HomeMy WebLinkAboutORANGE COUNTY CHILDREN’S THERAPEUTIC ARTS CENTER 13ACity of Santa Ana
Clerk of the Council
AGREEMENT TERMINATION
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Please complete this form when the attached agreement is no longer in effect _
Return form to the Clerk of the Council Office (M-30). CITY
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INSURANCE ON -ILL A-2008-221-01
WORK MAY PROCEED
UNTIL INSURANCE EXPIRE-
1
Z - Z l- 6 01 AMENDMENT TO AGREEMENT UNDER
CLERK of COUNCIL THE WORKFORCE INVESTMENT ACT
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THIS AMENDMENT, made and entered into this I" day of March, 2009, by and between Orange County
Children's Therapeutic Arts Center ("Contractor") and the City of Santa Ana, a charter city and municipal
corporation duly organized and existing under the Constitution and laws of the State of California ("City").
1 RECITALS
A. The City and Contractor entered into that certain Agreement Under the Workforce Investment Act dated
August 18, 2008, hereinafter referred to as "said Agreement".
d
B. The parties hereto now desire to amend Exhibit A and Exhibit F which are attached to said Agreement, in
U , J order to provide clarity with regard to the distribution of stipends.
WHEREFORE, in consideration of the mutual and respective covenants and promises hereinafter contained and
made, and subject to all of the terms and conditions of said Agreement as hereby amended, the parties hereto do
hereby agree as follows:
1. Exhibit A and Exhibit F to said Agreement are hereby replaced with the amended Exhibits A and F,
attached hereto and incorporated herein by reference.
2. Except as hereinabove modified, the terms and conditions of said Agreement remain unchanged and in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment to said Agreement the date and
year first above written.
ATTEST:
l
Patricia E. Healy
Clerk of the Council
APPROVED AS TO FORM:
JOSEPH W.FLETCHER
City Attorney
By: Lisa E. Storck
Assistant City Attorney
CITY OF SANTA ANA, a municipal
corporation of the State of California "CITY"
David N. Ream
City Manager
RECOMMENDED FOR APPROVAL:
Cyn4.�, X-
thia J. Nelson
Deputy City Manager for Development Services
ORANGE COUNTY THERAPEUTIC
"CONTRACTOR"
Dr. Ana Jimenez ami
Executive Director
ARTS
Exhibit A
PROPOSAL NARRATIVE for YSPN Membership
I. About the Program
A. Executive Summa
1. Which WIA population will the program recruit and serve? 2. Indicate how many
participants to be served. The OCCTAC Arts & Learning Academy program will recruit and
serve 15 out -of -school youth (ages 17-21) with disabilities of limited resources from the City of
Santa Ana. OCCTAC will provide participants educational skills and job training, paid work
experience, mentoring, tutoring, counseling, leadership opportunities, and support services.
3. Describe how this program fits in with programs currently being offered by your agency.
Founded in 2000, OCCTAC has quickly grown to be recognized as one of Santa Ana's leading
community builders for children and youth with special needs. We are proud to say that
OCCTAC is a unique organization in Orange County. OCCTAC is the only agency in Santa Ana
that successfully integrates youth with and without disabilities in a nurturing and supportive
environment that teaches respect, disability awareness, cultural diversity and inclusion with an
emphasis in the arts and education. Currently, OCCTAC offers a wide variety of educational and
therapeutic programs for youth with special needs, including learning disabilities, health
impairments, developmental and emotional disabilities. The WIA program is an extension of
services to a population that we have already been serving for 8 years! Some examples of our
programs include: after -school arts, after school learning academy program, tutoring, media lab
and technology training, leadership and support groups, counseling and others.
4. Indicate which of the 10 WIA elements the program will offer. The OCCTAC Arts &
Learning Academy program will offer 9 of the 10 WIA elements, with the exception of alternative
secondary school services to participants. OCCTAC Arts and Learning Academy program has a
strong emphasis on mentoring, tutoring, leadership, support services, counseling and hands-on job
training in the fields of education, arts and technology.
5. Indicate planned outcomes. The OCCTAC Arts and Learning Academy program will offer
out -of -school youth with disabilities the opportunity to acquire the necessary skills to successfully
transition into the workforce, and further their education and training. The goals of the program
are to build participants' self-esteem and confidence, academic improvement, leadership skills,
workforce preparation and experience through structured educational and job training
opportunities in the fields of arts, education and technology at OCCTAC.
6. Describe the basic program approach (workshop/classroom/community).
The OCCTAC Arts and Learning Academy program will take place primarily at our community -
based center. WIA participants will participate in a variety of educational and job training
activities, including classroom instruction, as well as community placements to gain work
experience, and further their education and training. Participants, when possible, will be required
to meet individually with key staff, participate in monthly workshops, and engage in weekly
"hands-on" job training opportunities in our various programs at the center and community sites
(i.e., school district, community centers). From the beginning and throughout the program, job
preparation support, job search and training assistance will be provided.
"HI O A
Exhibit A
During phase ]of the program, all WIA participants, will be assigned to pre -work experience
training. Participants will be required to attend a minimum of 5-hours per week, however,
exceptions to the five hour requirement may be approved by the Program Supervisor. Exceptions
will be based on participant's circumstances and based on their special needs. The five hours may
include that the participants meet individually with each team member (case manager,
literacy/math instructor, arts/technology mentor, and career counselor) in order to collaboratively
determine their needs (academic, educational and career goals), and identify their job training
interests, and placement site. In some instances, additional time may be required beyond what is
stated in the timeline or plan of action. During this process, the participants' needs will be
reviewed by the case manager and, WIA team and supervisor. The action plan will be updated
accordingly. Please see Table 3. The case manager will develop a schedule with each participant
to fulfill their requirements during phase 1. It is anticipated that Phase I will last 1-2 months.
During this phase, all participants will receive a stipend.
During Phase 2 of the program, in addition to receiving job preparation support, job search and
training assistance, as needed, WIA participants will start their "hands-on" job training
opportunities while they continue to meet with our key staff (weekly and/or monthly) to fulfill
their education and career training goals. Participants will be placed in one of six OCCTAC
programs/job training placements at our Center or community sites: 1) OCCTAC Early Start
Program, 2) OCCTAC Preschool Program, 3) OCCTACAfter-School Arts Program, 4)
OCCTAC Learning Academy Program, 5) OCCTAC Media Lab and 6) OCCTAC
Office/reception. Please see Table 3. During this period of time, WIA participants will be
employed by the OC Children's Therapeutic Arts Center and will receive $8.00 per hour, and
encouraged to work up to 10-hours per week. Participants will also be expected to continue the
tutoring and other support services they are receiving at the Center while they engage in work
experience. During the last 4 months of the program, WIA participants will slowly transition
out of the work experience at the center, and will begin to pursue other job interviews and
employment opportunities in the community. During this last period the case manager will work
closely with the SAUSD TPP job developer and other community partners to help find youth a
job in the community.
7. Describe how you will conduct outreach and recruitment. Include how enrollment goals
will be met by the second quarter of the contract. 8. Describe collaborations/ partnerships
that will assist in recruitment. OCCTAC has entered into a strong partnership with the Santa
Ana Unified School District, Transition Partnership Project (TPP) to serve youth with disabilities
exiting high school. (See letter of support). In collaboration with the SAUSD Transition
Partnership Project, we will ensure that our WIA staff support the youth in the enrollment process
and establishment of their goals. The goals may change or need to be redefined, depending on the
participants, interests, special needs and related accommodations. OCCTAC staff and SAUSD
TPP staff will meet on a regular basis to discuss potential candidates. SAUSD staff will refer
mild -moderate students with special needs to our program after they have exited high school, but
lack the necessary skills to successfully transition in the labor force and need further education
and training. Most of the participants referred will be high functioning special needs youth,
including specific learning disabilities, autism, health impairments and others. OCCTAC will
provide the participants with on -going support with their: educational skills and job training, paid
work experience, mentoring, tutoring, counseling, leadership opportunities, and support services.
In addition, over the past 8 years, OCCTAC has established other partnerships with key agencies
in our community, including the County of Orange (Social Services), the Regional Center, the
2
Exhibit A
Santa Ana College and several family resource centers. These partnering agencies have referred
participants to OCCTAC in the past, as well as provided additional services to our participants,
such as: support groups, parenting, leadership adult classes (including ESL, technology, and
parenting), and others. These partnerships have been essential for the development and expansion
of the services that we provide our community.
Finally, during the last two years, OCCTAC has also partnered with Project Rytmo to provide
music technology and co -enroll participants in our respective programs, and the Santa Ana Work
Center for support services. OCCTAC will continue to build on these new and old partnerships to
ensure that our enrollment goals will be met, as well as to expand the level of services we provide
to all of our WIA participants!
9. Describe how adequate staffing will be maintained to ensure success of this program. The
key staff for this program will consist of 1 full-time case manager, 1 part time arts/technology
mentor, 1 part-time literacy & math tutor, and 1 part-time counselor. Under the supervision of
our OCCTAC Programs Director, the work, performance levels and progress of each WIA
participant will be monitored on a regular basis by our key staff. The staff will meet bi-monthly
to discuss the goals, progress, and services for each student.
In addition to our key staff, OCCTAC will also provide other non-WIA support staff, including
credentialed teachers/educators, professional artists, and counselors in our various programs to
serve as mentors for WIA participants as they engage in work related experiences and other
support services. When participants are ready to engage in work experience, they will be placed
in a program of their choice and monitored by both the key staff and support staff at OCCTAC.
There are 5 full-time and 30 part-time staff members available to all youth enrolled at our center.
Some OCCTAC staff members will be assigned to work with the youth on a weekly or monthly
basis, depending on the service components, such as mentoring, instruction and support services.
Furthermore, OCCTAC key staff and the SAUSD Transition Partnership Program staff will meet
on a regular basis to discuss other support services that can be provided to the WIA participants.
B. Main Purpose of Program
1. Indicate what will the program accomplish and how it fits in with WIA goals. The main
purpose of the OCCTAC Arts & Learning Academy Program is to provide out -of -school youth
with special needs the opportunity to acquire the necessary skills to successfully transition into
the workforce, and further their education and training. The program will provide "hands-on" job
training and mentoring experiences in the fields of arts, education and technology to young adults
with special needs with the goal of teaching them self-reliance through structured educational and
job training opportunities.
OCCTAC will provide WIA participants with opportunities to receive a stipend or hourly rate to:
improve their educational skills, gain work experience, receive tutoring and counseling, learn how
to engage in leadership opportunities, and receive other support services. The program will build
participants' self-esteem and confidence, academic improvement, leadership skills, workforce
preparation and experience in the fields of education, arts or technology to further their
educational skills and future job opportunities. Through our various educational programs and
"hands-on" job training efforts, youth will acquire essential skills while learning to adhere to
basic employment principles, such as: showing up on time and as scheduled, filling out time -
sheets, working in collaboration with others, attending staff meetings, and others. All of these
goals are in complete alignment with WIA common measures and goals!
Exhibit A
2. What is the length of the program? In order for participants to get the full benefit of our
program and each component offered, it is recommended that WIA participants commit to at least
8 months of training, participation and work experience.
3. How often will the WIA participant need to attend the program and how often are
specific activities offered (daily/weekly/monthly)? WIA participants will need to attend the
program on a weekly basis in order to benefit from the program, however, due to individual
special needs, there may be circumstances, which might require more flexibility, in terms of a
participants' attendance and activities. The participants will be supported through a variety of
(daily/weekly/monthly) activities that will keep them interested and engaged in the program.
Please see table one.
4. What is the frequency of staff interaction with WIA participants? Will other non-WIA
agency staff be providing elements of the program? Please describe. The frequency of staff
interaction with WIA participants will vary depending on the services provided and at what stage
the participants are in the program. Yes! Other non-WIA agency staff members will also provide
elements of the program to the participants. Please see table one and two.
TABLE 1: Program Activities & OCCTAC Staff
Weekly Activities
Bi-Monthly Activities
Monthly Activities
Emphasis: Tutoring, Career
Emphasis: Employability/
Emphasis: Life Skills and
Training Skills & Work
Job Skills & Career Goals
Leadership Training
Experience
* Meet with Literacy/ Math
* Meet with Case Manager, if
* Participate at least once a
Coach to receive (when
needed, twice a month to
month, if possible, in a
possible) weekly tutoring in
discuss goals, progress,
workshop discussing topics
academic/basic skills.
performance levels, and learn
such as: life -skills sessions,
employability/job skills.
peer-- support group,
* Participate in weekly
leadership training, job
Educational and Career
* Meet with the Career
skills training, provided by
Training Skills with the
Counselor, if needed, to
the career counselor and
Art/Technology Mentor and/or
discuss educational and career
other WIA staff.
engage in Work Experience
goals and pursue higher
with other non-WIA support
education programs.
staff at the center.
TABLE 2: Program Timeline and Training
Program Timeline Program Activities & Training
Month 1 * Program Orientation with Case Manager
* Assessment of Employability skills/ with Case Manager
Emphasis: * Create a Plan for career/employment goals with Case Manager and
Assessment & Career Counselor
4
Exhibit A
Goals
* Initial Assessment of Basic Skills/Academic levels with Case Manager
and progress assessments with WIA Staff (throughout the program)
* Assessment of Career/Training Skills with Case Manager
* Initial Career Survey/ Assessment and Goals with Case Manager and
Career Counselor for on -going review
Month 2
* On -going monthly meetings with case manager to discuss goals, progress
and service needs of participants.
Emphasis:
* Continue weekly Tutoring ofAcademicBasic Skills
Tutoring &
*Continue weekly educational/ career training skills
EducationaUCareer
* Monthly job skills, life skills and leadership training in a social/support
Training skills
group with other WIA participants and staff.
* When appropriate, start weekly Paid Work Experience
Months
* When appropriate, start weekly Paid Work Experience
3-8
* Monthly job skills, life skills and leadership training in a social/support
group with other WIA participants and staff.
Emphasis:
* Continue monthly meetings with case manager to discuss progress
Job Training &
* Continue weekly Tutoring of Academic/Basic skills
Work Experience
Month 9 — 12
* Continue monthly meetings with case manager to discuss progress,
employability skills and job search
Emphasis:
* Continue Tutoring, if necessary
Employability/Job
* Continue monthly job skills, life skills and Leadership Training, social/
Skills & Job
support group with other WIA participants and staff.
Search
The OCCTAC Arts and Learning Academy program will take will take place primarily at our
community -based center. WIA participants will engage in a variety of educational and job
training activities, including classroom and workshop instruction, in some instances, community
placements to gain work experience, and further their education and training. If needed, it will be
recommended that participants meet individually with key staff, participate in monthly
workshops, and engage in weekly "hands-on" job training opportunities in our various programs
at the center and community sites (i.e., school district, community centers).
During the phase ]of the program, all WIA participants will be encouraged to attend a minimum
of 5 hours per week, and will meet individually with WIA team members (case manager,
literacy/math instructor, arts/technology mentor, and career counselor) as needed, in order to
collaboratively determine their needs (academic, educational and career goals), and identify their
job training interests, and placement site. Please see Table 3. The case manager will develop a
schedule with each participant to work toward fulfilling their requirements.
During phase 2, WIA participants, will start their paid "hands-on" job training opportunities,
while they continue to meet with our key staff (weekly and/or monthly) to fulfill their education
and career training goals. WIA participants will also continue to receive job support, search and
training assistance, as needed throughout the program. Participants will be placed in the in one of
six OCCTAC programs/job training placements at our Center or community sites: 1) OCCTAC
Early Start Program, 2) OCCTAC Preschool Program, 3) OCCTAC After -School Arts Program,
4) OCCTAC Learning Academy Program, 5) OCCTAC Media Lab and 6) OCCTAC
Exhibit A
Office/reception. Please see Table 3. During this period of time, WIA participants will be
employed and receive $8.00 per hour, and encouraged to work up to 10 hours per week.
Participants will also continue the tutoring and other support services they are receiving at the
Center, while they engage in work experience.
During the last 4 months of the program, WIA participants will slowly transition out of work
experiences at the center, and focus on job interviews and employment opportunities in the
community. During this last program phase, the case manager will work closely with the SAUSD
TPP job developer and other community partners, to help find youth a job in the community.
TABLE 3: OCCTAC MENTORING & JOB TRAINING PROGRAMS
Area of
Job
Placement
Educational/
Training
Training
Curriculum
Tutor
Education
or
Learning Academy
Host Curriculum
Instructional Assistant
Education
Child Care Assistant
Early Start Program
First Five
or
Teacher Aid
Preschool Program
"Estrellitas" and
Hampton -Brown
CA Performing Arts
Arts
Arts Teacher or
After -School ARTS
Standards/Curriculum
Assistant
Program
and "Hands-on" Arts
Training
Technology
Technology Assistant
Computers/
Technology
Graphic Artist
Media LAB
curriculum
Office/Reception
Receptionist
Office
"Hands on" Training
Office Assistant
5. What services will be offered after youth exit the program? OCCTAC staff will provide 12
month follow-up services for "exited" participants. OCCTAC is committed to empowering
transitional age youth with special needs to reach their highest potential in life. WIA participants
that exit the program will be encouraged to continue to participate in the monthly Life Skills
Training, monthly social/ support groups with other WIA participants, as well as other support
services (including counseling). All OCCTAC key staff will be available to support participants if
needed.
C. Goals / Objectives and Performance Levels
Exhibit A
The OCCTAC Arts and Learning Academy program will offer out -of -school youth with
disabilities the opportunity to acquire the necessary skills to successfully transition into the
workforce, and further their education and training. The goals of the program are to build
participants' self-esteem and confidence, academic improvement, leadership skills, workforce
preparation and experience by teaching them self-reliance through structured educational and job
training opportunities. As previously mentioned, OCCTAC staff will recruit 15 out -of -school
youth at -risk with disabilities and work very closely with the Santa Ana Unified School District
Transition Partnership Program to ensure that our enrollment goals will be met by the second
quarter of the contract. Youth who meet the requirements for enrollment will take part in an
interview and an assessment process prior to starting the educational and job training at the
OCCTAC Arts & Learning Academy program.
When the Individual Educational Plan of participants is provided by the school district, the IEP
will be taken into account, when identifying academic/basic skills of the participants. In addition,
other assessments will be used to identify the literacy levels of each participant. The TABE
assessment will be used to identify basic skill deficiencies if they are not reported in the IEP, and
the STAR Reading and HOST Learner link assessments will be used to identify the literacy levels
of each student. These assessment tools will be conducted as pre and post tests to measure growth
across time. The literacy assessment will help also determine the placement for those participants
interested in being "mentors/tutors" and help guide each WIA participant in their educational and
or academic goals.
Academic assistance (and literacy coaching) will be provided to the WIA participant on a one-to-
one basis via the Literacy Instructor/Mentor and the Career counselor. If needed, each participant
will meet at least once a week with the literacy or math instructor to learn a variety of academic
and learning strategies to help participants further their educational goals. These strategies will
help them enhance their own literacy skills, as well as how to help other younger students in an
educational setting. The Career Counselor will also help students by helping them determine their
educational and career goals and help guide them into higher education.
The work, performance levels and progress of each WIA participant will be monitored on a
regular basis by our key staff: case manager, literacy/math coach, arts/technology mentor and
counselor. The team will meet bi-monthly to discuss the needs, goals, and services for each
participant. The Case manager will meet monthly with each participant to discuss goals, monitor
their progress and documentation on the job (e.g., time sheets, etc), assist with employability
skills training (e.g., resume writing, etc.), and help youth with job development. The
Arts/Technology Instructor/ Mentor will provide career training, and mentor the students while
they are on the job every week. When appropriate, other non-WIA support staff at the center, will
mentor participants on the job and provide the necessary guidance to empower youth to succeed
and gain the necessary skills to reach their work experience goals. The Literacy/Math Coach will
meet individually with each participant to help participants improve their academic/basic skills
and prepare for higher education. If needed, the Career Counselor will meet bi-monthly with each
participant to guide them in their career paths, as well as coordinate monthly life -skills sessions
with all participants.
D. Program Description
1. Describe the overall services that will be made available to the WIA participant.
Exhibit A
The OCCTAC Arts & Learning Academy program will serve 15 out -of -school youth (ages 17-
21) with disabilities of limited resources from the City of Santa Ana. OCCTAC will provide
participants educational skills and job training, paid work experience, mentoring, tutoring,
counseling, leadership opportunities and support services. Eligible youth will have the
opportunity to participate in educational and "hands-on" job training in the fields of arts,
education and technology.
Overall, WIA participants enrolled in OCCTAC programs will focuses on four key areas: Career
Training Skills — educational and work experience, Employability/Job Skills —job preparation,
Life Skills — on going personal development, and AcademicBasic Skills — on going academic
development. Please see Table four.
TABLE 4
Career Training
Skills
Employability
Job Skills
Life Skills
Academic/ Basic
Skills
Arts/Technology
• Resume Writing
• Self -Esteem
• English
Skills
• Cover Letters
• Healthy Habits
Language
• Technology
• Job Applications
• Interpersonal
Skills
assistant
• Job Search
Relationships
• Graphic Artist
Strategies
• Anger
• Reading
• Arts Instructor
• Interview Process
Management
Strategies
and techniques
• Values &
Educational Skills
• Employer
Beliefs
• Writing
• Teacher Aid
Expectations
• Time
Strategies
• Tutor/Mentor
• Workplace Safety
Management
• Child Care Aid
• Financial
• Youth Leader
Literacy
• Goal Setting
2. Describe how collaborations/partnerships will enhance program services and outcomes.
3. Describe how the participant flow will occur. Include the following categories: Outreach/
Recruitment/Eligibility determination, Intake/Assessment, Case Management, Program
Services/Parent and Employer Involvement, Placement in Jobs or Continuing Education,
Follow-up and Retention.
1. Outreach/Recruitment/Eligibility: As stated previously, OCCTAC has entered into a strong
partnership with the Santa Ana Unified School District, Transition Partnership Project (TPP) to
serve youth with disabilities exiting high school. (See letter of support). In collaboration with the
SAUSD Transition Partnership Project, we will ensure that our Case Manager and when needed
the WIA team, will support the youth in the enrollment process and establishment of their goals.
The goals may change or may need to be redefined, depending on the participants' interests,
special needs and related accommodations. Potential participants' applications to enroll in this
Exhibit A
program will be reviewed by the Case Manager to determine preliminary eligibility. OCCTAC
staff and SAUSD TPP staff will discuss potential candidates and their needs with consideration
for any accommodations for individual special needs. SAUSD staff will refer mild -moderate
students with special needs to our program after they have exited high school, but lack the
necessary skills to successfully transition in the labor force and need further education and
training. Most of the participants referred will be high functioning special needs youth, including
specific learning disabilities, autism, health impairments and others.
During the past 8 years, OCCTAC has also conducted community outreach and programs
recruitment via the following:
a) Community Outreach Events & Fairs — OCCTAC participates in many community events
throughout the year (at least one event per month). This provides an excellent opportunity to
recruit program participants throughout the year.
b) Referrals from Community Partners — As stated previously, OCCTAC has established strong
partnerships with key agencies in Santa Ana, such as the County of Orange, Regional Center,
Santa Ana College
c) New OCCTAC families - Every year OCCTAC serves new families that learned about our
services from other OCCTAC parents. Last year we served close to 1,000 students. Five hundred
of these students were served in the Santa Ana Unified School District sites through our Learning
Academy Program, and approximately 500 students were served at our Main facility/ Arts Center
on Broadway. Every year we enroll new families through "word of mouth"!
2. Intake/Assessment: The OCCTAC Case manager will work closely with the SAUSD
Transition Partnership team to identify and determine the individual educational (IEP) and career
goals of participants referred to our program. Also, when appropriate, the WIA participants will
be assessed and/or surveyed in the following areas: a) Basic Skills/Academic levels,
b) Employability/Job skills and c) Career Training Skills.
Assessments and surveys will takes place prior to the educational training and work experience at
OCCTAC. The first assessment to be conducted is the TABE assessment. If the assessment
reveals basic skills deficiency, then the student is provided with two other short literacy tests to
measure his/her literacy levels. These tests are the STAR Reading and HOST Learner link
assessments that are also used in the After -School Learning Academy program. These assessment
tools will be conducted as pre and post tests to measure growth across time. The literacy
assessment will help also determine the placement for those participants interested in being
"mentors/tutors" and help guide each WIA participant in their educational/academic goals.
3. Case Management: OCCTAC's philosophy of the program is based on an
interdisciplinary/holistic model that calls for a high interaction between the key staff of the
program and WIA participants. When appropriate to the service plan, each student of the program
may be linked with an adult staff mentor (Arts/Technology Instructor), a case manager, a career
counselor and a Literacy instructor. The Case manager will meet monthly with each WIA
participant to monitor their progress, assist with job skills training (e.g., resume writing, etc.), and
help youth with on -going job development.
4. Program Services/Parent and Employer Involvement: OCCTAC provides a great variety of
programs that empower both youth and adults! Our nurturing, community -based center provides a
wide range of classes and family involvement activities, such as parenting classes, support
groups, family counseling, financial literacy and others. Our interdisciplinary and holistic model
Exhibit A
provides WIA participants with a wonderful opportunity to involve their parents, siblings and
friends. Our Center believes in community involvement, education and leadership. Therefore all
of the programs that we serve incorporate youth, and parent involvement and participation.
Furthermore, OCCTAC provides support, advocacy and education to our community families
through invited guests that provide in -kind services to our Center in the spirit of community
leadership!
5. Placement in Jobs or Continuing Education: Some youth who successfully complete their
training program are recommended and hired as tutors or teacher assistants to work in our
Learning Academy program or with partnering agencies. In addition, OCCTAC will provide
youth job preparation workshops, participation in job fairs, resume preparation, referrals and job
coaching.
All WIA participants will be paid, first with a stipend and then paid an hourly rate for their
participation in all facets of the program and "hands-on" job training in the placement site of their
choice at OCCTAC programs (i.e., Arts Program, Media Lab, Learning Academy, etc.) Please
see Table 3. WIA participants will receive $8.00 per hour, and encouraged to work up to 10 hours
per week. Participants will also be advised to continue the tutoring and other support services they
are receiving at the Center while they engage in work experience.
During the last 4 months of the program, Some WIA participants will slowly transition out of
work experiences at the center, and into other job interviews and opportunities in the community.
During this last period the case manager will work closely with the SAUSD TPP job developer to
help find youth a job in the community. Furthermore, OCCTAC will work in collaboration with
the Santa Ana Work Center, Parks and Recreation, and other community agencies to find jobs for
our youth. In partnership with the Santa Ana College/Centennial Education, youth who have not
completed their secondary education will also be encouraged to co -enroll in a high school
diploma or certification program sponsored by the Santa Ana College.
6. Follow-up and Retention: OCCTAC is committed to provide follow-up services to students
after they have completed their planned goals, including mentoring, job coaching, and support
services to all 15 WIA participants. Follow-up services will include: a) providing job placement
and referral to youth, b) providing assistance to students so they can maintain work for at least 6
months through mentorship and support services, c) working in partnership with the employers of
WIA graduates to ensure work success, and d) work in collaboration with the SAUSD TPP job
developer to help find youth a job in the community.
E. Facilities
1. Location were Services will be delivered, and 2. Transportation Challenges: Most of the
services will be provided at the Main (Broadway) Center. The exception would be when the
program requires interaction and support with partnering agencies and employment related
opportunities. One example will be at the various SAUSD school sites where we currently run
various academy sites. If participants have transportation challenges, we will assist them in
finding alternate transportation, such as public transportation, ride -sharing with friends, family or
other participants, and Metrolink. Also, participants will be provided with bus passes by
OCCTAC or the SAUSD TPP program staff to alleviate transportation challenges.
10
Exhibit A
3. Hours of Operation. The Center operates year round (except for major holidays), six days per
week, with the following schedule:
Days
Monda
Tuesda
Wednesda
Thursda
FrMa
Saturda
Sunda
Hours
8:30 am -
8:30 .m.
8:30 am -
8:30 .m.
8:30 a.m -
8:30 p.m.
8:30 am-
8:30 p.m.
8:30 a.m -
8:30 p.m.
8:30 a.m. -
5:30 P.M.
Closed
For the past two years, we have been operating from a larger facility in Santa Ana, which is very
safe. There have been no incidences of any crimes or disturbances. The parking lot is well -lighted
and monitored by the Center's staff. The area is amidst several businesses, including, the Bowers
Museum and diverse residential areas. There are SAUSD schools in the vicinity, as well as easy
access to public transportation. Students can take the bus or in some instances walk to the Center.
4. Is the facility compliant with the Americans with Disability Act (ADA)?
Yes! The facility is fully accessible and compliant with all ADA guidelines and regulations.
5. Internet Access. OCCTAC provides internet access to WIA program staff, as well as to all
WIA participants. Technology is an essential component of our program since many older youth
are highly interested in careers involving technology.
II. About Your Organization
Description of the Proposer & Experience
Founded in 2000, OCCTAC has quickly grown to be recognized as one of Santa Ana's leading
community builders and most successful new nonprofits for families of culturally diverse
backgrounds and limited resources. OCCTAC and the Executive Director have received
numerous community awards and recognitions, including a City of Santa Ana Community
Building Award, a Human Rights award by the Orange County Human Relations, a MANA
Community Arts and Culture award, an Organizational Entrepreneurship award by the Hispanic
Business Women Association, and others.
OCCTAC is staffed by highly qualified bilingual credentialed teachers, artists and therapists
certified to provide services to youth with and without disabilities. There are 5-Full-time staff and
30-Part-time staff who are employed in various classes and programs at the Center. These
programs include: 1) OCCTAC Early Start Program, 2) OCCTAC Preschool Program,
3) OCCTAC After -School Arts Program, 4) OCCTAC Learning Academy & Tutoring Program,
5) OCCTAC Media Lab & Technology Training, and 6) OCCTAC Therapeutic Arts Program.
First and foremost, we educate and empower youth in Orange County's most at -risk, underserved
and diverse community through innovative programs that build self esteem, leadership skills, self
discipline, good study habits and creative expression. As noted before, our variety of programs
integrate both at -risk youth and youth with disabilities in a nurturing, community -based
environment that teaches respect, cultural diversity, disability awareness and inclusion. We are
the only facility in Orange County and Santa Ana that offers this powerful combination of the
arts, academics and creative therapies for youth with and without disabilities. Our programs have
cultivated many success stories where students have improved their academic and literacy tests
on
Exhibit A
scores; some of our High school dropout students have re -enrolled in classes towards earning
their diplomas, and very talented older youth have been hired as arts teachers in the community!
The Center has had a tremendous impact on Santa Ana youths and their families. It is a catalyst
for change and provides students and families access to new opportunities, and community
leadership! As stated before, OCCTAC is committed to empowering youth to reach their fullest
potential academically, emotionally and artistically. Through our innovative approach which
combines the arts, academics, and creative therapies, participants are engaged and involved in a
variety of programs at OCCTAC.
Parent involvement and participation is a key mission at our Center. Since our inception,
OCCTAC has had a Parent Committee. Every year our parent committee is very active at our
center, and meets regularly with the Executive Director to discuss educational programs offered to
our students and parents, as well as to develop social & cultural events at our Center. The parents
have organized events and activities to unite with the community and attract even more parent
involvement with the school and local businesses. They have initiated fundraisers to support the
school and to further add to the educational resources at OCCTAC. They also participate in the
community education seminars and many are involved in receiving parent education classes.
The OCCTAC staff participates in on -going training during the year. All related OCCTAC and
Academy staff receive monthly training which covers, but is not limited to, implementing the
HOSTS Learning curriculum and program, documenting student growth, and teaching specially
designed academic instruction in English to English Language Learners. Other trainings have
included the following: Child Abuse identification and reporting, discipline strategies, lesson
planning, collaborative teams, and operational issues relevant to a successful after -school
program. Regular site visits also take place by the Instructional Specialist and Director of
Programs to monitor learning academies and after -school programs. OCCTAC Administrative
Staff provides ongoing feedback on effective teaching, academic support and mentoring strategies
as well as classroom management techniques to classroom teachers.
Executive Director Dr. Ana Jimenez-Hami is the Founder and Executive Director of
OCCTAC. She earned a doctoral degree in the fields of Educational Psychology and Special
Education with an emphasis on the language and literacy skills of children and youth with special
needs. She is also a part-time faculty at Chapman University in the School of Education. During
the past 20 years, Dr. Jimenez has prioritized on researching and implementing educational
creative interventions/methods that empower youth and the Latino community to succeed in the
academic world, and reach for higher educational goals. Dr. Jimenez has been recognized
continuously in the community for her contributions. Last year, she was a recipient of the
National Hispanic Business Women Association award for organizational entrepreneurship (May,
2007); a National award by the Heartspring Foundation for creativity in Special Education (July,
2007), and a faculty award from Chapman University (June, 2007). Previous awards include City
of Santa Ana Community Building Award (2006), and others.
Director of Programs/Operations-Dr. Gail Arriola-Nickell holds a Ph.D. in Psychology, and
has worked at OCCTAC for the last seven years. As the Director of Programs, Dr. Arriola-Nickell
brings strong leadership and innovation in directing both the professional and organizational
development. As the Director of Programs, Dr. Arriola-Nickell brings strong leadership and
innovation in directing both the professional and organizational development of the OCCTAC.
12
Exhibit A
Dr. Arriola-Nickell has over ten years of successful public programming experience, working
with a diverse range of projects and implementing education programs for children, youth and
adults. She has a strong background in administration, organizational development and
management. Her affiliations are: Marquis Who's Who of American Women 2005; County of
Orange Certificate of Recognition 2000; Certificate of Special Congressional Recognition 2000;
California State Assembly Certificate of Recognition 2000; Orange County's United Way
Hispanic Development Council Multi -Ethnic Leadership Institute 2000.
WIB-Case Manager -Mercedes (Meche) Avirad has worked at the Center for the past 6 years.
Ms. Avirad holds a BA is Psychology from California State University, Fullerton. Two years ago
she stepped into the position as Case Manager for our WIA program, and is proficient at working
with the computer reporting system and student documentation. Additionally, she has experience
in working with disadvantaged youth, ages 5 to 17 teaching bi-lingual education and academic
tutoring for academic improvement while living in Peru.
Literacy Coach --Rebecca Nelson is a Bi-lingual credentialed teacher who has worked in the
OCCTAC After -School Learning Academy Program as our Instructional Specialist for the past
two years. She is trained in administering the HOSTS Learning System, HOSTS Learner Link
and STAR Reading. In addition, Rebecca is a former business owner, who returned to her
vocation, educating children and youth in her community.
Arts/Technology Mentor -Hector Zaragoza has been teaching for the past ten years. He has
focused primarily on teaching at -risk youth, as well as students from the Juvenile Justice System.
Hector Zaragoza worked close to ten years with the Orange County Department of Education and
learned to motivate and work with a variety of students and their unique learning styles. Hector
Zaragoza has been teaching at OCCTAC for the past two years. He has a strong background in
visual arts and technology (with emphasis in graphic design). He is the owner and designer of
HEIRO Clothing.
C. Fiscal Capacity
Financial Stability.
The Center receives regular monthly tuition to assist with general operations; and has secured
several new contracts with the following agencies: 1) Santa Ana Unified School District to provide
Tutoring services, Music Therapy and Early intervention; 2) Regional Center to provide
Socialization Training to Children and Youth with Disabilities; 3) County of Orange, Social
Services to provide Tutoring and After -School Programs to youth with Emotional Disabilities and
Behavioral Problems. In addition, OCCTAC was also awarded a Community Development Grant
from the City of Santa Ana to provide Arts & Literacy Instruction to Youth with Special Needs.
Furthermore, OCCTAC has received support from a variety of local community groups, business
and community foundations that award grants and contributions, such as the Santa Ana Kiwanis
group, Wells Fargo, Orange County Community Foundation, Disney Foundation, Boeing and
others. Combined with the grants, the tuition revenues and existing contracts, OCCTAC can ensure
the program's viability.
Because OCCTAC has been successful in demonstrating its ability to make significant progress
with their students, they have gained the support and recognition of many local schools and
organizations. This support has come in the form of increased student enrollment, public
13
Exhibit A
contributions and increased volunteer support, as well as recognition by city and public officials.
OCCTAC has been awarded several
During the past six years in operation, OCCTAC has also built strong partnerships with key
agencies that have helped the Center expand its' mission. Those partnerships include, for example,
the County of Orange, Social Services to provide family counseling; the Santa Ana College to help
support our parenting programs; and our college partners (the Santa Ana College, Chapman
University, University of California in Irvine, Cal State Fullerton) to support our tutoring and
mentoring programs that assist our families with homework support and literacy needs.
In the recent year, the number of volunteer student tutors from the community and four -year -college
has risen to fifty and is still growing.
Accounting Method: OCCTAC utilizes an accrual -based account methodology. Revenue and
expenses shall be recorded in the month that they were incurred or earned as opposed to the month
that the cash is paid out or received.
Cost Allocation Method: Costs shall be allocated using the Direct Cost Allocation Method (OBM
Circular A-122). OCCTAC shall classify each item to a specific program, department, site, grant or
contact that it directly relates to. Indirect expenses like general administration and general expenses
shall be allocated based on the allowable budgeted portion of each program with the remaining
portion to the center's administrative category. OCCTAC shall produce financial reporting for each
of the Center's program functions. In consolidation, these programs shall make up the overall
financial position of OCCTAC. All transactions (Payments and cash receipts) that occur at the center
shall be classified under identified categories and programs. When program funding is split between
two or more sources, the cost allocation for this program shall conform to the budget allocations
established in the program.
Budgets: Under the supervision of the Finance Committee and prior to the beginning of each fiscal
year, the Executive Director prepares an Operational Budget. Tuition fees, Service fee rates, dues,
subscription rates, etc., shall be approved by the Board. Any gifts (monetary or otherwise) resulting
from fund-raising activities, solicitations and acceptance of gifts or contributions that are presented
with restrictions of use shall be approved by the Board of Directors and submitted to the finance
committee to verify the appropriate method of accounting and subsequent reporting.
Receivable: Receivables shall be aged monthly and delinquent accounts shall be followed up for
collection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer
and significant amounts shall be reported to the Board of Directors. All write-offs shall require
approval from the Finance Committee prior to implementation. The Board shall review all write-offs
from uncollectible accounts receivables.
Deposits and Receipt of Monies: Deposit of monies shall be made on a weekly basis, or whenever
more than one thousand dollars (in either cash or check) has been received and recorded by the
OCCTAC office. All items to be deposited shall be stamped "For Deposit Only to the Account of
OCCTAC with the appropriate bank account number. A deposit form for established OCCTAC
accounts shall be completed with deposit slip details for cash or multiple checks. A copy of the
deposit form, slip and all items to be deposited shall be made for accounting purposes and upon
completion of the deposit attached to the deposit slip and turned into the accounting revenue in -box.
To ensure appropriate financial controls, the individual making deposits shall not be the same person
14
Exhibit A
reconciling the OCCTAC account. All funds received shall be recorded in the accounting system
and filed in the accounting file cabinet.
Disbursements: All disbursements shall be made by checks drawn on the established operating
checking account for the OCCTAC. All disbursements shall utilize pre -numbered checks used in
sequence. Any and all "voided" checks shall be mutilated and notes on the voided check stub. At no
time shall disbursements be made to "bearer" or to "cash". All banking materials, records, blank
checks, and deposit books shall be maintained in secure cabinets in the OCCTAC office under the
supervision of the Executive Director, Program Director and Finance/Accountant or staff. Only
those individuals authorized to handle check stock as their part of their accounting duties for
OCCTAC account shall have access to these banking materials. Disbursements shall be prepared
from original invoices. Each disbursement shall require submission of a purchase request form and
appropriate backup documentation. Invoices shall be date stamped upon receipt and marked
"approved for payment" by the Accountant.
All invoices or vendor statements will be initialed by the Director of Programs or the Executive
Director prior to signing the check to pay that bill or invoice. After checks are printed and signed,
the accountant shall mark "Paid" with the date of payment and check number utilized for payment.
All disbursements shall be reviewed and approved by the Director of Programs and/or the Executive
Director. A monthly review of all disbursements shall be conducted by the Accounting/Finance
Director for verification of accuracy, documentation and appropriate approval. The Executive
Director shall be authorized to expend funds as approved by the Board of Directors under the
organization's annual operating budget. All requests for reimbursement shall be reviewed and
approved by the Executive Director. All reimbursements are subject to budgetary limitations as
established in the organization's approved operating budget. No reimbursement shall be made
without appropriate backup documentation (i.e. Receipt or comparable document stating purchase
description, date, place and amount of sale and of the specific reimbursable item).
Reconciliation of Accounts: All OCCTAC bank accounts shall be reconciled monthly. A monthly
review of all accounts and financial reports shall be prepared by the Board Treasurer or designated
Finance Committee Member.
Financial Reporting: The Administrator shall maintain books of account using Generally Accepted
Accounting Principles, and an accounting system capable of managing the bookkeeping and
financial reporting needs of operating the Center.
Files And Records: OCCTAC shall maintain hard copy files for all operational and business
transactions that occur. Files shall be separated into the following categories: Accounting records;
grant documentation; Tax filings; Donors; Legal/Insurance/License /Permits; OCCTAC Programs;
Personnel documents and files; Vendor and Client contracts and other documents. OCCTAC shall
maintain electronic and hardcopy records of all accounting transactions and financial reporting. All
electronic records shall be copied and stored in a secure, off site location or in a web based file
storage system. All financial and accounting hardcopy files shall be stored in a secure lockable file
cabinet. Any requests for filed financial documentation must go through the accounting staff to get a
photocopy of the original document. Original financial documentation shall remain in the file cabinet
at all times unless it is being copied and returned to the files by the OCCTAC accounting staff.
Monies received by mail: All checks received by mail shall be immediately stamped using the
ORANGE COUNTY CHILDREN'S THERAPEUTIC ARTS CENTER "For Deposit Only" stamp
15
Exhibit A
bearing the ORANGE COUNTY CHILDREN' S THERAPEUTIC ARTS CENTER Operating
Checking Account number. All monies (cash or check) shall be recorded on the Income Log
indicating date of receipt, name of source or donor, purpose if indicated and amount received. All
cash received by mail shall be secured by the Secretary in a sealed envelope indicating amount and
date received on the outside of the envelope. The envelope shall be kept under lock in the petty cash
box until deposited. An Income/Deposit Summary Sheet shall be completed for all monies received.
A copy of all checks and cash received shall be made and, along with all checks received, shall be
attached to the Summary Sheet. The Summary Sheet, attached checks and copies thereof shall be
forwarded to the Executive Director for review and deposit purposes.
Billing: The after the Executive Director reviews the expenses, the Accounting Assistant will enter
the data from the participants time sheets and related expenses into the accounting system to
generate an invoice. The invoice will be on company letterhead.
IV
Exhibit F
EXHl 9
WIA 2008-2009 Grant
OCCTAC--Budget Narrative
Personnel $58,995.
*Appropriate FICA taxes& Workers Comp are included in these amounts listed (15%).
Case Manager--100% FTE for 10 months: $37,260.
40-hours a week-10 months @ $18.00 per hr.
The Case Manager will work 40 hours a week for 10 months providing: recruitment &
intake, assessment, documentation & case notes; identify barriers and goals; monitor
progress & goals; meet regularly with individual WIA participants to train on
employment and job skills; represent OCCTAC in provider network and youth council
meetings; organize and attend OCCTAC-WIA Staff Meetings and document input;
organize related activities.
Arts/Technology Instructor PTE for 8 months: $12,420.
15-hours a week @ $20.00 per hour
The respective position will be responsible for providing educational and career training
to all 15 participants as it relates to the arts and technology emphasis; mentoring and
assisting participants with related work experience placement; observing and monitoring
participants with technical/artistic skills; documenting progress throughout the program;
meeting regularly & individually with WIA participants to train on related curriculum;
and attending regular team meetings.
Literacy and/or Math Coach/Instructor PTE for 8 months: $9,315.
15-hours a week for 8 months @ $15.00 per hour
Positions is responsible for assessing the literacy and/or math and basic skills of all 15
participants; teaching WIA participant's learning and literacy and/or math strategies;
monitor & document literacy and/or math progress throughout the program; meeting
regularly with WIA participants and attend regular team meetings.
Participants WaLyes $41,760.
Training Stipend. • (Out -of -school youth) 15-participants
Phase 1: participants will receive a $150.00 stipend for each 20 hours of participation in
the program. —Participant will be encouraged to participate a minimum of 5 hours per
week.
Phase-2: participants paid $8.00 per hr for participation in the WIA work experience and
related services (maximum of 1 Ohrs a wk).
(Appropriate FICA taxes& Workers Comp will be included in the hourly rate listed--15%).
X .HIB1T F
I
Exhibit F
WIA 2008-2009 Grant
OCCTAC--Budget Narrative
Supportive Services $ 4,845.
Bus Passes/Gas Voucher: As needed for 15 participants $3,000.
Funds are allocated for youth who are in need of transportation related support.
Fingerprinting/TB Test: As needed for 15 participants $1,000.
Funds allocated for Dept. of Justice Clearance & TB Test for employment.
Work Related Supplies: As needed for 15 participants $845.
i.e. work related, books, academic supplies, portfolios...
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s endorsement modifies Insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART.
SCHEDULE
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WHO IS AN INSURED (Section II) Is amended to a. Their financial control of you; or
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tion(s) shown In the Schedule, but only with re- you lease or occupy these premises,
spect to their liability arlsing out of: 2. This Insurance does not apply to structural alters -
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performed by or for that person or organic ation,
AppROVED AS TO FORM
(—
L_L41SA STORCK
Assistant City Attorney
) 20 0511 85 Copyright, Insurance Services Office, Inc., 1984 Page 1 o' 1 13