal Government, may take action authorized
under the Drug -Free Workplace Act.
CERTIFICATION
A. The contractor certifies that it will provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful
manufacture, distribution, dispensing, possession or use of a
controlled substance is prohibited in the contractor's workplace and
specifying the actions that will be taken against employees for
violation of such prohibition;
(b) Establishing a drug -free awareness program to inform employees
about —
(1) The dangers of drug abuse in the workplace;
(2) The contractor's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee
assistance program; and
(4) The penalties that may be imposed upon employees for drug
abuse violations occurring in the workplace;
(c) Making it a requirement that each employee whotlwill
stateme gbe ed in
the performance of the grant be given a copy of
required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph -(a)
that, as a condition of employment under the contract, the employee
will -
(1) Abide by the terms of the statement; and
any criminal drug statute
nviction
(2) a vi Ration o Notify the emcpurring loyer fthe workplace no later than ofive days or
after such conviction.
Pg. 2
0
(a) Notifying the U.S. Department of Housing and Urban Development
within ten days after receiving notice under subparagraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction;
(f) Taking one of the following actions, within 30 days of receiving
notice under subparagraph (d)(2), with respect to any employee who
is so convicted -
( 1) Taking appropriate personnel action against such an employee,
up to and including termination; or
(2) Requiring such employee to participate satisfa ctordy in asddru
abuse assistance or rehabilitation program approve
purposes by a Federal, State, or local health, law enforcement,
or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free
workplace through implementation of paragraphs (a), (b), (c), (d), (e)
and (f).
The contractor shall insert in the space provided on the attached "Place of
Performance" form the site(s) for the performance f work to be carried out
with the grant funds (including street address, city, county, state, and zip
o
code) .the contractor further certifies that, if it is subsequently determined
that additional sites will be used for the performance of work under the
contract, it shall notify the U.S. Department of Housing and Urban
Development immediately upon the decision to use such additional sites by
submitting a revised "Place of Performance" form.
Dated: C'
Exhibit E
DIVISION OF EMPLOYMENT SERVICES
PLACE OF PERFORMANCE
FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE
REQUIREMENTS
Name: Ronald Murree
Name of Contractor: Santa Ana Unified School District
Contractor Number:
Date:
The Contractor shall insert in the space provided below the site(s) expected to be
used for the performance of work under the contract covered by the certification:
Place of Performance (include street address, city, county, state, zip code for each
site):
Street Address
1815 S. Ritchey St.
City
Santa Ana,
CA 92705
Phone Number
(714) 566-8400
1401 S. Grand
Santa Ana,
CA 92705
(714)
568-7000
2128 S Cypress
Santa Ana
CA 92707
(714)
430-5700
1530 W. 171h St.
Santa Ana
CA 92706
(714)
953-3900
1629 S. Center
Santa Ana,
CA 92704
(714)
431-7500
2802 S. Flower
Santa Ana,
CA 92707
(714)
513-2900
520 W. Walnut
Santa Ana,
CA 92701
(714)
567-4900
2301 W. Macarthur Blvd
Santa Ana,
CA 92704
(714)
241-5000
1801 S. Greenville
Santa Ana,
CA 92704
(714)
241-6410
"-I
EVIDENCE OF COVERAGE
Santa Ana Unified School District
MEMORANDUM NUMBER: 144
This Evidence of Coverage is used as a matter of information only and confers no rights upon the Certificate Holder. This
does not amend extend or alter the coverage afforded by the memoranda listed below. 0
CERTIFICATE HOLDER INFORMATIO;At �I
Santa Ana WIB Youth Council for 2008-09 _aQ4O S�Op
�`Sta
Coverage Period: Effective: 7-1-08 Expires 12:01 a.m.: 7-1-09
of Coverage
This is to certify that the Alliance of Schools for Cooperative Insurance Programs (ASCIP) Memorandum of Coverages on insurance listed below
have been issued to the Covered Party named above for the period indicated. Notwithstanding any requirement, term, or condition of any contract
or other document with respect to which this Evidence of Coverage may be used or may pertain, the coverages afforded by the Memorandum or
Coverages described herein are subject to all the terms, exclusions, and conditions of such Memorandum of Coverages.
TYPE OF COVERAGE
General Liability
Automobile Liability
.Automobile Physical Damage
(Comprehensive/Coll is ion)
Property - Building/Contents
(Fire, Theft, Rental Interruption)
Employee Honesty (Crime)
LIMIT OF LIABILITY/COVERAGE
$1,000,000 Combined Single Limit Per Occurrence
$1,o0o,000 Combined Single Limit Per Occurrence
Actual cash value
Replacement cost subject to policy limits, terms, and conditions
Subject to policy limits, terms, and conditions
Should anN of the above coverages for the Covered Party be changed or withdrawn prior to the expiration date issued above, ASCIP will mail 30
notice shall impose no obligation or liability of any kind upon ASCIP, its agents,
days written notice to the Certificate Holder, but failure to mail such
or representatives. If you have any questions, contact:
Ms. Paula Chu Tanguay, Chief Executive officer
ASCIP • 12750 Center Court Drive • Suite 205 • Cerritos, CA 90703 • (562) 403-4640
Authorized Repi esentativ
Date Issued: '
* ASCIP is a joint powers authority pursuant to Article l (co
Code and Sections 39603 and 81603 of the Education Code.
with Section.6500) of Chapter 5 of Division 7 of Title I of the Government
Rev 5-97
144-08/09-ooC '''lliance of Schools for Cooperative Insurance Programs
12750 Center Cnurt Drive, Suit, 205, Cerritos, CA 90703 (5631 403-4640
Exhibit F
BUDGET FORM
Administrative l Program Total WIA
No more than 10%n
Salaries*
1. Community Resource Specialist
$ 81,250.00
$ 81,250.00
(includes $10,500 in overtime)
1,500.00
1,500.00
2. Hourly Administrative Sub
Benefits*
30,996.00
30,996.00
1, Community Resource Specialist
33.00
33.00
2. Administrative Sub
4,241.00
4,241.00
3. Student (Participant) Wages
$ 118,020.00
$ 118,020.0
Total Personnel0
user
Office expenses
(consulnables)
Accounting ServiceE!EJE
Le al services
Auditin services
Indirect costs "
Staff trainin 1.250.00
1VLlIVI 1.kay $ 45,33U.UU m 40
Total O eratin Ex enses
GRAND TOTAL
(Total Personnel + Total $ 163,350.00 $ 163
operating Ex enses)
*See Budget Form Instructions
Match/in
Kind
Note: Audit Requirements
States, local governments and non-profit institutions who receive $500,000 or more in federal funds in a f-iscal
year shall meet the audit requirements of the Non -Profit Pfit I Circular A-133, 'Audits of States, and Local Governments
and
29
SUCCESS BOUND!
2008/09 In -School Youth Program
(7/l/08 - 6/30/09)
Budget Narrative
Lead Agency:
Collaboraling Agency:
Santa Ana Unified School District
Career Beginnings of Orange County'
I. SALARIES
Certified salaries
Program Operations (WIA My Prgm. Spec;
33 hrs @ $451hr)
Admen. Sup. Ser. Dir. Ser. Total
0............. $1,500..... $ 1,500
Classified salaries
Program Operations (L0 FTE; WIA Comm. Res. Spec.) 0 ............. 70,750 ....... 70,750
Overtime/Extra Duty (hly WIA Comm. Res. Spec.) 0 .............10,000 ....... 10,500
$82,750
II. BENEFIT COSTS
Fringe Benefits and Medical/Dental
Fulltime Comm. Res. Spec. = 24.80% of salary + $10,844 for health ($30,996)
Hourly Student Worker = 11,78% of salary ($4,241) $ 35,270
Hourly Admin. Sub = 2.21% of salary ($33)
III. OPERATING EXPENSES 3d,000 ....... 36.00(1
Student Paid Internships (4,500 hours @ avg. $8.00/hr)
State Approved Federal Indirect Cost Rate for SAUSD (3.53%) 5,580.......- .. 0- ""' 5,580
$41,580
OTHER OPERATING EXPENSES
Instructional & Office Supplies and Duplicating Expenses 0 ..............2,500 .......... 2,500
*Note: Many of the WIA participants will participate in an adult mentoring program operated by Career
Beginnings of Orange County however, this collaborating non-profit organization will not receive
any funding from the WIA supported Success Bound! program.
K9
Exhibit G
Assurances & Certifications
Selected providers will be required to sign and submit "actual" assurances and certificates as required by the City
of Santa Ana and the Workforce Investment Board on all contracts.
w. If I cannot, this proposal will be automatically
I recognize that 1 must give assurances for each item belo
rejected. Please initial each box.
{
1 am authorized by my Board of Directors, Trustees, other legally qualified officer, or as the owner o
this agency or business to submit this proposal.
We are not currently on any Federal, State of California, or local Debarment list.
We will provide records to show that we are fiscally solvent, if needed -
We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WIA
funds will be used as required by law and contract.
We have additional funding sources and will not be dependent on WIA funds alone.
I�rWe do or will meet the applicable Federal, State, and local compliance requirements.
not limited to,
These include, but are
Records accurately reflect actual performance.
[a'Maintain record confidentiality, as required.
110 aReporing financial, participant, and performance data, as required.
omply with State and Federal fiscal and program activity audits.
Complying with Federal and State non-discrimination provisions.
. Meeting requirements of Section 504 of the Rehabilitation Act of 19?3.
Meeting requirements of the American's with Disabilities Act of'.990. (submit completed survey)
'd eeting all applicable labor law, including Child Labor Law standards. [ZIAgree to provide a drug free workplace.
[tDAgree to insure the City of Santa Ana through General Liability Insurance and Automobile Liability
C
oage in the amount of $1,000 000.00 policy�pgree to provide all participants with Grievance Procedures.
!(� Agree to insure proposers employees through Workers Compensation Insurance
cluding part-time employees)
/l y,� � in
rocurement policies and procedures are in place and meet federal guidelines.
'ate W will not:
Place a youth in a position that will displace a current employee.
se WIA money to assist, promote, or deter union organizing.
se funds to employ or train of persons in sectarian activities.
Zuse funds for youth in the construction, operation, or maintenance of any part of a facilitv to be used
! for sectarian instruction or religious worship.
^� dUse WIA funds for activities that would interfere with or replace regular academic requirements for
'�17tA/ eligible youth who are not dropouts.
bUse WIA funds to carry out programs funded under the Schoo]-to-Work Opportunities Act of 19
94
/ unless the program(s) are only for youth eligible to participate under WIA
/��( 61ise WIA money under this contract to purchase any equipment.
I hereby assure that all of the above are true.
Date
Title
30
Certification RU rding
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order t2549, Debarment and
Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were
published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211).
(Before completing certification, read instructions which are an integral part of certification)
I The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief,
that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction
or contract under a public transaction; violation of federal or state antitrust statues or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property.
c. Are not presently indicted for or otherwise criminally or civilly charged by a government
entity (federal, state or local) with commission of any of the offenses enumerated in paragraph
(1)(b) of this certification; and
d. Have not within a three-year period preceding this applicationiproposaI had one or more
public transactions (federal, state or local) terminated for cause or default.
2. Where the prospective primary participant is unable to certify to any of the statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Grantee/Contractor Organization
e and t e of Official Authonzed to Certify
On Behalf of the Grantee
/ l S /O
Date
;I