HomeMy WebLinkAbout22E - TOUGHBOOK-19 NOTEBOOKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
September 8, 2009
TITLE:
CONTRACT AWARD FOR
PANASONIC TOUGHBOOK-19
NOTEBOOKS
(SPEC. NO. 09-040)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
^ As Recommended
^ As Amended
^ Ordinance on 151 Reading
^ Ordinance on 2"d Reading
^ Implementing Resolution
^ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
1. Reject the bids from Pinnacle Contracting, Impex Technologies, Inc.
and G2 Digital Solutions, as nonresponsive.
2. Award a contract for the purchase of Panasonic Toughbook-19 to En
Pointe Technologies for a total aggregate amount not to exceed
$39,174.00
DISCUSSION
The Water Resources Division of the Public Works Agency (PWA) has
undertaken the task to digitally map the City's water system. Data
provided includes asset locations for all water system improvements;
including valves, fire hydrants, pipelines and water meters. This data is
incorporated into the PWA GIS Mapping System and made available to all
users.
Notebooks are used for digital data collection, to research asset
maintenance records, and to provide updated maps to the water and sewer
maintenance crews in the field. Currently, the Water Resource Division has
ten notebooks. The newly acquired notebooks will be issued to the
remaining maintenance crew, completing the second and final phase of
issuance. In addition, this purchase will eliminate the mass volume of
paper data collection, processing, and vault record research. Finally,
these additional notebooks will allow City crews to locate assets,
research inquiries and respond to problems quickly and efficiently saving
time during research, and providing more adequate updated maps.
22E-1
Contract Award for
September 8, 2009
Page 2
Panasonic Toughbook-19 Notebooks
The notice inviting bids was advertised on July 8, 2009 and bids were
solicited. A summary of the bid invitations and bids received is as
follows:
3 Invitations For Bid mailed
14 Bids received
Bids were received and opened July 22, 2009 (Exhibit 1). The bids from
Impex Technologies, Inc. and Pinnacle Contracting did not follow the bid
instructions, therefore they are non-responsive to the bid requirements.
The bids received from G2 Digital Solutions were alternative products
offered. The bid from En Pointe Technologies is the most responsive to the
specifications and meets the Public Works Agency's requirements.
FISCAL IMPACT
Funds are available in the Water Quality & Measurement account (no.
6017644-66400)
APPROVED AS TO FUNDS AND ACCOUNTS:
George Alvarez
Acting Executive Director
Public Works Agency
PW/EG/09-040
,ik Francisco Gutierrez ~~
Executive Director
Finance & Mgmt. Services Agency
22E-2
CITY OF SANTA ANA
PURCHASING DIVISION
ABSTRACT OF BIDS
Panasonic Toughbook-19
(SPEC. N0.09.040)
Bidder ~ Technolopfes
SR Systems, Inc
Paradigm Svstem
Location Gardena, CA
Terms Net 30
Delivery 2-3 weeks
Total $39,173.75
Model CF-19KDRCX6M
Bidder
Location
Terms
Delivery
Total
Model
Cvber Computers
Inc
Irvine, CA
Net 30
10 da s
$42,765.93
CF-19KDRCX6M
Bidder
Location
Terms
Delivery
Total
Model
Bidder
Location
Terms
Delivery
Total
Model
SIGMAnet. Inc
Ontario, CA
Net 30
7-14 davs
~ $45,087.46
CF-19KDRCX6M
Imgex Tech.
Torrance, CA
Net 30
14 davs
~ $43,583.65
NON Responsive
Boise, ID
Net 30
3-5 da s
$39,631.76
CF-19KDRCX6M
CDW Gov't Inc
Vernon Hills, IL
Net 30
2-10 davs
~ $43,695.58 I
CF-19KORCX6M
TRG Oncall Inc
Minneapolis, MN
Net 30
6 weeks ARO
$49,892.26
CF-19KDRCX6M
Pinnacle Contractin
Naples, FL
Net 30
7-10 da s
$32,298.75
NON Responsive
Exhibit 1
Solutions
Burnsville, MN
Net 30
28 da s
$41,509.87
Multiwave
Walnut, CA
Net 30
14-30 davs ARO
~ $42,682.20 ~
CF-19KDRCX6M
Portable Computer
S stems
Denver, CO
Net 30
45 da s
$43,971.76
CF-19KDRCX6M
_G2 Digital Solutions
Xenia, OH
Net 30
30 da s
$37,753.65
*GammaTech R13S
NON Responsive
CF-19KDRCX6M
CDCE Inc
Yorba Linda, CA
$44,289.44
CF-19KDRCX6M
G2 Digital Solutions
Xenia, OH
Net 30
30 da s
$37, 766.00
'GETAC V100
NON Responsive
22E-3
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